HomeMy WebLinkAbout20032544.tiff RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 6.000, COLORADO
WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with Revisions to Section 6.000,Colorado Works
in Weld County and Child Care Policies and Procedures for the Weld County Department of Social
Services Operations Manual, and
WHEREAS,after review,the Board deems it advisable to approve said revisions,copies of
which are attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,ex-officio Board of Social Services,that the Revisions to Section 6.000,Colorado
Works in Weld County and Child Care Policies and Procedures for the Weld County Department
of Social Services Operations Manual be, and hereby are, approved.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 3rd day of September, A.D., 2003.
BOARD OF COUNTY COMMISSIONERS
pt\' 1E I1,co L COUNTY, COLORADO
I is6 Millemit
t 1 D vid E. Lo g, Cha'
d ;z,..:ty le to the Board
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Robert s en, Pro-Tem
BY: i
WIC /�i��/1 /� .4 -��/L_i
Deputy Clerk o t e Board
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Will. Jer e
C unty Attorney del
G enn Vaad
Date of signature: 9-/a ---eLK
2003-2544
SS0030
Colorado Works in Weld County and Child Care Policies and Procedures
6.010 Supportive Services (non-Child Care)
Effective 9/10/97
The Department's case managers will arrange supportive services for the participant, as
appropriate. Participation related expenses and supportive services are those expenses and
services determined necessary by the case manager for an individual to participate in any
Colorado Works in Weld County work component and/or activity. Supportive services
will be provided for the participant engaged in an activity that is part of his or her
Individual Responsibility Contract.
6.010.1 Transportation
Those transportation costs necessary and directly related to Colorado Works in Weld
County work and/or training component participation shall be made according to the
individual's situations:
A. Calculated at .20 cents per mile; or
B. A flat daily rate of$2.00 may be provided.
6.010.2 Participation Related Services
Other participation related expenses and supportive services may include but are not
limited to, clothing, uniforms, eyeglasses, dental work, tools, auto repairs, dues and fees,
and also licensing exams, such as RN, LPN, electrician, and self improvement classes.
6.010.3 Method of Payment
Revised 9/99
Supportive Services may be payable to the vendor providing the product and/or service or
paid to the participant through their EBT account. All payments will be approved by the
Unit supervisor or acting supervisor.
6.010.31 Supportive Services Expenditure Limit
Added 7/1/98
Revised 9/99 The total expenditures for participation related expenses and supportive services
may not exceed $3,300.00 per family unit per year. The year begins with the
month in which the first payment is made for the Colorado Works in Weld County
participant. Transportation allowances paid to individuals in Public or Private
Work Experience assignments do not count against this $3,300.00.
6.010.32 Participant Criteria to Receive Supportive Services
A Colorado Works in Weld County recipient or applicant must be maintaining an
acceptable level of performance as outlined in the IRC. Acceptable level of
performance is demonstrated progress with the employment or educational facility
requirements.
6.010.4 Job Incentive Package
Added 8/03
Job Incentive Packages are provided to Colorado Works or TANF clients who are
working in unsubsidized employment. Packages are designed to assist clients in
Colorado Works in Weld County and Child Care Policies and Procedures
making the transition from public assistance to work. The packages are structured
to assist in the costs for work clothing, food for lunches, and grooming.
Although the Colorado Works or TANF clients may be in unsubsidized
employment, their earnings may not be sufficient to totally transition them from
receiving partial cash assistance. These clients are still required to turn in
monthly activity and time reports in order for the Department to meet the Federal
requirement for average hours of participation in a given month. This reporting
requirement for clients will be in place until the client is no longer eligible for
cash assistance. Incentive packages are provided to promote the timely
submission of these reports, encourage individuals to meet the required number of
hours per week, and to assist them in making the transition to self-sufficiency.
6.010.41 Client Eligibility for Job Incentive Packages
A. Be eligible for Colorado Works or TANF; and
B. Be in unsubsidized employment; and
C. Inform their Employment Service case manager of their employment and
any changes in their employment situation; and
D. Keep their IRC current; and
E. Meet with the Employment Services case manager at the beginning of the
month to discuss job related issues; and
F. Complete and submit monthly contact sheets.
6.010.42 Client Responsibilities to Obtain a Job Incentive Package
A. Meet with their Employment Services case manager at the beginning of
the month, from the 1st through the 15th of the month, and provide the case
manager with the pervious month's activity time sheet. The Activity time
sheet indicates the date and hour of work participation; and
B. Take responsibility for their required number of hours of participation by
taking the initiative to makeup any time missed due to holidays, illnesses,
etc.
6.010.43 Description of a Job Incentive Package
A Job Incentive Package is for a maximum of$85 per package and consists of the
following:
Colorado Works in Weld County and Child Care Policies and Procedures
A. $50 gift card for work clothing, i.e., gift card from Walmart, Kmart, or
Target
B. $20 gift card for food, i.e., gift card from Safeway or King Soopers
C. $15 gift certificate for grooming
6.010.44 Employment Services Procedures Regarding Job Incentive Packages
A. Employment Services purchase the gift cards, certificates, and vouchers
that result in a Job Incentive Package, which is locked and stored at
Employment Services.
B. Each Job Incentive Package is issued a number and tracked through an
issuance log. The issuance log is completed by the Employment Services
case manager who enters the items in the issuance log including the date
issued, client name, address, State ID and household number, name of the
case manager issuing the package, amount of the package, and the package
number.
C. The issuance log is submitted to the Human Services Fiscal Department
who will in turn bill the Department for purposes of reimbursement. The
Department will provide instruction regarding the invoicing and
reimbursement procedures required of Employment Services.
Colorado Works in Weld County and Child Care Policies and Procedures
6.012.5 Participant Flow Chart
The participant flow chart is described in Exhibit F.
6.012.6 Reimbursement Authority through Transfer to Employment Services
Revised 7/1/98
Revised 9/99 The Department will remit to Employment Services an amount not to exceed$327,188 for
Revised 10/00 services provided from July 1, 2003 through June 30, 2004. Employment Services will
Revised 9/01 bill the Department for services provided as described in Section 6.012.4 and 6.010.4
Revised 5/02 of the Department's Operations Manual and will not seek additional reimbursement
Revised 8/03 for these same services directly from the Colorado Department of Human Services. The
$327,188 is calculated as follows:
Budget Item Budget Amount
A. Staff: Salary Fringe
1. .1 FTE Director of DHS $11,649.00 $ 3,494.00
2. .2 FTE Director of Employment Services 11,282.00 3,384.00
3. .5 FTE Program Coordinator 22,596.00 6,778.00
4. 1.5 FTE Registration 45,285.00 13,585.00
5. 1.75 FTE IRC Skill Development and
Assessment interpretation 54,930.00 16,479.00
6. 1.0 FTE Employer Relations 35,202.00 10,561.00
7. .5 Fiscal (tracking,reporting, and
accounting functions) 29,052.00 8,716.00
Subtotal $209,996.00 62,997.00
Combined Sub-total $272,993.00
Added 8/03 B. Job Incentive Packages $ 8,000.00
(approximately 85 packages @ a maximum
of$85.00 each)
C. Overhead: $ 46,195.00
(included operating, travel, overhead, and
all costs associated with staff administration)
D. Total $327,188.00
6.012.7 Computer Equipment and Software
Added 5/29/02
Computer and related equipment and software purchased from Colorado Works funding
through the Department will remain the property of the Department. The Weld County
Division of Human Services will follow all County and Department policies regarding the
use, maintenance, and inventory of such equipment and software.
11414 •
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
I
WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
Child Support(970)352-6933•
III
COLORADO
MEMORANDUM
TO: David E. Long, Chair Date: August 26, 2003
Board of County Commissioners •
•
FR: Judy A. Griego, Director, Social Services a
RE: Revisions to Section 6.000, Colorado Works in Weld County and Child
Care Policies and Procedures, Weld County Depaitutent of Social
Services Operations Manual
Enclosed for Board approval are revisions to Section 6.000, Colorado Works in Weld County and
Child Care Policies and Procedures,Weld County Department of Social Services Operations
Manual. These revisions were reviewed and discussed at the Board's Work Session held on
August 18, 2003.
The revisions are to Section 6.010.4, Supportive Services, and 6.012.6,Reimbursement
Authority through Transfer to Employment Services, as follows:
1. Section 6.010.4 through 6.010.44,Job Incentive Package. The addition of this section
creates Job Incentive Packages for Colorado Works or TANF clients who are working in
unsubsidized employment. The packages are designed to assist clients in making the
transition from public assistance to work. The packages, which would be at a maximum
cost of$85.00 each, are structured to assist in the costs for working clothes, food for
lunches, and grooming.
2. Section 6.012.6,Reimbursement Authority through Transfer to Employment
Services. The revision allows the transfer of$8,000 of Colorado Works or TANF
resources from Social Services to Employment Services. This transfer will allow Social
Services to reimburse Employment Services for the purchase of Job Incentive Packages,
on behalf of Colorado Works or TANF clients.
If you have any questions,please telephone me at extension 6510.
2003-2544
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