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Home My WebLink About20032626.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO SEPTEMBER 10, 2003 TAPE #2003-35 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, September 10, 2003, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner David E. Long, Chair Commissioner Robert D. Masden, Pro-Tem Commissioner M. J. Geile Commissioner William H. Jerke Commissioner Glenn Vaad Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Carol A. Harding Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners meeting of September 8, 2003, as printed. Commissioner Jerke seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Vaad moved to approve the consent agenda as printed. Commissioner Masden seconded the motion, and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: Commissioner Vaad stated the Department of Public Works has provided a pocket-sized, laminated update of Strategic Corridor Road Projects, showing the location and description of the road,the estimated schedule for design,right-of-way acquisition,utilities,and construction, and the estimated cost of the project. Chair Long reviewed the Carr cleanup day held last weekend, and stated it was very productive and satisfactory to the residents, with good participation of the community. PUBLIC INPUT: There was no public input. 2003-2626 BC0016 WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $189,708.60 Corrected Total for September 8, 2003 $797,217.79 Commissioner Jerke moved to approve the warrants as presented by Mr. Warden. Commissioner Vaad seconded the motion, which carried unanimously. BIDS: Mr. Warden stated there are no bids to present. NEW BUSINESS: CONSIDER AGREEMENT CONCERNING PURCHASE OF RIGHT-OF-WAY FOR CERTAIN IMPROVEMENTS TO WCR 3.25 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - REFLECTION BAY HOMEOWNERS ASSOCIATION: Frank Hempen,Jr.,Director of Public Works,stated this is an agreement for acquisition of right-of-way for Weld County Road 3.25, which is scheduled for construction next year. He stated the agreement includes acquisition of approximately three-fourths of an acre for$4,870,and he recommended approval. Commissioner Masden moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Geile, the motion carried unanimously. CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR UPGRADE AND MAINTENANCE OF A PORTION OF WCR 21 RIGHT-OF-WAY AND AUTHORIZE CHAIR TO SIGN-MICHAEL AND KIM MEYER: Don Carroll, Department of Public Works, stated this agreement is for property located south of Weld County Road 110,where Weld County Road 21 would be located between Sections 2 and 3. Mr. Carroll stated there is 60 feet of right-of-way available on the west side of Section 2, and the applicant has contacted both adjacent property owners without objections being stated. Responding to Commissioner Geile, Mr. Carroll stated this occurred because of an 80-acre parcel going through the Department of Planning Services to obtain an address. Part of that process is to verify there is public access to the property. Commissioner Jerke moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Vaad, the motion carried unanimously. CONSIDER AGREEMENT FOR ROADWAY IMPROVEMENTS FOR WCRS 26 AND 15 AND AUTHORIZE CHAIR TO SIGN -ASPHALT SPECIALTIES COMPANY, INC.: Mr. Hempen stated this is a three-party project involving Owens Brothers Concrete, Inc., L. G. Everist, Inc., and Weld County. The agreement stated they would do the design of the roadway and solicit bids. Mr. Hempen stated three bids were received, the lowest of which was from Asphalt Specialties Company, Inc., in the amount of$423,549. Commissioner Vaad moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Jerke, the motion carried unanimously. CONSIDER CONTRACT AMENDMENT #5 FOR COMMUNITY CORRECTIONS SERVICES AND AUTHORIZE CHAIR TO SIGN: Jan Zuber,Community Corrections,stated this amendmentwill modify the current Department of Criminal Justice process for distribution of Community Corrections program and administrative funds from a monthly system to a quarterly advance system, and to include a Software Piracy Prohibition paragraph in the contract. Commissioner Geile moved to approve said amendment and authorize the Chair to sign. Seconded by Commissioner Jerke, the motion carried unanimously. CONSIDER RESOLUTION RE:COMBINE PETTY CASH FUND AND CHANGE FUND FOR ACCOUNTING DEPARTMENT AND ESTABLISH CHANGE FUND FOR CLERK TO THE BOARD: Claud Hanes, Controller/Treasurer,stated the Accounting Department,for many years, has held a$250 petty cash fund and a$200 change fund,$20 of which was reserved for the Clerk to the Board as a change fund. Because of a decline in the activity and use of the change fund, he recommended combining the two funds into one Minutes, September 10, 2003 2003-2626 Page 2 BC0016 petty cash fund of $150.00, and authorizing a $20.00 change fund for the Clerk to the Board's Office. Commissioner Vaad moved to approve said draft resolution. The motion, which was seconded by Commissioner Geile, carried unanimously. CONSIDER RESOLUTION RE: DELEGATION OF ENTERPRISE ZONE ADMINISTRATION AND FEES TO THE GREELEY-WELD ECONOMIC DEVELOPMENT ACTION PARTNERSHIP(EDAP): Mr.Warden stated EDAP has been administrating the Enterprise Zone since 1987,under authority of a letter from the Greeley City Council and Board of Weld County Commissioners; however,this resolution would formally delegate the authority to administer the zone and establish a fee structure to EDAP. Responding to Commissioner Jerke,the fee is three percent of the Enterprise Zone project,up to$2,000,and it basically recovers the cost of doing the paperwork necessary for the Internal Revenue Service. Commissioner Jerke stated he would prefer to state the fee in the resolution,and clarified that the three percent is a maximum amount to be charged. Mr. Warden stated history shows the EDAP Board of Directors has been very cautious of the fee; however, if the Board prefers, the resolution can be amended. Commissioner Jerke moved to amend the draft resolution to state the fee is three percent,not to exceed$2,000,unless approved by the Board of County Commissioners. The motion,which was seconded by Commissioner Geile,carried unanimously. Commissioner Jerke moved to approve the amended resolution. The motion,which was seconded by Commissioner Masden, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:30 a.m. �� BO OF COUNTY COMMISSIONERS ��l LL WEL U COLON DO ATTEST: 4X,, �` David . ong, Chair Wel• the Board -', Robert D. M en, Pro-Tem 186� ; ry :, el�. . kb*•1:oard 191 v Willia'k�rke Glenn Vaad Minutes, September 10, 2003 2003-2626 Page 3 BC0016 Strategic Corridor Road Projects Estimated Schedule 9/10/03 ROW& Estimated Location&Description Design Constr. Utilities Cost WCR 13,Great Western RR 2002-2003 2002-2003 2003 $200,000 Install Signals—0.5 N.of WCR 38 WCR 13,WCR 2 to WCR 8 2003 2004 2005 $3.9 M Paving three miles of gravel road WCR 13,WCR 8 to SH 52+ 2004 2005 2007 $3.6 M Paving of three miles of road WCR 13,WCR 48.5 to SH 34 2004-2005 Not Not $6.5 M Paving 4 miles of gravel road Scheduled Scheduled WCR 13,SH 34 to WCR 66 2004-2005 Not Not $6.1 M Paving 4 miles of gravel road Scheduled Scheduled WCR 74,WCR 13 to SH 257 2004 2005-2006 Not $5.7 M Reconstruction of 2 miles of road Scheduled WCR 74 and WCR 19 2004 2004-2005 2006 $0.4 M Intersection Improvements WCR 49 Corridor Study 2003-2004 NA NA $40,000 From SH 34 to SH 14 Hello