HomeMy WebLinkAbout20030396 RESOLUTION
RE: APPROVE REVISIONS TO BYLAWS OF FAMILIES, YOUTH AND CHILDREN
COMMISSION (FYC)
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, Bylaws of the Families, Youth and Children Commission (FYC) were
approved by the Board by Resolution #980802 on May 11, 1998, and amended by
Resolution #981668 on September 9, 1998, and Resolution #981826 on October 5, 1998, and
WHEREAS, after review and upon the recommendation of the FYC and the Weld
County Department of Social Services, the Board deems it advisable to amend said Bylaws, a
copy of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the FYC Bylaws be, and hereby are, amended as attached.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 10th day of February, A.D., 2003.
BOARD OF COUNTY COMMISSIONERS
WELuLOUNTY, COLORADO
ATTEST: & k L L ♦ �. ,
�,, D-vid E. Long, Chair
Weld County Clerk to tha o #ts
1i
,k fl R..eDD.. �.en, Pro-Tern
BY: Deputy Clerk to the
(ti
M. J. eile
AP OV AST •
AEXCUSED
William H. Jerke
ounty Attorney
Glenn Vaad
Date of signature: 3///
2003-0396
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BYLAWS
WELD COUNTY FAMILIES. YOUTH AND CHILDREN (FYC) COMMISSION
Article I - Name of Commission
The Commission shall be called the "Weld County Families, Youth and Children
Commission" (hereinafter referred to as "the FYC").
Article II - Functions of the FYC
The functions and duties of the FYC are to:
• Function as the "placement alternatives commission" for Weld County, as referred
to in C.R.S. § 19-1-116 (2)(a), and prepare the plans required by C.R.S. § 19-1-
116 (2)(b).
• Review and advise the Board of County Commissioners of Weld County regarding
the following:
1) Weld County's compliance with the out-of-home placement allocations and
associated requirements of C.R.S. §§ 26-5-101, et. seq.
2) Weld County's Family Preservation Program with Core Services and RTC
Prevention Program, and the Multidisciplinary Youth Assessment Team
(MYAT).
3) The effectiveness of programs within Weld County which are designed to
prevent or reduce placement.
• Function as the "family preservation commission"for Weld County, as referred to
in C.R.S. § 26-5.5-106 (1), and comply with the review and reporting requirements
of C.R.S. § 26-5.5-106 (2).
Article III - Membership of FYC
A. Membership - The FYC shall consist of ten (10) members. The membership shall
include:
(1) A physician or licensed health professional.
(2) An attorney.
(3) A representative of a local law enforcement agency.
(4) A representative of the probation department.
(5) A representative from a local mental health clinic.
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(6) A representative of a local school district .
(7) A foster parent/adoptive parent.
(8) A representative from the "Child Protection Team" for Weld County.
(9) An accountant.
(10) A clinic nurse.
No members may be employed by or otherwise associated with a provider of out-of-home
placement services.
B. Appointment of Members - The members of the FYC shall be appointed by the
Board of County Commissioners of Weld County, according to the following
procedure:
(1) Persons interested in serving on the FYC shall submit an application which
will provide biographical information.
(2) A Nominating Committee, consisting of the FYC Executive Committee
members and the Director of the Weld County Department of Social
Services, shall review each application and establish a list of nominee(s)
for vacancies and reappointments for consideration by the FYC.
(3) The FYC shall review and consider the list for recommendation to the
Board of County Commissioners.
(4) The Board of County Commissioners shall review the list of nominee(s)
and may interview such nominee(s) according to the Board's desires. The
Board, in its sole discretion, may appoint members to fill vacancies or
reappoint members for additional terms.
(5) The Board of County Commissioners may designate on an annual basis
such community advisors as the Board deems necessary in order to
benefit the FYC ad hoc committees of Program Effectiveness and
Outcomes, Family Support, and Collaboration and Innovation. Such
community advisors shall be representative of the community and have
demonstrable personal or professional knowledge of the area of their
designation. Community advisors shall not vote on matters which come
before the Standing Committees for determination.
C. Terms of Members - Regular membership terms of the FYC shall be for three (3)
years. No member may serve for more than two (2) consecutive terms. New FYC
members may be assigned first terms of less than three (3) years to assure
appropriate staggering of members' terms.
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Article IV - Officers
A. The FYC shall elect from its own members a Chair and Vice-Chair. Term of office
shall be for one year.
B. In the absence of the Chair, the Vice-Chair will act in that capacity.
C. In the absence of the Chair and the Vice-Chair, a temporary Chair will be selected
by the FYC.
D. A secretary shall be appointed by the FYC Chair.
Article V - Nomination and Election of Officers
The nomination and election of annual officers shall be held during the first regular
meeting of each calendar year. Each nomination shall be seconded to be placed on the ballot,
and elections shall be written ballot unless there is no contest for the office.
Article VI - Meetings
A. Regular meetings of the FYC will be conducted quarterly on days agreeable to the
membership, provided there is business to conduct.
B. Written notice of all regular meetings shall be mailed to each member at least
seven (7) days prior to each regular meeting date.
C. Special meetings may be called when deemed necessary by the Chair.
D. A quorum shall consist of not less than six (6) members of the FYC. A quorum
shall be necessary at any meeting in order to conduct business.
E. The concurring vote of a majority of those present shall be required to pass any
motion made.
F. Robert's Rules of Order shall prevail to the extent they are not in conflict with
specific provisions of these Bylaws.
Article VII - Duties of Chair
It shall be the responsibility of the Chair to call all special meetings, preside at all
meetings, and carry out general Chair responsibilities.
Article VIII - Duties of Vice-Chair
It shall be the responsibility of the Vice-Chair to assume the duties of the Chair in his
absence. Also, he shall perform other duties assigned by the Chair.
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Article IX - Duties of Secretary
It shall be the responsibility of the secretary to send members notices of all meetings of
the FYC and to keep minutes, or to arrange for the keeping of minutes, of all meetings.
Article X -Amendment of Bylaws
These Bylaws may be amended according to the following procedure:
1. The proposed amendments to the Bylaws may be presented at any meeting of the
FYC at which a quorum is present, provided seven (7) days notice has been given
to each member.
2. For passage, such proposed amendments must receive the vote of the majority of
the entire membership of the FYC.
Article XI - Disputes
Disputes between Social Services and the FYC shall be resolved as expeditiously as
possible either by concurrence between the two entities or by intervention by the Board of County
Commissioners.
Article XII -Confidentiality
Members of the FYC may, by virtue of such membership, inspect or be privy to records and
other materials containing personally identifying information maintained by the Weld County
Department Social Services. Members shall protect the confidentiality of such records and other
materials. Except as provided by law, no information in possession of a member of the FYC about
any individual client shall be disclosed in a form including identifying information.
Page 4
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BYLAWS
WELD COUNTY FAMILIES, YOUTH AND CHILDREN (FYC) COMMISSION
Article I -Name of Commission
The Commission shall be called the "Weld County Families, Youth and Children Commission"
(hereinafter referred to as "the FYC").
Article II - Functions of the FYC
The functions and duties of the FYC are to:
• Function as the"placement alternatives commission"for Weld County, as referred to
in C.R.S. § 19-1-116 (2)(a), and prepare the plans required by C.R.S. § 19-1-116
(2)(b).
• Review and advise the Board of County Commissioners of Weld County regarding the
following:
1) The local plan for ExpediLd Ilmiai.eucy Plaining b' tw.,Cn Weld Comity and
2) Weld Comity's compliance with th., Child W.,lfaie Settlement Agreement
hctwc.,rr the Coloiado D.,paituicut of Iluwnan SCiviCca and tlic Culuiado
Lawyus Couuu,ttv.,.
13) Weld County's compliance with the out-of-home placement allocations and
associated requirements of C.R.S. §§ 26-5-101, et. seq.
24) Weld County's Family Preservation Program with Core Services and Fanny
Support RTC Prevention Program and the Multidisciplinary Youth
Assessment Team(MYAT).
35) The effectiveness of programs within Weld County which are designed to
prevent or reduce placement.
• Function as the "family preservation commission" for Weld County, as referred to in
C.R.S. § 26-5.5-106 (1), and comply with the review and reporting requirements of
C.R.S. § 26-5.5-106 (2).
Page 1 of 5 Pages
Article III - Membership of FYC
A. Membership - The FYC shall consist of ten sixteen (106) members. The membership shall
include:
(1) A physician or licensed health professional.
(2) An attorney.
(3) A representative of a local law enforcement agency.
(4) A representative of the probation department.
(5) A representative of the Juvenile Court or District Court of the 19th Judicial District.
(56) A representative from a local mental health clinic.
(69) A representative of a local school district specializing in special education.
(7$) A foster parent/adoptive parent.
(9) A icpresentative specializing hi occupational training or cniployincnt piog,ai,ls.
(10) A lepresentative of a local substance abuse program.
(11) A representative from the "SD-94 Cornrnith e" for W,,ld County.
(83z) A representative from the "Child Protection Team" for Weld County.
(9+3) An accountant from the lay community.
(14) A parent from tins lay community.
(105) A clinic nurse from the lay community.
(16) A kinship care person or adoptive parent.
No members may be employed by or otherwise associated with a provider of out-of-home
placement services.
B. Appointment of Members - The members of the FYC shall be appointed by the Board of
County Commissioners of Weld County, according to the following procedure:
(1) Persons interested in serving on the FYC shall submit an application which will
Page 2 of 5 Pages
provide biographical information.
(2) A Nominating Committee,consisting of the FYC Executive Committee members and
the Board of County Connnissione.s' Coondi.rato. fin Director of the Weld County
Department of Social Services, shall review each application and establish a list of
nominee(s) for vacancies and reappointments for consideration by the FYC.
(3) The FYC shall review and consider the list for recommendation to the Board of
County Commissioners.
(4) The Board of County Commissioners shall review the list of nominee(s) and may
interview such nominee(s) according to the Board's desires. The Board, in its sole
discretion,may appoint members to fill vacancies or reappoint members for additional
terms.
(5) The Board of County Commissioners may designate on an annual basis such
community advisors as the Board deems necessary in order to benefit the FYC
Standing ad hoc Ecommittees of Program Effectiveness and Outcomes, Family
Support, and Collaboration and Innovation. Such community advisors shall be
representative of the community and have demonstrable personal or professional
knowledge of the area of their designation. Community advisors shall not vote on
matters which come before the Standing Committees for determination.
C. Terms of Members - Regular membership terms of the FYC shall be for three (3)years. No
member may serve for more than two (2) consecutive terms. New FYC members may be
assigned first terms of less than three (3) years to assure appropriate staggering of members'
terms.
D. PAC Mcrnbe.ship O.1 Datc, of Approval of Bylaws - Members of the forme,. Weld Cathay
Placement AltLnnativcs Commission ("PAC") as of the date of the approval of these Bylaws
shall automatically become members of the FYC for the length of their cudent teams on the
PAC and shall be subject to the two(2)term limit set forth in Section III.,C.,above. Member s
of the former PAC, who are eonsidc.ed to be "Providers," as that term is defined in Section
III., A., aiovc, shall not be eligible for asecond term once their current term has ended.
Article IV - Officers
A. The FYC shall elect from its own members a Chair and Vice-Chair. Term of
office shall be for one year.
B. In the absence of the Chair, the Vice-Chair will act in that capacity.
C. In the absence of the Chair and the Vice-Chair,a temporary Chair will be selected by the FYC.
Page 3 of 5 Pages
D. A secretary shall be appointed by the FYC Chair.
Article V -Nomination and Election of Officers
The nomination and election of annual officers shall be held during the first regular meeting
of each calendar year. Each nomination shall be seconded to be placed on the ballot, and elections
shall be written ballot unless there is no contest for the office.
Article VI - Meetings
A. Regular meetings of the FYC will be conducted quarterly on days agreeable to the
membership, provided there is business to conduct.
B. Written notice of all regular meetings shall be mailed to each member at least seven (7) days
prior to each regular meeting date.
C. Special meetings may be called when deemed necessary by the Chair.
D. A quorum shall consist of not less than nine six (69) members of the FYC. A quorum shall
be necessary at any meeting in order to conduct business.
E. The concurring vote of a majority of those present shall be required to pass any motion made.
F. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific
provisions of these Bylaws.
Article VII- Duties of Chair
It shall be the responsibility of the Chair to call all special meetings, preside at all meetings,
and carry out general Chair responsibilities.
Article VIII - Duties of Vice-Chair
It shall be the responsibility of the Vice-Chair to assume the duties of the Chair in his absence.
Also, he shall perform other duties assigned by the Chair.
Article IX - Duties of Secretary
It shall be the responsibility of the secretary to send members notices of all meetings of the
FYC and to keep minutes, or to arrange for the keeping of minutes, of all meetings.
Page 4 of 5 Pages
Article X - Standing Committees
Theic shall exist at least five (5) standing committees of the FYE, including the Executive,
Nominating,Program Effectiveness and Outcomes,Family Support,and Collaboration and hnu V atiun
Committees. The Nominations Committee shall have the nicntbetship, duties and fesponsibilities
listed in Section III.,B.,(2),above. The temaining Committees shall have the membership,duties and
tesponsibilitics which ate listed on the attached Exhibits "A-D." The Chair of the FYC may appoint
such otlici committees as ate deemed necessary.
Article XI - Amendment of Bylaws
These Bylaws may be amended according to the following procedure:
1. The proposed amendments to the Bylaws may be presented at any meeting of the FYC
at which a quorum is present, provided seven (7) days notice has been given to each member.
2. For passage, such proposed amendments must receive the vote of the majority of the
entire membership of the FYC.
Article XII - Disputes
Disputes between Social Services and the FYC shall be resolved as expeditiously as possible
either by concurrence between the two entities or by intervention by the Board of County
Commissioners.
Article XIII - Confidentiality
Members of the FYC may, by virtue of such membership, inspect or be privy to records and
other materials containing personally identifying information maintained by the Weld County
Department Social Services. Members shall protect the confidentiality of such records and other
materials. Except as provided by law, no information in possession of a member of the FYC about
any individual client shall be disclosed in a form including identifying information.
M.\W pfiles\BYLAW S\RevBylfyc wpd
Page 5 of 5 Pages
•
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
VI
WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
Chad Support(970)352-6933•
COLORADO January 8, 2003
Bruce Barker, County Attorney
Weld County Government
Centennial Building
915 10th Street $
Greeley, CO 80631
Dear Mr. Barker:
Re: Approval of Family, Youth, and Children (FYC) Commission Bylaws
This letter is to notify you that the Families, Youth, and Children Commission has
recommended approval of the proposed amendments to the Bylaws.
The proposed amendments were noticed to the FYC Commission members for their
recommendations of approval at the quarterly FYC Commission meeting December 6,
2002. In absence of a quorum, members who were not present were polled by telephone.
Recommendations for approval of the Bylaws have been documented for six of the eight
current members.
It is my understanding that the Amended Bylaws have been set on the Weld County
Commissioner's agenda. If you need further information, please call me at extension
6295.
Approved by: / Sinc
erely, x
Gloria Romansik Elaine Furister, CPS/CAP
Social Services Administrator Core Services Specialist
of
2003-0396
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