HomeMy WebLinkAbout20030158.tiff RESOLUTION
RE: APPROVE TASK ORDER FOR CHLAMYDIA PROGRAM AND AUTHORIZE CHAIR
TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order for the Chlamydia
Program between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment, commencing
upon full execution of said task order, and ending December 31, 2003, with further terms and
conditions being as stated in said task order, and
WHEREAS, after review, the Board deems it advisable to approve said task order, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Task Order for the Chlamydia Program between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Weld County Department of Public Health and Environment, and the Colorado
Department of Public Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said task order.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 13th day of January, A.D., 2003.
BOARD OF COUNTY COMMISSIONERS
WE OU TY O RADO
ATTEST: fi �i� .' C � D vid E. on Ch 'r
(�
Weld County Clerk to th �' „"n't%
!,,, fi'Ott d
r ", R bert D. asden, Pro-Tem
Deputy Clerk to the Board
. J. Geie
ED AS To
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County Attorney) EXCUSED
William H.�e���
��QUA
GlennVaad
Date of signature: //�/
2003-0158
HL0030
(1O: /'/L 6 -v ,)
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
DEPARTMENT OR AGENCY NUMBER
FHA
CONTRACT ROUTING NUMBER
03-00144
TASK ORDER
Chlamvdia Program
This Task Order is made this 26th day of December,2002 by and between:the state of Colorado,acting by and
through the COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT whose address or
principal place of business is 4300 CHERRY CREEK DRIVE SOUTH,DENVER,COLORADO 80246
hereinafter referred to as"the State";and,the BOARD COUNTY COMMISSIONERS OF WELD COUNTY(a
political subdivision of the state of Colorado), whose address or principal place of business is 915 10th Street,3r°
Floor,Greeley,Colorado 80631,for the use and benefit of the Weld County Department of Health and
Environment whose address or principal place of business is 1555 North 17th Avenue,Greeley,Colorado 80631
hereinafter referred to as"the Contractor".
FACTUAL RECITALS
Section 29-1-201, 8 C.R.S.as amended,encourages governments to make the most efficient and effective use of
their powers and responsibilities by cooperating and contracting with each other to the fullest extent possible to
provide any function, service,or facility lawfully authorized to each of the cooperating or contracting entities. All
State contracts with its political subdivisions are exempt from the state of Colorado State's personnel rules under
section 24-50-101 et seq.,and the State procurement code under section 24-101-101,et seq.,C.R.S.,as amended.
The State has formulated a comprehensive State plan,with associated budgets,relative to the State's programs and
services which allocates funds to local health agencies in order to provide certain purchased services to the people of
the state of Colorado. This funding is to be allocated through task orders with local health agencies. As to the
State,authority exists in the Law and Funds have been budgeted, appropriated,and otherwise made available,and a
sufficient uncommitted balance thereof remains available for subsequent encumbering and payment of this Task
Order in Fund Number 100 Organizational Unit Code 3850,Appropriation Code 377,Program Code 9012,and
Object Code 5420 under Master Contract contract routing number 00 FAA 00008.
The State,in order to carry out its lawful powers,duties,and responsibilities under Section 25-4-401,et seq, C.R.S.,
as amended; and,to effectively utilize legislative appropriations made and provided therefore,in coordination with
like powers,duties,and responsibilities of the Contractor,has determined that public health services are desirable in
Weld County,Colorado.
The State and the Contractor agree that the most efficient and effective way of providing these services is at the
local level.
Pursuant to 25-4-401,8 C.R.S.,as amended,the general assembly declares sexually transmitted diseases to be
contagious,and dangerous to the public health.
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Pursuant to 25-1-107,et seq, 8 C.R.S.as amended,the program and services of regional health depaitnants shall
include to the greatest extent possible personal health services,including communicable disease control and sexually
transmitted disease control.
Pursuant to the Catalog of Federal Domestic Assistance(CFDA)Number 93.977,the State has been awarded
monies by the U.S.Department of Health and Human Services,Centers for Disease Control and Prevention(CDC)
for the diagnosis and control of sexually transmitted diseases.
The Contractor is a political subdivision of the state of Colorado. The State and the Contractor mutually agree that
the most efficient and effective way to provide the above-described services is at the local level. The State and the
Contractor previously entered into a Master Contract with contract routing number 00 FAA 00008. This Task Order
is issued pursuant to the terms and conditions of that Master Contract.
NOW,THEREFORE,in consideration of their mutual promises to each other,stated below,the parties hereto
agree as follows:
A. PERIOD OF PERFORMANCE AND TERMINATION. This Task Order is funded entirely with
federal funds. The State's liability for payment for all services rendered,or goods supplied,under this Task
Order is contingent upon the State's receipt of those federal funds. If the State does not receive all,or any
part,of the federal funds necessary to pay its obligations under this Task Order,then the State may
immediately amend or terminate this Task Order without further liability to the State. If the underlying
NCAA authorizes the State to pay all allowable and allocable expenses of a contractor as of the effective
date of that NCAA,then this Task Order shall be deemed effective as of the effective date of that NCAA.
If the underlying NCAA does not authorize the State to pay all allowable and allocable expenses of a
contractor as of the effective date of that NCAA,then this Task Order shall be deemed effective as of the
date the State Controller,or an authorized designee thereof, approves this Task Order. The initial term of
this Task Order shall commence on its effective date,as determined above, and continue through and
including December 31,2003.
B. DUTIES AND OBLIGATIONS OF THE CONTRACTOR.
1. The Contractor will submit Chlamydia Project epidemiologic data(using the mutually agreed
upon data collection form) for men and women tested for Chlamydia in the STD Clinic and for
women tested for Chlamydia in the Family Planning Clinic.
2. The Contractor will assure the quality of Chlamydia control activities(screening,treatment,and
partner management)in the STD Clinic through chart review activities to be agreed upon in
conjunction with the State.
3. The Contractor will assure that Azithromycin obtained with State funds will be used in the STD
clinic and Family Planning clinic according to the attached State guidelines.
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C. DUTIES AND OBLIGATIONS OF THE STATE.
1. The Contractor shall be compensated in accordance with the rates set forth below. In consideration of
those services satisfactorily and timely performed by the Contractor under this Task Order the State
shall cause to be paid to the Contractor a sum not to exceed ONE THOUSAND NINE HUNDRED
SEVENTY THREE DOLLARS and seventy five cents ($1,973.75)for the initial term of this Task
Order. Of the total financial obligation of the State referenced above,$1,973.75 are identified as
attributable to a funding source of the United States government.The current not to exceed amount is
for the term from January 2,2003 through March 31,2003.If the State receives additional federal
funding for the purposes of this contract,then this contract shall automatically renew for the period
covered by those federal funds.
Initial Budget(25%) Contingent Budget(75%)
January 2,2003-March 31,2003 April 1,2003-December 31,2003
STD Clinic $355.00 STD Clinic $1,065.00
Family Planning Clinic $1,618.75 Family Planning Clinic $4,856.25
Total $1,973.75 Total $5,921.25
TOTAL PROPOSED BUDGET: $7,895.00
2. Payments under this Task Order shall be made either through the State's Electronic Fund Transfer
system or,upon the Contractor's periodic submission of a duplicate"Task Order Reimbursement
Statement".
3. If this Task Order requires the Contractor submit a"Task Order Reimbursement Statement",then
the Contractor shall submit a signed,duplicate monthly Task Order Reimbursement Statement
within thirty(30)calendar days of the end of the billing period for which services were rendered.
A sample Task Order Reimbursement Statement is incorporated herein by reference,made a part
hereof,and attached hereto as"Attachment A". Expenditures shall be in accordance with those
items identified above. These items may include,but are not limited to: the Contractor's salaries,
fringe benefits,supplies,travel,operating,and indirect costs which are allowable and allocable
expenses related to its performance under this Task Order.
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Each Task Order Reimbursement Statement shall reference the related Master Contract by its
contract routing number and this Task Order by their respective contract routing numbers. The
contract routing numbers are located on page one of these documents. Each Task Order
Reimbursement Statement shall also indicate the applicable performance dates,the names of
payees;a brief description of the services performed during the relevant performance dates; all
expenditures incurred;and,the total reimbursement requested. Reimbursement during the initial,
or any renewal,term of this Task Order shall be conditioned upon affirmation by the State that all
services were rendered by the Contractor in accordance with the terms of this Task Order. Each
Task Order Reimbursement Statement shall be sent to:
Nancy Spencer
DCEED STD A-3
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South,Denver,CO 80246
4. The State may prospectively increase or decrease the amount payable under this Task Order
through a"Task Order Change Order Letter"that is substantially similar to the sample Task Order
Change Order Letter that is incorporated herein by this reference,made a part hereof,and attached
hereto as"Attachment B". To be effective,a Task Order Change Order Letter must be:signed by
the State and the Contractor;and,approved by the State Controller or an authorized designee
thereof. Additionally,a Task Order Change Order Letter shall include the following information:
A. Identification of the related Master Contract and this Task Order by their respective
contract routing numbers and affected paragraph number(s);
B. The type(s)of service(s)or program(s)increased or decreased and the new level of each
service or program;
C. The amount of the increase or decrease in the level of funding for each service or
program and the new total financial obligation;
D. A provision stating that the Task Order Change Order Letter is effective upon approval
by the State Controller,or designee,or its proposed effective date,whichever is later.
Upon proper execution and approval, a Task Order Change Order Letter shall become an
amendment to this Task Order. Except for the General and Special Provisions of the Master
Contract,and the Additional Provisions of the Task Order,if any,the Task Order Change Order
Letter shall supersede this Task Order in the event of a conflict between the two. It is expressly
understood and agreed to by the parties that the task order change order letter process may be used
only for increased or decreased levels of funding,corresponding adjustments to service or program
levels, and any related budget line items. Any other changes to this Task Order,other than those
authorized by the task order option to renew letter process described below,shall be made by a
formal amendment to this Task Order executed in accordance with the Fiscal Rules of the state of
Colorado.
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If the Contractor agrees to and accepts a proposed Task Order Change Order Letter,then the
Contractor shall execute and return that Task Order Change Order Letter to the State by the date
indicated in that Task Order Change Order Letter. If the Contractor does not agree to and accept a
proposed Task Order Change Order Letter,or fails to timely return a partially executed Task Order
Change Order Letter by the date indicated in that Task Order Change Order Letter,then the State
may,upon written notice to the Contractor,terminate this Task Order no sooner than thirty(30)
calendar days after the return date indicated in the Task Order Change Order Letter has passed.
This written notice shall specify the effective date of termination of that Task Order. If a Task
Order is terminated under this clause,then the parties shall not be relieved of their respective
duties and obligations under that Task Order until the effective date of termination has passed.
Increases or decreases in the level of contractual funding made through the task order change
order letter process during the initial,or renewal,term of a Task Order may only be made under
the following circumstances:
E. If necessary to fully utilize appropriations of the state of Colorado and/or non-
appropriated federal grant awards;
F. Adjustments to reflect current year expenditures;
G. Supplemental appropriations,or non-appropriated federal funding changes resulting in an
increase or decrease in the amounts originally budgeted and available for the purposes of
a Task Order;
H. Closure of programs and/or termination of related contracts or task orders;
I. Delay or difficulty in implementing new programs or services;and,
J. Other special circumstances as deemed appropriate by the State.
5. The State may renew a Task Order through a"Task Order Option to Renew Letter"substantially
similar to the sample Task Order Option to Renew Letter that is incorporated herein by this
reference,made a part hereof, and attached hereto as"Attachment C". To be effective,a Task
Order Option to Renew Letter must be:signed by the State and the Contractor;and,approved by
the State Controller or an authorized designee thereof. Additionally,a Task Order Option to
Renew Letter shall include the following information:
A. Identification of the related Master Contract and that Task Order by their respective
contract routing numbers and affected paragraph number(s);
B. The type(s)of service(s)or program(s),if any,increased or decreased and the new level
of each service or program for the renewal term;
C. The amount of the increase or decrease,if any,in the level of funding for each service or
program and the new total financial obligation;
D. A provision stating that the Task Order Option to Renew Letter is effective upon
approval by the State Controller,or designee, or its proposed effective date,whichever is
later.
Upon proper execution and approval, a Task Order Option to Renew Letter shall become an
amendment to this Task Order. Except for the General and Special Provisions of the Master
Contract,and the Additional Provisions,if any of that Task Order,a Task Order Option to Renew
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Letter shall supersede that Task Order in the event of a conflict between the two. It is expressly
understood and agreed to by the parties that the task order option to renew letter process may be
used only to:renew a Task Order;increase or decrease levels of funding related to that renewal;
make corresponding adjustments to service or program levels,and,adjust any related budget line
items. Any other changes to a Task Order,other than those authorized by the task order change
order letter process described above,shall be made by a formal amendment to a Task Order
executed in accordance with the Fiscal Rules of the state of Colorado.
If the Contractor agrees to and accepts a proposed Task Order Option to Renew Letter,then the
Contractor shall execute and return that Task Order Option to Renew Letter to the State by the
date indicated in that Task Order Option to Renew Letter. If the Contractor does not agree to and
accept the proposed renewal term,or fails to timely return a partially executed Task Order Option
to Renew Letter by the date indicated in that Task Order Option to Renew Letter,then the State
may,upon written notice to the Contractor,terminate this Task Order no sooner than thirty(30)
calendar days after the return date indicated in the Task Order Option to Renew Letter has passed.
This written notice shall specify the effective date of termination of that Task Order. If a Task
Order is terminated under this clause,then the parties shall not be relieved of their respective
duties and obligations under that Task Order until the effective date of termination has passed.
6. All attachments or exhibits to this Task Order are incorporated herein by this reference and made a
part hereof as if fully set forth herein. If a conflict or inconsistency is found to exist between the
terms and conditions of this Task Order and those of any attachment or exhibit hereto,then the
terms and conditions of this Task Order shall control.
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IN WITNESS WHEREOF,the parties hereto have executed this Task Order as of the day first above written.
CONTRACTOR: STATE:
Weld County Board of Commissioners
on behalf of:
WELD COUNTY BOARD OF HEALTH STATE OF COLORADO
(a political subdivision of the state of Colorado) Bill Owens vernor
By: i- 6 By:
Name: David E. Lon For the Execu e'' or
Title: DEPARTME I F PUBLIC HEALTH
FEIN: 00813 ������ AND ENVIR. NT migeq,(Seal) ATTEST:• p PROGRAM APPROVAL:
its,si, #_)540.30 teitcl•
By: ' By:
Deputy Clerk to the Board WELD COUNTY DEPARTMENT Of
PUBLIC
HEALTH 2D NVIRON
APPROVALS: BY',t�V o i" `
Mark E. Wallace, MD, MPH•Direct
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts.This contract is not valid until
the State Controller,or such assistant as he may delegate,has signed it.The contractor is not authorized to
begin performance until the contract is signed and dated below.If performance begins prior to the date
below,the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
Arthur L.Barnhart
•
By: f� ( �� -
Date: .2 - //- (9.3
Page 7 of acZ3-
INVOICE NUMBER
ATTACHMENT# __
TASK ORDER REIMBURSEMENT STATEMENT
TO: FROM: •
FAX: ( ) DATE OF EXPENDITURE:
TYPE OF FROM: Final
PROGRAM: Bill?
G Yes
G No
FEDERAL ID TO:
NUMBER:
Description of Expenditure Reimbursement Total
Amount Requested
•
GRAND TOTAL
This is to certify that the above expenses were incurred per Contract# and we are requesting reimbursement for same.
SIGNATURE (CONTRACTOR): DATE:
I hereby certify that all contract requirements have been met and the amounts are correct. Payment is authorized.
AUTHORIZED DESIGNEE (STATE): DATE:
..-
I
ATTACHMENT#
(Date] SAMPLE TASK ORDER CHANGE ORDER LETTER
Task Order Change Order Letter Number**, Contract Routing Number** ********
State Fiscal Year 20**-20**, ***************Program
This Task Order Change Order Letter is issued pursuant to paragraph*_*.of the Master Contract identified as
contract routing number** *** *****and paragraph*.*. of the Task Order identified as contract routing number
** *** *****and contract encumbrance number** *************. This Task Order Change Order Letter is
between the COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT and JLEGAL
NAME OF CONTRACTOR]. The Task Order has been amended by Task Order Option to Renew Letter**.
contract routing number** *** ***** and/or Task Order Change Order Letter**,contract routing number** ***
****** if any. The Task Order,as amended,if applicable,is referred to as the"Original Task Order". This Task
Order Change Order Letter is for the current term of*********** **** through********* **,****. The
maximum amount payable by the State for the work to be performed by the Contractor during this current term is
increased/decreased by**********Dollars,($*.**)for an amended total fmancial obligation of the State of
**********DOLLARS,($*.**). The revised specifications to the original Scope of Work and the revised Budget
are incorporated herein by this reference,made a part hereof,and attached hereto as"Attachment*"and
"Attachment*". The first sentence in paragraph*_*.of the Original Task Order is modified accordingly. All
other terms and conditions of the Original Task Order are reaffirmed. This change to the Task Order shall be
effective upon approval by the State controller,or designee,or on ***********,****,whichever is later.
Please sign,date,and return all**originals of this Task Order Change Order Letter by***********,**** to the
attention of: ************************,Colorado Department of Public Health and Environment,4300
Cherry Creek Drive South,Denver,Colorado 80246,Mail Code: *****-**. One original of this Task Order
Change Order Letter will be returned to you when fully approved.
]LEGAL NAME OF CONTRACTOR] STATE OF COLORADO
(a political subdivision of the state of Colorado) Bill Owens,Governor
By: By:
Name: For the Executive Director
Title: DEPARTMENT OF PUBLIC HEALTH
FEIN: AND ENVIRONMENT
(Seal) ATTEST: PROGRAM APPROVAL:
By: By:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts.This contract is not valid until
the State Controller,or such assistant as he may delegate,has signed it.The contractor is not authorized to
begin performance until the contract is signed and dated below.If performance begins prior to the date
below,the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
Arthur L.Barnhart
By:
Date:
Revised:08/30/02
ATTACHMENT, CL
[Date] SAMPLE TASK ORDER OPTION TO RENEW LETTER
Task Order Renewal Letter Number**, Contract Routing Number** ***
State Fiscal Year 20**-20**, ***************Program
This Task Order Option to Renew Letter is issued pursuant to paragraph*_*.of the Master Contract identified by
contract routing number** ******** and paragraph*. *. of the Task Order identified by contract routing number
** *** *****and contract encumbrance number** *** **********. This Task Order Option to Renew Letter is
between the COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT and JLEGAL
NAME OF CONTRACTOR'. The Contract has been amended by Task Order Change Order Letter**,contract
routing number** *** ***** and/or Task Order Option to Renew Letter**.contract routing number** ***
***** if any. The Contract,as amended,if applicable, is referred to as the"Original Task Order". This Task Order
Option to Renew Letter is for the renewal term of*********** ****,through********* ** ****. The
maximum amount payable by the State for the work to be performed by the Contractor during this renewal term is
**********Dollars J*.**)for an amended total financial obligation of the State of**********DOLLARS, This
is an increase/decrease of($*.**)of the amount payable from the previous term. The Budget for this renewal term
is incorporated herein by this reference,made a part hereof,and attached hereto as"Attachment*". The first
sentence in paragraph_*.of the Original Task Order is modified accordingly. All other terms and conditions of
the Original Task Order are reaffirmed. This Task Order Option to Renew Letter is effective upon approval by the
State Controller, or designee,or on***********,**** whichever is later.
Please sign,date,and return all**originals of this Task Order Option to Renew Letter by********* **,**** to
the attention of: ************ ************,Colorado Department of Public Health and Environment,4300
Cherry Creek Drive South,Denver,Colorado 80246,Mail Code: *******. One original of this Task Order
Option to Renew Letter will be returned to you when fully approved.
[LEGAL NAME OF CONTRACTOR] STATE OF COLORADO
(a political subdivision of the state of Colorado) Bill Owens,Governor
By: By:
Name: For the Executive Director
Title: DEPARTMENT OF PUBLIC HEALTH
FEIN: AND ENVIRONMENT
(Seal) ATTEST: PROGRAM APPROVAL:
By: By:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts.This contract is not valid until
the State Controller,or such assistant as he may delegate,has signed it.The contractor is not authorized to
begin performance until the contract is signed and dated below.If performance begins prior to the date
below,the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
Arthur L.Barnhart
By:
Date:
Revised:08/30/02
Memorandum
CTO: David E. Long, Chair Board of County Commissioners
•
COLORADO FROM: Mark E. Wallace, MD, MPH, Director
Department of Public Health and
Environment
DATE: January 7, 2003 \c1( • )
SUBJECT: Chlamydia Program Task Order
Enclosed for Board review and approval is a task order between the Colorado Department of
Public Health and Environment (CDPHE) and Weld County for chlamydia testing at health
department clinics.
The State has been awarded funding by the U.S. Department of Health and Human Services,
Centers for Disease Control and Prevention (CDC) for the diagnosis and treatment of sexually
transmitted diseases. Through this task order CDPHE will reimburse Weld County Department
of Public Health and Environment for chlamydia testing for clients seen in the sexually
transmitted disease and family planning clinics. The amount eligible for reimbursement is
$1,973.75 for the initial time period January 2, 2003 through March 31, 2003. If the State
receives additional federal funding for the program, this task order will automatically renew for
the period covered by those federal funds. This funding will reimburse Weld County in an
amount not to exceed $5,921.25 for the contingent time period of April 1, 2003 through
December 31, 2003.
I recommend your approval of this task order.
Enclosure
2003-0158
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