HomeMy WebLinkAbout20030404 Letter of Budget Transmittal � � , ._
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To: Division of Local Government n- c
1313 Sherman Street, Room 521 _
Denver, CO 80203 ci
January 28,2003
Attached is the 2003 budget for the Windsor Severance Library District in Weld County,
submitted pursuant to Section 29-1-113, CRS. This budget was adopted on December
10, 2002. If there are any questions on the budget, please contact Carol Engel, at 970-
686-9955 and 720 Third St., Windsor, CO 8 '550. The mill levy certified to the Weld
County Commissioners is 2.854 mills for all general operating purposes, subject to
statutory and/or TABOR limitation, except as modified by the electorate pursuant to a
referendum approved on November 6, 2001; 0.692 mills for G.O. bonds. Based on an
assessed valuation of$207,928,111, the total property tax revenue is $593,427. A copy of
the certification of mill levies sent to the County Commissioners is enclosed.
I hereby certify that the enclosed is a true and accurate copy of the budget and
certification of tax levies to the Board of County Commissioners.
Officer
Title
Officer bL'ka2c�,� .
Title
sDto9/
/4-0W41 2003-0404
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND
SPENDING AGENCIES, IN THE AMOUNTS FOR THE PURPOSE AS SET FORTH BELOW, FOR
THE WINDSOR SEVERANCE LIBRARY DISTRICT,COLORADO, FOR THE 2003 BUDGET YEAR.
WHEREAS, the Library Board has adopted the annual budget in accordance with the Local
Budget Government Law,on December 10,2002;and
WHEREAS, the Library Board has made provision therein for revenues in an amount equal to or
greater than the total proposed expenditures as set forth in said budget;and
WHEREAS, it is not only required by law,but also necessary to appropriate the revenues provided
in the budget to and for the purposes described below,thereby establishing a limitation on expenditures for
the operation of the District.
NOW, THEREFORE, BE IT RESOLVED BY THE LIBRARY BOARD OF THE WINDSOR
SEVERANCE LIBRARY DISTRICT,COLORADO:
That the following sums are hereby appropriated from the revenue of each fiord,to each fund, for
purposes stated:
Total General Fund $619,113
Total Debt Service Fund $143,975
ADOPTED,this 10th day of December,A.D.,2002.
SE/lit-den
Windsor Severance Library Board
ATTEST:
ti-L,K.r ACI- 4,t.A,{}- .
Linda Natecchioni,Secretary
Windsor Severance Library Board
RESOLUTION TO ADOPT THE BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH FUND AND
ADOPTING A BUDGET FOR THE WINDSOR SEVERANCE LIBRARY DISTRICT, COLORADO,
FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2003, AND
ENDING ON THE LAST DAY OF DECEMBER,2003.
WHEREAS, the Library Board of the Windsor Severance Library District has appointed Carol
Engel, Director,to prepare and submit a proposed budget to said governing body at the proper time;and
WHEREAS,Carol Engel,Director, has submitted a proposed budget to this governing body for its
consideration;and
WHEREAS, upon due and proper notice, published or posted in accordance with the law, said
proposed budget was open for inspection by the public at a designated place, a public hearing was held on
December 10,2002,and interested taxpayers were given the opportunity to file or register any objections to
said proposed budget.
NOW, THEREFORE, BE IT RESOLVED BY THE LIBRARY BOARD OF THE WINDSOR
SEVERANCE LIBRARY DISTRICT,COLORADO:
Section 1. That the budget, as submitted, amended and attached, be and the same hereby is
approved and adopted as the budget of the Windsor Severance Library District, Colorado, for the year
stated above.
Section 2.That the budget hereby approved and adopted shall be signed by the President and made
part of the public records of the District.
ADOPTED,this 10th day of December,A.D.,2002.
•
ty Du Preside
Windsor S erance Library oard
ATTEST:
12t.v ko,`nazi,e JU-C7X—C,
Linda Naticchioni
Windsor Severance Library Board
RESOLUTION TO SET MILL LEVIES
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR 2001 TO HELP
DEFRAY THE COSTS OF GOVERNMENT FOR THE WINDSOR SEVERANCE LIBRARY
DISTRICT,COLORADO, FOR THE 2003 BUDGET YEAR.
WHEREAS, the Board of Trustees of the Windsor Severance Library District has adopted the annual
budget in accordance with the Local Government Budget Law on December 10,2002, and;
WHEREAS, the amount of money necessary to balance the budget for general operating expenses is
$593,427,and;
WHEREAS,the amount of money necessary to balance the budget for bonds and interest is$143,886,and;
WHEREAS, the 2002 net valuation for assessment for the Windsor Severance Library District as certified
by the County Assessor is$207,928,111.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE WINDSOR
_SEVERANCE LIBRARY DISTRICT,COLORADO:
Section 1.That for the purpose of meeting all general operating expenses of the Windsor Severance Library
District during the 2003 budget year,there is hereby levied a tax of 2.854 mills upon each dollar of the total
valuation for assessment of all taxable property within the Library District for the year 2002.
Section 2. That for the purpose of meeting all bonds and interest of the Windsor Severance Library district
during the 2003 budget year, there is hereby levied a tax of 0.692 mills upon each dollar of the total
valuation for assessment of all taxable property within the Library District for the year 2002.
Section 3. That the Library Director is hereby authorized and directed to immediately certify to the County
Commissioners of Weld County, Colorado,the mill levy for the Windsor Severance Library District herein
above determined and set.
ADOPTED this 10th day of December 2002.
Kris Duffy, esident
Windsor Sev ce Library Board
ATTEST:
,
AAALey_t_
Linda Natacchioni
Windsor Severance Library Board
WINDSOR SEVERANCE LIBRARY DISTRICT
2003 BUDGET MESSAGE
The mission of the Windsor-Severance Library District is to provide access to quality
library materials and information resources that address the needs and expand the
aspirations of the community for lifelong learning, enrichment and pleasure. The staff and
library board strive to provide this service in a friendly, open, and responsive manner.
The accompanying budget has been prepared utilizing the modified accrual basis of
accounting.
For 2003 the assessed valuation for the district will be $207,928,111. The operating mill
levy is 2.854. The debt service mill levy will decrease this year to 0.692. Our final mill
levy certified to the county will be 3.546 mills.
Quality library service will continue to be a priority,providing materials in a wide variety
of formats, including print and audio books, magazines, newspapers, compact discs,
videos, DVDs, access to computers, typewriters, free Internet access, electronic
databases, free interlibrary loan, special programming for children and adults, and
reference assistance.
Sheet2
. r_ _____L___
COMBINED BUDGET SUMMARY-ALL FUNDS
—1`Year Ending December 31,2002
— 1----- -- --- — ----_____
— i Actual Prior Year Est.Current Year Proposed Budget
2001 2002 2003
GENERAL FUND
Resources:
Fund Balance,Beginning of Year 401,567 404,990 547,512
Revenues
Taxes 330,494 _ 635,764 658,427
Other Revenues 135,309 18,625 17,750
Other Financing Sources 22,778
Total Resources Available 890,148 - 1,059,379 1,223,689
Expenditures) 480,834 511,867 619,113
Fund Balance,End of Year 404,990 547,512 604,576
Increase in reserve for prepaid expenses 4,324 0 0 .
Mill Levy I - ,____.— 1.74 3.089 2.854
DEBT SERVICE FUND
Resources:
Fund Balance,Beginning of Year 123,850 102,832 122,217
Revenues _
Taxes 153,091 163,4751 161,886
Other Revenues 6,776 3,000 4,000
Total resources Available 283,717 269,307 288,103
Expenditures] 180,855 147,090 143,975
Fund Balance,End of Year • 102,832 122,217 144,128
Mill Levy s 0.806 0.806 0.692
TOTAL ALL FUNDS
Resources: ,
Fund Balance,Beginning of Year 525,417 507,822 669,729
Revenues
Taxes 483,585 799,239 820,313
Other Revenues i 142,085 143,919 21,750
Other Financier Sources 22,778
Total Resouces Available 1,173,865 1,328,686 1,511,792
Expenditures 661,719 ' 658,957 763,088
Increase(decrease)in reserve for prepaid expenses -4,324
Fund Balances,End of Year 507,822 669,729 748,704
Mill Levies 2.546 3.871 3.546
ASSESSED VALUATION 177,054,800 184,967,650 207,928,111
Page 1
Sheetl
__ __ __ _ 3 YEAR COMPARATIVE OPERATING BUDGET
_- I WINDSOR-SEVERANCE LIBRARY DISTRICT _ I
Budget 2001 Actual 2001 Budget 2002 V Est.2002 Budget 2003
TAXES r I
General Property Taxes _ 308,075 290,123 511,251 515000 593427
Specific Ownership Taxes 35,000 40,042 37,000 60000 85000
Interest on Deliquent Taxes 0 329 0 650
General Property Tax Abatements Prior Years(one time mill levy) 60,1141 60114
Total Taxes --,---- 343,075 330,4941 608,366 ___636784 658427
INTERGOVERNMENTAL REVENUE
LSTA Grants
County Equalization Grant 1,219 1,219 1,2191 0 0
State Library Grant 3,680 4,842 4,700 — 0�� - 0
Payment In Lieu of Taxes 200 200, 0. 0 0
I_
Total Intergovernmental Revenue 8,0791 6,261, 5,919 0 0
1
CHARGES FOR SERVICES
Book Sales 225 420, 2501 300 250
Copier Use I 1,0001 995 1,000 750 1000
Videos 350 466, 375 275 0
I
Total Charge for Services 1,575 1,881 1,825 1325 1250 •
I
FINES&FORFEITS
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Overdue Charges 3,200 1,993 2,500 1600 2500
Book Replacement 1000 1405 1,000 1700 1000
I
Total Fines 8.Forfeits 4,200 3,398 3,500 3300 3500
L
- -- _-- -_ _- --- - _ _ ___..._.--------
MISCELLANEOUS REVENUES
I .
Eaminge on Investments 22,000 15,948 10,0001 9500 10000
Contributions I 1000 107,4151 2,000 2500 2000
Other miscellaneous revenue 3200 406 3300 2000 1000
I I _
Total Miscellaneous Revenue _ 26,20_____ _._____f. -0i 123,769 15,300i 140001 13000
TOTAL REVENUES 380,1291 465,803-- 634,709 8543891 676177
Page 1
Sheetl
Budget 2001 Actual 2001 Budget 2002 _ Est 2002 Budget 2003
ADMINISTRATION
Director Salary '40,125 40,125 45,000 45000 48500
PERA and Payroll Taxes 4,815 4,388 5,175 5175 5820
Health Ins.-Full-Time _ 3,898 3,732 4,487 4487 5300
Workman's Comp. 280 248 225 225 245
Tuition Reimbursements 500 0 500 0 500
Operating Supplies -9,800 9,943 11,000 11000 12000
Bond Insurance 110 0 110 0 0
Staff Development 500 0 1000 994 1000
Accounting 3,000 3,400 6,000 6000 20000
Auditing 2,000 2,000 2,500 2500 2500
Office Supplies 500 1,081 1,000 900 1000
Meeting Expenses ______ _ 1,500 260 4000 2000 6000
Dues r 150 98 150 140 250
Board Expenses 3000
Election 3500 8715
Legal 500 2883 500 2000 4000
Telephone 8,000 4,807 5,000 5000 5000
Postage 850 524 600 950 1200
Equipment Repairs 500 150 500 751 500
Copy Machine Lease 540 540 800 9081 600
Miscellaneous 500 487 2,000 2000' 3000
Treasurer's Fees 5,000 4,349 9,125 9125 11000
I I
Total Administration 83,766 85,7061 99,452 98459 131415
CIRCULATION
Salaries/Circulation 89,812 58,282 95,990' 90000 119079
PERA and Payroll Taxes ! 8,029 5,733 11,039 9000 14289
Health Insurance 0 0 0 0 0
i
Workman's Comp. 350 322 480! 350 480
Courier I 905 902 1,400 12311 1580
Audio/Video Coop Fee 750 750 750 750 750
'
Software Support . { 8,000 6,040, 8,000 8000 13000
Binding I 200 93 200 152, 200
Printing&Duplication 200 60 200 0 200
Total Circulation 88,246 70,182, 118,059 109,483 149558
CATALOGING
Salaries/Cataloger 22,932 23,887 24,180 27000 32000
PERA and Payroll Taxes 2837 2,579 2.780 2030 3840
Health Insurance _ _ 5300
Workman's Comp. 115 140 125 100 180
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Total Cataloging 25,884 26,386 27,085 29130] 41300
REFERENCE
Salaries/Reference Asst. 10,883 10,184 11,051 10050 11585
PERA and Payroll Taxes 1244 1094 _1,271 800_ _1_390
_
Workman's Comp. 53l 58 53 301 BO
Reference Materials 7400+- 7692 10,000 100001_ 12000
Internet Service_ 1900 32821 3,282 1000 8000
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Total Reference 21,460 22,290 25,637 20680 31015
Page 2
Sheet!
_
, Budget 2001 Actual 2001 Budget 2002 Est 2002 Budget 2003
.
CHILDREN'S SERVICES~ — --- --- --__-_—
SalariesfChidren's Lib. 32,445 32,445 35.500 38000 38000
PERA and Payroll Taxes _ 3,893 3,530 4,083 3500 4560
Health Insurance r 2112 2112 2,520 2620 3000
Workman's Comp. 170 190 180 180 190
Children's Programs _ 1200 3233 Z500 3300 3500
1
Total Children's Services I 39820 41510 44,783 45500 49250
ADULT SERVICES fr
Salaries/Adult Services Lib. 14,333 6,961 35,000 880 35000
PERA and Payroll Taxes 1,845 757 4,025 10__ 4200
Health Insurance/Full-time I Oi 4467 5300
Workman's Comp. 75 40 175 5 175
Adult Programs(new 2000)! 500 307 1,000 335 1000
Total Adult Services 16563 8065 44,667 1030 46875
ORDER
Print Materials 50,000 45,9801 55,000 55000 80O00
Non-Print Materials 7,000 8,741 9,000 16000 20000
Total Order 67,000 54,721 64,000 71000 80000
BUILDING
maintenance_ 21,000 20,308 21,000 2100 23000
Utilities 21,000 15,174 19,000 15000 19000
Security 420 380 475 500
Insurance 3,800 3,930 4,000 4556 5500
Building Repairs 2000 2400 3000 3000 4000
3 i
Total Building 45,600 39,830 44,360 44031 52000
L— �-
DEBT SERVICE j
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Principal and interest on lease purchase of computers 8900 8900 8900
i
TOTAL DEBT SERVICE -� 8900 8900 8900
I 1
CAPITAL OUTLAY i
Building Improvements 600 _3885 4,000 25629 5000
Other Building Improvements 0 -
Software I 2000 1938 18,000 16000! 6000
Furniture&Equipment 24,000 50906 10,000 200001—7500
Computer/Technoiogy Equip _ 18,025 22025 11500
Computers under lease/purchase
Total Capital Outlay 26,600 56,699 46,025• 676541 30000
l
TOTAL EXPENDITURES 406,729 i 405,092 524,709 611867 619113
Page 3
Sheet'
•
OPERATING BUDGET SUMMARY
_ -- -_ —
_ � -- —__-- Budget 2001 Actual 2001 Budget 2002 --Est/2002---Budget 2003
REVENUES
Taxes 343,075 330,494 808,385 635764 658427
Intergovenmental Revenue 5,079 8,281 5,919 0 0
Charges for Services 1,575 1,881 1,625 1325i 1250
Fines&Forfeits 4,200 3,398 - 3,500 3300 3500
Miscellaneous 28,200 123,769 15,300 14000 13000
Total Revenues 380,129 465,803 634,709 654389 676177
EXPENDITURES
Current
Library 406,729 480,834 524,709 511867 619113
Capital Outlay
I
Total Expenditures 406,729 480,834 524,709 511867 619113
Excess(deficiency)of revenues
over expenditures -28,600 -15,031 110,000 142522 57064
Other financing sources ._ _
Proceeds of lease/purchase contract 22,778
I I
Total Excess(defelency)of revenues and other
sources over expenditures 7,747 110,000 142522 57064
FUND BALANCE
Beginning of year 383,023 401,567 392,8051 404,090 547512
Increase in reserve for prepaid expenses 0 4324 0
End of year ' 356,423 404,990 • 502,805 547,512 604676
SUMMARY FUND BALANCE r
Undesignated Balance 345,145 393,555 373,923 418300 529551
Emergency Reserve 11,278 11,435 18,882 19212 20025
Designated for Capital Fund 110,000 110000 55000
TOTAL FUND BALANCE 356,4231 404,990 502,805 547512 604576
.
ASSESSED VALUATION 177,054,800 177,054,800 184,967,650 184,967,6501 207,928,111
Mill Levy(Operating) 1.741 1/4 2.764 2.764' 2.854
Mill Levy(Abatements Prior Years) 0.325 0.325
Total Mill Levy I 1.74 1.74 3.089 3.089 2.854
Page 4
Sheet2
DEBT SERVICE FUND 3 YEAR COMPARATIVE BUDGET
REVENUES
Budget 2001 Actual 2001 Budget 2002 Est.2002 Budget 2003
TAXES
General Property Taxes 142,706 134,391 144,645 145,300 143886
Specific Ownership Tax 9,977 18,548 10,000 18,000 18000
Interest on Deliquent Taxes 0 152 0 175! 0
MISCELLANEOUS REVENUES I
Earnings on Investments! 9,000 6,776 4,000 I 3,000 4000 •
.. d9 1, Sk. in t°fie ' :woe . G,:7 • y n. -k "� L wft p31 1...
EXPENDITURES I
I
Treasurer's Fees 2,141 2,0141 2,170 2,190 2300
Debt Service:
Paying agent's fee 150 150 150 150 150
Bank Charges 0 0 0 0
Principal retirement 70,000 70,000 75,000 75,000 75000
Interest 72,690 72,690 69,750 69,750 66525
Miscellaneous i 0 0
T..Q dal+ .,a4,7�f< .. s firivai , '.� 4 U 0< Stie9 re,a5
Excess of revenues over
expenditures 16,702 -21,018 11,575 19,385 21,911
FUND BALANCE
Beginning of year 124,280, 123,850, 101,164 102,832' 122,217
Residual equity transfer out= j
_ _general fund 0 I 0 0 0
End of year! 140,982! 102,8321 112,739 122,217 144,128
Page 1
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