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Home My WebLink About20032683.tiff BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: WEST NILE VIRUS PROGRAM BUDGET UNIT TITLE AND NUMBER: West Nile Virus Program -- 1000-26300 DEPARTMENT DESCRIPTION: Funds a program to respond to the spread of the West Nile virus into Weld County. The program will have educational, testing, monitoring and mosquito control components. e'•jf C+ =U GETS t E a r RECOMf11N N . *_• ''� , v :: >'CU'' 2f2ENT�-° , w.rcT� • Personnel Services $ 0 $ 0 $ 0 $ 0 Purchased Services 0 700,000 635,818 635,818 Transfers 0 75,000 75,000 75,000 Gross County Cost $ 0 $ 775,000 $ 710,818 $ 710,818 Revenue 0 225,000 258,645 258,645 Net County Cost $ 0 $ 550,000 $ 452,173 $ 452,173 Budget Positions -- -- - - - - SUMMARY OF CHANGES: Budget reflects the second year of a West Nile Virus control program aimed at responding to the health threat of the virus that spread into Weld County last year. The program has$75,000 to fund the Health Departments education,testing,and monitoring programs, plus $635,818 to control the disease through contract spraying and larvicide efforts through a contact with Colorado Mosquito Control, Inc. Approximately 352 square miles of the heavily populated areas of Weld County will have a mosquito control program in conjunction with the municipalities. Each municipality will pay for its incorporated area, at an estimated total cost of $258,645, which will be offsetting revenue to the county. OBJECTIVES: n/a PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Square miles controlled 0 352 352 Efficiency Measures Per capita cost (county support) $0.00 $2.73 $2.17 183 fk o,O3S 2003-2683 WEST NILE VIRUS PROGRAM (CONTINUED) 1000-26300 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. This budget is based upon the two year contract rates with Colorado Mosquito Control, Inc., and assumes the same municipalities will participate in the program. The transfer of $75,000 to the Health Department is the same. BOARD ACTION: 184 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT BUDGET UNIT TITLE AND NUMBER: General Engineering -- 1000-31100 DEPARTMENT DESCRIPTION: Provides engineering services for bridge designs; development referrals; field survey operations to establish line and grade control; administrative and inspection work in utility and subdivision construction; performs laboratory tests to determine soil properties, construction and materials quality; all phases of highway engineering, bridge engineering, design and construction inspection. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 523,120 $ 635,644 $ 598,735 $ 598,735 Supplies 35,257 28,500 28,500 28,500 Purchased Services 192,373 193,402 630,479 630,479 Capital 0 0 0 0 Gross County Cost $ 750,750 $ 857,546 $ 1,257,714 $ 1,257,714 Revenue 0 0 0 0 Net County Cost $ 750,750 $ 857,546 $ 1,257,714 $ 1,257,714 Budget Positions 9 10 10 10 SUMMARY OF CHANGES: Postage and Freight decreased $1,000 based on historic costs. Publications and Subscriptions increased $200 based on an increase in costs for 2003. Memberships and Registration Fees increased$540 based on anticipated needs for2004. Phones decreased $1,300 based on usage. Other Professional Services increased $439,800 based on cost estimates for surveying, engineering, and environmental fees for 2004 scheduled projects. Vehicle Expense decreased$1,663 based on calculations provided by the Accounting Department. Travel and Meetings increased$500 based on historic costs. Salaries are down$36,909 since the one-time funding for the Manager of Engineering position does not require an overlap due to retirement of the incumbent. OBJECTIVES: 1) Design and manage contract construction and provide technical support for other Public Works Department, as well as other Weld County departments, such as Planning, Purchasing, and the County Attorney's office; and 2) Perform all necessary bridge inspections, pavement management, construction management and inspection material testing, bridge grant administration, and utility permitting and inspections. 185 GENERAL ENGINEERING (CONTINUED) 1000-31100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of designs completed 6 7 6 Number of construction projects completed 6 7 5 Number of plats reviewed 646 704 700 Efficiency Measures FTEs per 10,000/capita 0.51 0.50 0.48 Per capita cost (county support) $6.64 $6.64 $6.64 Effectiveness Measures (desired results) Utility&Transport Permitting Not Avail. 95%/100% 90/%/100% Development Review Not Avail. 65%/24% 50%/20% Road and Bridge Design Not Avail. 100%/100% 75%/90% Right-of-Way Not Avail. 95% 90% Pavement Management Not Avail. Yes/yes Yes/yes Bridge Management Not Avail. Yes/86% Yes/yes Traffic Not Avail. 100%/600 80%/600 Plan Development Not Avail. Yes/Yes Yes/Yes GIS Not Avail. Yes/80% Yes/80% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The increase in other professional services is to support the 2004 project. BOARD ACTION: 186 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: MISSILE SITE PARK BUDGET UNIT TITLE AND NUMBER: Missile Site Park-- 1000-50100 DEPARTMENT DESCRIPTION: Maintains missile site park which includes camp grounds and related equipment, as well as the missile silo and archive storage areas. Provides security for the park. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 26,458 $ 28,296 $ 28,296 $ 28,296 Supplies 5,525 900 900 900 Purchased Services 33,697 25,400 25,400 25,400 Fixed Charges 38 0 0 0 Capital 0 0 0 0 Gross County Cost $ 65,718 $ 54,596 $ 54,596 $ 54,596 Revenue 1,342 2,000 2,000 2,000 Net County Cost $ 64,376 $ 52,596 $ 52,596 $ 52,596 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Overall budget is unchanged. Amounts in accounts have been reallocated to reflect expenditure patterns. Revenues from the park fees and dump fees remain at$2,000. OBJECTIVES: 1)To maintain and improve Missile Site park; 2)To improve the quality of life for all Weld County residents. 187 MISSILE SITE PARK (CONTINUED) 1000-50100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Visitor numbers 558 600 650 Efficiency Measures FTEs per 10,000/capita 0.0513 0.0496 0.0480 Per capita cost (county support) $0.33 $0.26 $0.25 Effectiveness Measures (desired results) Percentage of time park unavailable to the public during scheduled operating 0% 0% 0% hours FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Recommend that the budget be funded 100% from the General Fund, since there is not enough money in the Conservation Trust Fund to fund this park. BOARD ACTION: 188 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: AIRPORT BUDGET UNIT TITLE AND NUMBER: Airport Transfer-- 1000-56100 DEPARTMENT DESCRIPTION: County support for capital improvements to the Weld County Municipal Airport. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 92,216 47,222 18,055 18,055 Capital 0 0 0 0 Gross County Cost $ 92,216 $ 47,222 $ 18,055 $ 18,055 Revenue 0 0 0 0 Net County Cost $ 92,216 $ 47,222 $ 18,055 $ 18,055 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Airport is requesting $18,055 for local FM matching funds for the rehabilitation of Runway 9/27 and perimeter fence and gates. OBJECTIVES: n/a 189 AIRPORT TRANSFER (CONTINUED) 1000-56100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost (county support) $0.47 $0.23 $0.09 Grants Summary: Airport Grant $92,216 $47,222 $18,055 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The request is consistent with the county's policy to provide half of the local share of matching funds for FAA funded capital projects. Projects are part of the Airport Master Plan approved by the county. The City of Greeley will provide a like amount to the airport for 2004. If the Transportation Security Administration (TSA) issues federal rules on security of general aviation airports that require substantial compliance in 2004, additional funding mid-year may be required from the contingency or fund balance. BOARD ACTION: 190 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SENIOR PROGRAMS BUDGET UNIT TITLE AND NUMBER: Senior Programs -- 1000-56110 DEPARTMENT DESCRIPTION: Weld County's financial support to the eighteen senior centers throughout the county. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 12,500 12,500 12,500 12,500 Gross County Cost $ 12,500 $ 12,500 $ 12,500 $ 12,500 Revenue 0 0 0 0 Net County Cost $ 12,500 $ 12,500 $ 12,500 $ 12,500 Budget Positions SUMMARY OF CHANGES: No change. OBJECTIVES: Provide support to senior citizens via contract with WELCO Senior Coordinators, Inc. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost (county support) $0.064 $0.062 $0.060 Grants Summary Senior Center Grant $12,500 $12,500 $12,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 191 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: WASTE WATER MANAGEMENT BUDGET UNIT TITLE AND NUMBER: Waste Water Management-- 1000-56120 DEPARTMENT DESCRIPTION: County assessment for North Front Range Water Quality Planning Association for waste water management, Big Thompson Watershed Forum,and Poudre River Basin Stakeholders Group. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 9,200 9,379 9,748 9,748 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 9,200 $ 9,379 $ 9,748 $ 9,748 Revenue 0 0 0 0 Net County Cost $ 9,200 $ 9,379 $ 9,748 $ 9,748 Budget Positions - - -- - - -- SUMMARY OF CHANGES: This budget increased by$369. This Budget Unit includes dues for the North Front Range Water Quality Planning Organization ($7,748) and the Big Thompson Watershed Forum ($1,000). In addition on January 15, 2001, the Board voted to participate in the Poudre River Basin Stakeholders Group at an annual cost of$1,000. OBJECTIVES: Conduct 209 water quality responsibilities for the North Front Range of Colorado. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend continued membership in NFRWQPA and Big Thompson Watershed Forum. Continuation of membership in the Poudre River Basin Stakeholders Group was to be reviewed annually by the Board. Policy issue. BOARD ACTION: 192 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEVELOPMENTALLY DISABLED BUDGET UNIT TITLE AND NUMBER: Centennial Developmental Services, Inc. -- 1000-56130 DEPARTMENT DESCRIPTION: Weld County's financial support of Centennial Development Services, Inc., which provides services for the developmentally disabled citizens of the county. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY ` CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 46,125 46,125 152,466 46,125 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 46,125 $ 46,125 $ 152,466 $ 46,125 Revenue 0 0 0 Net County Cost $ 46,125 $ 46,125 $ 152,466 $ 46,125 Budget Positions — -- — -- SUMMARY OF CHANGES: CDSI has requested the county increase its budget by $106,341 to meet the local match requirement of the State Development Disability Services contract. Only the current base funding of$46,125 is included in the recommended budget. OBJECTIVES: Provide services to the developmentally disabled citizens of Weld County via contract with Centennial Development Services, Inc. 193 DEVELOPMENTALLY DISABLED (CONTINUED) 1000-56130 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Individuals served 1,504 1,514 1,538 Efficiency Measures Per capita cost (county support) $0.237 $$0.229 $0.221 Effectiveness Measures (desired results Grant- CDSI $46,125 $46,125 $46,125 FINANCE/ADMINISTRATION RECOMMENDATION: Funding at the requested level would be a major policy shift for the county from past practices and an assumption of another state mandate. Statutory authority exists to have a special mill levy for this purpose. The Board has advised CDSI in the past that if they want an increased funding level they should organize a grassroots campaign to pass a special mill levy and the Board would consider putting the issue on the ballot. No such effort has been devoted to this matter by CDSI. It is not recommended to increase the funding level without a voter-approved mill levy for the developmentally disabled. Therefore, only the current funding level of$46,125 is included in the recommended budget. BOARD ACTION: 194 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: MENTAL HEALTH North Front Range BUDGET UNIT TITLE AND NUMBER: Behavioral Health -- 1000-56140 DEPARTMENT DESCRIPTION: Weld County's financial support of the North Front Range Behavioral Health which provides extensive mental health services to citizens in Weld County. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 91,875 135,875 138,002 135,875 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 91,875 $ 135,875 $ 138,002 $ 135,875 Revenue 0 0 0 0 Net County Cost $ 91,875 $ 135,875 $ 138,002 $ 135,875 Budget Positions -- -- — -- SUMMARY OF CHANGES: Budget request includes $94,631 for North Front Range Behavioral Health (NFRBH)for 2004, which is $2,127 or 3% more than the current funding level. In addition, $29,000 for inpatient care at NCMC, and$15,000 for psychiatrist costs associated with the 72-hour holds picked up by police agencies are included in the budget. Recommended budget does not include the requested increase of$2,127, since all outside agencies were held to current funding levels. OBJECTIVES: (1) Provide mental health services to Weld County citizens via contract with North Front Range Behavioral Health. (2) Provide payment for 72-hour mental health patients put on hold by police agencies. 195 MENTAL HEALTH (CONTINUED) 1000-56140 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost (county support) $0.47 $0.67 $0.65 Effectiveness Measures (desired results) Grant- North Front Range Behavioral $91,875 $135,875 $135,875 Center FINANCE/ADMINISTRATIONRECOMMENDATION: NFRBH has requested an additional$2,127 or a 3% increase. Following Board direction, the increased funding for outside agencies is not included in the recommended budget. Therefore, the $2,127 increase is a policy issue for the Board. It should be noted that,through the TANF reserve funding process in June,2002,the Board authorized an additional $40,000 for each of the next two years to fund an additional FTE for NFRBH to be part of the "Multi-Disciplinary Youth Assessment Team". This is added resources for the agency for the next year. BOARD ACTION: 196 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CHILD ADVOCACY CENTER BUDGET UNIT TITLE AND NUMBER: A Kid's Place -- 1000-56150 DEPARTMENT DESCRIPTION: Funds a facility for interviewing and providing services to young victims of child abuse and non-offending family members. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY, CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Purchased Services 11,000 11,000 11,000 11,000 Contra Charges -2,750 -2,750 -2,750 -2,750 Gross County Cost $ 8,250 $ 8,250 $ 8,250 $ 8,250 Revenue 0 0 0 0 Net County Cost $ 8,250 $ 8,250 $ 8,250 $ 8,250 Budget Positions -- -- - - -- SUMMARY OF CHANGES: No change. OBJECTIVES: n/a PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost (county support) $0.042 $0.041 $0.040 _Grants Summary A Kids Place Grant $11,000 $11,000 $11,000 FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. Budget is supported by Sheriffs Office, District Attorney, and Social Services. BOARD ACTION: 197 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: TRANSFERS BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging Transfer-- 1000-56160 DEPARTMENT DESCRIPTION: General Fund contribution to Area Agency on Aging Program (Human Services Budget). ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 12,351 12,351 12,351 12,351 Capital 0 0 0 0 Gross County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351 Revenue 0 0 0 0 Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351 Budget Positions __ __ __ __ SUMMARY OF CHANGES: No change. OBJECTIVES: See Human Services budget detail. WORKLOAD MEASURES: See Human Services budget. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 198 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: TRANSFERS BUDGET UNIT TITLE AND NUMBER: Health Department Transfer-- 1000-56160 DEPARTMENT DESCRIPTION: General Fund contribution to Health Department operations. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 1,502,790 2,088,017 2,183,277 2,183,277 Capital 0 0 0 0 Gross County Cost $ 1,502,790 $ 2,088,017 $ 2,183,277 $ 2,183,277 Revenue 0 0 Net County Cost $ 1,502,790 $ 2,088,017 $ 2,183,277 $ 2,183,277 Budget Positions -- -- -- -- SUMMARY OF CHANGES: See Health Fund for details. OBJECTIVES: See Health Fund for details. WORKLOAD MEASURES: See Health Fund. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 199 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Economic Development-- 1000-60200 DEPARTMENT DESCRIPTION: General Fund Department used to fund the county's economic development program through the Economic Development Action Partnership (EDAP), a public/private non-profit organization. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 235,500 100,000 100,000 100,000 Fixed Charges 106,500 0 0 0 Capital 0 0 0 0 Gross County Cost $ 342,000 $ 100,000 $ 100,000 $ 100,000 Revenue 235,500 0 0 0 Net County Cost $ 106,500 $ 100,000 $ 100,000 $ 100,000 Budget Positions __ __ _- __ SUMMARY OF CHANGES: EDAP is requesting the same as last year's funding level. The ability to not request an increase is due to EDAP getting more private donations. EDAP's goal is to be funded half by the public sector and half by the private sector. Great strides have been made towards this goal in the last year. OBJECTIVES: 1) Develop strategies to maintain the existing economic base and promote continued economic vitality to the county; 2) Assist existing businesses in their expansion efforts; 3) Work to retain existing businesses in the county; 4) Support state and regional efforts to attract businesses to Northern Colorado. 200 ECONOMIC DEVELOPMENT (CONTINUED) 1000-61200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost (county support) $0.513 $0.496 $0.480 Effectiveness Measures (desired results) Jobs created 1,200 1,250 1,250 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval since economic development and job creation are high priorities for the county to diversify the local economy. Job creation is especially important to the success of the welfare reform efforts in Weld County. BOARD ACTION: 201 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Building Rents -- 1000-60300 DEPARTMENT DESCRIPTION: General Fund Department used to fund lease/purchase contracts from Correctional Facility and the Administrative Building for building rents. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 331,000 360,000 380,000 380,000 Interest 406,155 377,233 360,133 360,133 Gross County Cost $ 737,155 $ 737,233 $ 740,133 $ 740,133 Revenue 0 0 0 0 Net County Cost $ 737,155 $ 737,233 $ 740,133 $ 740,133 Budget Positions -- — -- -- SUMMARY OF CHANGES: Budget reflects the following county lease purchase contract: RENT INTEREST TOTAL Correctional Facility $ 380,000 $ 360,133 $ 740,133 Total $ 380,000 $ 360,133 $ 740,133 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 202 LEASE-PURCHASE AGREEMENTS The following supplemental data regarding lease-purchase agreements involving real property is required under Section 29-1-104(2)(d), CRS, 1973: A. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements involving real property Correctional Facility $ 740,133 $ 740,133 B. The total maximum payment liability of the local government under all lease-purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms Correctional Facility $ 6,410,000 $6,410,000 C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements other than those involving real property $ -0- D. The total maximum payment liability of the local government under all lease-purchase agreements other than those involving real property over the entire terms of such agreements, including all optional renewal $ -0- 203 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Non-Departmental -- 1000-90100 DEPARTMENT DESCRIPTION: Central budget unit containing county-wide costs that are not allocated to program budgets, e.g. training, audit fees, etc. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 231,755 23,000 24,500 24,500 Purchased Services 405,841 235,500 277,500 277,500 Fixed Charges 98,780 50,000 50,000 50,000 Capital 0 0 0 0 Gross County Cost $ 736,376 $ 308,500 $ 352,000 $ 352,000 Revenue 30,248,121 35,844,825 39,116,485 39,116,485 Net County Cost $ -29,511,745 $ -35,536,325 $ -38,764,485 $ -38,764,485 Budget Positions -- — — -- SUMMARY OF CHANGES: Overall expenditure portion of the budget is up $43,500. There are increases for office phones ($8,500), and repair and maintenance ($35,000). The phone increase is for unallocated phone coasts. The repair and maintenance costs are for centrally charged copier machines used by multiple departments. Funding for the Greeley Convention and Visitors' Bureau (GCVB) in the amount of $5,000 is included, and $7,500 for the Radio Reading Service for the visually impaired. Revenues are up$3,271,660 primarily due to property tax revenue being up$2,894,722,and indirect cost revenues being up $73,264. 204 NON-DEPARTMENTAL (CONTINUED) 1000-90100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost (county support) $3.78 $1.53 $1.69 Non-Departmental Summary Total Non-Departmental $736,376 $308,500 $352,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the base budget. Funding of$7,500 for the Radio Reading Service is recommended. The Greeley Convention and Visitors' Bureau has requested $7,500, an increase of$2,500, to enhance the marketing for Island Grove Regional Park. Only$5,000 for the Greeley Convention and visitors'Bureau is recommended in this budget. This is the same amount as last year. BOARD ACTION: 205 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EXTENSION DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Extension -- 1000-96100 DEPARTMENT DESCRIPTION: Provide adults and 4-H youth with unbiased, research-based education for agricultural, environmental and consumer issues. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 269,138 $ 284,853 $ 260,274 $ 260,274 Supplies 17,917 9,350 9,350 9,350 Purchased Services 60,096 59,123 65,392 65,392 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 347,151 $ 353,326 $ 335,016 $ 335,016 Revenue 36,155 37,024 0 0 Net County Cost $ 310,996 $ 316,302 $ 335,016 $ 335,016 Budget Positions 12.25 12.25 10.75 10.75 SUMMARY OF CHANGES: The personnel budget reflects the changes that the Board and CSU agreed to in June, 2003. A formerly state funded agent position was moved to county funded ($44,800). The EFNEP grant position was moved from county funded to a state position with a corresponding decrease in revenue of$37,024. A county clerical position was eliminated to offset the increased county costs for the agent. CSU memorandum of understanding for agents increased $500 per agent for a total cost of$2,250. The total net decreases in personnel costs are $24,579. Phones costs are up $6,269. All other items are unchanged for 2004. OBJECTIVES: 1) Provide information and education, as well as encourage the application of Colorado State University research-based knowledge in response to local,state,and national issues affecting individuals, youth, families, agricultural enterprises and communities. 206 EXTENSION (CONTINUED) 1000-96100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of contacts 78,979 82,928 83,000 4-H enrollment 1,164 1,200 1,200 Number of public meetings 612 643 650 Efficiency Measures FTEs per 10,000/capita 0.628 0.601 0.516 Per capita cost (county support) $1.59 $1.57 $.161 Effectiveness Measures (desired _results) Contacts per 10,000 capita 4,050 4,116 4,157 4-H enrollment per 10,000 capita 60 59 58 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Personnel budget changes are consistent with what the Board and CSU agreed to do in June, 2003. Phone increase is recommended based upon historical usage. BOARD ACTION: 207 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EXTENSION SERVICE BUDGET UNIT TITLE AND NUMBER: County Fair-- 1000-96200 DEPARTMENT DESCRIPTION: To organize, plan, and administer the annual county fair. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 7,969 $ 6,051 $ 6,051 $ 6,051 Supplies 8,560 0 0 0 Purchased Services 288,217 282,610 282,610 282,610 Fixed Charges 0 0 Capital 0 0 Gross County Cost $ 304,746 $ 288,661 $ 288,661 $ 288,661 Revenue 266,569 250,000 250,000 250,000 Net County Cost $ 38,177 $ 38,661 $ 38,661 $ 38,661 Budget Positions 0.3 0.3 0.3 0.3 SUMMARY OF CHANGES: Base budget has no change. Budget reflects full costs and revenues of the Fair operation with the county's net of $38,661 remaining the same as it has been the last several years. OBJECTIVES: 1) Exhibit of educational work and skills learned by youth; 2) Recognition of youth and leaders for work and skills learned and shared; 3) Provide an opportunity for all county youth and adults to exhibit, learn and develop community spirit and pride. 208 COUNTY FAIR (CONTINUED) 1000-96200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED_ Work Outputs Exhibits registered 4,912 5,000 5,000 Exhibitors registered 2,410 2,500 2,500 Efficiency Measures Per capita cost (county support) $0.198 $0.192 $0.185 Effectiveness Measures(desired results) Number of people attending 12,473 13,000 13,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 209 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES BUDGET UNIT TITLE AND NUMBER: Veteran's Office -- 1000-96400 DEPARTMENT DESCRIPTION: Provides all types of services to Veterans of Weld County. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 49,568 $ 52,145 $ 52,145 $ 52,145 Supplies 0 200 200 200 Purchased Services 3,220 7,088 7,088 7,088 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 52,788 $ 59,433 $ 59,433 $ 59,433 Revenue 2,400 2,400 0 0 Net County Cost $ 50,388 $ 57,033 $ 59,433 $ 59,433 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Total gross budget remains the same, but revenues are down $2,400. The State of Colorado with their budget problems eliminated the $200 per month for the County Veteran's Officer. For the first time since 1947, the state no longer has any financial participation in providing county veteran's services. OBJECTIVES: 1)To provide referral and processing services to veterans; 2)To provide outreach to organizations and communities regarding veterans benefits and rights; and 3) To maintain a strong liaison with Colorado Department of Veterans Affairs and the Veterans Administration. 210 VETERAN'S OFFICE (CONTINUED) 1000-96400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Active files 675 675 675 Office Visits 2,786 3,000 3,000 Efficiency Measures FTE's per 10,000/capita 0.0513 0.0496 0.0480 Per capita cost (county support) $0.26 $0.28 $0.29 Effectiveness Measures (desired results) Process applications for VA compensation/ 100% 100% 100% by established Provide in person information to groups 5 100% 100% 100% times per year FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 211 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Island Grove Building -- 1000-96500 DEPARTMENT DESCRIPTION: Maintenance for the Island Grove Park Community Building. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 Purchased Services 105,430 100,000 85,000 85,000 Fixed Charges 0 0 250,000 250,000 Capital 0 0 0 0 Gross County Cost $ 105,430 $ 100,000 $ 335,000 $ 335,000 Revenue 0 0 0 0 Net County Cost $ 105,430 $ 100,000 $ 335,000 $ 335,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The total operating budget for the building is $316,000 for 2004. Revenue is estimated to be $158,000 from the rental of the building, for a net cost of approximately $158,000. Per the Memorandum of Understanding with the City of Greeley, the net costs of the building will be split equally between the city and county, or$79,000 each for 2004. Since all users must pay the rental fees, another$6,000 is budgeted for rental fees for county sponsored functions, such as the County Fair. After a history of county sponsored rental fees is established, the rental fees will be budgeted in the using departments. It is also hoped that the city and county subsidy of the building will end within five years, once full utilization is established for the building. The gross budget includes $25,000 to market the facility through the Greeley Visitors Bureau to get the utilization increased. $250,000 in capital items are included in this budget to pay the county's share of installing air conditioning in the building. OBJECTIVES: Provide additional building space for Island Grove Park activities. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The $250,000 for the air conditioning is contingent upon the City of Greeley budgeting $250,000, and a private donor contributing $200,000 towards the air conditioning system. BOARD ACTION: 212 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL FUND CONTINGENCY BUDGET UNIT TITLE AND NUMBER: Contingency-- 1000-99999 DEPARTMENT DESCRIPTION: Funds to cover reasonably unforeseen expenditures. In those proposed budget, this includes appropriations for points of issue. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Service $ 0 $ 0 $ 1,116,289 $ 1,116,289 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 1,116,289 $ 1,116,289 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 1,116,289 $ 1,116,289 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget reflects a three percent salary adjustment with rate changes for insurance. Health insurance has an increase in rates, but life insurance and disability insurance costs remain the same for 2004. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 213 ' ft,:ti 11Illic COLORADO PUBLIC WORKS spin . FUND 2004 Revenue 0 TOTAL: $28,735,035 (2003 : $25,441,717) Ill Property Taxes 17.4% $4,992,602 Miscellaneous 9.5% $2,725,433 Fund Balance 18.4% $5,300,000 illi r 1.11 Other Taxes 20.0% Licenses/Permits 0.6% $5,750,000 $175,000 Federal/State 5.7% Highway Users Fee 28.3% $1 ,652,000 $8, 140,000 , I PUBLIC WORKS Revenue Changes 111 O_O O r a � a in 6t O O $10,000,000 � ...:_ oo o i-- 6 r` co co - -- --TO') 0 -- - tO O O EA 01 co O3 $8,000,000v3 o N ®2003 ir NJ O $6,000,000 • g N N.- Ti E12003 La , � X5..4 v l .G_: r wr $4,000,000 �� " #c ► — ER $2,000,000 S ,$ a �.. Eil iiiwL.i.uuuuiir " . ll ` ;ljaig wattle, ,.....:1.7-_-‘..e....- Other.• a7, ..- ,. .u•n .;�.3.,Au: ..,ra` "' u'4� ':. $0 Highway Users Fee Licenses/Permits Taxes Miscellaneous Property Taxes Fund Balance Federal /State Type of Revenue PUBLIC WORKS 2004 Expenditures Expenditure Changes TOTAL: $23,961,925 (2003 $21,741,717) Municipalities su000,odo $1,301,729 5.4% ---- 191.10 _. Motorgrader __ P• $3,220,174 13.4% Works aa,000,000 3��u'" - my $9,362,026 39.1% 1M -ti::ffilcict:Sm, s9,odo,dooIS O2004 -- O2003 Bridge Construction _ ss.000,00g id 9f6 fa fz,]999n $2,659,911 11.1% § f3688,f96 19 f $1 il9,001 u.goo.000 i y' Maintenance Support Adminstration $142,om $1,701,192 7.1% �,i $816,351 3.4% f9 Mining Trucking upoo,odo /" $1,769,589 7.4% - $3,130,953 13,1% N .- i• �.� / fi F+ $0 / PubcWOAs BMge Consimgbn Maintenance Suppoh Mining Municipaliies MWoryader Trucking Admmslnlion All Funds Expenditures Ten Year Trend Public Works Expenditures and Local Taxes li 70 / works Pub60 50 - - ----- - -I - waxes 40 oPpelipwon: 30 ' 20 10 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 TEN YEAR TREND Cumulative Percent Increase: Public Works 70 -- 60 ❑Taxes ■Public Works 50 40 - N OD 30 20 10 0 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 PUBLIC WORKS FUND SUMMARY The Public Works Fund records all cost related to Weld County road and bridge construction and maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their road and street activities. A fund balance of$526,890 is included in the total available resources in addition to the revenue shown in the budget. Property tax is set at $4,992,602. Specific ownership tax is estimated be $5,750,000 up $250,000. HUTF is down $10,000 at $8,140,000. Grant revenue is anticipated at $1,200,000 from Energy Impact grants for WCR 13 improvements. Federal revenues are down $78,000 due a drop in mineral leasing. Motor vehicle registration is up $11,000. Permits are budgeted at$175,000. Other revenues include $440,000 from landfill impact fees, $883,000 from the old Southwest and Windsor transportation impact fees, $351,430 from new transportation impact fees, $250,000 from oil rig repairs, and $800,000 for the Calpine project on WCR 51. Other revenues are stable. The resources for 2004 are up$2,220,208 at$23,961,925,of which$526,890 is from fund balance. Municipal share back is funded at$1,301,729. Salary increases are set at 3%, plus increases to cover the increase in health insurance costs. Salaries for seasonal employees increased $29,731 based on the staffing level of 43 seasonal employees ranging from 6.5 to 12 months per year with a 3% cost of living increase. Road Construction Supplies increased $624,378 based on the capital improvement plan. Other Operating Supplies were increased in the amount of $70,000 for culverts and other materials needed for Calpine materials project (WCR 51). Contract Payments decreased $494,865 based on the capital improvement plan. Other Professional Services decreased $80,500 because environmental studies will be funded from Engineering (1000-31100). Strategic Roads increased $1,188,013 to $2,471,030 for work to be completed on roads within the strategic corridor. $1,200,000 is from Energy Impact grants for WCR 13. Right-of-Way Purchases increased $267,500 based on anticipated right-of-way to be purchased in support of the capital improvement plan on WCR13. Mining costs increased $132,499 based on mining operation costs for the Derr Brothers pit. Grants and Donations decreased $450,000 because there are no new federal or state bridge grants for 2004. The 2004 Public Works Plan is presented at the end of this Section with specific projects. 219 CONCERNING LOCAL ACCOUNTABILITY FOR MONEY USED FOR HIGHWAY PURPOSES In accordance with Section 29-1-110, C. R. S., 1973, at a public hearing on the budget, Weld County must discuss the proposed use of its allocation of highway users tax fund monies and the County Public Works Fund and provide an opportunity for any elector to be heard on the expenditure of such monies for the current year and for the fiscal year governed by the proposed budget. The proposed use of the 2004 allocation of highway users tax fund monies and county road and bridge fund are as follows: Maintenance of Condition $ 3,220,174 Administration 816,351 Maintenance Support 1,701,192 Truck Hauling 1,643,167 Asphalt 759.116 TOTAL $ 8,140,000 220 CONSTRUCTION BIDDING FOR STATE-FUNDED LOCAL PROJECTS In accordance with Sections 29-1-701 through 707, C. R. S., as amended, cities or counties of 30,000 persons or more are required to bid projects of over $150,000. Local governments are required to bid competitively among private contractors for projects using Highway Users Tax Fund money (state funded projects), and are prohibited from dividing projects into two or more projects to evade provisions of the act. "State-funded public project"means any construction,alteration,repair,demolition,or improvement by any agency of local government of any land, structure, facility, road, highway, bridge, or other public improvement suitable for and intended for use in the promotion of the public health,welfare, or safety and any defined maintenance project which is funded in whole or in part from the highway users tax fund and which may be reasonably expected to exceed one hundred fifty thousand dollars in the aggregate for any fiscal year. "Defined maintenance project" means any project that involves a significant reconstruction, alteration, or improvement of any existing road, highway, bridge, structure, facility, or other public improvement, including but not limited to repairing or seal coating of roads or highways or major internal or external reconstruction or alteration of existing structures. "Defined maintenance project" does not include routine maintenance activities such as snow removal, minor surface repair of roads or highways, cleaning of ditches, regrading of unsurfaced roads, repainting, replacement of floor coverings, or minor reconstruction or alteration of existing structures. Based upon the above definitions, Weld County's Public Works 2004 budget would be allocated as follows by the above categories: TOTAL HUTF STATE LOCAL/OTHER Bridge Construction $ 2,659,911 $ 0 $ 2,659,911 Graders 3,220,174 3,220,174 0 Maintenance Support 1,701,192 1,701,192 0 Trucking 3,130,953 1,643,167 1,487,786 Mining 1,769,589 0 1,769,589 Administration 816,351 816,351 0 Municipalities 1,301,729 0 1,301,729 Public Works: Bridge 200,000 0 200,000 Miscellaneous 857,500 0 857,500 Strategic Roads 2,471,030 0 2,471,030 Part-time 893,801 0 893,801 Asphalt 2,725,008 759,116 1,965,892 Slurry Chip Seal 900,000 0 900,000 Contract 1,314,687 0 1,314,687 $23,961,925 $ 8,140,000 $15,821,925 Based upon the above allocation Weld County, at a minimum, must competitively bid out asphalt totaling $759,116 and truck hauling of$1,643,167. However it is anticipated that, in addition to the minimum required by law, Weld County will bid out an additional $1,965,892 in asphalt purchases and contracts for overlays, reconstruction and chip and seal of$2,214,687,fora total of$6,582,862 bid projects for 2004. A major portion of the $2,471,030 earmarked for Strategic Roads may also be contracted, which raises the potential bid project amount to $9,053,892. Maintenance of effort requirement was eliminated by the 1994 State Legislature, effective with the 1995 budget; therefore, it is not demonstrated in this budget document. 221 PUBLIC WORKS FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND TAXES 2000 90100 4112 CURRENT PROPERTY TAXES 5,173,717.00 4,992,602.00 4,992,602.00 2000 90100 4130 SPECIFIC OWNERSHIP TAXES 5,500,000.00 5,750,000.00 5,750,000.00 TOTAL TAXES 10,673,717.00 10,742,602.00 10,742,602.00 LICENSES&PERMITS 2000 90100 4221 PERMITS 200,000.00 175,000.00 175,000.00 INTERGOVERNMENTAL REVENUE 2000 90100 4312 MINERAL LEASING 150,000.00 72,000.00 72,000.00 2000 90100 4316 GRAZING ACT 8,000.00 10,000.00 10,000.00 2000 90100 4318 PAYMENT IN LIEU OF TAXES 50,000.00 50,000.00 50,000.00 2000 90100 4334 HIGHWAY USER 8,150,000.00 8,140,000.00 8,140,000.00 2000 90100 4338 MOTOR VEHICLE REG 309,000.00 320,000.00 320,000.00 2000 90100 4340 GRANTS 1,260,000.00 1,200,000.00 1,200,000.00 TOTAL INTERGOVERNMENTAL REVENUE 9,927,000.00 9,792,000.00 9,792,000.00 MISCELLANEOUS 2000 90100 4680 OTHER 440,000.00 2,724,433.00 2,724,433.00 2000 90100 4820 COMPENSATION FOR LOSSES 1,000.00 1,000.00 1,000.00 N TOTAL MISCELLANEOUS 441,000.00 2,725,433.00 2,725,433.00 N TOTAL PUBLIC WORKS FUND 21,241,717.00 23,435,035.00 23,435,035.00 N PUBLIC WORKS FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND 2000 30100 ADMINISTRATION 742,001.00 785,414.00 785,414.00 2000 32100 TRUCKING 3,046,344.00 3,094,653.00 3,094,653.00 2000 32200 MOTORGRADER 2,799,393.00 3,115,304.00 3,115,304.00 2000 32300 BRIDGE 2,466,495.00 2,585,826.00 2,585,826.00 2000 32400 MAINTENANCE SUPPORT 1,568,979.00 1,633,914.00 1,633,914.00 2000 32500 OTHER PUBLIC WORKS 8,197,769.00 9,362,026.00 9,362,026.00 2000 32600 MINING 1,619,007.00 1,741,481.00 1,741,481.00 2000 56200 CITIES AND TOWNS 1,301,729.00 1,301,729.00 1,301,729.00 2000 99999 SALARY CONTINGENCY 0.00 341,578.00 341,578.00 TOTAL PUBLIC WORKS FUND 21,741,717.00 23,961,925.00 23,961,925.00 N N W BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Administration --2000-30100 DEPARTMENT DESCRIPTION: Directs the activities of Public Works as necessary; coordinates complaints; and maintains cost accounting records on projects. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 471,804 $ 489,015 $ 489,015 $ 489,015 Supplies 86,975 66,000 61,000 61,000 Purchased Services 203,871 145,486 222,899 222,899 Fixed Charges 0 500 500 500 Contra Expense -1,242 0 0 0 Capital 0 41,000 12,000 12,000 Gross County Cost $ 761,408 $ 742,001 $ 785,414 $ 785,414 Revenue 0 0 0 0 Net County Cost $ 761,408 $ 742,001 $ 785,414 $ 785,414 Budget Positions 8 8 8 8 SUMMARY OF CHANGES: Computer Software and Attachments decreased $5,000 based on anticipated need. Postage and Freight was added in the amount of $3,500 for postage. Publications and Subscriptions was added in the amount of$1,500 for safety manuals, etc. Other Purchased Services decreased $320 based on anticipated needs for 2004. Utilities decreased $5,000 based on historic usage. Data Processing Services was added in the amount of$80,000 for maintenance/service by Information Services. Vehicle Expense increased $433 based on calculations provided by the Accounting Department. Repair and Maintenance Other decreased $200 based on anticipated costs for 2004. Travel and Meetings decreased $2,500 based on historic figures and anticipated costs for 2004. Computer Equipment decreased $29,000 based on the need for only 10 monitors in 2004 at approximately$1,200 each, for a total of$12,000.00. 224 PUBLIC WORKS - ADMINISTRATION (CONTINUED) 2000-30100 OBJECTIVES: 1) Keep the general public satisfied regarding the condition of the roadways and the efficiency of the operations; 2) Try to find solutions to any problems that may arise within the Public Works Department; 3) Provide professional, accurate, efficient and responsive information to the Board of County Commissioners, citizens and departments of Weld County. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Accurately monitor and report activities of the department according to current reporting methods and performance standards. Perform administrative duties with less than 1% error. _Efficiency Measures FTE's per 10,000/capita 0.41 0.40 0.38 Per capita cost (county support) $3.91 $3.69 $3.77 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Based upon historical usage and anticipated needs the changes seem justified. BOARD ACTION: 225 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Trucking -- 2000-32100 DEPARTMENT DESCRIPTION: Conducts snow removal operations and provides loading and transportation of materials and equipment to all job sites, gravel roads, aggregate pits, stockpile sites, and capital improvement projects with 14 assigned truck tractors and trailers, 4 loaders, and 6 dump trucks. Responsible for organizing and supervising the County Community Service Work program. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY : `CURRENT FY NEXT FY NEXT FY Personnel Services $ 649,166 $ 687,814 $ 648,760 $ 648,760 Supplies 12,122 11,000 12,000 12,000 Purchased Services 2,380,921 2,345,530 2,431,893 2,431,893 Fixed Charges 0 2,000 2,000 2,000 Contra Expense -459 0 0 0 Capital 0 0 0 0 Gross County Cost $ 3,041,750 $ 3,046,344 $ 3,094,653 $ 3,094,653 Revenue 0 0 0 0 Net County Cost $ 3,041,750 $ 3,046,344 $ 3,094,653 $ 3,094,653 Budget Positions 14 14 13 13 SUMMARY OF CHANGES: Personnel costs reflect the transfer of a Service Worker III to the Motor grader Division ($39, 054). The transfer is to move the water truck position to Motor Grader Division where the projects are directed. Other Operating Supplies increased $1,000 based on historical usage. Contract Payments increased$27,799 due to the anticipated increased cost of labor for contract truck hauling for2004. Vehicle Expense increased$33,564 based on calculations provided by the Accounting Department. Machinery& Equipment Rental was added to fund the rental of a loader for two months ($25,000). OBJECTIVES: 1) Haul all gravel material needed for the gravel plan and capital improvement projects. This consists of maintaining good, sound roads for the general public, upgrade of roads for gravel, hauling all asphalt material for overlay and major patch work, and clearing of roads of snow in the winter. 226 PUBLIC WORKS TRUCKING (CONTINUED) 2000-32100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Tons of Asphalt Hauled 101,243 103,500 103,500 Tons of material Hauled 755,000 850,000 850,000 Miles of Road Graveled 440 520 520 Eft es FTE'S per 10,000/capita 0.72 0.70 0.62 Per capita cost (county support) $15.60 $15.12 $14.84 Effectiveness Measures (Der work plan) Operate within budget limits: As of the end of April, 2003 with 33% of the year gone, the Trucking division has expended 23% of the budgeted overtime. The busy work season has begun and that ratio will show a steady increase. Complete the annual gravel plan: As of the end of April, 2003 with 33% of the year gone, 44% of the gravel plan has been completed. We have spent 20% of the amount budgeted for contract hauling. Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 24 hours to acknowledge concern of the caller. All operations will meet established current codes, policies, and practices. 95% attendance at all safety meetings. All PPE equipment used as required. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Budget supports anticipated work plan. Concur with reorganization to transfer one position to Motor Grader Division. BOARD ACTION: 227 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Motor Grader--2000-32200 DEPARTMENT DESCRIPTION: Fleet of 38 motor graders, 30 grader zones, 21 grader stations, seven pickups,and two mowing tractors responsible for the upkeep of gravel roads in Weld County (approximately 2,500 miles). ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,685,639 $ 1,704,850 $ 1,743,904 $ 1,743,904 Supplies 109,255 200,100 137,000 137,000 Purchased Services 957,952 719,843 1,052.400 1,052,400 Fixed Charges 180,319 174,600 182,000 182,000 Contra Expense -1,161 0 0 0 Gross County Cost $ 2,932,004 $ 2,799,393 $ 3,115,304 $ 3,115,304 Revenue 0 0 0 0 Net County Cost $ 2,932,004 $ 2,799,393 $ 3,115,304 $ 3,115,304 Budget Positions 39 37 38 38 SUMMARY OF CHANGES: Personnel costs reflect the transfer of a Service Worker III from the Trucking Division ($39, 054). The transfer is to move the water truck position to Motor Grader Division where the projects are directed. Other Operating Supplies decreased$63,100 based on historic usage. Utilities decreased$24,000 based on actual utility usage for 2002. Vehicle Expense increased $357,157 based in part on figures provided by the Accounting Department. This figure also includes an additional $214,000 for grader shed fuel not accounted for in the figures provided by the Accounting Department. Repair and Maintenance Other decreased $600 based on historical expenditures. Machinery and Equipment Rental increased $7,400 in part based on actual usage and the lease of ten motor graders from Wagner Equipment. OBJECTIVES: Maintain 2,500 miles of gravel roads, provide support to capital improvement construction projects and intergovernmental agreements,and conduct snow removal on 800 miles of paved roads as needed. 228 MOTOR GRADER (CONTINUED) 2000-32200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Snow Removal Lane Miles 1,406 1,415 1,415 Grading Lane Miles 126,000 120,000 120,000 Miles of Upgrade on Aggregate Surfaced 8 8 8 Roads Efficiency Measures FTE'S per 10,000/capita 2.00 1.84 1.82 Per capita cost (county support) $15.04 $13.89 $14.94 Effectiveness Measures (per work plan) Spread gravel per annual gravel plan Perform surface maintenance on gravel roads Treat chemically treated roads per plan Perform roving maintenance per plan Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 24 hours to acknowledge concern of the caller. All operations will meet established current codes, policies, and practices. 95% attendance at all safety meetings. All PPE equipment used as required FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval, including transfer of the position from Trucking. BOARD ACTION: 229 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Bridge Construction -- 2000-32300 DEPARTMENT DESCRIPTION: Maintains approximately 1,400 bridges in the county. Division replaces approximately 7-9 new bridges each year. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,007,075 $ 1,113,626 $ 1,113,626 $ 1,113,626 Supplies 570,457 524,730 608,325 608,325 Purchased Services 736,717 719,139 751,875 751,875 Fixed Charges 29,283 109,000 112,000 112,000 Contra Expense -582 0 0 0 Capital 0 0 0 0 Gross County Cost $ 2,342,950 $ 2,466,495 $ 2,585,826 $ 2,585,826 Revenue 1,480 0 0 0 Net County Cost $ 2,341,470 $ 2,466,495 $ 2,585,826 $ 2,585,826 Budget Positions 20 22 22 22 SUMMARY OF CHANGES: Small Items of Equipment increased $27,750 based on historical usage and the addition of one GPS unit at a cost of approximately $41,000. Other Operating Supplies increased$5,845 based on actual usage for 2002. Cost of Goods Sold increased$50,000 based on anticipated needs for 2004. Utilities decreased $2,410 based on historical costs. Other Professional Services increased $65,000 due to anticipated environmental studies for bridge projects for 2004. Vehicle Expense decreased $10,854 according to figures provided by the Accounting Department. Repair and Maintenance Other decreased $19,000 based on anticipated repair costs by non-contracted vendors. The majority of repair invoices will be paid by SKE through Vehicle Expense. Machinery and Equipment Rental increased $3,000 to fund two leased motor graders with rippers at a cost of$1,540.31 per month for each grader. OBJECTIVES: 1)Repair and replace old, deteriorated bridges;2)Construct capital improvement projects; 3)Assist with snow removal on the county road system and all parking lots. 230 BRIDGE CONSTRUCTION (CONTINUED) 2000-32300 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Miles of Borrow Ditch Cleaning 45 23 23 Culverts (new and repaired) 15"and Larger 240 50 50 Number of Culverts Cleaned 35 25 25 Miles of New Construction/Reconstructed Roads 9.5 19 19 Asphalted Efficiency Measures FTE'S per 10,000/capita 1.03 1.09 1.06 Per capita cost (county support) $12.01 $12.24 $12.40 _Effectiveness Measures (per work plan) Confirm 100% of individual complaints and address problems within 30 days Respond to service calls within 24 hours to acknowledge concern of the caller. All construction projects completed by end of year with 75% of projects meeting individual time lines. 80%of utility locations done within 30 days of project start. All operations will meet established current codes, policies, and practices 95% attendance at all safety meetings. All PPE equipment used as required. Maintain sufficiency rating of: 70% Good --SR 100-50 25% Fair--SR 49-25 5% Poor- -SR less than 25 Maintain bridge system with less than 10% restricted bridges. All critical repairs will be completed within one year from the inspection. 75% of projects and associated tasks meet established milestones. All construction tasks meet individual time lines. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 231 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Maintenance Support-- 2000-32400 DEPARTMENT DESCRIPTION: Performs paved road maintenance involving asphalt patching, potholes, and paving operations. Responsible for all traffic control maintenance management of signs, barricades construction project signing, and roadway striping county-wide. Replaces and maintains all cattle guards and conducts routine and sustained snow removal operations as needed. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 761,619 $ 753,810 $ 779,810 $ 779,810 Supplies 356,716 459,500 489,350 489,350 Purchased Services 336,801 351,669 360,754 360,754 Fixed Charges 0 4,000 4,000 4,000 Contra Expense -1,239 0 0 0 Gross County Cost $ 1,453,897 $ 1,568,979 $ 1,633,914 $ 1,633,914 Revenue 295 0 0 0 Net County Cost $ 1,453,602 $ 1,568,979 $ 1,633,914 $ 1,633,914 Budget Positions 16 16 16 16 SUMMARY OF CHANGES: Overtime increased$26,000 based on anticipated needs. Small Items of Equipment decreased $1,500 based on historical usage. Other Operating Supplies increased $24,350 and Cost of Goods Sold increased $7,000 due to anticipated needs for 2004. Utilities decreased $3,100 based on actual figures for 2002. Vehicle Expense increased $33,185 based on calculations provided by the Accounting Department. Repair and Maintenance Other decreased $21,000 since the majority of contracted repair work will be paid by SKE and billed through the Vehicle Maintenance line item. OBJECTIVES: 1)Assure safe travel for the general public by maintaining clearly marked roads and bridges,along with responding to the culverts, cattle guards, and potholes on both asphalt and gravel roads; and 2)Assist with the plowing of snow and cindering of county roads. 232 MAINTENANCE SUPPORT (CONTINUED) 2000-32400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Lane Miles of Pavement Markings 1,400 1,425 1,425 Cattle Guard Repairs 60 45 45 Cattle Guard Replacements 8 8 8 Tons of Asphalt Laid 101,243 103,500 103,500 Efficiency Measures FTE's per 10,000/capita 0.82 0.79 0.77 Per capita cost (county support) $7.45 $7.79 $7.83 Effectiveness Measures (per work plan) Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 24 hours to acknowledge concern of the caller. All construction projects completed by end of year with 75% of projects meeting individual time lines. Maintain Pavement Quality Index of: Greater than 70% Good -- PQI 8-10 25% Fair— PQI 6-7 Less than 5% Poor— PQI 6-0 Replace stop signs within 8 hours of notification. Replace warning advisory and regulator signs within 6 working days of receiving complaint. Complete 100% centerline and 50% shoulder line striping annually. 75% of projects and associated tasks meet established milestones. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Overtime increase is justified based upon historical usage. Other changes are justified also. BOARD ACTION: 233 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Other Public Works --2000-32500 DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work. All contract payments for bridge grants and road construction projects and asphalt material for the blade patch program are included in this budget unit. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 873,185 $ 864,070 $ 893,801 $ 893,801 Supplies 2,939,897 2,100,630 2,795,008 2,795,008 Purchased Services 2,287,105 5,232,569 5,672,717 5,672,717 Fixed Charges 565,826 500 500 500 Capital 0 0 0 0 Gross County Cost $ 6,666,013 $ 8,197,769 $ 9,362,026 $ 9,362,026 Revenue 0 0 0 0 Net County Cost $ 6,666,013 $ 8,197,769 $ 9,362,026 $ 9,362,026 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Salary line items increased $29,731 based on the projected seasonal salary calculations, which include a 3% cost of living increase. Road Construction Supplies increased $624,378 based on the capital improvement plan. Other Operating Supplies were increased in the amount of$70,000 for culverts and other materials needed for Calpine materials project (WCR 51). Contract Payments decreased $494,865 based on the capital improvement plan. Other Professional Services decreased $80,500 because environmental studies will be funded from General Engineering (1000-31100). Strategic Roads increased $1,188,013 to $2,471,030 for work to be completed on roads within the strategic corridor. $1,200,000 is from Energy Impact grants for WCR 13. Machinery and Equipment Rental increased $10,000 based on anticipated needs for 2004. Right-of-Way Purchases increased $267,500 based on anticipated right-of-way to be purchased in support of the capital improvement plan. Grants and Donations decreased $450,000 because there are no new federal or state bridge grants for 2004. OBJECTIVES: This budget unit provides for hourly employees, road and bridge contracts, bridge grants, a roadway classification study, and purchase of asphalt for road repair. 234 OTHER PUBLIC WORKS (CONTINUED) 2000-32500 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Bridge Abutments 6 6 6 Efficiency Measures FTE'S per 10,000/capita 0 0 0 Per capita cost (county support) $34.18 $40.68 $44.90 Effectiveness Measures (per work plan) 95% of all contracted construction projects will not exceed 10% of original contract amount. Submit 5-Year Plan to BOCC by October 1 for future year. All construction projects completed by end of year with 75% of projects meeting individual time lines. Maintain Pavement Quality Index (PQI) of: Greater than 70% Good — PQI 8-10 25% Fair— PQI 6-7 Less than 5% Poor— PQI 6-0 Maintain sufficiency rating of: 70% Good — SR 100-50 25% Fair—SR 49-25 5% Poor— SR Less than 25 Retreat 100% of existing treated roads annually. All construction tasks meet individual time lines. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Budget supports the 2004 work plan. BOARD ACTION: 235 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Mining -- 2000-32600 DEPARTMENT DESCRIPTION: Responsible for mining, crushing, and screening of gravel in county-owned quarries. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 516,531 $ 547,668 $ 547,668 $ 547,668 Supplies 243,571 459,501 592,000 592,000 Purchased Services 622,269 608,838 598,713 598,713 Fixed Charges 540 2,000 2,000 2,000 Machinery/Equip Rent -585 1,000 1,100 1,100 Contra Expense/Capital 344,477 0 0 0 Gross County Cost $1,726,803 $ 1,619,007 $ 1,741,481 $ 1,741,481 Revenue 0 0 0 0 Net County Cost $1,726,803 $ 1,619,007 $ 1,741,481 $ 1,741,481 Budget Positions 11 11 11 11 SUMMARY OF CHANGES: Road Construction Supplies increased $132,499 based on mining operation costs for the Derr Brothers pit. Utilities decreased $920 based on anticipated needs for 2004. Vehicle Expense decreased $12,205 based on calculations provided by the Accounting Department. Repair and Maintenance Other increased $3,000 to fund non-contract repair and maintenance work for equipment. Machinery and Equipment Rental increased $100 based on rental of equipment for 2004. OBJECTIVES: Provide suitable and sufficient aggregate in support of 2,500 miles of county road maintenance activities, capital improvement projects,and emergency repairs. Also responsible for compliance of all state and federal mining regulations and supporting snow removal operations. 236 MINING (CONTINUED) 2000-32600 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Tons of Gravel Crushed 510,000 510,000 510,000 Screened Material Tons 125,000 50,000 50,000 Efficiency Measures FTE'S per 10,000/capita 1.77 1.95 1.90 Per capita cost (county support) $8.86 $8.03 $8.35 Effectiveness Measures (per work plan) Complete 100% of department's crushing and screening needs for annual maintenance and construction As of April, 2003: 26% of material needs complete with 27% of annual budget expended. All operations will meet established current codes, policies, and practices. 95% attendance at all safety meetings. All PPF equipment used as required FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 237 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Grants-in-Aid to Cities & Towns -- 2000-56200 DEPARTMENT DESCRIPTION: In accordance with Section 43-2-202, C. R. S., 1973, 50 percent of the mill levy collected by the county on assessed values within incorporated municipalities to maintain county roads is paid to municipalities. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 1,373,127 1,301,729 1,301,729 1,310,729 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,373,127 $ 1,301,729 $ 1,301,729 $ 1,301,729 Revenue 0 0 0 0 Net County Cost $ 1,373,127 $ 1,301,729 $ 1,301,729 $ 1,301,729 Budget Positions -- -- -- SUMMARY OF CHANGES: Budget is based on the final assessed value of the municipalities with the 2004 mill levy applied. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Funding of this budget is a statutory requirement. BOARD ACTION: 238 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Contingency-- 2000-99999 DEPARTMENT DESCRIPTION: Funds to cover recommended salary increase amounts. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 341,578 $ 341,578 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 Gross County Cost $ 0 $ 0 $ 341,578 $ 341,578 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 341,578 $ 341,578 Budget Positions — — — -- SUMMARY OF CHANGES: Budget includes a three percent salary adjustment with rate changes for insurance. Health insurance has a 30 percent increase in rates, but life insurance and disability insurance costs remain the same for 2004. Health insurance is budgeted on the high end of the provider's estimate. Hopefully, the rate increase falls in the 15 -20 percent range. Final rates will be available in October. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 239 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Non-Departmental Revenue --2000-90100 DEPARTMENT DESCRIPTION: Revenue generated by Public Works Fund. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 15,552,930 16,068,000 18,442,443 18,442,433 Net County Cost $ -4,999,807 $ - 5,173,717 $ -4,992,602 $ -4,992,6020 Budget Positions -- -- -- -- SUMMARY OF CHANGES:A fund balance of$526,890 is included in the total available resources in addition to the revenue shown in the budget. Property tax is set at $4,992,602. Specific ownership tax is estimated to be $5,750,000, up$250,000. HUTF is down $10,000 at$8,140,000. Grant revenue is anticipated at $1,200,000 from Energy Impact grants for Weld County Road 13 improvements. Federal revenues are down $78,000 due to a drop in mineral leasing. Motor vehicle registration is up $11,000. Permits are budgeted at $175,000. Other revenues include $440,000 from landfill impact fees, $883,000 from the old Southwest and Windsor transportation impact fees, $351,430 from new transportation impact fees, $250,000 from oil rig repairs, and $800,000 for the Calpine project on Weld County Road 51. Other revenues are stable. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 240 4 c , 3 Aits \is. I A 0 e a o 0 s a A It' Ct (-) 0 0 Q • • 14 )iillim! (11 3 424 Vill) ,Mill (11 241 ) -) Index 1 .C ap ital Improvement 2.Selection Criteria 3.Major Roadway Imp. / Gravel Road Widening F 4.Maintenance 5.Dust Control 6.Special Projects, Safety Projects, Canal Safety Projects 7.Strategic Plan, Major Bridge Grant Projects 8.Strategic Funding 9.Funding Sources Capital Improvement Projects Major Road Gravel Road Salo SOuceralOvedng/ Strategic Special Major Bridge Grant Canal Inprovenents Widening Projects Rehab.Projects Nan Pmlece Projects Safety y 126 47 1] 3413 5 12 I6S D Y Po M 51 123 It 12 72 112 122 88 106 AS Bann # 14 IT 378 ]< s g exnsx/e ELI ia.m.sw all .la M 105 5 'r. :St nun su, ,.r' 6 z„ .., ,� �.�. A.. .... n°,° n— -•r.r n.x.ru �.M.,n .., x..e.n ,n.u, n.., n. 3 r, x..r.0 ° .. Mg tun r.a. rt.160Y>• Y v NSIMISEMILAVE�g F _•_ 1,7 1,7 0S:0tltN1�•-'�im:s:mmsii :c ��c� TTTTToyJS r--[ • ' Si l • __ TTf _ • •_ ._.GSS1.«2.5_. . _.--:::::=—•—:::•=:=7.....--:::.=—:::::::::=•-r•••-•••-----. ._...��..__. ••• _�.__.. _._._._.GCi5II9:0.T� 1 06iiIXC'—'—�—' .. . . ._. Clara!:e:...'_'.C:GOO._...�:�.._:_.N:C ._.JSiC:i. � _ •. � ?gill �.. •••SN:SS:GSJ:EKi1O: � �N °........,,... .....un ... _._- --.... ... ..<„ ,.4.10._10 xn.�.- rr.rn .�.°...,.,....m.....>.,.,,.... . .nwuerm r s Design Roadway and Drainage. Acquire Right-Of-Way and Fasnenis. ■Color Indicates Item Will Be Contracted. srviiClear the Nev Right-Of-Way. Move Utilities,Irrigation,Fence,Trees,and N FISCAL PHYSICAL SUPPORT Misc. Obstructions. MOW Install New Ramage Facilities,New or Replacant Bridges. $$%Y Color Indicates Item Is On Hold. lAa Move Utilities,Prepare Sllbgade,Re-Align and Grade,Place Bare • Asphalt Purchase • Aggregate Production PLANNING Material,and Pave. • Equipment Rental • Manpower(Permanent and Temporary) • Right-Of-WaytailMiS ai YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 Y£M2008 • Milting CAPITAL I8PROVESENTS $213 600 00 $55165900 539260000 $418,50000 5370,00000 • • Contract Trucking ConmNetion Season • Survey SAFETY PROJECTS $0.00 $000 $13260000 $132,60000 5122.000,00 • Equipment Consulting STRUCTURAL OVERLAY $555214.00 $21538200 5160,57600 $252,62300 5374,149.00 • Right-Of-Wa •y • Contractor SPECIAL PROJECTS $34476000 $12459400 $8320000 $000 $111,000.00 • Availability ImgaliOn Relocation • Environmental Routine MISC.OONST.SUPPLIES $5150000 553,04500 $54,63635 $562]5 d4 $57,963]0 • Maintenance Permits • Traffic Control • Design Man Hours C(N55M 08180 Mti�INYWIW ,., YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEAR2008 • Drainage Structures • Project Management ASPHALT MILLING $32000.00 $3296000 $3394880 $34,96726 536.01638 • Unhry Relocation UTILITY RELOCATION $33 000 00 $2000000 $73,00000 $75,00000 8100,000.00 • Miscellaneous, Rip Rap,Fence, DRAINAGE RELOCATION 512700000 $100,00000 $122,00000 $14200000 8100,000.00 dust control,Trees, Geu.Tech CONCRETE STRUCTURES AND LINING 5100000.00 $120,000 00 $20000000 $110,00000 $110,000.00 FUGITIVE DUST CONTROL $400000.00 $400,00000 $40000000 $400,00000 $400.030.00 FUGITIVE DUST CONTROL FOR DETOUR/HAUL ROUTES $5000000 $5000000 $50,00000 $50,00000 $50,000.00 STABILIZATION $80 000 00 $82,40000 $84,87200 $87,41816 $90,040.70 TREE REMOVAL 512000000 $120,00000 $120,00000 5120,00000 $120,00000 if ,705I fk 2 yA / '- MISC.CONTRACTS $511052.00 $526,38356 $54217507 $558,44032 $575193.53 GEOGRID $7500.00 57,50000 5750000 $750000 5730000 .i r,{ I ♦ SEEDING AND MULCHING $50 000 00 $5000000 $5000000 $50,00000 $50,00000 ENNROMENTAL $13535000 $90,00000 $12500000 $6500000 $2000000 $OaM.IfltI5 YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEAR 2008 BRIDGE GRANT MATCH $36000000 $27000000 $270,00000 $270 000 00 $Om EQUIPMENT RENTAL 510000000 5100.00000 $100,00000 $100,00000 $100,000.00 ROW PURCHASE 5578,75000 $325,250 00 529500000 5200 000 00 $300.00400 CONTRACT SURVEY 5110,00000 $65 000 00 5120 000 00 $5000000 \\hat CONSTRUC510t1 PRPROGRAMSIPPLE YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEAR 2008 (Image the Plant' TOTAL 51 165,074 00 $944,480 00 5823 612 35 5859,99844 51 035 112 70 •\Inthfr Milne •I nschevhded I'rojecb 031411ACTIORIAMOIMIMMI YEAR 2004 YEAR 2005 YEAR 2006 YEAR2067 YE/122008 •Inc reused\I:aerial(but TOTAL' 5151055200 $1509,24356 51.683 495 87 $163532574 51,63875052 •PIA)sisal 6 iinsII'iii ill Y 11401.1111AWNIMMIT YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEAR 2008 •1'kcal(oust rainls TOTAL' 51 038 750 00' $695,250.00' 5665 000 00' 5570,000.00 5400000.00 TOTAL PROGRAM YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEAR 2008 TOTAL $371437600 5314897356 $3,17210822 $3065,32418 5307386322 1 Major Road Improvements and Safety Project Selection Criteria The following tables illustrate some of the criteria used to establish projects and theft priority ranking /ti \ fee c?l" ee /,(o 4 e N, •Safety Enhancements •Federal & State Hazard Elimination •Relative Benefit / Relative Cost Process •Current Traffic Volumes •Weld County Safety Program •Public Support •Current Accident Information •System Continuity 'Sheriffs Department Coordination and Contribution •Utility and Structure Impact •Implementation of Safety Program and GIS •Typical Section vs. Classification •Ten Year Traffic Increase Projection 2 Major Roadway Improvements 126 47 17 3&1.5 5 12 16.5 68.5 23+36 Future Future wm lm wck sr c.,.. '�ou., e „ m,7, io.is a..n� I 114 Project Project Muse III 54`. I0M1nauxn cker 2ooa `WeAZo_k, �a 2005 c Work Zoi. clw clear Wotl mro WVall Wadi clear W[IXar Yrlr I auw N 2006 32 ' ein1 ■IS 2007 ROW - Es En— cwkr_) -cwr 11240. 01.111101 081W IbIllall \Work ZomJ WWorkxomi /UtilitiesMIN min es! / -..i Z0QS Oralrupe/. I W c I ooravuaJ 2009 Ni F lrl Gravel Road Widening 51 12.5 17 12 72 112 122 83 106 49.5 Future Hwy 34x58 17x Hwy 52 12xHwy 5E 15x17 Hwy 85 x37 107x111 SI x 8 122x124 51x57 Hwy 34x55 Project zoosIII III IIII ,°'"o." LIP_Iti ok+�. ,°"`nlon, _._ NM w. 2006 W rkZr�. Wackier.e wpk Zone Work Zone Work — / Clear okkyk N Zone sow I lipase 2007 e .e,. ._ Clear 114. Work Zone 2008 all w Clear 2009 -�-�- in 3 Maintenance Surface Maintenance Poor Condition Roads Bridge Pavement Dust Surface Overlay Projects Overlay Projects Maintenance Testing Plan Maintenance Slurry Seal Subdivision 10.5 13.75 6 8.21 Future 18 2232 10.64 8.25 Future 10 Inadons IOU Miles Fuettse Dun SmSu hied Sand Seal miles Miles Stilts Miles rep Vila Miles Miles Miles v.y.a v.,.e, r.n... Treatment Roads ('rack Fill .. �• — ... a "X, r•-uS_••_ +=fit=3 � _._: wya�r Inmlabrr � I 40 Miles I Plan ForIncrease??? Mb o w�r.•. 'IN.nI�a N"I'2005 _�. III I *� 1_ -1. Miles per Year 20b vele t -. cotinevmotit I ._ I Over S1,000,000 Annualy L. 20C/7 •'eleV= 80 Miles Ms zoo, 8% 2% 6% 3% 5% 16/ No 22%a '"4 26 CN s'V 4~n� ©Good, a x :rrn. Pn4 is Fair _. 1997 M Poor 72% .: ..- 69% 19939°% 81 2003 2001 Pavement Quality Index What Alter CONSTRUCTION SIIPPIS9 YEAR 2004 YEAR 2005 YEAR 2008 YEAR 2057 YEAR 2008 Scheduled Maintenance?? SURFACE MNNTENANCE OVERLAYS 5541 930 00 5598275.00 $441 584 00 5433 961 00 $600,00000 POOR CONDITION ROADS OVERLAY{PAVEMENT MANAGEMENT) 5666.990.00 5689,77500 $964.24900 5760,07100 5100.000.00 •C Mother Nature •Emergencies CONTRACT SERVICES PROGRAM YEAR2004 YEAR 2005 YEAR 2005 YEAR2007 YEAR2008 SLURRY SEAL 5900 000 00 5950,00000 $96900000 $988 380 00 $1,008,14760 SAND SEAL 550 000 00 $50 00000 550 000 00 551000.00 $52.020.00 CRACKFILL 58600000 $85,68000 487,39360 $89 141 47 $90,92430 H IR CONTRACT(RECYCLE IN PLACE) 514000000 544000000 $453 200 00 5466]9600 $480/99158 PAVEMENT TESTING 550 000 00 551,50000 $5304500 55463635 $5627544 ,I BRIDGE MAINT. 4200 000 00 $21000000' $22050000• 523152500' $243.10125 _1 STABILZATION 580 000 00 582 400 00 58487200 587418.16 $90,040.70 4 �1 yy., 7:\ I--I .� -S.4 CONSTRUCTION PROGRAM SUPPLIES YEAR 0802 YEAR 2005 YEAR 2006YEAR 11200] YEAR 2008 • �, ,l y TOTAL 5120892000 51 $1405.83300 51,19403200 5100000000 CONTRACT SERVICES PROGRAM YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEAR 2008 f• _ � > - 1 � �4Y '1 "i, � � TOTAL 560a 00000 5919,58000 594901060 5980,51598 51,013.16158 TOTAL PROGRAM YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 YEAR 2008 TOTAL 51.81292000 52,207,63000 $2,35484360 52,174154898 52 013.161 58 4 - e ii __ - 1 72 • . „ - • k s ,M' �i,11■■• • !�°i !� ' "1■■ ■ . . 2003 Fugitive Dust and • ■ �a� " - Stabilization Application I 64 it `iy ; _ ■��i .fir•\ ▪ I y ▪ L = . I '' - ■ N ' r: ■ Legend '�■✓ F i . 2003 Dust and Stabilization Plan Approx.Miles _ _.. e /�/Fugitive Dust 27.4 . - - -- I �.--- niSfabilized 19.7 - Future Dust Candidates 38 �. N Highways }--}--�— . Y a Weld County Roads I �i Paved , , , , .I k I_ s - o F o - a a k x c _/N,,Gravel , Weld ommy rap of Pudic Woks _ • y � J l■ I Iif - ■ -, _ � S r . i . 1 �/ I__. SPECIAL PROJECTS SAFETY PROJECTS WCR 3.25 Calpine WCR 40.5 Future Project WCR 74 WCR 17 HWY 52 x WCR 16.5 Hwy 52 to I-76 WCR 3 - WCRS '??7?7??'! at 19 ai34 2003 I NOWI SOW ClnrWork Zone) 1 2004 .it ass O '2005 "S' iw1/41.0 orkjz<n; >-4 2006W C Clear \ U cwr v ii. x3� 2008 SE Associated Costs s v.'%n— teAaisc %G,-- — r —r ,„- „, or G1 CM_�c.ON MA'ERN_PU M.< a REDDI.lk FGae�5 N _- A __:�._- I r...- -% .oAo. ua CANAL SAFETY PROJECTS WCR 91 WCR 7 WCR 78 54th st WCR 51 WCR 90 WCR 83 South of H WY 34 North of Hwy 66 East of Hwy 257 Dos Rios South of Hwy 52 East of45 South of 390 2004 4co. .jC ', 2005 allillea ct 2006 IIMIIIIIIIIIIIID ROW — ' eallala IF r? 2008 6 WCR 13 WCR 13 WCR 13 WCR 13 WCR 74 WCR 74 WCR 49 13/26A 27/58A 27/66A 13/54A 87/42.5A 2x8 8xhwy52 48.5 to Hwy 34 62xhwy34 Hwy257x 13 Int. 19 Corridor Study \ -lit I MB in 2004 'oar Wakmro) ■ 2005 aill „1. J!2006 ry" . _ ,, .17-1H, {Qp 2007 _ (nth6' a �m I /..044, 5 h xr tr 3'4 '17' r i G+ia+ f Sxa' s A rL s'?=� a d wir7.14.54'.;•.'-'ro fr ,ti, L fiy 'k E P » get 7,At,/,''„S xv+ ₹1 �; >s t az 4 ` 24 ;r a r sx"'49/t aY r x 414-0 u y y'' " 9 Y�'Art S 7L5R 4t,F y h r,:.n v} _py -',''y� Ai i *a c „ {' ,w , ry/ ., t e yp y, 'Art �i y.,� '0d c P ,.£ iY�r'-.J� 1 � ��§ 2�'�d u,i3yk �(� . .. - r c`'- r. '-: N 10 X1009 Lo �7 Strategic Plan Major Bridge Grant Projects 7 mwm Fundins alp rr...,— .... �v irri ti ....n ..0... ymuwr amt.* r m..xr Wv- r.xr wmm r.rww rums xu..mw xumm warm xrwrm rrm v®m v®.m .nmm armm rmm xa®m vam xa®m r.mmmr ..—▪ . rrm mrwrrr u. mmm enrol.rr.rwrwW•T s1a s. —er.rralr w—. 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'�.' e1m „s,,,„sm mmm ma, ... mm„w,e,n-a,m e, In a m m m..,i /- r-t-:-w-- • 85 B Ya.w. �i�a�t7i■ tt 2' , • r 'r rt 1' „�o�� ' __;•• r n L. ® Stategic Plan Corr.dors ��'' Iy�263 _,i Two Rivers Corridor 34 3 - 37 PI 9 13 Corridor 4 ,,.w err j 34a - . =74 Corridor 7 -•.. i t t• •. -4_�• ._- 4 49 Corridor ' I'�" ' % -3 PL� t y r « r- ). - ----- 22!24 Corridor ,gam 51 w'@'g. g� r ti6 h a Road Centerlines .1 !'' i Tit r 34 • —Paved a 851 _ Gravel i iy > .-ri- h h i� 1. r. y "34 0 Windsorrla revised 1_01 shp ��...��yyy 60 p i-1 •••-1 M3 ;! + =Road impact3.shp a .;-4-4-4. 4-4 - i- y 1 I Raad-impact21shp +_L4 {. r.d * + n Rc ad_impact1.shp y,a, + 'Y k-( 1i New impact fee districts snp �9h + Y i2 r 66 fib h•--- 4 F ; ; t a 119 t, o r-+-�--rP t a 13 c Highways �r i .-h t n = a T h i s i f j. . c T 62 • , . , . -4-, h -...44.-i r $2 i Impact Fee Areas . cam ! 7• Y.: --,16-4.4., r' - i•. 1 ;i ;.....;...144 t 7 , t r „1 s • rn - . .. ., a 6 ., • • 9 $ • . ,, 9 ,se ® „ 997, ,3 a ® - • ED9. 91 . . 9 #6st� 1 IIiDc COLORADO SOCIAL SERVICES FUND SOCIAL SERVICES Revenue Changes in M t. Co to U)Co. N 0 EA- $12,000,000 $10,000,000 c w co O 3 co O O N $8,000,000 r�i 0 2004 ILco O o C X2003 $6,000,000 c $4,000,000 $z,000,000 � I U.S?,, $o J J Property taxes Fund Balance Federal/State 2004 Revenue TOTAL: $18,458,615 (2003 : $16,143,179) oerty $5Pr,300p,000 taxes 28.7% Federal/State $10,858,615 58.8% Fund Balance $2,300,000 12.5% 253 SOCIAL SERVICES 2004 Expenditures Expenditure Changes TOTAL: $16,158,615 (2003 $14,643,179) $],000000 - u"�r $I,>00,000 10.5% $6,550,000 40.5°0 Ss,000,000 LEAP $130000 0.8%Es oo0,oa0 02004 CHILD SU PPORT AGMIN ilik • $1,434,500 B.9% $4.000.000 c .'> 02003 $0000000 ..__ _ MSC PROGRAMS / $412,000 2.6% 0?000000 r TANF I $ ,485,083 9.2 h _ CORE$ERVIGEs $1000,000 /.... A y A AND $1.3JJ,500 6.5°e /I $90,000 0.6%° so I I-/ C Aomm $2,979,59,5 32 18 H o 2 w a a = a 3 4 m na ' 3 G a S (O' N < I W on , W -'m ; Co -0 w CO' v a D o < In n a r 3 Q a a Ten Year Trend All Funds Expenditures Social Services Expenditures and Local Taxes II 0 Social 0 Services 0 Saxe 0 0 0 ' 0 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 TEN YEAR TREND Cumulative Percent Increase: Social Services 120 - ❑Taxes ■Social Services 100 80 N N 60 40 20 0 I I I I 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 SOCIAL SERVICES FUND SUMMARY The total Social Services budget is $16,158,615. The programs are funded by property tax of $5,300,000, and state and federal funds of$10,858,615. The budget is fully funded in 2004 with no erosion of the fund balance. After welfare reform, the contribution of property tax has averaged about$3,000,000. The recession, population growth, and general inflation has forced the state to reduce, as required by state law, the amount of revenue transferred to the counties. Over the last two decades the social service programs have used as much as 13%and as little as 7%of the total property tax available to the county. The loss of state funding will result in a higher percentage of property tax usage unless State legislation can limit the amount of services the Department is required to provide. As noted, two factors affecting the expenditure level for the Social Services Fund are the rapid growth in the county and the impact of the recession on the State budget. Weld County is one of the fastest growing counties in the nation. As a result, the number of applications for service and caseload is increasing. The number of people unemployed and underemployed is also resulting in a greater demand for services by the public. State and local tax structures are not supporting mandated services. Charities are also facing a loss of income and donations. Other factors creating budget pressure include growing substance abuse, limited mental health resources, increased jail population, reduced family insurance coverage, and increasing medical costs. A trend of lower wage jobs replacing higher wage jobs appears to be creating problems in the county and State. Hourly wages of nine dollars an hour are not enough to meet basic family needs, even if both parents are working full time. Single family households are not able to meet their needs without extensive government assistance. Due to lower wages,families who live below 185% of poverty tend to have difficulty in meeting basic food, housing, health care, and child care needs. Requests for Food Stamps have grown during the recession. If the economy improves and jobs are more plentiful,the caseloads will decrease and disbursement of food assistance will decrease. The caseload for Old Age Pension should be stable for 2004. Historically, County Administration has not been funded well by the State. The reimbursement levels are usually about seventy-five percent of the total cost of programs funded in this budget unit. If the State budget problems continue, no improvement in funding is anticipated in this area. Over the last five or six years, the amount of special revenue has been significant. Due to State budget problems, IV-E Incentives, County Contingency, Child Support Incentives, and Fraud Incentives will not generate as much revenue as it has in the past. The majority of the increase in property tax required for 2004 is a result of the reduction in these non-program revenues, and lack of a TANF reserve. The Department is requesting that staffing levels remain at 170 due to the volume of applications, referrals,and cases the department is handling as well as the upcoming implementation of the new state-wide computer system CBMS during 2004. Staffing levels were frozen for 2003 due to funding limitations. If the funding was available, the Department would be requesting additional personnel to improve processing times for cases and handle the growth in workload. Since the State controls the business process and information systems for most of the programs, it is difficult 256 to improve the productivity. During 2004 the CBMS system will be implemented for the Assistance Payment Division. The impact of this system on staffing and processing times is uncertain. However, the State has acknowledged that start-up cost for the CBMS system will need to be absorbed by the Department. The number of cases and requests for services continue to grow for Child Support due to the population growth. The division anticipates it will be able to improve the number of collections it receives. Collections from Child Support lower the actual cost of TANF. When welfare reform was first started,the number of households dropped dramatically and has remained stable. If a recovery takes place during 2004, the number of cases should decrease or continue to remain stable as clients are able to obtain employment. Improved mental health and substance resources would help to reduce the number of families on TANF. The cost of natural gas is predicted to increase dramatically in late 2003 and early 2004 due to the limited supply of gas available. As a result, the Department anticipates an increase in the number of applications for LEAP for the upcoming winter. Quality day care at an affordable cost will continue to be a challenge for working families to obtain. Due to budget problems the Department has reduced the amount of payments to providers for holds, absences, registration fees, and limited assistance for clients in school. Hopefully, these changes will reduce costs but not reduce the availability of day care services. Child Welfare services drive about forty percent of the gross expenditures for the Department. The demand of services continues to grow due to increasing population, substance abuse, mental health issues, and other growing social problems. At the same time, community support systems are not keeping pace with these growing social problems in areas of prevention and ongoing support of families. These community based systems include mental health, alcohol and drug, probation, school programs, etc. Without the prevention and ongoing assistance to families by community support systems, the demand for child welfare services increases. Other factors impacting the demand for services include the complexity and severity of abuse and neglect cases, increased costs to respond to the treatment needs required by these cases, and the shortage of placement and treatment options statewide. The need for Core Services programs to prevent or reduce the length of stays of children/youth in foster care is growing; however, funding availability is limited due to State budget problems. The Department will continue to work closely with the courts and agencies providing community support systems to control and limit child welfare expenditures. In summary, the level of expenditures will be influenced by Federal and State legislative and rule changes that may reduce or increase demands for programs and services that are administered by the Department. The payment for such service demands will be impacted by the performance of the state and local economy and the resources provided for the Federal Government. The Department will strive to improve productivity and to encourage legislative changes to reduce workloads, increase efficiency, and reduce expenditures with Department programs. 257 SOCIAL SERVICES FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND TAXES 2100 4112 42111 CURRENT PROPERTY TAXES 3,666,586.00 5,300,000.00 5,300,000.00 INTERGOVERNMENTAL REVENUE 2100 4336 42110 REIMBURSEMENTS 1,905,010.00 2,022,000.00 2,022,000.00 2100 4336 42111 REIMBURSEMENTS 810,000.00 1,560,000.00 1560,000.00 2100 4336 42115 REIMBURSEMENTS 187,500.00 243,000.00 243,000.00 2100 4336 42200 REIMBURSEMENTS 1,405,000.00 961,115.00 961,115.00 2100 4336 42370 REIMBURSEMENTS 15,000.00 15,000.00 15,000.00 2100 4336 42375 REIMBURSEMENTS 112,000.00 700,000.00 700,000.00 2100 4336 42410 REIMBURSEMENTS 3,884,583.00 4,050,000.00 4,050,000.00 2100 4336 42415 REIMBURSEMENTS 1,177,500.00 1,177,500.00 1,177,500.00 2100 4336 42610 REIMBURSEMENTS 130,000.00 130,000.00 130,000.00 TOTAL INTERGOVERNMENTAL REVENUE 9,626,593.00 10,858,615.00 10,858,615.00 TOTAL SOCIAL SERVICES FUND 13,293,179.00 16,158,615.00 16,158,615.00 Na U CO SOCIAL SERVICES FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND 2100 42110 ADMINISTRATION-REGULAR 2,645,010.00 2,979,532.00 2,979,532.00 2100 42115 EMPLOYMENT FIRST 250,000.00 270,000.00 270,000.00 2100 42200 IV-D ADMINISTRATION 1,405,000.00 1,434,500.00 1,434,500.00 2100 42365 TANF 1,485,083.00 1,485,083.00 1,485,083.00 2100 42370 NEEDY AND DISABLED 90,000.00 90,000.00 90,000.00 2100 42375 DAY CARE 1,062,000.00 1,700,000.00 1,700,000.00 2100 42380 OLD AGE PENSION 10,000.00 10,000.00 10,000.00 2100 42410 CHILD WELFARE 6,056,586.00 6,550,000.00 6,550,000.00 2100 42415 PLACEMENT ALTERNATIVE CARE 1,377,500.00 1,377,500.00 1,377,500.00 2100 42610 ADMINISTRATION-LEAP 130,000.00 130,000.00 130,000.00 2100 42700 GENERAL ASSISTANCE 132,000.00 132,000.00 132,000.00 TOTAL SOCIAL SERVICES FUND 14,643,179.00 16,158,615.00 16,158,615.00 Ni U, BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: County Administration --2100-42110 DEPARTMENT DESCRIPTION:Administration of OAP, Food Stamps, Medicaid,Adult Protection, and Common Support programs. Staff compensation and operating expenditures are paid from this budget. The State establishes an allocation that limits the reimbursement for administrative expenditures. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2,095,095 $ 1,950,010 $ 2,135,400 $ 2,135,400 Supplies -219,411 200,000 216,000 216,000 Purchased Services 630,340 375,000 532,532 532,532 Fixed Charges 40,696 70,000 75,600 75,600 Contra Expense -3,162 0 0 0 Capital 104,490 50,000 20,000 20,000 Gross County Cost $ 2,648,048 $ 2,645,010 $ 2,979,532 $ 2,979,532 Revenue 5,643,283 1,905,010 2,022,000 2,022,000 Net County Cost $ -2,995,235 $ 740,000 $ 957,532 $ 957,532 Budget Positions 57 59.50 59.50 59.50 SUMMARY OF CHANGES: Demand for services has increased in the programs associated with County Administration due to the recession and significant growth in population. At this time it is difficult to predict if the local economy will improve during 2004. This budget unit has been under funded by the State for the last twenty-five years. The Department will be striving for ways to improve productivity and to encourage legislative changes to reduce the workload associated with these programs. OBJECTIVES: Administer OAP,Food Stamps,Medicaid,Common Support,and Adult Protection. 260 COUNTY ADMINISTRATION (CONTINUED) 2100-42110 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Case Load (Average) 9,900 10,600 11,000 Efficiency Measures FTE'S per 10,000/capita 2.923 2.952 2.854 $13.58 $13.13 $14.29 Per capita cost Effectiveness Measures (desired results) Error rate below State average 100% 100% 100% Determine eligibility and provide service 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 261 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Non Program Revenue -- 2100-42111 DEPARTMENT DESCRIPTION: County Contingency, Fraud, IV E, TANF Adjustment, and Property Tax. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue -2,160,000 -6,860,000 -6,860,000 Net County Cost $ 0 $ -2,160,000 $ -6,860,000 $ -6,860,000 Budget Positions __ _ _ -- - - SUMMARY OF CHANGES: Property tax is budgeted at$5,300,000 This represents an increase of about $1,700,000. The primary reason for this significant increase is the reduction of state funding due to their budget problems. County Contingency is budgeted at$300,000. Child Support incentives are budgeted at$350,000 and $60,000 for Fraud. No amount has been included for IV E funding. The TANF adjustment is budgeted at$850,000. OBJECTIVES: Track revenue for Social Services Department that is not associated with program expenditures. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 262 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: Social Services BUDGET UNIT TITLE AND NUMBER: Other Programs -- 2100 -42115 DEPARTMENT DESCRIPTION: This budget unit was established for minor programs for the Department of Social Services. It includes Employment First, Medical Exams,Fraud,Food Stamps Refunds, and Child Welfare Staff Development. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 101,640 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 6,765 250,000 270,000 270,000 Fixed Charges 140,948 0 0 0 Capital 0 0 0 0 Gross County Cost $ 249,353 $ 250,000 $ 270,000 $ 270,000 Revenue 244,712 187,500 243,000 243,000 Net County Cost $ 4,641 $ 62,500 $ 27,000 $ 27,000 Budget Positions 2.5 2.5 2.5 2.5 SUMMARY OF CHANGES: Medicaid transportation will no longer be charged to this budget unit. The State has reduced the scope of this program to pay for clients due to budget problems. No other significant changes are anticipated for the other programs funded under this budget unit. OBJECTIVES: Employment First is a program to assist clients in obtaining jobs so the need for food stamps is reduced. Medical Exams is a program that is used to determine the medical condition of clients applying for benefits. Staff development is a program to provide training for staff in the area of child welfare. Fraud is a program that is designed to detect clients that should not be receiving benefits. 263 OTHER PROGRAMS (CONTINUED) 2100-42115 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Case Load 1,500 1,500 1,500 Efficiency Measures FTE'S per 10,000/capita .128 124 .120 Per capita cost (county support) $0.020 $0.310 $0.129 Effectiveness Measures (desired results Cases referred to D.A. - conviction rate 90% 90% 90% Assess, register, & serve mandatory food 100% 100% 100% stamp recipients Request medical exams as required 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 264 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Support Administration -- 2100-42200 DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent children to offset part of the TANF and foster care costs. In addition, child support is collected for non-TANF clients based on court orders. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,048,547 $ 1,120,500 $ 1,150,000 $ 1,150,000 Supplies 6,572 10,000 10,000 10,000 Purchased Services 254,345 274,500 274,500 274,500 Fixed Charges 14,252 20,000 20,000 20,000 Contra Expense 0 -25,000 -25,000 -25,000 Capital 0 5,000 5,000 5,000 Gross County Cost $ 1,323,716 $ 1,405,000 $ 1,434,500 $ 1,434,500 Revenue 883,189 1,405,000 961,115 961,115 Net County Cost $ 440,527 $ 0 $ 473,385 $ 473,385 Budget Positions 25 25 25 25 SUMMARY OF CHANGES: The number of cases and requests for services continues to grow for Child Support due to the population growth. The division anticipates that it will be able to continue to improve the number of collections that it receives. Child Support incentives of$350,000 have been budgeted under Non-Program Revenue. OBJECTIVES: Obtain child support payments for TANF and non-welfare households. Child Support collections lower the cost of the TANF Program and help to keep other households self- sufficient. Administrative costs cover compensation for legal technicians, parent locators, and attorney costs. 265 CHILD SUPPORT ADMINISTRATION (CONTINUED) 2100-42200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 5,500 5,500 5,500 Efficiency Measures FTE'S per 10,000/capita 1.28 1.24 1.20 Per capita cost (county support) $2.259 $0.00 $2.270 Effectiveness Measures (desired results) Establish Paternity 94% 94% 94% Cases with Court Orders 84% 84% 84% Collection Rate Current Support 61% 61% 61% Cases Paying on Arrears 53% 53% 53% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 266 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES Temporary Assistance to Needy BUDGET UNIT TITLE AND NUMBER: Families & Administration (TANF) - 2100-42365 DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF program. This budget unit also has administrative funding for TANF staff and operating costs. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 897,879 $ 400,000 $ 400,000 $ 400,000 Supplies 360,454 0 0 0 Purchased Services 385,716 500,000 500,000 500,000 Fixed Charges 1,804,514 585,083 585,083 585,083 Contra Expense -183,746 0 0 0 Capital 191,573 0 0 0 Gross County Cost $ 3,456,390 $ 1,485,083 $ 1,485,083 $ 1,485,083 Revenue 3,129,226 0 0 0 Net County Cost $ 327,164 $ 1,485,083 $ 1,485,083 $ 1,485,083 Budget Positions 11 11 11 11 SUMMARY OF CHANGES: When welfare reform was first started, the number of households dropped dramatically. With the recession, caseloads have increased due to the inability of clients to locate employment. The majority of the clients that use TANF have major problems that limit their ability to work. Some of these problems include mental health and physical limitations. OBJECTIVES: Provide assistance payments to eligible recipients of the TANF Program. The average household is comprised of the caretaker mother and two children. Provide employment training, work experience, and job placement for clients. Provide for funding necessary for staff associated with the TANF Program. 267 TEMPORARY ASSISTANCE TO NEEDY FAMILIES & ADMINISTRATION (CONTINUED) 2100-42365 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Case Loads (Average) 450 450 450 Efficiency Measures FTE'S per 10,000/capita .564 .546 .528 Per capita cost (county support) $1.678 $7.370 $7.122 Effectiveness Measures (desired results) Work participation rate -one parent family 50% 50% 50% Work participation rate -two parent family 90% 90% 90% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Only $635,083 is expected to be spent of the Maintenance of Effort (MOE) amount. Therefore, $850,000 is shown as a TANF adjustment amount. BOARD ACTION: 268 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Aid to Needy Disabled --2100-42370 DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits for SSI clients. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST.FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 400,000 $ 400,000 Supplies 0 0 0 0 Fixed Charges 97,346 115,000 500,000 500,000 Contra Account -12,307 -25,000 585,083 585,083 Capital 0 0 0 0 Gross County Cost $ 85,039 $ 90,000 0 0 Revenue 0 15,000 $ 1,485,083 $ 1,485,083 Net County Cost $ 85,039 $ 75,000 $ 1,485,083 $ 1,485,083 Budget Positions _ -- - - -- SUMMARY OF CHANGES: No significant changes are anticipated for 2004 for this program. The state of the local economy affects this program. When jobs are not plentiful a greater number of individuals tend to file for disability since employers can be very selective with individuals that they employ. OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible disabled clients. Another component of this program serves clients as supplement to their Social Security benefits. 269 AID TO NEEDY DISABLED (CONTINUED) 2100-42370 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Output Case Load 2,000 2,000 2,000 Efficiency_ Measures Per capita cost (county support) .436 .372 .360 Effectiveness Measures (desired results) Establish program eligibility within 60 Days 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 270 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Care --2100-42375 DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and "income eligible" households. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 309,896 $ 140,000 $ 300,000 $ 300,000 Supplies 23,028 0 0 0 Purchased Services 7,913 927,000 1,405,000 1,405,000 Contra Expense 0 -5,000 -5,000 -5,000 Fixed Charges 569,618 0 0 0 Gross County Cost $ 910,455 $ 1,062,000 $ 1,700,000 $ 1,700,000 Revenue 313,760 112,000 700,000 700,000 Net County Cost $ 596,695 $ 950,000 $ 1,000,000 $ 1,000,000 Budget Positions 5 5 5 5 SUMMARY OF CHANGES: Quality day care at an affordable cost will continue to be a challenge for working families to obtain. Due to budget problems the department has had to look for ways to reduce costs. Cost reductions have focused on reducing the amount of income providers receive to care for children. OBJECTIVES: Purchase of day care services for eligible children. This program also includes services for a small number of"special needs" children when child protection is a concern. The program is available to clients enrolled in the TANF Program. The department pays state rates for payment of day care services for special needs children who are in child protection. 271 CHILD CARE (CONTINUED) 2100-42375 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Case Load 625 625 625 Efficiency Measures FTE'S per 10,000/capita .256 .248 .240 Per capita cost (county support) $3.06 $4.71 $4.80 Effectiveness Measures (desired results' Process applications within 60 days 100% 100% 100% Error rate under 5% 5% 5% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Board has already addressed program changes in June, 2003, to hold costs down in 2004. POLICY REDUCTIONS ADOPTED NOT ADOPTED Eliminate holds $ 20,808 Reduce absences to 3 days 61,458 Eliminate registrations 63,913 Reduce education to one year limit 100,477 Eliminate education benefit $ 72,345 Eliminate absences 271,470 Lower eligibility to 185% of poverty 509,670 Adopt 20% rule 6,260 BOARD ACTION: 272 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Old Age Pension -- 2100-42380 DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who meet income, resource and age tests. Program costs are reimbursed 99.5 percent by the state. Administrative costs are reimbursed 80 percent and are included as part of the Social Services Administrative budget. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 70,480 $ 0 $ 0 $ 0 Supplies 10,685 0 0 0 Purchased Services 6,252 0 0 0 Fixed Charges 9,850 10,000 10,000 10,000 Contra Expense 0 0 0 0 Gross County Cost $ 97,267 $ 10,000 $ 10,000 $ 10,000 Revenue 85,606 0 0 0 Net County Cost $ 11,661 $ 10,000 $ 10,000 $ 10,000 Budget Positions __ -- __ __ SUMMARY OF CHANGES: No significant changes are anticipated for this program during 2004. Population growth in the county will lead to higher caseloads. The main problem for this program is the limited administrative dollars available to hire technicians to manage the cases. OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting age, resource and income tests. Program costs are reimbursed 100 percent by the state, except for home care allowances where the county contribution is 5 percent of these costs. Administrative costs are reimbursed 80 percent by the state. OAP money payments serve as income supplement to social security payments in many OAP households. 273 OLD AGE PENSION (CONTINUED) 2100-42380 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Case Load 2,000 2,000 2,000 Efficiency Measures Per capita cost (county support) .060 .050 .048 Effectiveness Measures (desired results) Approve applications within 45 days 80% 80% 80% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 274 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Welfare and Administration -- 2100-42410 DEPARTMENT DESCRIPTION: Placement of children in substitute 24-hour care family foster homes, group homes, residential treatment centers, and residential child care facilities. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 3,464,320 $ 3,536,586 $ 3,750,000 $ 3,750,000 Supplies 363,804 0 0 0 Purchased Services 683,174 2,720,000 3,000,000 3,000,000 Contra Expenses -349,321 -200,000 -200,000 -200,000 Fixed Charges 1,968,546 0 0 0 Capital 273,528 0 0 0 Gross County Cost $ 6,404,051 $ 6,056,586 $ 6,550,000 $ 6,550,000 Revenue 4,266,368 3,884,583 4,050,000 4,050,000 Net County Cost $ 2,137,683 $ 2,172,003 $ 2,500,000 $ 2,500,000 Budget Positions 58 62 62 62 SUMMARY OF CHANGES: The demand for services continues to grow due to an increasing population and substance abuse. The Department will work with the court system to limit the amount of expenditures in this program area. In the future the community will need to work on a system wide solution to the growing social problems that result in placement of children. Improved mental health services, effective probation, better day care options, more school programs, are just a few of the areas that need to be explored to reduce the number of services that are being requested of the department. OBJECTIVES: Expenditures in this program are for the placement of children into facilities due to abuse or for placement of youth beyond control of their parents. Placements are made in family foster homes, group homes, child placement agencies, and residential child care facilities. Some costs are reduced by the collections from parents and social security. 275 CHILD WELFARE AND ADMINISTRATION (CONTINUED) 2100-42410 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED _Work Outputs Average Case Load 815 815 815 Efficiency Measures FTEs per 10,000/capita 3.179 3.077 2.974 Per capita cost (county support) $10.96 $10.78 $11.99 Effectiveness Measures (desired results! Reduce RTC placement (Average) 80 80 80 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. This budget must continue to be monitored, and creative ways employed to hold down the growing costs in this area. BOARD ACTION: 276 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Core Services 2100-42415 DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the foster care program primarily through counseling and parental education. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 204 2,500 2,500 2,500 Fixed Charges 1,204,141 1,375,000 1,375,000 1,375,000 Capital 0 0 0 0 Gross County Cost $ 1,204,345 $ 1,377,500 $ 1,377,500 $ 1,377,500 Revenue 1,058,881 1,177,500 1,177,500 1,177,500 Net County Cost $ 145,464 $ 200,000 $ 200,000 $ 200,000 Budget Positions __ -- __ __ SUMMARY OF CHANGES: Funding for this program is not anticipated to increase during 2004. However, the demand for services is growing. This program will continue to be used to limit and shorten the number of foster care placements. OBJECTIVES: This program is designed to provide services such as counseling, day treatment, and education to prevent out-of-home placements. In addition, services are provided to reunite families with children in foster care. A plan is developed on an annual basis and submitted to the State for approval. Cases are monitored to determine the effectiveness of providers and program. 277 CORE SERVICES (CONTINUED) 2100-42415 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 125 125 125 Efficiency Measures Per capita cost (county support) $0.746 $0.993 $0.959 Effectiveness Measures (desired results) Amount above allocation $250,000 $250,000 $250,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 278 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES Low Income Energy Assistance Program & BUDGET UNIT TITLE AND NUMBER: Administration —2100-42610/42620 DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program. This program is 100 percent federally funded. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 94,377 $ 119,600 $ 119,600 $ 119,600 Supplies 475 1,300 1,300 1,300 Purchased Services 15,372 9,100 9,100 9,100 Fixed Charges 757 0 0 0 Capital 0 0 0 0 Gross County Cost $ 110,981 $ 130,000 $ 130,000 $ 130,000 Revenue 111,840 130,000 130,000 130,000 Net County Cost $ - 859 $ 0 $ 0 $ 0 Budget Positions 5 5 5 5 SUMMARY OF CHANGES: The cost of natural gas is expected to increase during 2004. This will not result in higher county costs. Increased costs will result in more applications from clients that are not able to pay heating bills. OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program. Eligibility is determined after an application is submitted by clients. Staff are seasonal or temporary. 279 LOW INCOME ENERGY ASSISTANCE PROGRAM &ADMINISTRATION (CONTINUED) 2100-42610 & 42620 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load (End of Program) 3,500 3,500 4,000 Efficiency Measures FTEs per 10,000/capita .256 .248 .240 Per capita cost (county support) 0 0 0 Effectiveness Measures(desired results) Determine eligibility within 45 days 100% 100% 100% Stay within allocations 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 280 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: General Assistance -- 2100-42700 DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for Federal/State categorical assistance programs and help for some medical indigents. Totallyfunded by county. Expenditures from this program are not covered by TANF, OAP, AND, etc. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 102,898 134,000 134,000 134,000 Contra Expense -1,267 -2,000 -2,000 -2,000 Capital 0 0 0 0 Gross County Cost $ 101,631 $ 132,000 $ 132,000 $ 132,000 Revenue 0 0 0 0 Net County Cost $ 101,631 $ 132,000 $ 132,000 $ 132,000 Budget Positions _ -- -- -- SUMMARY OF CHANGES: Expenditures for dental, vision, burial, prescriptions, and in-kind services have remained fairly stable over the last few years. The impact of State budget problems may create a need to increase funding for General Assistance at some point in the future. Depending on requests for funds during 2004, it may be necessary to transfer funds from one line item to another during the year. The following is a breakdown of the amounts requested: Dental $ 17,000 Vision 22,000 Shelter 40,000 In-Kind 5,000 Prescription 5,000 Burial 25,000 Shelter Care Mgmt. 20,000 Refund -2.000 Total $132,000 281 GENERAL ASSISTANCE (CONTINUED) 2100-42700 OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of public assistance. Non-mandated and funded 100 percent by the county. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load excluding shelter(Average) 75 75 75 Efficiency Measures Per capita cost (county support) $0.521 $0.655 $0.633 Effectiveness Measures (desired results' Remain within allocations 100% 100% 100% Shelter nights 2,900 2,900 2,900 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. These funds are 100% county funds, and at the total discretion of the County Commissioners. BOARD ACTION: 282 g A HEALTH FUND HEALTH FUNNO Revenue Changes N N ca wt $2,500,000 m n $2,000,000 M O2004 $1 ,500,000 ^ rn O2003 yr 0 N 0 M N $1,000,000 `a 't c N ►rte � $ T $500,000 ■ ' L I I L $0 f Solid Waste Trfs Federal/State Miscellaneous General Fund Trfs Chg for Services Licenses & Permits Fund Balance 2004 Revenue TOTAL: $5,978,830 (2003 : $5,812,684) General Fund Transfer $2,183,277 36.5% Licenses & Permits $340,400 5.7% Miscellaneous $17,750 0.3% Solid Waste Transfer Charges for Services a $707,377 11 .8% $588,159 9.8% Fund Balance $500,000 8.4% Federal/State $1 ,641 ,867 27.5% 283 HEALTH FUND 2004 Expenditures Expenditure Changes TOTAL: $5,478,830 (2003: $5,412,684) 13/50/00 13 000.000 p.50,1 1 Health Protection Sery sz500.000 .r T,ukr $2,060,925 37.6% u.000 000 . -- t . . ,; 02004 1,.155.195 02003 Ssse.ue .:........._. '''',50.2:.:::. $1,mo0o 136,90$ .., 5100 000 [ . $13.6,000 .. to 4-. j J J ! Administration $136,000 2.5% Health Promotion ,� : $522,175 9.5% __ ' _, a n x ..r. . Community Health $2,759,730 50.4% o = 4 ho $ E F All Funds Expenditures Ten Year Trend Health Fund Expenditures and Local Taxes 140 / 120 100 He Ith _. Taxes _-- ,• 80 ' DHealth Fund 60 40 ' 20 0 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 TEN YEAR TREND Cumulative Percent Increase: Health Subsidy 140 - 120 — ❑Taxes ■Health Subsidy 100 — 80 — Ni co 60 — 40 — 20 — 0 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 PUBLIC HEALTH FUND SUMMARY In preparing its budget for FY2004 the Weld County Department of Public Health and Environment used its and Weld County Government's Strategic Plans as an overall guide for prioritizing activities and programs. The Department then identified efficiencies in operations (reduced expenses, increased revenues)that resulted in a final net county cost budget request increase of only$20,260 over the budget for FY2003. Budgeted FTE (full-time equivalents) in the proposal has fallen from 83.17 in 2002 (Actual) to 76.62 with the FY2004 request — a reduction of 7.9% in budgeted positions over two years. This decrease in FTE contrasts with a 6.9% increase in county population projected over the same two year period. Revenue projections for FY2004,while down from 2002 (Actual)as a result of the State's elimination of per capita support to local health departments,show an increase of almost $46,000 from the current approved budget for 2003. This increase results largely from the Department's efforts to improve cost recovery by billing Medicaid for reimbursable clinical services provided to clients. The Administration Division request projects a net decrease of $73,008 in Personnel Services resulting from the combination of proposed 3%cost-of-living increase and the transfers of a full-time epidemiologist to the Nursing Division and a 0.5 FTE emergency health planner to the Environmental Health Division. These positions will continue to be funded under a federal Bioterrorism and Emergency Preparedness grant. The positions are being transferred to the other divisions to better align job functions with existing staff and to assure appropriate supervision. The transfer of positions also results in a decrease in Supplies expense of$9,493, a decrease in Fixed Charges of$16,962, and an offsetting decrease in grant revenue to the Administration Division of $144,405. Increased fees for accessing the electronic birth certificate system charged to the Department by the Colorado Department of Public Health and Environment results in an additional decrease in projected revenue of$1,500. Purchased Services for the Administration Division are anticipated to increase by a net of$6,643 resulting from the combination of a decrease due to the transfer of Bioterrorism and Emergency Preparedness positions to other departments and the projected increased cost of data processing and telephone services. With the transfers, projected positions for the Administration Division decrease by 1.5 FTE. Performance measures will show a continued increase without additional FTE and the FTE'S per 10,000/capita will decrease by 0.027 from 2002 Actual to the proposed FY2004 request. Health Promotion programs are projected to experience a 2.0 reduction in Health Education Specialist positions due to the Colorado Legislature's decrease in funding under the Master Tobacco Settlement. Health Promotion's FY2004 request also reflects the additional loss of 0.3 grant-funded FTE previously dedicated to HIV education. Other changes proposed in Personnel Services include increases of 0.5 FTE for Abstinence Education, 0.25 FTE in the grant-funded Colorado Women's Cancer Control Initiative, and 0.13 FTE from a grant-funded Susan G. Komen breast cancer prevention program. With the loss of$178,157 in Master Tobacco Settlement grant support, the Health Promotion FY2004 request also anticipates the Tobacco Coordinator's supervisory position returning to a Health Education Specialist II. The net effect of personnel changes, including an anticipated 3% cost-of-living increase, is a decrease in salary expenses of $34,617 for FY2004. Supplies expenses for Health Promotion programs are anticipated to decrease by $919 for FY2004. Purchased Services for FY2004 are projected to decrease by $7,075 due to a reduction in funding under the Bioterrorism and Emergency Preparedness grant for the development and implementation of a communication resource survey completed in FY2003. Fixed charges are projected to increase by $7,928 for Health Promotion programs. Net County Cost to operate Health Promotion programs is projected to increase by$143,474 resulting primarily from the Department's request to continue to support Abstinence Education out of General Fund rather than from TANF funds as was done in the current fiscal year. 286 Community Health Services' (Nursing) FY2004 request includes a net decrease in FTE of 0.4 due to reductions, eliminations, and temporary position losses. The changes in Personnel Services resulting in the net 0.4 FTE decrease include the following:the loss of 0.5 FTE Tuberculosis Nurse and 0.5 FTE Tuberculosis Outreach Worker temporary positions,the reduction of 0.85 FTE nursing generalist position, the reduction of 0.6 FTE Office Technician position previously dedicated to the Children with Special Needs Program (HCP), and elimination of 0.15 FTE dietician, the transfer of 1.0 FTE Emergency Epidemiologist position to the Division from Administration, an increase of 0.6 FTE Office Technician dedicated to EPSDT (Early Periodic Screening Diagnosis and Treatment) as a result of a new regional contract, and the increase of 0.6 FTE Hispanic Community Outreach Health Education Specialist to support nursing programs. Supplies expenses for FY2004 are projected to decrease by$16,592 from the budgeted amount for the current year due to one-time expenses associated with Tuberculosis epidemic response,and start-up costs for the Nurse Family Partnership and Southwest Weld County Services programs. Purchased Services are projected to increase by $41,327 due to increases in contracted services for the Health Care Program for Children with Special Needs,Early and Periodic Screening,Diagnosis and Treatment Program,and Bioterrorism training. Fixed charges for overhead are projected to increase by$16,556 due mostly to historically increased costs for data processing and telephone support services. Revenue is anticipated to increase by$167,331 for FY2004 resulting primarily from the transfer of Bioterrorism and Emergency Preparedness grant support to the Division, increases in the HCP and EPSDT grant programs, and improved Medicaid reimbursement for clinical services provided to clients. The net effect of the changes proposed in the FY2004 request for Community Health Services is a decrease in Net County Cost of$38,401. Environmental Health Services FY 2004 request projects an overall decrease in Net County Cost to support Division activities of $68,313 from the approved FY2003 budget. This decrease in county support of Division activities results primarily from increased revenues of $202,617. The projected increases in revenue for FY2004 result primarily from the laboratory's ability to receive reimbursement for clinical testing done on Medicaid eligible clients, increased recovery of costs associated with operating Food Safety programs allowed under legislation passed in 2003,and the transfer of Bioterrorism and Emergency Preparedness grant funding from Administration to the Environmental Health Services Division. Fee increases to recover costs associated with operating the Septic and Biosolids programs,water testing, and institution inspection activities are proposed for FY2004. The increase in FTE of 0.5 results from the transfer of the grant-funded Emergency Health Planner position from Administration to Environmental Health Services. Supplies expenses are projected to increase by $67,156 in FY2004 due mostly to anticipated growth in clinical laboratory testing on Medicaid eligible clients receiving prenatal care at the health department and for supplies needed to prepare the laboratory to test for agents likely to be used as agents of Bioterrorism. Purchased Services are projected to decrease by $36,955 in FY2004 based upon review of historical spending in the Division. Review of historical costs to support data processing and telephone services result in the Division's request for an increase of$19,910 in Fixed Charges for FY2004. The Department's greatest challenges in FY2004 include the continued loss of State support for local public health infrastructure through per capita funding, the inability to consistently staff the Southwest Weld County Services Center without additional dedicated FTE, an increase in the population of Weld County at a time when public health FTE is decreasing, the impact on routine operations of preparing for Emerging and Re-emerging Infectious Diseases (West Nile, SARS, smallpox, etc.), the heightened expectations associated with Emergency Preparedness, the lack of well-developed surge capacity to respond to urgent/emergent situations, and compliance with federal HIPAA regulations. The Department will also be implementing new electronic Patient Management(scheduling and billing)and Electronic Medical Record systems in 2004 that will result in increased demands on staff time for training and preparing for implementation of these systems. Despite these heightened demands on the Department's resources a FY2004 proposal has been submitted that reduces FTE and projects an increase in Net County Cost that is less than expense associated with the proposed 3% cost-of-living increase. 287 PUBLIC HEALTH FUND SUMMARY OF REVENUE 2004 ACCOUNT NUMBER 2003 2004 2004 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND LICENSES&PERMITS 2560 41400 4210 LICENSES 67,125.00 94,000.00 94,000.00 2560 41400 4221 PERMITS 245,189.00 246,400.00 246,400.00 TOTAL LICENSES&PERMITS 312,314.00 340,400.00 340,400.00 INTERGOVERNMENTAL REVENUE 2530 41300 4321 MEDICAID 43,950.00 38,675.00 38,675.00 2530 99900 4321 MEDICAID 25,000.00 25,000.00 25,000.00 2530 41300 4322 MEDICARE 500.00 500.00 500.00 2520 41210 4340 GRANTS 0.00 10,799.00 10,799.00 2521 41210 4340 GRANTS 14,700.00 0.00 0.00 2530 41300 4340 GRANTS 0.00 52,383.00 52,383.00 2534 41300 4340 GRANTS 755.00 0.00 0.00 2535 41300 4340 GRANTS 30,038.00 32,000.00 32,000.00 2560 41400 4340 GRANTS 15,000.00 59,286.00 59,286.00 2564 41400 4340 GRANTS 67,711.00 68,000.00 68,000.00 2500 99900 4340 GRANTS 144,405.00 0.00 0.00 2520 99900 4340 GRANTS 336,065.00 161,809.00 161,809.00 2530 99900 4340 GRANTS 956,216.00 1,062,023.00 1,062,023.00 2560 99900 4340 GRANTS 109,286.00 131,392.00 131,392.00 N 2500 41100 4356 COUNTIES 2,163,017.00 2,183,277.00 2,183,277.00 co TOTAL INTERGOVERNMENTAL REVENUE 3,906,643.00 3,825,144.00 3,825,144.00 co CHARGE FOR SERVICES 2500 41100 4410 CHARGE FOR SERVICES 137,500.00 136,000.00 136,000.00 2530 41300 4410 CHARGE FOR SERVICES 182,400.00 150,659.00 150,659.00 2534 41300 4410 CHARGE FOR SERVICES 1,200.00 0.00 0.00 2560 41400 4410 CHARGE FOR SERVICES 124,000.00 231,500.00 231,500.00 2530 99900 4410 CHARGE FOR SERVICES 16,700.00 70,000.00 70,000.00 TOTAL CHARGE FOR SERVICE 461,800.00 588,159.00 588,159.00 MISCELLANEOUS 2560 41400 4680 OTHER 0.00 350.00 350.00 2530 41300 4690 DONATIONS 0.00 1,400.00 1,400.00 2530 99900 4690 DONATIONS 24,550.00 16,000.00 16,000.00 TOTAL MISCELLANEOUS 24,550.00 17,750.00 17,750.00 TRANFERS-IN 2560 41400 712700 TRANFERS-IN 707,377.00 707,377.00 707,377.00 TOTAL PUBLIC HEALTH FUND 5,412,684.00 5,478,830.00 5,478,830.00 PUBLIC HEALTH FUND SUMMARY OF EXPENDITURES 2004 ACCOUNT# 2003 2004 2004 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND 2500 41100 ADMINISTRATION 137,499.00 136,002.00 136,002.00 2520 41210 GENERAL HEALTH EDUCATION 221,814.00 233,473.00 233,473.00 2521 41210 GENERAL HEALTH EDUCATION 16,222.00 0.00 0.00 2530 41300 NURSING 729,414.00 821,093.00 821,093.00 2534 41300 NURSING 540.00 0.00 0.00 2535 41300 NURSING 42,649.00 48,926.00 48,926.00 2560 41400 ENVIROMENTAL 1,783,712.00 1,856,194.00 1,856,194.00 2564 41400 ENVIROMENTAL 79,409.00 73,336.00 73,336.00 2500 99900 UNALLOCATED GRANTS 144,405.00 0.00 0.00 2520 99900 UNALLOCATED GRANTS 318,822.00 288,701.00 288,701.00 2530 99900 UNALLOCATED GRANTS 1,858,197.00 1,889,714.00 1,889,714.00 2560 99900 UNALLOCATED GRANTS 80,000.00 131,391.00 131,391.00 TOTAL PUBLIC HEALTH FUND 5,412,683.00 5,478,830.00 5,478,830.00 N W BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: SUMMARY--All Departments -- Fund 2500 DEPARTMENT DESCRIPTION: See individual units. k, t.5ACTUAL BUD TE,O REQ ES ED . R O.MEND rr .'x=, B se` RE ROES -. LAST FY .. we "FY-`' a , , , .N FY< Personnel Services $ 3,633,425 $ 3,887,051 $ 3,945,558 $ 3,945,558 Supplies 284,972 314,561 354,713 354,713 Purchased Services 900,249 1,168,357 1,172,297 1,172,297 Fixed Charges 596,451 672,838 700,270 700,270 Contra Expense -588,880 -646,623 -699,708 -699,708 Capital 0 16,500 5,700 5,700 Gross County Cost $ 4,826,217 $ 5,412,684 $ 5,478,830 $ 5,478,830 Revenue 3,412,538 3,249,667 3,295,553 3,295,553 Net County Cost $ 1,413,679 $ 2,163,017 $ 2,183,277 $ 2,183,277 Budget Positions 83.17 79.44 76.62 76.62 SUMMARY OF CHANGES: See individual budget units. OBJECTIVES: 1)To provide preventive health care services to the citizens of Weld County; 2) To monitor and protect the environment of Weld County; 3) To provide surveillance of and intervention in developing health problems within the population of Weld County;and 4)To develop programs that address the major public health issues within the county. 290 HEALTH FUND SUMMARY ALL DEPARTMENTS (CONTINUED) FUND 2500 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs: See individual budget units Efficiency Measures (based on population of 195.000 in 2002, 201,500 in 2003 and 208,500 in 2004): FTE's per 10,000/capita 4.27 3.94 3.67 Per capita cost (county support) $7.25 $10.73 $10.47 Effectiveness Measures(desired results) See individual budget units. FINANCE/ADMINISTRATION RECOMMENDATION: See individual budget units. BOARD ACTION: See individual budget units. 291 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue -- 2500-4110 DEPARTMENT DESCRIPTION: Non-program revenues from the State per capita health funds. ACTUAL BUDGETED S REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 77,135 0 0 0 Net County Cost $ -77,135 $ 0 $ 0 $ 0 Budget Positions -- -- — -- SUMMARY OF CHANGES: Due to budget shortfalls for the State of Colorado, there is no anticipated per capita revenue being budgeted for 2004. OBJECTIVES: 1)To provide preventive health care services to the citizens of Weld County; 2) To monitor and protect the environment of Weld County; 3) To provide surveillance of and intervention in developing health problems within the population of Weld County; 4) To develop programs that address the major public health issues within the county. 292 HEALTH DEPARTMENT NON-PROGRAM REVENUE (CONTINUED) 2500-4110 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs See individual budget units Efficiency Measures Per capita cost (county support) ($.40) -0- -0- Effectiveness Measures (desired results! See individual budget units FINANCE/ADMINISTRATION RECOMMENDATION: N/A. BOARD ACTION: 293 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Administration -- 2500-41100 DEPARTMENT DESCRIPTION: Overall administration of Department of Public Health and Environment,including personnel,fiscal management,data and records management,procurement and facilities management. The Director is the official registrar of vital statistics for Weld County. Records of births and deaths that occur in Weld County are kept and certified copies are available upon request from the deputy registrar. /\CT D `- '.R TED _MEND 7' . R URGE LAS7:. .k , .. "" r FY Personnel Services $ 369,465 $ 492,829 $ 419,821 $ 419,821 Supplies 28,074 21,243 11,750 11,750 Purchased Services 365,472 397,494 404,137 404,137 Fixed Charges 20 16,962 0 0 Contra Expense -588,880 -646,623 -699,708 -699,708 Capital 0 0 0 0 Gross County Cost $ 174,151 $ 281,905 $ 136,000 $ 136,000 Revenue 250,135 281,905 136,000 136,000 Net County Cost $ -75,984 $ 0 $ 0 $ 0 Budget Positions 7.5 8.5 7.0 7.0 SUMMARY OF CHANGES: The full-time epidemiologist and half-time health planner funded by the Bioterrorism Grant are being transferred to the Nursing and Environmental Health divisions respectively in 2004. This transfer along with the proposed 3% cost-of-living increase has the net result of a $73,008 decrease in Personnel Services. The transfer of positions also results in a $9,493 decrease in Supplies, a $16,962 decrease in Fixed Charges, and a $144,405 decrease in Revenue. The balance of decreased revenue, $1,500, is due to increased fees from the Colorado Department of Public Health and Environment for access to the electronic birth certificate system. A requested increase of$6,643 in Purchased Services is the net effect of the Bioterrorism Grant transfer and the projected increased cost of data processing and telephone services. Budgeted positions are decreased by 1.5 with the Bioterrorism Grant transfer. 294 ADMINISTRATION (CONTINUED) 2500-41100 OBJECTIVES: 1) Issue birth and death certificates; 2) Provide fiscal, personnel and general management support to Environmental Protection, and Community Health Services and Health Promotion. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Birth / Death Certificates issued 16,755 17,000 18,000 Efficiency Measures FTE's per 10,000/capita (Based on .359 .422 .337 population of 195,000 in 2002, 201,500 in 2003, and 208,500 in 2004.) Per capita cost (county support). Included -$0.39 $0.00 $0.00 In other divisions as overhead expense. Effectiveness Measures (desired results) Increase number of certified copies of birth and death records issued and increase collection of Medicaid and self pay revenue. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Concur with the transfer of positions. BOARD ACTION: 295 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HEALTH DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Health Promotion Programs—2520-41210 DEPARTMENT DESCRIPTION: Health Promotion provides health promotion/prevention services and resources for the department and the community.The Health Promotion team is the liaison with the local TV/radio/newspaper media for the health department. They develop and distribute emergency communication and education to the public. The Health Promotion team provides support internally for producing educational materials, reports, and local health data. They are a resource for the community, providing expertise in developing and implementing programs to promote healthy behaviors. Programs include: prevention of unintended injuries, nutrition and fitness programs, prevention of diabetes, cancer and other chronic diseases; prevention of teen sex, unintended pregnancy and STI/HIV. Health educators assist groups and communities identify health issues and develop a plan to address these issues. r& 4 • TACT'S ETED ' STE RECOMME J r'RESO CES LAST~ a ENT.FY `� . F. ,'.` NEXT Personnel Services $ 314,841 $ 349,223 $ 314,606 $ 314,606 Supplies 21,653 17,145 16,226 16,226 Purchased Services 99,974 122,584 115,509 115,509 Fixed Charges 59,620 67,906 75,834 75,834 Capital 0 0 0 0 Gross County Cost $ 496,088 $ 556,858 $ 522,175 $ 522,175 Revenue 388,252 350,765 172,608 172,608 Net County Cost $ 107,836 $ 206,093 $ 349,567 $ 349,567 Budget Positions 7.98 7.80 6.38 6.38 SUMMARY OF CHANGES: The Health Promotion Team lost 2.0 Health Education Specialist positions with the decrease in Tobacco grant funds, and a grant funded .3 FTE for HIV education. We gained a .5 FTE for Abstinence education, a .25 FTE in the CWCCI coordinator position, and .13 FTE for the Komen grant (filled by the CWCCI coordinator). The Tobacco Coordinator's position will decrease to a Health Education Specialist II. These changes will decrease FTE by 1.42 and personnel salary costs by$34,617. Supplies expenses decrease by$919. Purchased services will decrease $7,075 with a change in the amount budgeted for contract services to develop and implement a communications resource survey for Emergency Preparedness and Health Promotion. Overhead increased by $7,928. Revenue is expected to decrease by$178,157 from the loss of Tobacco funds and a state funded HIV grant. General county funds will replace Social Services TANF funds for abstinence education. There is an increase in CWCCI funding and a new Komen grant for cancer prevention. 296 PROMOTION SERVICES (CONTINUED) 2500-41200, 2520-41210 OBJECTIVES: 1) Provide best practices for health promotion and support by identifying and implementing population based programs that promote positive human development, behavior change and improved health outcomes for the community. 2) Provide accurate communication to the public as a liaison with the media, CDPHE and other local agencies for health information, communicable disease prevention, and emergency preparedness and response. 3. Provide science based data and resources to the community, schools, and agencies on tobacco use, abstinence from teen sex, including HIV/STI prevention, unintentional injury prevention, cancer, diabetes and other chronic disease prevention, including nutrition and fitness for youth and adults. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of adults/youth reached through media releases and program /event 115,049 30,000 120,000 participation Efficiency Measures FTE's per 10,000/capita 0.43 0.43 0.31 Per capita cost (county support) $1.01 $1.13 $1.67 Effectiveness Measures Reduction in motor vehicle fatalities 63 52 55 Reduction in teen birth rate for 10-17 yr 14.9 18/1000 13/1000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Board approved county funding for the abstinence education program in June, 2003. BOARD ACTION: 297 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Community Health Services -- 2530-41300 DEPARTMENT DESCRIPTION: Holds clinics for immunizations, family planning, international travel health, and Tuberculosis. Provides immunizations, screening, counseling, communicable disease surveillance, containment, treatment, and teaching. Home visits for health promotion, evaluation, health assessment, and community activities. ®GETED $J' ' TED RECOMMEND SOU- "E TPt ; FY :* ' titbit FY. Personnel Services $ 1,798,259 $ 1,838,421 $ 1,926,060 $ 1,926,060 Supplies 121,819 159,590 142,998 142,998 Purchased Services 229,236 279,488 320,815 320,815 Fixed Charges 328,302 353,301 369,857 369,857 Capital 0 0 0 0 Gross County Cost $ 2,477,616 $ 2,630,800 $ 2,759,730 $ 2,759,730 Revenue 1,387,388 1,281,309 1,448,640 1,448,640 Net County Cost $ 1,090,228 $ 1,349,491 $ 1,311,090 $ 1,311,090 Budget Positions 42.44 40.14 39.74 39.74 SUMMARY OF CHANGES: There was a total reduction of.4 nursing FTE from the 2003 budgeted positions. Reductions, eliminations, and temporary position job losses happened in these areas. The following temporary positions ended for .5 TB nurse and .5 TB outreach worker. A nurse position was reduced by.85 FTE, a .6 Hispanic Community Outreach Office Technician, and a .15 dietician were eliminated. The following positions were added: a full time regional epidemiologist, a .6 EPSDT Office Technician, and .6 Hispanic Community Outreach Health Education Specialist. Costs for supplies decreased by$ 16,592. This is due to a reduction in the TB epidemic response and start up supplies for the Nurse Family Partnership and Southwest county set up. Increased resources from the regional Bioterrorism Grants helps cover some of the ongoing operating needs. An increase in purchased services of $41,327 can be attributed to more contracted services for HCP, EPSDT, and Bioterrorism training. Overhead costs have increased by$16,556. Revenues increased by $167,331.00. This is due to increases of $56,623 in the HCP contract, $36,450 in EPSDT, $23,473 from Nurse Family Partnership funds, and $50,785 in fee for services in the family planning program. The revenues are projected to come through the Swift contract reimbursement and increased collection of fees from clients. Eligibility determination of clients who receive services at the clinic will identify clients who are able to pay for services. 298 COMMUNITY HEALTH SERVICES (CONTINUED) 2500-41300 OBJECTIVES: 1) To provide preventive and protective health services to the residents of Weld County. 2) Continue program evaluation and on-going analysis of cost effective methods of providing health services. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs 14,601 19,000 16,000 Efficiency Measures FTE's per 10,000/capita 2.18 1.99 1.91 Per capita cost (county support) $5.59 $6.70 $6.29 Immunizations given 4,600 7,500 6,000 Medicaid Presumptive Eligibility 534 625 600 Family Services 6,136 5,400 7,000 Effectiveness Measures (desired results) Fewer unintended pregnancies Increased access to prenatal care in the first trimester Evaluate barriers to accessing health care Ensure provision of immunizations and emergency response according to state law FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval, including all grant program changes. BOARD ACTION: 299 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Environmental Health Services -- 256041400 DEPARTMENT DESCRIPTION: The primary mission of the Division is to protect and perpetuate the public health of the citizens of the County with scientific risk assessments, the development of policies, monitoring and inspections, consultation, and the enforcement of regulations designed to protect food, water, and air supplies. Services include technical assistance and consultation, monitoring and sampling, inspection and enforcement, education and planning activities. The laboratory purpose is the prevention and control of communicable diseases and the epidemiological study of disease. ' - •t S�1 N6 hb ": c^,••- n'{? as a.'�'C,�.w.7 rt� �` { � K, > 4ACTU + ; BUDGETED" I REQUESTED= y RECOMMEND". RESOURCE$ LASTJFY , fCURRENPFYx nitt4EXTFX . ", .NEXT FY Personnel Services $ 1,150,860 $ 1,206,578 $ 1,285,071 $ 1,285,071 Supplies 113,426 116,583 183,739 183,739 Purchased Services 205,567 368,791 331,836 331,836 Fixed Charges 208,509 234,669 254,579 254,579 Capital 0 0 5,700 5,700 Gross County Cost $ 1,678,362 $ 1,926,621 $ 2,060,925 $ 2,060,925 Revenue 1,309,628 1,335,688 1,538,305 1,538,305 Net County Cost $ 368,734 $ 590,933 $ 522,620 $ 522,620 Budget Positions 25.25 23.00 23.50 23.50 SUMMARY OF CHANGES: Overall, the Division's Net County Cost is$68,313 less than our 2003 request. This is due to continued efforts to recover costs and raise revenues while reducing expenses. 300 ENVIRONMENTAL HEALTH SERVICES (CONTINUED) 2500-41400 SUMMARY OF CHANGES(CONTINUED): The Division's anticipated revenue in 2004 is $202,617 greater than our 2003 proposal. A large portion of the increased revenue is due to the laboratory's ability to receive reimbursement for medical samples (increase of approx. $105,000) from Medicaid eligible clients. We expect to receive an additional $21,000 due to the legislature's approval of an increase for Retail Food Establishment licenses. New revenue ($51,392)was also added with pass-through monies from the CDC through the CDPHE for bioterrorism preparedness planning and readiness activities. Also, in our ongoing effort to recover costs, fees have been evaluated in all programs. In order to more fully recover our costs, fees will be increased in the septic and biosolids programs and to a lesser degree in the water and institution programs. The Division has requested .5 FTE over our 2003 level. The new .5 FTE position is funded with pass-through dollars from the CDC through the CDPHE for a Health Planner position. The Division requested $183,739 for supplies in 2004. This request is a$67,156 increase from the 2003 request. Approximately $58,000 of the increase is due to the anticipated growth in the number of medical samples the laboratory will be processing with the recent approval to recover fees from Medicaid. The bulk of the remaining increase is due to supplies necessary to upgrade and operate the laboratory to analyze for several biological agents that could be used in a bioterrorism attack. The Division's request for services has decreased by$36,955. The decrease is due to review of historical spending within the Division. Fixed charges have increased by approximately$19,910. This increase is due to the increased cost of overhead. There are no requests for capital equipment included in the 2004 budget by the Division. OBJECTIVES: 1) Assist in protecting the public's health from new, emerging, and existing communicable diseases. 2) Expand and maintain community partnerships to maximize resources for solutions to public health issues. 3)Attempt to minimize conflicts and the impact of development of rural areas through planning, communication, and service. 4) Strive to appropriately manage natural resources such as water, air, and raw products and their by-products/wastes. 5) Through communication and education, increase public awareness of issues that impact the health and safety of the community and individual. 6) Be prepared to respond appropriately to emergency situations. 7) Assess the community's health status to identify resources, barriers, and unmet needs. 8) Recruit, support, and retain required levels of qualified staff to have a positive impact in our ability to provide quality customer services, meet program requirements, and reduce errors. 301 ENVIRONMENTAL HEALTH SERVICES (CONTINUED) 2500-41400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Restaurant and Food Program Activities 1,550 1,600 1,650 Laboratory analyses (medical, drinking water, waste water samples, etc.) 40,397 41,000 42,000 Household Hazardous Waste Disposed (lbs.) 379,005 450,000 540,000 Environmental Planning Reviews B 537,000 540,000 540,000 ISDS Inspection and Activities 753,000 750,000 725,000 Waste Inspections and Activities 225,000 225,000 225,000 Biosolids Inspections and Activities 145,000 150,000 155,000 Efficiency Measures FTE's per 10,000/capita 1.24 1.14 1.13 Per capita cost (county support) $2.29 $2.71 $3.37 Effectiveness Measures Reduce illnesses from communicable diseases Minimize environmental impacts from waste disposal and waste facilities Improve water quality Respond to environmental or public health emergencies Improve air quality Reduce environmental impacts from development FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval, including fee adjustments. BOARD ACTION: 302 Hello