HomeMy WebLinkAbout20032543.tiff RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 8.000, BUSINESS
OFFICE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with Revisions to Section 8.000,Business Office
Policies and Procedures for the Weld County Department of Social Services Operations Manual,
and
WHEREAS,after review,the Board deems it advisable to approve said revisions,copies of
which are attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,ex-officio Board of Social Services,that the Revisions to Section 8.000,Business
Office Policies and Procedures for the Weld County Department of Social Services Operations
Manual be, and hereby are, approved.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 3rd day of September, A.D., 2003.
BOARD OF COUNTY COMMISSIONERS
• abieUt
D COUNTY, COLORADO
,•� y �Le `` (AYE)
vid E. Lo Chair
W= '„!'' t �� o the Board
1861 (� a` '` �i AYE
%:, :•.
� R bert D. asden, Pro-Tem
rte,.
puty Clerk to the Board (AYE)
M. J. Geile
AP D AS T • ' e)wit (NAY)
Willia H. Jeri,
u y orney .nq (AYE)
Glenn Vaad
Date of signature: 9-/ --PS
2003-2543
SS0030
(0! SS
9.116 - DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
1111 I
WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
C Child Supped(970)352-6933
COLORADO
MEMORANDUM
TO: David E. Long, Chair Date: August 26, 2003
Board of County Commissioners /`�
FR: Judy A. Griego, Director, Social Services
RE: Revision to Section 8.000, Business Office Policies and
Procedures, Weld County Department of Social Services
Operations Manual
Enclosed for Board approval is a revision to Section 8.000, Business Office Policies and
Procedures, Weld County Department of Social Services Operations Manual. The policy
revision was reviewed and discussed at the Board's Work Session of August 18, 2003.
The major revision will be to Section 8.100.4. The per diem rates have been updated to
reflect the rates provided in the Colorado Department of Human Services' Agency
Budget Letter.
If you have any questions, please telephone me at extension 6510.
2003-2543
Business Office Policies and Procedures
Title: Supervisor's title as shown on Personnel records.
Date: Date supervisor signed the form indicating approval.
See examples of blank Form 5315 (Exhibit B) and completed Form 5315 (Exhibit
C) attached.
8.100.4 Per Diem Expenses
Meal expenses necessitated by travel on Department business are reimbursable at
the specified per diem rate. Per Section 5.315.141 of Volume 5 of the Colorado
Department of Human Services Staff Manual, `Maximum meal allowance is
allowed regardless of the amounts actually spent for each meal. Receipts are not
required'. However, prior supervisor authorization, as evidenced by a completed
Staff Development Staff Development Request Form, is required for any travel,
accommodation, or per diem expenditures in connection with Staff
Development/Staff Training. See attached blank Staff Development Form
(Exhibit D) and completed Staff Development Form (Exhibit E).
A. Meals included in the registration fee paid by the County or State for Staff
Development/Staff Training activities or as part of the transportation fare
are not eligible for reimbursement separately as per diem reimbursement.
B. No per diem is allowed for travel which occurs wholly within one day.
For purposes of this exclusion, `wholly within one day' means all travel
occurred between 5:00 a.m. and 8:00 p.m. of the same calendar day. The
Department will reimburse Department staff who attend one-day
workshops, seminars, conferences, or other related training programs as
required or approved by the Department according to the Weld County
Employee Personnel Policy Handbook, Ordinance 118-P. To be
reimbursed for these expenses, you must submit receipts for your meals, as
well as the training authorization form, for which you are requesting
reimbursement. If you do not have your receipt(s), you will be required to
submit a verification form(Exhibit A). This form must be signed by a
notary public. Staff is requested to use the verification form sparingly
because it is expected that receipts will be used for most occasions. The
Business Office will question meal costs that seem excessive, using the
per diem rate as its guide.
C. Food Service tips are assumed to be included in the per diem rates. No
separate cost of tips will be reimbursed.
Adm/manual/8.000.ajc
Business Office Policies and Procedures
D. Meal expenses for a child in the physical custody of a Department
employee may be reimbursed for the actual cost of the meal. Receipts for
these expenditures are required. Form 5340.21, Authorization for Non-
contractual Case Services (Exhibit F) should be included with the request
for reimbursement.
Added 8/00 E. Per diem rates are subject to change each year and are referenced in each
Revised 8/03 year's Agency Letter titled `CYXX Budget Letter':
Breakfast Lunch Dinner Total
Standard $6.50 $7.00 $16.50 $30.00
High Cost #1 7.50 8.00 18.50 34.00
High Cost #2 8.50 9.00 20.50 38.00
High Cost#3 9.50 10.00 22.50 42.00
High Cost#4 9.50 12.00 24.50 46.00
The following are recognized as High Cost areas in Colorado and in
surrounding states.
Pitkin Co., CO (Aspen, Snowmass) - High Cost#4
Boulder Co., CO (Boulder, Longmont, Broomfield) - High Cost#4
El Paso Co., CO (Colorado Springs) - High Cost#3
Denver, Co., CO - High Cost#4
Denver Metro Area(Adams, Arapahoe Counties) - High Cost#4
La Plata Co., CO (Durango) - High Cost#3
Garfield Co., CO (Glenwood Springs, Rifle) - High Cost #2
Jefferson Co., CO (Golden, Littleton) - High Cost #4
Gunnison Co., CO (Gunnison) - High Cost#2
Summit Co., CO (Keystone, Silverthorne, Breckenridge, Frisco) - High
Cost#3
Montrose Co., CO (Montrose) -High Cost #2
Pueblo Co., CO (Pueblo) - High Cost#2
Routt Co., CO (Steamboat Springs) - High Cost#3
San Miguel Co., CO (Telluride) - High Cost#4
Eagle Co., CO (Vail, Eagle) - High Cost#4
Douglas Co., NE (Omaha) - High Cost#2
Bernallio Co., NM (Albuquerque) -High Cost#2
Santa Fe Co., NM (Santa Fe) - High Cost #4
Adm/manual/8.000.ajc
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