HomeMy WebLinkAbout20032017.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
AUGUST 6, 2003
TAPE#2003-30
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, August 6, 2003, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner David E. Long, Chair
Commissioner Robert D. Masden, Pro-Tem
Commissioner M. J. Geile
Commissioner William H. Jerke
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Carol A. Harding
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of August 4, 2003, as printed. Commissioner Jerke seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed.
Commissioner Jerke seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
PUBLIC INPUT: There was no public input.
WARRANTS: Donald Warden, Director of Finance and Administration,presented the following warrants
for approval by the Board:
All Funds $1,329,055.14
Electronic Transfers -All Funds $2,692.00
Commissioner Jerke moved to approve the warrants as presented by Mr.Warden. Commissioner Vaad
seconded the motion, which carried unanimously.
2003-2017
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BIDS:
PRESENT PAINT PROJECT(NORTH JAIL/PODS)BID-DEPARTMENT OF FINANCE: Pat Persichino,
Director of General Services, read the names of five vendors who submitted bids into the record. Said bid
will be considered for approval on August 20, 2003.
PRESENT 2003 SEAL COAT BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino, Director of
General Services, read the names of three vendors who submitted bids into the record. Said bid will be
considered for approval on August 20, 2003.
APPROVE CUSTODIAL SERVICES PHASE 1 BID-DEPARTMENT OF FINANCE: Mr. Persichino stated
staff has recommended approval of the low bid. Commissioner Vaad moved to accept the low bid from
Maintenance Resources,in the amount of$6,357.59. The motion,which was seconded by Commissioner
Geile, carried unanimously.
APPROVE MODULAR FOR BILLIE MARTINEZ SITE BID-DEPARTMENT OF FINANCE: Mr. Persichino
recommended acceptance of the low bid. Commissioner Masden moved to accept the bid from Comark
Building Systems, Inc. The motion, which was seconded by Commissioner Vaad, carried unanimously.
APPROVE UPS ELECTRICAL INSTALLATION BID - DEPARTMENT OF FINANCE: Mr. Persichino
recommended acceptance of the low bid. Commissioner Jerke moved to accept the low bid from Spring
Creek Electric, Inc., in the amount of$24,300.00. The motion, which was seconded by Commissioner
Vaad, carried unanimously.
APPROVE BRIDGE 13/26A BID-DEPARTMENT OF PUBLIC WORKS: Mr. Persichino stated staff has
requested a one-week extension for this approval. Commissioner Masden moved to continue said bid to
August 13, 2003. Seconded by Commissioner Vaad, the motion carried unanimously.
NEW BUSINESS:
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - WELD COUNTY SCHOOL
DISTRICT 6: Mike Sampson,Chief Appraiser,stated the building was purchased by School District#6 and
should have been taken off the tax rolls; however, it was not removed and the school did pay taxes.
Responding to Commissioner Jerke regarding the school leasing part of the building to Wells Fargo, Mr.
Sampson stated this abatement is for the year 2002; however, the school will have to pay taxes on that
portion of the building being leased. Commissioner Vaad moved to approve said petition. The motion,
which was seconded by Commissioner Masden, carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES-MICHAEL AND MARYANN RYER:
Mr. Sampson stated there was a property split and the house was incorrectly left on both parcels,therefore,
the County will refund for one parcel. Responding to Commissioner Jerke, Mr. Sampson clarified this
occurred when the property was divided into two separate taxing districts, not because of a property split.
Commissioner Geile moved to approve said petition. The motion,which was seconded by Commissioner
Vaad, carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES-PACKAGING CORP OF AMERICA:
Duane Robson,Assessor's Office, presented an appraisal report of personal property and reviewed the
information. He stated an original asset list was presented; however, on April 9, 2002, the company
corrected the list,on which he noticed drops in values and changes in the life of the equipment being listed,
as well as 15 or so items which were not included. In June the company listed 2002 assets again,showing
a third value at$6.4 million with $1.7 in actual value. Mr. Robson stated that at this point, he is not sure
what equipment is at the facility,or what the correct value should be. Responding to his questions about
the inability to provide a correct asset list, company officials told him it was because of a stock allocation
Minutes, August 6, 2003 2003-2017
Page 2 BC0016
purchase which was done in 1996. Mr. Robson stated the best way to ascertain which equipment should
be listed is to perform an audit with a walkthrough. Mr. Sampson stated an appeal was presented at the
2003 Board of Equalization on August 5, 2003; however, that appeal can be stipulated after the correct
asset list is determined. He also noted the company only paid taxes on what they thought they owed, so
there will not be a large refund due. Jim Barton,Senior Tax Manager for Grant Thornton,stated he wants
to cooperate, and presented a graph depicting the actual and proposed values from 1996 through 2003.
Mr.Barton Grant Thornton was engaged by Packaging Corp of America for the first time for the January 1,
2002,assessment date,and theyfound that most of the company's plants were built from scratch and new
equipment purchased;however,this plant was owned by another company and acquired January 15, 1995.
He explained that through all those years,they had been filing the original equipment costs for each year;
however, Grant Thornton was provided with the stock allocation cost instead of actual values and, not
having the correct history, used the wrong costs to report to the County. He stated that after the
assessment notice was received,they noticed the difference and identified what was occurring. He stated
the Grant Thornton then provided that information, the County reviewed, and asked questions about 15
pieces of equipment for which original costs could not be found;therefore,stock allocation costs were used
for those 15 items. Mr. Barton said they received a letter stating the assessor's office would recommend
approval,then another letter saying it would not recommend approval. He stated the County appraiser is
welcome to perform a walkthrough in the plant, and reiterated the company wants to get the right values
assessed; however, he would recommend the Commissioners accept the abatement,and for them to file
an amended return, also allowing assessor staff to conduct an inspection on or near January 1, 2004,for
the correct appraisal from that point. (Changed to Tape#2003-31.) Afterfurther discussion, Bruce Barker,
County Attorney, stated the taxpayer could withdraw the petition for abatement and, after staff does a
walkthrough and the correct value is determined, the taxpayer could file an amended abatement.
Responding to Commissioner Jerke, Mr. Sampson stated they have until December 31, 2004, to file an
abatement for 2002. Mr.Barton stated it sounds like a fair and equitable way to proceed,as long as it is with
the understanding that the correct value will be worked out;however, if they fail to come to an agreement
with the Assessor's staff,the taxpayer could file an amended abatement and the Board will hear it at that
time. Mr. Sampson noted that allows approximately 18 months to clarify. Mr. Barton stated he will
withdraw the abatement at this point. Commissioner Geile moved to consent to the request to withdraw.
The motion, which was seconded by Commissioner Vaad, carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES-WAYNE N.WOOD: Mr.Sampson
stated this is a property which is divided into three separate parcel numbers,with the house located in the
center of it all. He stated there is dryland pasture and alfalfa growing,and this amendment is to correct the
classification for the two separate lots at a different rate than one residential parcel. Commissioner Jerke
moved to approve said petition. The motion, which was seconded by Commissioner Vaad, carried
unanimously.
CONSIDER TASK ORDER OPTION TO RENEW LETTER #3 FOR HEALTH CARE PROGRAM FOR
CHILDREN WITH SPECIAL NEEDS AND AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, Director of
Public Health and Environment, stated this request is for the renewal of the task order to operate the
program for children with special needs, which is used to identify children who have or are at risk for a
chronic physical,developmental,behavioral,or emotional condition. Dr. Wallace further stated the funding
is not to exceed$203,680,for the term of October 1,2003,through September 30,2004. Dr. Wallace also
stated Weld County increased enrollment eligible children from 74 percent to 98 percent, which
demonstrates dramatic improvement over past performance, as well as exceeding the State average of
70 percent. Commissioner Geile moved to approve said renewal letter and authorize the Chair to sign.
Seconded by Commissioner Jerke, the motion carried unanimously.
Minutes, August 6, 2003 2003-2017
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1
CONSIDER TASK ORDER OPTION TO RENEW LETTER#2 FOR MATERNAL AND CHILD HEALTH
PROGRAM AND AUTHORIZE CHAIR TO SIGN: Dr.Wallace stated this program focuses on maternity and
other child programing, providing prenatal and postpartum care, and continuing education for car seat
safety, car seat safety inspection check points, written materials for parents with messages of injury
prevention,developmental stages and age appropriate guidance,and one on one education to parents in
immunization clinics. Dr. Wallace stated the total grant is $114,823. Commissioner Geile moved to
approve said renewal letter and authorize the Chair to sign. Seconded by CommissionerJerke,the motion
carried unanimously.
CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR UPGRADE AND MAINTENANCE OF A
PORTION OF WCR 53 RIGHT-OF-WAY AND AUTHORIZE CHAIR TO SIGN - RICHARD AND HEIDI
ROBERTSON: Don Carroll, Department of Public Works,stated this came to his attention as a Condition
of Approval for Recorded Exemption#3503,and involves a landlocked parcel north of Weld County Road
20,which would access on the public road right-of-way for Weld County Road 53. Mr. Carroll stated the
applicant has contacted all adjacent property owners,no opposition has been received,and there is 30 feet
of right-of-way in Section 16 only. Commissioner Jerke moved to approve said agreement and authorize
the Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR UPGRADE AND MAINTENANCE OF A
PORTION OF WCR 15 RIGHT-OF-WAY AND AUTHORIZE CHAIR TO SIGN-BERT HARDER:Mr.Carroll
stated this parcel is on Weld County Road 15 north of Weld County Road 102,where there are numerous
80-acre parcels located between Weld County Roads 100 and 110. Mr.Carroll stated these requests are
usually addressed with a Nonexclusive License Agreement since the County does not maintain Weld
County Road 15, although it does maintain Weld County Road 102. Mr. Carroll stated this is an area of
"checkerboarding" with 30 feet of right-of-way on the west side of Section 20. Responding to
Commissioners Masden and Jerke, Mr. Barker stated there is no way to force the property owners in the
area into a homeowners association or anything similar, the only action the Board can take is to approve
or deny the agreement. He further stated that even if the agreement is denied,the public has the right to
use the right-of-way, and the agreement is basically to provide for the maintenance of the road.
Commissioner Jerke moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Vaad, the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF WCR 39 BETWEEN WCRS 38 AND 42: Frank Hempen, Jr.,
Director of Public Works,stated he is requesting closure of Weld County Road 39 commencing August 18,
2003,through September5,2003. Mr. Hempen stated staff plans to provide significant dust control on the
detour route,and they will also provide background traffic counts for the possibility of providing dust control
on other alternate routes that may be used. Commissioner Vaad moved to approve said closure and
authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER INSTALLATION OF TRAFFIC CONTROL DEVICES ON WCR 13 BETWEEN WCRS 40.5
AND 46.5: Mr. Barker stated concern was expressed by area residents about the speed limit in this area.
Commissioner Vaad stated he encourages support of this reduction of speed in this area where he has
observed high speeds. He said Johnstown is annexing more into unincorporated Weld County,and they
have 35 miles per hour speed limit at the northern terminus of this, and with the number of homes being
built,and also a proposal fora major supermarket at this point it does require traffic safety. Commissioner
Vaad also stated the south end is a very steep hill,with some restricted views, and he moved to approve
said installation. The motion, which was seconded by Commissioner Geile, carried unanimously.
Minutes, August 6, 2003 2003-2017
Page 4 BC0016
•
CONSIDER HONORARY APPOINTMENT TO BOARD OF TRUSTEES FOR NORTH COLORADO
MEDICAL CENTER:Commissioner Geile moved to approve said appointment,stating this gives Julianne
Haefeli stature as she serves on various State boards. The motion, which was seconded by
Commissioner Vaad, carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 10:10 a.m.
,�,�� BOARD OF COUNTY COMMISSIONERS
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ATTEST: %v��// C
D vid E. Lon , Chair
A°'•• erk to the Board
trRo ert D. den, Pro-Tern
�. "� y •u�o the Board
. J. eile
William H. Jerke
Glenn Vaad
Minutes, August 6, 2003 2003-2017
Page 5 BC0016
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