HomeMy WebLinkAbout20033443 RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR HEAD START PROGRAM
AND AUTHORIZE CHAIR TO SIGN -AFFILIATED COMPUTER SERVICES, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Memorandum of Understanding for the
Head Start Program between the County of Weld, State of Colorado, by and through the Board of '
County Commissioners of Weld County, on behalf of the Department of Human Services, Head
Start Division,and Affiliated Computer Services, Inc.,commencing December 1,2003,and ending
December 31, 2004,with further terms and conditions being as stated in said memorandum, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum, a
copy of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that the Memorandum of Understanding for the Head Start Program between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Head Start Division, and Affiliated
Computer Services, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized to
sign said memorandum.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 22nd day of December, A.D., 2003, nunc pro tunc December 1, 2003.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: iat441 .0 EXCUSED
id E. Long, Chair
Weld County Clerk to the ` _�U�w�\1
BY: Z�pp c p obert D. s n, Pro-Tem
czelliii l &N
Deputy Clerk to the Boar
M. J. Geile
A O AS • TC
Willia H. Jerke
oun y Att ney `/�
Glenn Vaad
Date of signature:
/� 2003-3443
✓IS �7d t,( 0//0.547HR0074
MEMORANDUM OF UNDERSTANDING
between
Weld County Human Services, Family Educational Network of Weld County
(FENWC) and ACS
I. PURPOSE
The Weld County Department of Human Services received a grant for the purpose
of building a wide-area network utilizing frame relay for the Family Educational
Network of Weld County Head Start Program. The network was integrated into the
existing Weld County WAN for easier network administration and was implemented
with hardware and software meeting existing standards used at Weld County.
Hardware and software configurations will continue to meet Weld County
standards. All services will be provided consistent with Weld County standards.
Anyone using the network will adhere to guidelines set forth by Weld County Policy.
This Memorandum of Understanding is for the purpose of continuing services
related to this grant.
II. TERM OF SERVICE
The term of this Memorandum of Understanding will be from December 1, 2003
through December 31, 2004.
III. DESCRIPTION OF ROLES AND RESPONSIBILITIES
A. ACS Responsibilities
1) Provide general network administration including, but not limited to:
backups of the Head Start server; maintenance of the Head Start server
including upgrades, patches, and server software
2) Maintain ongoing maintenance contracts for network routers and the frame
relay portion of the network
3) Provide anti-virus protection and ongoing updates to the Head Start server
and all computers within the Head Start network
4) Provide upgrades and patches to the Head Start support liaison for PCs at
the administrative office and remote sites
5) Test, diagnose, and configure routers
6) Provide physical access and supervision to the Head Start server for
outside vendors necessary to support Head Start specific software
7) Communicate status of all issues and resolutions to the Head Start support
liaison
B. Weld County Human Services, Head Start Responsibilities
1) Complete upgrades and patches on PCs at the administrative office and
remote sites when received from ACS
2) Initiate paperwork to ACS for new and terminated accounts, internet
access, and email requests for Head Start staff
3) Train Head Start staff on all software specific to Head Start
4) Request assistance with issues at remote sites such as router
configurations, etc.
5) Maintain all Head Start inventories of hardware, Head Start specific
software, and list of PC configurations
6) The Head Start support liaison is the first line of contact for issues related to
the Head Start network. Head Start staff will contact the liaison for any
problems or concerns. If this needs to be elevated, the liaison will contact
ACS for assistance. ACS will contact the liaison before making changes to
Head Start computers and will relate resolution of problems to the liaison.
7) Communicate with ACS staff
IV. PAYMENT
The additional amount to be paid by Weld County Human Services to ACS under
this understanding is $70 per hour. ACS will submit an invoice to Human Services
on a monthly basis for hours incurred in the previous month.
V. ADDITIONAL SERVICES
During this contract period, additional services will be needed from ACS to review,
install, and test a new software for the Head Start Management.
ATTEST BOARD OF COUNTY COMMISSIONERS
ea%14
OF WELD COUNTY, COLORADO
4t7L z 1,ttr.
c+ c\ tr\)", 4 \kpt,D______
st;vi11
Deputy Clerk to th i,• , disi
+ber-*. D. Masden, Chair Pro-Tem
`®•`�A�'�,, 12/22/2003
ACS Weld County Human Services, FENWC
C-u:t
Anita Scrams, Acc nt Executive Wa peckman, Executive Director
4erS- -- 's/VS
Attachment 1
LIST OF REMOTE SITES
BILLIE MARTINEZ
341 14th Avenue, Greeley
CENTENNIAL
1400 37th Street, Evans
Dos Rios
2201 34th Street, Evans
EAST MEMORIAL
614 E. 20t" Street, Greeley
FREDERICK
320 Maple, Frederick
GILCREST
1175 Birch, Gilcrest
GRAND JUNCTION
3093 E. '/< Rd, Grand Junction
HUDSON
300 Beech, Hudson
ISLAND GROVE
119 14th Avenue, Greeley
JEFFERSON
1315 4th Avenue, Greeley
MADISON
500 24th Avenue, Greeley
MILLIKEN
300 Broad Street, Milliken
OLATHE
227 Rebekah, Olathe
FT LUPTON
1600 9th Street, Ft. Lupton
ST. PETERS
1112 9'h Avenue, Greeley
Attachment 2
LIST OF HEAD START SOFTWARE
PROGRAM HEAD START COUNTY HST01 WORK COMMENTS
SPECIFIC SERVER STATION
HSFIS 4.3 X X loaded locally on Tere, Leticia,
and Kris to access reports
STARS X X
Destinations X X X
Rosetta Stone X X X
Word Tutorial X X Intranet
Groupwise X X
Performance Now X X
Microsoft Office 2000 X X
Citrix X X
Deskjet Printers X remote sites and 3 in admin office
Network Printer X admin office only
Internet X X admin office only
Scanner X X remote sites only
HSFIS needs to be replaced with ChildPlus program. Currently under review.
•
MEMORANDUM
� t
DATE: December 22, 2003
TO: David E. Long, Board of Weld County Commissioners
FROM: Walt Speckman, Director, Human Services
SUBJECT: Memorandum of Understanding between ACS and
COLORADOthe Weld County Department of Human Services,
Head Start Program
Enclosed for Board approval is a Memorandum of Understanding to continue services
related to the Head Start wide-area network. The term of this Memorandum of
Understanding will be from December 1, 2003 through December 31, 2004. The
network was integrated into the existing Weld County WAN for easier network
administration and was implemented with hardware and software meeting existing
standards used at Weld County. All services will be provided consistent with Weld
County standards. Anyone using the network will adhere to guidelines set forth by Weld
County Policy.
If you have any questions, please telephone me at 353-3800 ext. 3317.
2003-3443
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