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Home My WebLink About20031293.tiff RESOLUTION RE: APPROVE NOTIFICATION OF FINANCIAL ASSISTANCE AWARD FOR FOSTER PARENT CONSULTATION PROGRAM AND AUTHORIZE CHAIR TO SIGN-LUTHERAN FAMILY SERVICES WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with a Notification of Financial Assistance Award for Foster Parent Consultation Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Social Services, and Lutheran Family Services,commencing June 1,2003,and ending May 31,2004,with further terms and conditions being as stated in said award, and WHEREAS, after review, the Board deems it advisable to approve said award, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Board of Social Services, that the Notification of Financial Assistance Award for Foster Parent Consultation Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Lutheran Family Services be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said award. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 21st day of May, A.D., 2003. BO D OF COUNTY COMMISSIONERS • WEL OUNT , COLORADO ATTEST: Lk, L. P \ - % vid E. Lon C air Th Weld County Clerk to j s . .e.;.. a" BY: �e � WA, Robe D. as en, Pro-Tem Deputy Clerk to the Boat M. J. Geile DASTO r �( William H. Jerke ount Att Glenn y o ey `�(04 Date of signature: 2003-1293 SS0030 (go: SSCE Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission (Core Funds) Type of Action Contract Award No. X Initial Award FY03-CORE-0008 Revision (PY 03-04 RFP-FYC-06-00) Contract Award Period Name and Address of Contractor Beginning 06/01/2003 and Lutheran Family Services Ending 05/31/2004 Foster Parent Consultation 3800 Automation Way, Suite 200 Fort Collins, CO 80525 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Program is designed to provide support,training, Assistance Award is based upon your Request for and consultation services to Weld County foster Proposal (RFP). The RFP specifies the scope of parents. Foster Parent Consultation will be services and conditions of award. Except where it is provided through group consultations for a in conflict with this NOFAA in which case the maximum of four groups per month, 8-10 NOFAA governs,the RFP upon which this award is participants per group. Individual consultation based is an integral part of the action. services will only be provided when approved by the Resource Services Manager or Child Welfare Special conditions Administrator of Social Services. Bilingual- bicultural and South County services available. 1) Reimbursement for the Unit of Services will be based on a per group rate. Cost Per Unit of Service 2) Payment will only be remitted on cases open with, and referrals made by the Weld County Department Group Rate per 8-10 participants $ 300.00 of Social Services. Maximum Allocation for Groups $14,400.00 3) Requests for payment must be an original submitted Hourly Rate per Individual Consultation $ 80.00 to the Weld County Department of Social Services Maximum Allocation for by the end of the 25th calendar day following the end Individual Consultation $ 5,600.00 of the month of service. The provider must submit responses for payment on forms approved by Weld Based on Approved Plan County Department of Social Services. 4) Requests for payment must include original client Enclosures: verification signatures(blue or red ink preferred) X Signed RFP:Exhibit A and dates and hours of service. X Supplemental Narrative to RFP: Exhibit B _Recommendation(s) X Conditions of Approval Approvals: Program Official: 1 By By David E. Long, Chair Judy A Gri4o Direct Board of Weld County Co ssioners Wel ounty Departme of ocial Services Date: Dom- J-r,3 Date: . �/i [Y.") EXHIBIT A SIGNED RFP • INVITATION TO BID OFF-SYSTEM BID 02-03 RFP-FYC 03005 DATE:February 19, 2003 BID NO: RFP-FYC-03005 RETURN BID TO: Pat Persichino,Director of General Services 915 10th Street, P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-03005)for:Colorado Family Preservation Act--Life Skills Program Emergency Assistance Program Deadline: March 14,2003,Friday, 10:00 a.m. The Families, Youth and Children Commission, an advisory commission to the Weld County Deportment of Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners' authority under the Colorado Family Preservation Program Act (C.R.S. 26-5.5- 101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act (C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to run from June 1, 2003, through May 31,2004, at specific rates for different types of service, the county will authorize approved vendors and rates for services only. The Life Skills Program must provide services that focus on teaching life skills which are designed to improve household management competency,parental competency, family conflict management and effectively accessing community resources. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work --- Delivery Date (After receipt of order) BID MUST BE SIGNED IN INK James D. Barcla TYPED SIGNATURE VENDOR Lutheran Family Services (Name) dwntten Signa y Au prized O cer or Agent o end ADDRESS 3800 Automation Way, #200 TITL sident/CEO Ft. Collins, CO 80525 DATE PHONE# 970.266. 1788 The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 32 RFP-FYC-03005 Attached A LIFE SKILLS PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING FAMILY PRESERVATION PROGRAM 2002/2003 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2003-2004 OFF-SYSTEM BID 02-03 RFP-FYC-03005 NAME OF AGENCY: Lutheran Family Services ADDRESS: 3800 Automation Way, #200 Ft. Collins, CO 80525 PHONE: 970.266. 1788 970.356.6080 CONTACT PERSON: Sherre DeManche TITLE: Program Manager DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Category must provide services that focus on teaching life skills designed to facilitate implementation of the case plan by improving household management competency,_parentai competency,family conflict management, effectively accessing community resources,and encouraging goal setting and pro-social values. 12-Month approximate Project Dates: 12-month contract with actual time lines of: Start June 1,2003 . Start End May 31,2004 End TITLE OF PROJECT: Visitation AMOUNT REQUESTED: arre hMantlic /c2 - 03 Name and Signature of Person Prep ng Document Date Judy A. Griego,Director Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid.For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2002- 2003 to Program Fund year 2003-2004. Indicate No Change from FY 2002-2003 to 2003-2004 X Project Description X Target/Eligibility Populations x Types of services Provided Measurable Outcomes x Service Objectives x Workload Standards X Staff Qualifications X Unit of Service Rate Computation X Program Capacity per Month X Certificate of Insurance x Assurance Statement Page 26 of 32 Core Services Proposal Life Skills FY 03-04 Lutheran Family Services of Colorado Visitation Services I. PROJECT DESCRIPTION Lutheran Family Services of Colorado is a community-based agency with an experienced staff that offers a wide range of services to children, families and adults. It is a non-profit agency that has provided human services to Colorado since 1948. Although the agency was established as an affiliate of the Lutheran Church, it is an equal opportunity agency that provides services to all individuals without consideration of religious beliefs, race, ethnicity, sex or economic status. This project is intended to serve children in out-of-home care,who are the subjects of dependency and neglect actions, and who have a court order which requires supervision of the "parenting time"between the children and members of their families of origin, or who the county Department determines to be in need of supervised visitation. In some cases, this parenting time, whether with birth parents or other extended family members, could be safely provided in the home of the birth parent/extended family or in another community location which would be less formal, and more normalizing than alternatives in the County Department of Social Services or other agency buildings. LFS has rented a home to be used as a visitation home. This is a fully functioning home with a full kitchen and bath so that more normal family activities can occur during parenting time. The goal for this visitation program is to expedite reunification of a family, if appropriate, or to provide the county Department with an assessment which will move the child(ren)toward an alternate permanent plan. The visits may occur in the birth family home, in the Lutheran Family Services'Visitation Home or in another community setting. After an initial assessment period of a maximum of three visits, one of two levels of services will be determined appropriate by consultation between the Supervisor with-assistance from the Program Coordinator and Clinical Supervisor, as needed. The least restrictive service on the continuum would be monitoring of the visitation for the physical health and welfare of the child(ren). More intensive services would be provided through educational visitation where we evaluate the visits for appropriateness of interactions, assess the parent-child relationship, evaluate parenting capability and actively intervene, role model, support and educate the family members during the visit.This level of supervision could also include time spent separately with adult family members prior to, and/or following the visitation to discuss parent-child interaction during the visit time. Transportation to and from the visitation site would be provided in both of the above-described levels and the transportation hourly rate would be used. II. TARGET/ELIGIBILITY POPULATIONS The target population would include any children who are the subject of dependency and neglect actions requiring supervised"parenting time" by the court or the county Department of Social Services. Children who have met any of the conditions of Criterion#1 for out-of-home placement could be appropriate service recipients, including infants or young children with teen parents also in placement. We will serve children ages birth to 18 and their families. A. Total number of clients served: 162 We have three service levels within the visitation program. Our Transportation program is budgeted to provide services for 48 clients, our Monitored Visiting program is budgeted to provide Lutheran Family Services Visitation Program services to 17 clients and our Interactional Visiting program is budgeted to provide services to 37 clients. The clients receiving transportation services will be receiving services in one of the visitation levels and is not counted for the purposes of this number. This number assumes 3 family members in each family. There are four staff members budgeted in this program and we have a total of 16 direct service staff available and can serve more families if we have the referrals. B. Total individual clients and the children's ages: 162 We estimate that each family will have three family members. The Transportation clients are counted in one of the visitation levels for the purpose of this number, as they will be receiving one of the visitation services. The two visitation services are budgeted to provide services to 43 families. Children's ages can be from birth to 18. C. Total family units: 54 The Transportation clients are counted in one of the visitation levels for the purpose of this number as they will be receiving one of the visitation services. The two visitation services are budgeted to provide services to 43 families. D. Sub-total of individuals who will receive bicultural/bilingual services: 41 We have had two bilingual workers on staff since late last summer and we have not experienced a significant increase in referrals of families who are monolingual and speak Spanish. This number reflects one quarter of our budgeted clients. E. Sub-total of individuals who will receive services in South Weld County: 41 We do not limit our services geographically. This number is reflective of an estimated one quarter of the referrals being from South County. F. The monthly maximum program capacity: 27 families The maximum number of cases per month served through this program would be 27 families and could include children from birth through eighteen (18), with family members of any ages. The number of contact hours budgeted for our three services is 39-52 and each case is budgeted for 6 months (based on EPP time frames), so the average weekly direct service per client is 2 hours. The actual number of client contact hours with the children will depend on the total number of hours of visitation ordered by the court, or requested by the county Caseworker, e.g., one case may require one hour per week of visitation with a child and another may require two hours,two times per week. We can assign as many staff to this program as the referrals warrant, so our maximum capacity can be much larger. G. The monthly average capacity: 27 families This number is based on our budgeted capacity. H. Average stay in the program(weeks): 6 months The average stay in the program, as well as the average hours per week,would be dependent upon the conditions of the court order and/or the request of the county Department of Social Services. The budget is based on two hours of direct service per family for six months. I. Average hours per week in the program: 2 III. TYPE OF SERVICES TO BE PROVIDED Visitation services will be offered by LFS at two different levels (excluding Travel). Initial referrals will all be made for Level B. After an initial assessment period of no more than three visitations, Life Skills—Visitation 2 Weld County Off System Bid 02-03 RFP-FYC 03005 Lutheran Family Services Visitation Program the ongoing level of services will be decided by consultation with the county caseworker and the Visitation Supervisor,with supervisory input from either agency,as needed.Transportation for both levels may be provided, if needed, and the transportation time will be billed at a lower rate than the cost for either of the two visitation levels. The total cases receiving services may be divided between the two visitation levels. The two levels are: Level A: Monitored Visitation—In some situations, children in out-of-home care need only transportation to visitations with birth family members, a reasonable and safe visitation location and a supervisor to assure that the family members are providing for the safety of the child(ren) during the visit. In these situations,the visit supervisor would be expected to arrange for and document the location, time and attendance of participants of the visit, and provide a brief written observation of the appropriateness;timeliness and interaction of visit participants. The supervisor would not be expected to stay within hearing distance of the child(ren)and other visit participants in order to monitor the content of conversations. Transportation for the children in care to and from the site may be provided by the contracting agency. Level B: Interactional Visitation—The focus of this visitation level is to actively monitor, assess and assist in the overall adult/child interaction with the intent to improve the quality of the relationship. This visitation level would require.that the supervisor monitor not only the physical behavior and activities of the visit, but remain within a distance reasonable to monitor communication with the children during the visit. The purpose of the interactional visit would be to assess the level of future intervention needed for continuing visitation, to provide information to the court and the Department regarding the interaction of the children and other visit participants, and to provide protection, physically and emotionally, for children in out-of-home placement during birth family visitation. To accomplish this, intervention and role modeling by the visitation supervisor will occur to ensure appropriate communication and/or safe activities for the well-being of the child(ren). Education, role modeling and coaching, if appropriate, will be included at this level of visitation. Tools such as videos of child development and parent/child interaction, books regarding specific parenting or child development tasks, structured activities during visitation and assignments for ongoing visit preparation may be used. (Specific parenting educational needs, such as bonding and attachment.work or adolescent anger management may be identified and requested by the caseworker.) In order to accomplish parenting instruction without lowering the self-esteem of the parent in front of their children, some of the education may occur at a time outside of the scheduled visitation, usually just prior to,or immediately following, a visit. If possible,and with the approval of the caseworker, this level of visitation could occur within the family home. Whether in the family home, in the Lutheran Family Services'Visitation Home or in the community, arrangements for the visit location will be made by LFS,with the caseworker's approval,and transportation of the child(ren)to and from the site may be provided by LFS. Cost Containment(step down services) This program is not based on the provision of introspective therapy services,which are typically provided for a longer duration of time with more complex goals. This program provides more 'applied'or'hands on'services. Families are taught concrete skills through education, modeling and practice. Skill building includes development of the skills necessary to access community resources. IV. MEASURABLE OUTCOMES 1. Children will be safe, physically and emotionally, during visitation with birth family members. This outcome will be measured by tracking the number of incidents of suspected child abuse that is reported due to behavior at a visit. Life Skills— Visitation 3 Weld County Off System Bid 02-03 RFP-FYC 03005 Lutheran Family Services Visitation Program 2. Visits ordered or requested for children will occur in compliance with the time frame and duration required. This outcome will be measured through review of monthly reports by LFS. 3. Assessment of child/adult interactions at visits will help move the children toward either reunification with birth family or other permanency plans. This outcome will be measured through review of monthly reports by LFS. 4. Parenting support and education by visitation supervisors will move the children toward visitations in their family homes,with the goal of eventual unsupervised visitation and then reunification. This outcome will be measured through review of monthly reports by LFS. 5. If children cannot be returned home, visitation supervision and efforts to assist parents will result in information for the county Department and courts that will allow for alternative permanency plans to be considered. This outcome will be measured through review of monthly reports by LFS. 6. The county Caseworker will receive written documentation pursuant to whichever level of visitation supervision is being required. This outcome will be measured through review of monthly reports by LFS. 7. LFS visitation supervisors will be available for court testimony, if subpoenaed. This outcome will be measured through review of monthly reports by LFS. 8. Department of Social Services monthly verification, reimbursement requests and program project reports will be submitted as required. This outcome will be monitored through tracking of billing by the Weld County intemal accounts receivable department. V. SERVICE OBJECTIVES Level A: Monitored Visitation—At this level the objective is safe transportation of the children to and from a visit site, physical safety of the children during the visitation and a positive visitation experience for the children in care with birth family members. "Birth family members"could include only siblings who are also in out-of-home care in another placement location. A visitation case does not necessitate the involvement of adults in the birth family. The visit supervisor will provide a monthly summary to the county caseworker detailing the date,time and duration of the visitation, the participants in the visitation,a brief summary of activities, notice of any critical incidents(including early termination of visit for any reason), and children's attitudes or comments during the visit and during the transportation to and from the visit. The length of service would be dependent upon court order or county caseworker request, until permanency plans for the children in out-of-care are accomplished. Level B: Interactional Visitation—Initially, this level of visitation would require information sharing, managed by the visitation supervisor, between the children and visiting family members concerning the purpose of the visits, possible visit locations and the safety arrangements. In addition to the children's physical safety at the visitation, this level of supervision would require a physical proximity to visit participants allowing for monitoring of verbal communication with the children. The supervisor would be prepared to intervene for either the emotional or physical safety of the children,would terminate the visit if the children were at risk emotionally or physically and will provide parent coaching, support, education and assistance with setting goals aimed at independent parenting of their child(ren). A monthly summary of conversations, activities and interactions would be provided to the caseworker, and/or the court, in order to assess the effect of the visits on the children and the possible need for adjustment, either limiting or extending visitation arrangements. The objective of these visits would be to protect the children,to help the family work toward unsupervised visitation and/or reunification or to provide Life Skills—Visitation 4 Weld County Off System Bid 02-03 RFP-FYC 03005 Lutheran Family Services Visitation Program information regarding parent/child interaction to allow for other permanency planning arrangements. The visit supervisor would be both qualified and available to testify in court, if subpoenaed. VI. WORKLOAD STANDARDS A. Number of hours per day,week,or month: 232 per month We have budgeted 232 hours of direct service per month for this program. B. Number of individuals providing the services: 5 We have budgeted four full time staff members in this program. We have 16 direct service staff available throughout our entire program. More staff can provide services in this program if needed. C. Maximum caseload per worker: 8 In our structure, a full time professional staff person can provide 16 hours per week of direct service so the caseload will be dependent on the number of weekly direct service hours needed for each case. This number is predicated on the provision of 2 hours of direct service per case. D. Modality of Treatment: The modality of treatment varies,the priority at both levels is provision for the health and well- being of the child(ren)client. In our Interaction Visitation program,the focus is on child/adult interaction, bonding, reciprocity in relationship and development of overall parenting skills. We will use assessment, education, modeling and assistance with application of the skills learned. E. Total number of hours per day/week/month: 232 F. Total number of individuals providing these services: 5 We have budgeted four full time staff members in this program. We have 16 direct service staff available throughout our entire program. More staff can provide services in this program if needed. G. The maximum caseload per supervisor: 1:7 ratio H. Insurance Our proof of insurance, naming Weld County Department of Social Services as co-insured, is attached. LFS will provide transportation to and from the visit site for the children in out-of home care, visitation supervision at one of the two levels previously described, clinical supervision within the contracting agency for the visitation supervisors, documentation as requested by the County for verification and billing purposes and documentation and assessment as needed by the caseworker for case planning and court presentation. Our Visitation Supervisors work flexible hours,typically between 9:00 a.m. and 8:00 p.m., Monday through Friday. Weekends are taken into consideration if the family is unable to meet during the week. The total number of hours provided would be dependent upon the court or Department's request(e.g., a unit might be a single two hour visit per week or it might be a one hour visit, three times per week). Life Skills—Visitation 5 Weld County Off System Bid 02-03 RFP-FYC 03005 Lutheran Family Services Visitation Program VII. STAFF QUALIFICATIONS Project Coordinator—This position will be responsible for accepting referrals from the county Department Caseworker, assigning the case to the appropriate Visitation Supervisor and assisting the Visitation Supervisor in assessing the referral for the appropriate intervention level after the initial assessment period. Supervision of the ongoing caseloads with the Visitation Supervisors will occur at least every-other-week, and immediate supervision will be available upon request. In addition, documentation of visits will be monitored through this position and all monthly reimbursement requests,verifications and program project reports will be completed by this position. This position requires a Master's degree or a Bachelor's degree with at least five (5)years of experience in a human services related field. Clinical Supervisor—This position will provide additional supervision for the determination of the appropriate level of services after the initial assessment period and will provide ongoing supervision for any cases in level B, meeting with the visitation supervisor at least every-other- week,with immediate supervision available as needed. A licensed therapist with experience in human services and child welfare will be required to fill this position. Level A: Supervised Visitation--This position will provide transportation for children in out-of- home care to the visit location and monitor the physical safety of the children while they visit with birth family members. Arrangements for ongoing visit locations and any contact with the birth family necessary to make a change in, or cancel due to illness, a visitation will be the supervisor's responsibility. In addition, the Supervisor will provide a monthly account to the county caseworker with a brief description of visit activities, children's attitudes or comments prior to, during and following the visits and notice of any critical incidents requiring early termination of the visits. This position requires a Bachelor's degree with at least one year of experience in a human services related field. Level '3/Therapeutic Visitation—This position will require a knowledge of families and children and the ability to intervene in, or even terminate, a visit if a child becomes acutely distressed, is at risk either emotionally or physically or if a visitation birth family member acts inappropriately toward a child. In addition to safety of the child(ren), this position will provide role modeling, education, coaching and support to the parent(s)to maintain appropriate parenting skills during the visit. One-on-one time outside the visit with the parent to process the visitation experience, provide education and discuss parenting techniques and skills may be included. This position requires a Master's degree or a Bachelor's degree with at least two(2)years of experience in a human services related field. We currently have four staff budgeted to this program. We have 16 staff who are qualified to provide services in this program and can provide visitation services if warranted by the volume of referrals received. VIII. COMPUTATION OF DIRECT SERVICE RATE See attached spreadsheet. Life Skills—Visitation 6 Weld County Off System Bid 02-03 RFP-FYC 03005 • • RFP-FYC-03005 Attached A Date of Meeting(s)with Social Services Division Supervisor: . o?5 , D 3 Comments by SSD Supervisor: 2 —4;07 � ern -74' ozc —a� �r�c- • J O/ ds � 3 Name and Signature of SSD Supervisor Date Page 27 of 32 VAAikii• F �� to of Colorado "Services that heal,strengthen,and provide hope" Assurance Statement RE: Life Skills Program -Visitation The actual direct face to face rate that Lutheran Family Services charges to Weld County Department of Social Services will not be more then what is charged to the genet c or billed to insurance agencies. D. Barclay Dat Pres ent/CEO 3800 Automation Way, Suite 200 • Fort Collins, CO 80525-3433 • (970) 266-1788 • Fax (970) 266-1799 • www.lfsco.org �AACCREDITED ,f_ ` is,ACE DITEID I p\ r wx•r Way Nei.Hon -- e DDMl) /WORD03/13/2003 PRODUCESerial 0 A MARSH ADVANTAGE AMERICA ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 160 SPEAR STREET ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORD-NG COVERAGE SAN FRANCISCO,CA 94105 c - A GUIDEONE SPECIALTY MUTUAL NSURANCE INSURED COMPANY GUIDEONE MUTUAL INSURANCE COMPANY B LUTHERAN FAMILY SERVICES OF COLORADO _. ___ - _ ._. -__ __ _ .._. _ .- - _. - 383 SOUTH HARLAN,SUITE 200 COMPANY DENVER,CO 80226 C COMPANY D I ER T F I CE HA E HEN A E PE INDICATED.NOTVATHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED B Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AU.THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE SEEN REDUCED BY PAID CLAIMS CO TYPE OF INSURANCE POLICY NUMBER PODGY EFFECTWEI POLICY EXPIRATION UNITS LTR DATE(flown) DATE maiming GENERAL LIABILITY 1213-263 7/1/02 7/1/03 GENERAL.AGGREGATE s 3,000,000 A ' COMMERCIAL GENERAL 1:ABILT' PRODU RS.COMPN)P AOG S r013013DO- - 'IMAMS MADE in OCCUR iiRBON4.E ADYINA/RY S -1.000701:10-- OWNER'S£CONTRACTOR'S PIWT EACHOCCUMENCf i —1:Cal ,DEN SOCIAL WORKERS& (PER FORM PCG7550) Ftl1E DMIAOE lMYenE ENI i fD Z`OUNSET6 CLUE-— MEDExPbw ens P.•M) i 000 — AU now UA11LITY COMBINED SINCE LIMIT I —ANY AUTO ALL OWNED AUTOS OOpIL�sly —— —^—�— SCHEDULED AUTOS l_.—` HIRED AUTOS PM EKNUURr - NON-OWNED AUTOS -- I.--.. -- - --,- -,,, —..._ — __.._. __ __ . PRO►ERTYDMAGE E GARAGE LIABILITY - _ - AUTO ONLY-EA ACCIDENT S — .-- _..—.-- ANY AUTO ..OTHER THAN AUTO ONLY—' -- EACH ACCIDENT S— —. — —.—._—` ' ..—.— — _. AGGREGATE O __——.— — EX:EBSLIABILITY 7/1/02 1/1/03 EACH OCCURRENCE $ 4,000,000 B X7 UMBRELLA FORM AGGREGATE S 0Or -"OTHER THAN UMBRELLA FORM 1 �IIa i ' WORKER'S COMPENSATION AND I TqF/LWRF N1 we*„A J 1 — — —_...__ EMPLOYERS'UASIUTY EL EACH ACCIDENT i VW PROPIMTOW y1CL EL DISEASE•POLICY LIMIT i — .___ ._- EMMFRYFIIECUfIVE --- — _. OPPUGNS;AAR EXCL EL DISEASE:EA EMPLOYEE i -018Er _ I 17latlarWM a WAWA rIDRACD,.A ItaNrvf..T.f&TBPECTAL tin.. CERTIFICATE HOLDER IS NAMED AS ADDITIONAL INSURED (CG 2026)AS RESPECTS GENERAL LIABILITY ONLY IN CONNECTION WITH CONTRACT SERVICES PROVIDED BY THE INSURED SHOULD AIN OF THE ABOVE DESCRIBED POLICIES RE CANCELLED BEFORE THE WELD COUNTY SOCIAL SERVICES EXPIRATION DAR THEREOF, WE ISSUING COMPANY WILL ENDEAVOR TO MAIL ATTN:JUDY A.GREIGO,DIRECTOR 30 DAYS WRITTEN NOTICE TO TIE CERTIFICATE HOLDER NAMED TO THE LEFT, PO BOX A Mu?FAILURE TO MAIL OWN NOTICE WALL IMPOSE NO OKIGATION OR UADKITY GREELEY,CO 80632 OF ANY KIND UPON THE COMPANY, ITS AGENTS DR REPRESENTATIVE& ¢DAErsiMEilElKTIVE • PROGRAM BUDGETS COMPUTERIZED BUDGET PROGRAM Transportation Visitation A Visitation B Mediation HBT Parent Coach Mentoring FP Consult A TOTAL HOURS OR DAYS OF DIRECT SERVICE PER CLIENT 52 39 52 5 20 40 36 4 B TOTAL CLIENTS TO BE SERVED 48 17 37 30 36 28 29 12 C TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR YEAR(A X B) 2,496 663 1,924 150 720 1,120 1,044 48 D COST PER HOURS OR DAYS OF DIRECT SERVICES(E/C) $12.50 $8.75 $26.20 $25.26 $21.05 $19.32 $22.03 $23.67 E TOTAL DIRECT SERVICE COSTS FACE-TO-FACE $31,191 $5,802 $50,413 $3,789 $15,154 $21,641 $22,995 $1,136 F ADMINISTRATION COSTS NON-FACE-TO-FACE ALLOCABLE TO PROGRAM $54,223 $28,762 $108,195 $9,252 $49,928 $38,301 $39,478 $3,487 G OVERHEAD COSTS ALLOCABLE TO PROGRAM $19,762 $6,587 $18,298 $1,464 $7,319 $9,515 $732 $732 H TOTAL DIRECT,ADMINISTRATION&OVERHEAD COSTS(E+F+G) $105,175 $41,151 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 I ANTICIPATED PROFITS CONTRIBUTED BY THIS PROGRAM $0 $0 $0 $0 $0 $0 $0 $0 J TOTAL COSTS AND PROFITS FROM THIS PROGRAM(H +I) $105,175 $41,151 $176,906 $14,505 $72,401 $69,457 $63,206 $5,355 K TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR THE YEAR(C) 2,496 663 1,924 150 720 1,120 1,044 48 L RATE PER HOURS OR DAYS OF DIRECT,FACE-TO-FACE SERVICE TO BE CHARGED TO WELD COUNTY SOCIAL SERVICES(J/K) $42.14 $62.07 $91.95 $96.70 $100.56 $62.01 $60.54 $111.56 DIRECT SERVICE COSTS (OMYUTE0.1/.CU BUDGET Minimum Budget Average Total %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY % TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY Degree 0 O Salary4Ben Salaries/ 100% SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND DESCRIPTION or Carl PTE. ®1.0 FTE BeneMs/Other ALLOCATED PROGRAM OTHER COST PROGRAM OTHER COST PROGRAM OTHER COST PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM TTmpottan Visitation A Violation Medlatbn HST Parent Coach MMgONM FP Consul A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 39 52 5 20 40 38 4 B TOTAL CLIENTS TO BE SERVED PER PROGRAM 48 Il 37 30 95 28 29 12 C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 249800 663.0 192400 150.00 720.00 112000 1044.00 48.00 DIRECT LABOR FACE-TO-FACE POSITION 1171 F OR 10B FUNCTION Bonn,Ale - MS 0.45 $40,181 $15,081,45 YES 0.00% $0.00 000% $0.00 100.00% $14081,45 $0.00 $000 $0.00 $0.0 $0.00 Fhwee.Jesus BA 005 533.700 $15.185.00 YES 000% $0.00 0W4 $000 0.00% $0.00 50.00 50.00 $0.00 100.00% 516,081.45 50.00 Edwatle,Tai BA 0.45 $42,051 $19,282.95 YES 0.OD% $0.00 0.00% $0.00 100.005 $18.081.45 50 MI $000 $0.00 5000 $0.00 BaamMn.Slwn MS 0.45 $38947 $17,528.15 YES $0.00 $0.00 $000 20.00% $3.03300 76.00% $11,373.75 $0.00 $0.00 5.00% $150.25 MWM,H057 BA 0.50 ..$37,170 $18,505.00 YES 100.00% $18,585.00 0,00% $0.00 0000% $0.00 $0.0 $0.00 $0.00 $0.00 $0.00 DeMance.Sham BA $0.00 NO 50.00 50.00 $0.00 $003 $0.0 $0.0 so.0 So 00 Thomas,Sharon $0.00 NO $0.00 $0.00 $000 30.0 $0.0 5000 $0.00 $000 HSMMer,Cola $000 NO $0.00 $000 $000 $0.00 $000 $0.00 $000 $0.00 1LMMwood GMepMY .. $0.00 NO $0.00 $0.0 $0.0 $0.00 $0.00 $000 $0.00 $0.00 LtIa Kathy $0.00 NO $0.00 5000 5090 $000 5000 $0.00 $000 $0.0 Box.Julie : $000 NO $0.00 $0.00 $000 000% $000 - 000% $0.00 $0.00 $0.00 $0.0 Haldlu.Ann $000 NO $D.aO $000 $0.00 SO 00 $000 000% $0.00 0.00%'. $0.00 $000 Vat BA OAS $91,170 $10,128.50 YES 100.00% $000 $000 $000 $0.00 O.0% $000 $000 $0.0 vacant - BA 0.50..„ $37.170 $18585.00 YES 100.00% $000 Vacate BA 0.45 537.170 $16,720.50 YES 0.00% $00 0.00% 5000 000%. $0.00 $000 50.0 100.00% $18728.50 5000 $000 TOTAL DIRECT LABOR PER PROGRAM $140,818.55 $7.45 $10,555.00 $0.00 $1880 $36.182.00 $20.22 $3,033.00 $15.80 $11,37375 51.001 $16,726.50 $1001 $16081.45 $1580 $75815 OTHFR DIRF(:T 5005Th PFR PRM:RAM FACE•TO-FACF V5$albn lone `. .$9,800.00 YES 25% $2800 25% $2,40000 50% $48000 $000 $0.00 $000 $000 $0.00 CV PIww 31,10000 YES 27%: $1.1940 991. $3760 "26% $10500 2Ye: $840 -10%` $420 C0 13% $546 13%. $548 1% $42.0 0 0 Mange-: - $33600.O. YES 21$1' $90720 ,8% $3.0240 25% $8400 2%. $61200 510% $3.380.0 :19% $4.36900 13%- $49000 1%. $33600 • ,> YIO - $00 0.0 $00 $00 $00 500 $00 $00 $ NO $0OD 5(10 3000 5000 50.00 _ $000 1000 5000 NO .. 500 _ 100 500 500 , 50.0 50.0 200 $00 • TOTAL OTHER DIRECT COSTS PER PROGRAM $47,40.0 $505 $12.606.0 $8.75 $5,002.0 $7.41 $14,250.0 $504 $758.0 $3.25 $3,7800 $4.39 $4,914.00 $4.71 $4,914.0 5185 $378.0 E GRAND TOTAL DIRECT SERVICE COSTS 5108.075.55 $12.50 $31.191.0 5875 $5.802.0 $21720 $50,412.0 $2526 $3,789.0 $21.05 $15,153.75 $19.32 $21,64050 $22.0 $22.9854$ $23.87 $1.136251 • OVERHEAD COSTS AND PROFITS COMPUTERIZED BUDGET O$QMfA % ALLOCATED I % ALLOCATED % ALLOCATED I % ALLOCATED I ALLOCATED I ALLOCATED I ALLOCATED ALLOCATED D 100% ALLOCATED OVERHEAD COSTS ALLOCATED OVERHEAD COSTS ALLOCATED OVERHEAD COSTS ALLOCATED VERHEAD COSTS V.ALLOCATED VERHEAD COSTS %ALLOCATED VERHEAD COSTS %ALLOCATED VERHEAD COST V.ALLOCATED VERHEAD COSTS DESCRIPTION COSTS 0 TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM PROGRAM Trans0aelaion VEXTpn A Visitation B MMNIOn HET Parent Coach MCMonr9 FP Consult A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 39 52 5 20 40 40 4 B TOTAL CLIENTS TO BE SERVED PER PROGRAM 48 17 37 30 36 26 23 12 C TOTAL HOURS OR GAYS PER PROGRAM FOR YEAR 2408.00 68300 1924 00 150.00 720.00 1120.00 920.00 48.00 IIVFRHFAD Total OveBMae(14%of expenses) $73,191.00 YES 27.03% $19,781.57 9.00% $8.507.19 25.00% $18.29)75 2.00% $1,463.82 10.00% $7.319.10 13.00% $9.514.83 13.03% $9,514.83 1.00% 5731.91 NO $0.00 5000 $000 50.00 5000 $000 10.00 50.00 NO $0.00 $0.00 50.00 $0.00 $0.00 50.00 $0.00 $0.00 NO SO 00 $0.00 5000 $000 $0.00 $0.00 $0.00 $0.00 NO $000 $0.00 $3.00 $0.00 5000 $0.00 $0.00 $0.00 NO $0.30 $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 NO 10.00 50.00 $0.00 30.00 10.00 $0.00 $0.00 $0.00 NO $0.00 $0.00 $000 $000 $0.00 $000 $000 $0.00 NO $0.00 5000 50.00 $000 $000 $0.00 $0.00 $0.00 NO 5000 $0.00 $000 SOLO $000 $000 5033 30.00 NO $0.00 $000 $BOO $000 $000 $0.00 $0.00 $0.00 NO $0.00 $000 $000 S000 10.00 SO.DO $000 $0.00 NO $0W $0.00 $000 $000 50.00 So.00 Som ::. $000 NO $0 DD 5000 $D DD $0 aD $0 DD $000 $000 so DD NO SO OD $0.00 $000 $000 $0.00 $000 $0.00 $0.00 NO $0 W $000 $000 $000 - $000 $000 $0.00 $000 NO 50.00 EOW $000 $D 00 $0.00 $0.00 $0.00 $0.00 G TOTAL OVERHEAD COSTS 373,191.00 $19,781.57 $5,557.19 $18,297.75 21,463.82 $7.319.10 $9,51463 $9,514.83 $73101 I TOTAL ANTICIPATED PROFITS $000 IVES f5%: 5000 9% :: 5000 91%... $000 J% .. $000 18% $0.00 20% $0.00 20% $0.00 1Y : $0.00 TOTAL OVERHEAD AND ANTICIPATED PROFITS $73,191.00 319.781.57 $8,587.19 $18,297.75 $1,483.82 $7,319.10 $9,514.63 $9,514.83 $731.91 ADMIN COST NON-FACE-TO-FACE COMPUTERIZED BUDGET Minimum Budget Average Total %OF TIME SALARY %OFTIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY %OF TIME SALARY Degree 101 Salary/Ben Salaries/ 100% SPENT ON MID SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND SPENT ON AND DESCRIPTION or Cart PTE. ®1.0 FTE Benefits/Other ALLOCATED PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM OTHER COSTS PROGRAM Transportation VDNlon A Visitation B Mediation HST Pants Coach MCMOMq FP Consue A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 52 39 52 5 20 40 38 4 B TOTAL CLIENTS TO BE SERVED PER PROGRAM 46 17 37 30 a8 28 29 12 C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 2496.00 6663 00 1024.00 15000 72000 1120.00 1044.00 48.00 DIRECT LABOR NOT FACE-TOFAf.F Donnell.JWe.C4W MS 0.41 $40161 $16,47421 YES 25.00% $4,118.55 1500% $2471.13 60.00% $9,684.53 $0.00 $0.00 50.00 50.00 5000 Flares,Jnce,TreatmN4 Coo15nanr BA 0.55 $33,700 $16,535.00 YES 0.00% 5000 000%. $0.00 0.00% $0.00 0.00% $0.00 $0.00 $0.00 100.00% $18,535.00 0.00% $0.00 Eewa63Td,Treatment Coordinator BA 0.55 $42,551 523,56805 YES 25.00% 55.892.01 15.00% $3,53521 60.00% $14,140.83 $0.00 $0.00 $0.00 5000 5000 Boatman,Shaw.CMYCa, MS 0.55 $38947 $21420.85 YES $0.00 $003 $0.00 16.00%. 53,427.34 79.00% $16,022.47 $0.00 $0.00 6.00% 51.071.04 Md4eI,Holly.TIWceMCBOOHator BA 0.55 $37,170 520,443.50 YES 25.00% $5,110.88 15.00% $3,008.53 00,00% $12.260.10 $0.00 5000 $0.00 $0.00 $000 DdMaMe.Shona BA 1.00 $46,661 $48,60100 YES 25.00% $11,665.25 .15.00% $8.998.15 00.0% 527,90560 $0,00 $0.00 5000 50.00 $0.00 Thomas,Sharon,Fopnn DXelor LCSW 0.34 $63,366 521.54444 YES 1500% $3,231.67 9.00% 51,939.00 34.00% $7.325.11 3.00% 5646.33 - 1600% 13,878.00 10.00% $2.154.44 10.00% 52,1544 1.00%.. $21544 Hetleder,Cartel,Sumac Staff MS 0.34 $34,886 $11,854.44 YES 15.00% $1,776.17 9.00% 51086.90 34.00%. 54,030.51 3.00% 535563 1500% 52,133.80 10.00% $1.1854 10.00% 11.1854 1.00% 5118.54 Uleenm6.Cwney,S(Dpm1 Staff HS 0.34 $27,530 59,380.20 YES 15.00% 51404,03 0.00% $84242 34.00% $3.182.47 3.00% $280.81 18.00% 11.684.84 .10.00%. 5930.02 10.00% 1038.02 1.00% 593.80 Lu95,Kathy.Sumrlstalf HS 0.00 $30,382 52,58247 YES 1500% $387.31 9.00% $23242 3400% 5878.04 3.00% 57]47 1800%. 546484 1000%: 125825 10.00% 5258.25 1.00% 525.02 Boa,JUM,Pmgnm Manner LCSW 050 544.873 $22,436.50 YES $0.00 $000 50.09 1400%. $3,141 11 80.00% $17.949.20 50.00 $0.00 6.00% $1,346.19 Swanson,Julie,VP MPROram Services IM 0.12 $7$,4700 $9,20400 YES 1500% $1360.60 9.00% 5820.38 34:00% 53128.30 3.00% 527612 16.00% $1650.72 1000% $92040 10.00% $92040 1.00% 192.04 Han,Amy Percher Manner MSW 0.40 243,306 $17,358.00 YES 0.03%: 5000 $000 $0.00 $000 $0.00 50.00% 58679.00 50.00% $087900 $00D Vacant -1 BA. 865 ;537,170 $2044350 YES 5000 l0oA0x $17,35800 VaCat6 BA 0.55 $37,170 520,443.'50 YES 25.00% $511088 1500% $3,068.53 60.00%: $12,268.10 5000 5000 5000 $000 S000 TOTAL DIRECT LABOR PER PROGRAM NOT FACE-TO-FACE 5282.329.06 $18.06 $40,079.40 $30.27 $24,04].64 $4943 $95,099.84 $54.70 $8.20.61 16207 144,689.87 $28.12 531.491.50 531.29 532,688.56 $61.72 $2.902.69 OTHER DIRECT COSTS PFR PROR.RAM NOT FACE-TfFACF Dyed Pmaan Cwb -$000 NO $000 5000 5000 $000 $000 $000 Sour $0.03 PlofaNmel Fan $2,8Btm YES 27.00% 5]236] 9.90%. 5244.20 2500%. $57025 ,.'.200%: 55363 10.00%: 5268.10 13.00% $34853 . 13.00%- 5348 53 tm% 520,61 526:803.00 YES ' 21008 57,23081 ' 9.00%. 52,412.27 .25.00%: 587075 If.2.00%; $59606 ^,..10.00%. $2.880.]0 '13.00%- 53/039 '19.0015. 5346439 _-1.00% 5266.03 T41wVTraspalMLM1, ,.„'., .',:: .. - ,, ,.n 511,028,0 YES 27.00%.. 53.22058 0.00%- 51.01353 25.00%.'. 5296200 .. `"3.0034 $23856 .10.00%'- 51.192.60 13.00%'.. St 5500 13.00% St 5500 !', 1.00K' $119.28 ORq Espy ee ,064.00' YES 27,00% St372B '000%. $45576 25.00%. $138000 _200%' $10128 IA9D%. 55640 , 13.00%, $05803 „.13,0%2:- 585032 1.00% $50.64 Ms,EaaMpfen IS DIRE $2,566.00 YES 21.00%: $00522 800%: 5232.]4 2500% $0650 2000 $51]2 50.00%'. $258.80 -,.1300%'. $350.18 , ,.1300% 533618 ;: 1.09% 125.86 MYOWlada Eapnes -' ,p '' " 13,.32900 VES _21.00% $81661 '90010 529689 r', 25.00%' 183025 :200 58642 10.00% $332.10 ' 1900%' 543173 .1 13,00% 543173 = 1lNM 533.21 No .nm%: mm $0.00 '' 25,00%` sat oD _20955'.. $0.93 -:23:00% 50.00 13.90%. sat a9 t3au% $0 ao 1,00% 50 OD NO $0OD 50.00 5000 $000 1.0.00% $0.00 1300% $000 13.00%: SD oo 50.00 TOTAL OTHER DIRECT COSTS NOT FACE-TO-FACE PER PROGRAM 552.38300 $5.67 514.14341 $711 $471447 56.81 513,085,75 $6.96 $1,047.68 57.28 $5,238.30 $5.00 56.809,79 5852 56.800.79 51091 $523.83 F GRAND TOTAL DIRECT SERVICE COSTS NOT PACE•TOFACE 5334.712.80 521.72 554,222.61 543,38 528,702.11 $58.23 5108,105.30 $61.88 $9352.47 $60.34 $49,9261] $34.20 $38,301.35 537.61 $30,478.35 $72.64 $3.48852 EXHIBIT B CONDITIONS OF APPROVAL FAMILY 4 et of Colorado April 15, 2003 "Services that hea4 strengthen,and provide hope" ct'"t' Weld County Department of Social Services ATT: Gloria Romansik P.O. Box A Greeley, CO 80632-- RE: RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program Area RFP 03010: Option B, Home Based RFP 03005: Lifeskills: Home Based Parenting Coach RFP 03005: Lifeskills: Mentoring RFP 03005: Lifeskills: Visitation RFP 03-04 006-00: Foster Parent Consultation Dear Ms. Romansik: This letter is in response to your letter dated 4/9/03 regarding the FYC Commission's recommendations and/or conditions for the above core service proposals. 1. RFP 03010 — Option B. There were no recommendations or conditions. 2. RFP 03008 — Mediation. We accept the commission's recommendation. Only staff certified to provide mediation will perform this service. 3, 4, 5: RFP 03005 - (Home Based Parenting Coach, Mentoring, Visitation). LFS contacted John Kruse on 4/14/03. We also made the specified corrections on the spreadsheet and sent that corrected spreadsheet to Mr. Kruse via email. 6. RFP 006-00 — Foster Parent Consultation. We accept the commission's condition. Thank you for consideration of our proposals. Please don't hesitate to let me know if you need further information. Respe�• s . Barclay resi. -nt/CE• 363 South Harlan, Suite 200 • ♦enver, CO 80226-3552 • (303) 922-3433 • Fax (303) 922-7335 • www.lrsco.org fiial rd • / rpm- DEPARTMENT OF SOCIAL SERVICES P.O.BOX A GREELEY,CO.80632 IiiWebt www.eo eld.eo.m Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 O • April 9, 2003 COLORADO James Barclay Presi4ent/CEO -Lutheran Family Services 3800 Automation Way, Suite 200 Fort Collins, CO 80525 Re: RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program Area RFP 03010: Option B,Home Based RFP 03005: Lifeskills,Home Based Parenting Coach RFP 03005: Lifeskills,Mentoring RFP 03005: Lifeskills,Visitation RFP 03-04 006-00: Foster Parent Consultation Dear Mr. Barclay: The purposes of this letter are to outline the results of the Core Services Bid process for PY 2003-2004 and to request written information or confirmation from you by Wednesday, April 16,2003. A. Results of the Core Services Bid Process for PY 2003-2004 The Families,Youth,and Children(FYC) Commission has reviewed the bids according to the criteria established in the bids and provides recommendation(s) and/or condition(s) as follows: 1. RFP 03010- Option B: The FYC Commission has no recommendations or conditions. 2. RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program area.The FYC Commission has a recommendation as follows: The provider shall make efforts to train staff in using a professional interpretation standard when interpreting during mediations. 3. RFP 03005—Lifeskills,Home Based Parenting Coach. The FYC Commission has a condition as follows: The provider shall submit the dollars allocated for vacant positions on the budget page as required in the RFP process,and,if necessary,work with John Kruse,Business Office Manager, Social Services,to resolve any requirements of the budget pages of the bid. 4. RFP 03005—Lifeskills,Mentoring. The FYC Commission has a condition as follows: The provider shall submit the dollars allocated for vacant positions on the budget page as required in the RFP process, and,if necessary,work with John Kruse,Business Office Manager, Social Services,to resolve any requirements of the budget pages of the bid. Page 2 Lutheran Family Services/Results of RFP Process for PY 2003-2004 5. RFP 03005-Lifeskills,Visitation: The FYC Commission has a condition as follows: The provider shall submit the dollars allocated for vacant positions on the budget page as required in the RFP process, and, if necessary,work with John Kruse,Business Office Manager, Social Services, to resolve any requirements of the budget pages of the bid. 6. RFP 006-00—Foster Parent Consultation. The FYC Commission has a condition as follows: All individual consultation referrals will be referred to other qualified bidders because of the higher cost of individual consultation through Lutheran Family Services. B. Required Response by FYC Bidders Concerning FYC Commission Recommendations and Conditions The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendations and/or conditions.Please respond in writing to Gloria Romansik, Weld County Department of Social Services, P.O. Box A, Greeley, CO, 80632,by Wednesday,April 16,2003,close of business. 1. FYC Commission Recommendations: You are requested to review the FYC Commission recommendations and to: a. accept the recommendation(s) as written by the FYC Commission; or b. request alternatives to the FYC Commission's recommendation(s); or c. not accept the recommendation(s)of the FYC Commission. Please provide in writing how you will incorporate the recommendation(s) into your bid. If you do not accept the recommendation,please provide written reasons why. Your responses that are accepted by the FYC Commission and the Weld County Department of Social Services will be incorporated as part of your bid and Notification of Financial Assistance Award NOFAA.) 2. FYC Commission Conditions: All conditions will be incorporated as part of your bid and Notification of Financial Assistance Award(NOFAA.)If you do not accept the condition(s), you will not be authorized as a vendor unless your mitigating circumstances are accepted by the FYC Commission and the Weld County Department of Social Services. If you do not accept the condition, you must provide in writing reasons why. A meeting will be arranged to discuss your response. Your response to the above conditions will be incorporated in the bid and Notification of Financial Assistance Award (NOFAA.) Page 3 Lutheran Family Services/Resu Its of RFP Process for PY 2003-2004 If you wish to arrange a meeting to discuss the above conditions and/or recommendations,please do so through Elaine Furister,352.1551,extension 6295,and one will be arranged prior to April 16, 2003. S. cerely, J y A ego, • eot cc: Dick Palmisano,Chair,FYC Commission Gloria Romansik,Social Services Administrator „H. �1 DEPARTMENT OF SOCIAL SERVICES P.O. BOX A GREELEY, CO. 80632 Website:www.co.weld.co.us Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 O • COLORADO MEMORANDUM TO: David E. Long, Chair Date: May 14, 2003 Board of County Commissioners /FR: Judy A. Griego, Director, Social Services b ;"_I • RE: Notifications of Financial Assistance Awards (NOFAAs) with Vendors—Foster Parent Consultation Program Enclosed for Board approval are Notifications of Financial Assistance Awards (NOFAAs)with vendors under the Foster Parent Consultation Program. The Foster Parent Consultation Program is funded under Core Services. The Families, Youth, and Children (FYC) Commission completed its Request for Proposal (RFP) process and recommends that these vendors be funded. The NOFAAs, which were originally drafted and presented as Agreements, were discussed and reviewed at the Board's Work Session held on May 12, 2003. All provisions remain the same as discussed at the Work Session, except funding of the project will be through Core Services, not Child Welfare Funding. The major provisions of the NOFAAs are as follows: 1. The term of the NOFAAs are June 1, 2003 through May 31, 2004. 2. The recommended vendors are: Lori Kochevar, Ackerman & Associates, and Lutheran Family Services. 3. The vendors agree to provide psychological consultations and parenting support to foster parents who are certified by the Department for the purposes of maintaining positive placement of children in the Department's custody. 4. Each vendor will be reimbursed a maximum of$20,000 that includes $14,400 for four groups per month at $300 per group, and $5,600 for individual consultation with County Certified Foster parents at a rate of$80.00. icoe Le If you have any questions, please telephone me at extension 6510. 2003-12.91 2003-1292 C w�l Sew NC' ll 2003-1293' Hello