HomeMy WebLinkAbout20030293.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JANUARY 29, 2003
TAPE#2003-04
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, January 29, 2003, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner David E. Long, Chair
Commissioner Robert D. Masden, Pro-Tem - EXCUSED
Commissioner M. J. Geile
Commissioner William H. Jerke
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Esther E. Gesick
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Geile moved to approve the minutes of the Board of County Commissioners
meeting of January 27, 2003, as printed. Commissioner Vaad seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Geile moved to approve the consent agenda as printed.
Commissioner Jerke seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES,WELD COUNTY TREASURER- DONALD MUELLER: Chair Long read
the certificate recognizing Donald Mueller for his services as the Weld Count Treasurer.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
PUBLIC INPUT: There was no public input.
2003-0293
BC0016
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $151,913.76
Electronic Transfers -All Funds $2,516,412.76
Commissioner Geile moved to approve the warrants as presented by Mr. Warden. Commissioner Jerke
seconded the motion, which carried unanimously.
(Clerk's Note: Bids were considered following New Business.)
BIDS:
PRESENT 2003 TRAFFIC PAINT AND PAINT BEADS BID - DEPARTMENT OF PUBLIC WORKS: Mr.
Warden presented the seven bids received. Said bids will be considered for approval on Wednesday,
February 12, 2003.
PRESENT CONCRETE AND WASHED ROCK ON CALL BID-DEPARTMENT OF PUBLIC WORKS: Mr.
Warden presented the four bids received. Said bids will be considered for approval on Wednesday,
February 12, 2003.
PRESENT CONCRETE SAND BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden presented the
sole bid received. Said bid will be considered for approval on Wednesday, February 12, 2003.
APPROVE COUNTY NEWSPAPER FOR 2003 BID - DEPARTMENT OF FINANCE: Mr. Warden stated
the Department of Finance recommends approval of the low bid from Pelton Publishing, LLC, dba South
Weld Sun. Commissioner Vaad moved to approve said bid as recommended by staff. The motion,which
was seconded by Commissioner Jerke, carried unanimously.
APPROVE MOTORGRADERS BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated the
Department of Public Works recommends approval of the bid from Power Equipment Company, for two
Volvo graders, in the amounts of$155,786 and $164,563, as well as one Caterpillar motor grader from
Wagner Equipment Company, in the amount of$155,391, for a total of$475,740. Commissioner Vaad
moved to approve said bid as recommended by staff. The motion,which was seconded by Commissioner
Geile, carried unanimously.
APPROVE HIGHWAY STRIPER BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated there
were no bids received for this item.
APPROVE 10-TON STEEL WHEEL VIBRATORY ROLLER BID - DEPARTMENT OF PUBLIC WORKS:
Mr. Warden stated the Department of Public Works recommends all bids be rejected and rebid due to
confusion on critical specifications. Commissioner Vaad moved to reject said bid as recommended by
staff. The motion, which was seconded by Commissioner Geile, carried unanimously.
APPROVE 24-FOOT TRAILER BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated the
Department of Public Works recommends approval of the low bid from Colorado Machinery,in the amount
of$15,134.13. Commissioner Geile moved to approve said bid as recommended by staff. The motion,
which was seconded by Commissioner Vaad, carried unanimously.
Minutes, January 29, 2003 2003-0293
Page 2 BC0016
APPROVE PULL BROOM SWEEPER BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated
the Department of Public Works recommends approval of the low bid from O.J.Watson Equipment, in the
amount of$20,490.00. Commissioner Jerke moved to approve said bid as recommended by staff. The
motion, which was seconded by Commissioner Vaad, carried unanimously.
APPROVE TANDEM TRUCK TRACTOR WITH SNOW PLOW AND MATERIAL SPREADER -
DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated the Department of Public Works recommends
approval of the low bid from Transwest Trucks, in the amount of$102,003. Jeff Jerome, Department of
Public Works, stated this is the low bid when all options are considered. He explained the wing plow is
used on wider shoulders. Commissioner Vaad moved to approve said bid as recommended by staff. The
motion, which was seconded by Commissioner Jerke, carried unanimously.
APPROVE TANDEM TRUCK TRACTOR BID-DEPARTMENT OF PUBLIC WORKS: Mr.Warden stated
the Department of Public Works recommends approval of the low bid from Transwest Trucks, in the
amount of $69,400. Commissioner Jerke moved to approve said bid as recommended by staff. The
motion, which was seconded by Commissioner Vaad, carried unanimously.
APPROVE SPRAYER TRUCK CAB AND CHASSIS BID - DEPARTMENT OF PUBLIC WORKS: Mr.
Warden stated the Department of Public Works recommends approval of the low bid from Mobile Spray
Systems, in the amount of$84,023.00. Commissioner Vaad moved to approve said bid as recommended
by staff. The motion, which was seconded by Commissioner Geile, carried unanimously.
APPROVE TWO-TON TRUCK WITH AUGER/MOUNTED WINCH BID - DEPARTMENT OF PUBLIC
WORKS: Mr. Warden stated the Department of Public Works recommends approval of the second low
bid from Pacific Utility Equipment, in the amount of$108,771.85. Commissioner Jerke moved to approve
said bid as recommended by staff. The motion, which was seconded by Commissioner Vaad, carried
unanimously.
APPROVE PORTABLE RADIAL STACKER BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden
stated the Department of Public Works recommends approval of the second low bid from Power
Equipment, in the amount of$89,867. Commissioner Vaad moved to approve said bid as recommended
by staff. The motion, which was seconded by Commissioner Geile, carried unanimously.
APPROVE AUTO TRASH PUMP BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated the
Department of Public Works recommends approval of the second low bid from Wagner Rents, in the
amount of$28,281.15. Commissioner Vaad moved to approve said bid as recommended by staff. The
motion, which was seconded by Commissioner Geile, carried unanimously.
APPROVE WELDING GENERATOR BID-DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated the
Department of Public Works recommends approval of the low bid from General Air, in the amount of
$10,175.76. Commissioner Geile moved to approve said bid as recommended by staff. The motion,which
was seconded by Commissioner Vaad, carried unanimously.
APPROVE TWO-TON TRUCK CAB AND CHASSIS BID - DEPARTMENT OF PUBLIC WORKS: Mr.
Warden stated the Department of Public Works recommends approval of the low bid from Transwest
Trucks, in the amount of$36,500 . Commissioner Vaad moved to approve said bid as recommended by
staff. The motion, which was seconded by Commissioner Jerke, carried unanimously.
Minutes, January 29, 2003 2003-0293
Page 3 BC0016
APPROVE 3/4-TON FOUR WHEEL DRIVE EXTENDED CAB PICKUP BID-DEPARTMENT OF PUBLIC
WORKS: Mr. Warden stated the Department of Public Works recommends approval of the low bid from
Dellenbach Motors, in the amount of $19,331. Commissioner Geile moved to approve said bid as
recommended by staff. The motion, which was seconded by Commissioner Vaad, carried unanimously.
APPROVE 3/4-TON EXTENDED CAB PICKUP BID- DEPARTMENT OF PUBLIC WORKS: Mr. Warden
stated the Department of Public Works recommends approval of the low bid from Garnsey and Wheeler,
in the amount of$16,963.97. Commissioner Geile moved to approve said bid as recommended by staff.
The motion, which was seconded by Commissioner Jerke, carried unanimously.
APPROVE ONE-TON CAB AND CHASSIS BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden
stated the Department of Public Works recommends approval of the low bid from Formby Interstate Ford,
in the amount of$25,039. Commissioner Vaad moved to approve said bid as recommended by staff. The
motion, which was seconded by Commissioner Jerke, carried unanimously.
APPROVE ONE-TON CREW CAB PICKUP BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden
stated the Department of Public Works recommends approval of the low bid from Valley Ford, in the
amount of $22,471. Commissioner Jerke moved to approve said bid as recommended by staff. The
motion, which was seconded by Commissioner Geile, carried unanimously.
APPROVE 1/2-TON 4X4 PICKUP WITH EXTENDED CAB BID - DEPARTMENT OF PUBLIC WORKS:
Mr. Warden stated the Department of Public Works recommends approval of the low bid from Dellenbach
Motors, in the amount of$19,963. Commissioner Jerke moved to approve said bid as recommended by
staff. The motion, which was seconded by Commissioner Vaad, carried unanimously.
APPROVE 3/4-TON 4X4 PICKUP WITH EXTENDED CAB BID - DEPARTMENT OF PUBLIC WORKS:
Mr. Warden stated the Department of Public Works recommends approval of the low bid from Garnsey
and Wheeler, in the amount of $20,568.97. Commissioner Jerke moved to approve said bid as
recommended by staff. The motion, which was seconded by Commissioner Vaad, carried unanimously.
APPROVE 1/2-TON 4X4 PICKUP WITH EXTENDED CAB BID - DEPARTMENT OF PUBLIC WORKS:
Mr.Warden stated the Department of Public Works recommends approval of the low bid from Dellenbach
Motors; however, during the work session it was determined that the local bidder. Champion Chevrolet is
only$95 more. Commissioner Jerke moved to approve the second low bid from Champion Chevrolet, in
the amount of$19,318. The motion, which was seconded by Commissioner Vaad, carried unanimously.
APPROVE 1/2-TON FOUR WHEEL DRIVE PICKUP BID- DEPARTMENT OF BUILDING INSPECTION:
Mr.Warden stated the Department of Building Inspection recommends approval of the low bid from Valley
Ford, in the amount of $14,298, for gas only. Commissioner Geile moved to approve said bid as
recommended by staff. The motion, which was seconded by Commissioner Vaad , carried unanimously.
APPROVE 3/4-TON 4X4 PICKUP WITH UTILITY BOX BID - DEPARTMENT OF BUILDING AND
GROUNDS: Mr. Warden stated the Department of Buildings and Grounds recommends approval of the
low bid from Valley Ford, in the amount of$21,615. Commissioner Vaad moved to approve said bid as
recommended by staff. The motion, which was seconded by Commissioner Jerke, carried unanimously.
APPROVE FOUR-DOOR MEDIUM 4X4 VEHICLE BID - DEPARTMENT OF PUBLIC WORKS: Mr.
Warden stated the Department of Public Works recommends approval of the low bid from Garnsey and
Wheeler, in the amount of$24,316.17. Commissioner Geile moved to approve said bid as recommended
by staff. The motion, which was seconded by Commissioner Jerke, carried unanimously.
Minutes, January 29, 2003 2003-0293
Page 4 BC0016
APPROVE TRANSPORT MINI VANS BID - SHERIFF'S OFFICE: Mr. Warden stated the Sheriffs Office
recommends approval of the low bid from Heritage Ford, in the amount of $40,790.36. Commissioner
Jerke moved to approve said bid as recommended by staff. The motion, which was seconded by
Commissioner Vaad, carried unanimously.
APPROVE 3/4-TON 4X4 WITH EXTENDED CAB BID - SHERIFF'S OFFICE: Mr. Warden stated the
Sheriff's Office recommends approval of the second low bid from Champion Chevrolet, in the amount of
$21,424. Commissioner Geile moved to approve said bid as recommended by staff. The motion, which
was seconded by Commissioner Jerke, carried unanimously.
APPROVE STANDARD EQUIPMENT SCHOOL BUS BID- DEPARTMENT OF HUMAN SERVICES: Mr.
Warden stated the Department of Human Services recommends approval of the second low bid from
Colorado/West Equipment, Inc., in the amount of $41,954 each, for a total of$245,369. Commissioner
Vaad moved to approve said bid as recommended by staff. The motion, which was seconded by
Commissioner Geile, carried unanimously.
APPROVE PATROL VEHICLES BID - SHERIFF'S OFFICE: Mr. Warden stated the Sheriffs Office
recommends approval of the low bid from Valley Ford for 13 vehicles; however, the next low bid is from
a local vendor and would only be an increase of $200 for each vehicle. Commissioner Jerke moved to
approve the second low bid from Garnsey and Wheeler, in the amount of$270,316.51, as recommended
by Mr. Warden. The motion, which was seconded by Commissioner Vaad, carried unanimously.
APPROVE CIVILIAN VEHICLES BID - SHERIFF'S OFFICE: Mr. Warden stated staff recommends
approval of the low bid from Valley Ford, in the amount of$63,183, because the second low bid from the
local vendor has vehicles with a console between the seats where the radio equipment goes.
Commissioner Vaad moved to approve the low bid as recommended by staff. The motion, which was
seconded by Commissioner Geile, carried unanimously.
NEW BUSINESS:
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - LIFEBRIDGE CHRISTIAN
CHURCH: Commissioner Vaad stated he is recusing himself from consideration of this matter because
he is a member of the Lifebridge Christian Church. Lee Williams, Assessor's Office, stated staff
recommends approval of this petition because proper documentation of an agricultural use has been
provided. Commissioner Jerke moved to approve said petition as recommended by staff. The motion,
which was seconded by Commissioner Geile, carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - EVERITT ENTERPRISES, INC.,
C/O BRIDGE AND ASSOCIATES: Stan Jantz, Assessor's Office, gave a brief description of the location
of the site, and stated a reduction in value was granted in 2002. Therefore, since 2001 and 2002 are
based on the same valuation, staff recommends approval of this abatement to keep the property valuation
consistent. In response to Commissioner Geile, Mr. Jantz stated there were various issues with this
property; however, he felt the property was correctly valued. He stated because an adjustment was
granted by the Board in 2002, the 2001 value automatically needs to be adjusted. Commissioner Jerke
moved to approve said petition as recommended by staff. Commissioner Geile seconded the motion,
which carried unanimously.
CONSIDER OPTION TO EXERCISE RENEWAL AND AUTHORIZE CHAIR TO SIGN-UNIVERSITY OF
NORTHERN COLORADO: Gaye Akin, Department of Public Health and Environment, stated this will
renew the nonfinancial agreement for clinical or internship education and experience provided at the Weld
County Department of Public Health and Environment for UNC students. Commissioner Vaad moved to
Minutes, January 29, 2003 2003-0293
Page 5 BC0016
approve said renewal and authorize the Chair to sign. Seconded by Commissioner Geile, the motion
carried unanimously.
CONSIDER APPLICATION FOR COMMUNITY BASED ABSTINENCE EDUCATION TRAINING AND
COMMUNITY MOBILIZATION GRANT AND AUTHORIZE CHAIR TO SIGN: Ms. Akin stated this
application is for additional funding from the Colorado Department of Public Health and Environment for
training and community mobilization which will provide parent workshops during Abstinence Awareness
Week. She stated the term of the grant is from March 1, 2003, through February 29, 2004. In response
to Chair Long, Ms. Akin stated these funds may be subject to State cuts. Commissioner Vaad moved to
approve said application and authorize the Chair to sign. CommissionerJerke seconded the motion,which
carried unanimously.
CONSIDER SMALL TRACT OIL AND GAS LEASE AND AUTHORIZE CHAIR TO SIGN -KERR-MCGEE
ROCKY MOUNTAIN CORPORATION: Mr. Barker stated oil and gas lease requests for tracts, which are
less than five acres, must pay a minimum of$200.00 in royalty fees, and this is not required to go through
the bid process. Commissioner Jerke moved to approve said lease and authorize the Chair to sign. The
motion was seconded by Commissioner Vaad, and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 10:00 a.m.
BOARD OF COUNTY COMMISSIONERS
W COUNTY, COLORADO
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ATTEST * a o
/ _`� David E. Long, Chair
Weld County Clerk tot '� and
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6� t Robert D. M den, Pro- em
BY: :��
Deputy Clerk to the Boar "
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Willis H. Jerke
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Minutes, January 29, 2003 2003-0293
Page 6 BC0016
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