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Home My WebLink About20033001.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO OCTOBER 27, 2003 TAPE #2003-40 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, October 27, 2003, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner David E. Long, Chair Commissioner Robert D. Masden, Pro-Tem Commissioner M. J. Geile Commissioner William H. Jerke Commissioner Glenn Vaad Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Esther E. Gesick Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Geile moved to approve the minutes of the Board of County Commissioners meeting of October 22, 2003, as printed. Commissioner Masden seconded the motion, and it carried unanimously. CERTIFICATION OF HEARINGS: Commissioner Vaad moved to approve the Certification of Hearing conducted on October 22, 2003, as follows: 1) Second Amended USR #842, and a Certificate of Designation - Jarrald and Faye Jamison. Commissioner Geile seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed. Commissioner Jerke seconded the motion, and it carried unanimously. PRESENTATIONS: RECOGNITION OF SERVICES,DEPARTMENT OF SOCIAL SERVICES-PAMALEE AGENS:Chair Long read the certificate recognizing Pamalee Agens for her services in the Department of Social Services. Judy Griego, Director of Department of Social Services,stated Ms.Agens started in 1980 and has successfully progressed through various positions. Ms.Griego stated Ms.Agens expressed concern for the clients,and received their respect. 2003-3001 BC0016 RECOGNITION OF SERVICES, DISTRICT ATTORNEY'S OFFICE-JOHN LIBERTY:Chair Long read the certificate recognizing John Liberty for his services in the District Attorney's Office. PUBLIC INPUT: There was no public input. WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $276,956.56 Commissioner Jerke moved to approve the warrants as presented by Mr.Warden. Commissioner Vaad seconded the motion, which carried unanimously. NEW BUSINESS: CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES-CIT LENDING SERVICES: Duane Robson, Assessor's Office, stated the owner reported forklifts which were sold to the lessee in 2001 and 2002 who also reported the equipment, which resulted in a double assessment. Commissioner Vaad moved to approve said petition as recommended by staff. The motion, which was seconded by Commissioner Geile, carried unanimously. CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES-PODTBURG DAIRY: Mr. Robson stated the dairy reported agricultural equipment,which is exempt. He explained only the milking equipment should have been listed, therefore, staff recommends approval of the adjusted value. Commissioner Masden moved to approve said petition as recommended by staff. The motion was seconded by Commissioner Geile, and it carried unanimously. CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - WELLS FARGO EQUIPMENT FINANCE, INC.: Mr. Robson stated both the owner and lessee reported a licensed piece of personal property, which resulted in a double assessment, therefore, staff recommends approval of this petition. Commissioner Masden moved to approve said petition as recommended by staff. Commissioner Geile seconded the motion, which carried unanimously. CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES-NEW HORIZON BUILDERS, INC.: Mr. Robson stated license equipment was reported for 2002,therefore,staff recommends approval of this abatement petition. Commissioner Geile moved to approve said petition as recommended by staff. Seconded by Commissioner Jerke, the motion carried unanimously. CONSIDER CHANGE ORDER#1 FOR WCR 51 FROM STATE HIGHWAY 52 TO 1-76 FRONTAGE ROAD AND AUTHORIZE CHAIR TO SIGN-PICKETT ENGINEERING, INC.: Keith Meier, Department of Public Works, stated this Change Order includes an additional survey of the area, a survey of several irrigation ponds to the north, and survey information along Jim Creek. He stated the additional expenses, in the amount of$2,500.00 will be paid by Calpine. Commissioner Vaad moved to approve said Change Order and authorize the Chair to sign. Seconded by Commissioner Jerke, the motion carried unanimously. CONSIDER CONTRACT FOR ENGINEERING SERVICES FOR WCR 49 CORRIDOR STUDY AND AUTHORIZE CHAIR TO SIGN - FELSBURG, HOLT, AND ULLEVIG: Frank Hempen, Director of the Department of Public Works, stated the Board previously accepted a fee proposal for the Weld County Road 49 Corridor Study, and this contract finalizes the terms, in the amount of$38,940. Commissioner Vaad moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner Geile, the motion carried unanimously. Minutes, October 27, 2003 2003-3001 Page 2 BC0016 CONSIDER AMENDMENTS TO 401K SAVINGS PLAN AND AUTHORIZE CHAIR TO SIGN-PRINCIPAL FINANCIAL GROUP: Mr. Warden stated these amendments are required as a result of IRS changes regarding the minimum required distribution,transaction processing,and blackout notices. He stated Weld County's 401 K Plan follows IRS models and regulations and he recommends approval of this amendment, which much be completed by December 31, 2003. Commissioner Geile moved to approve said amendments and authorize the Chair to sign. The motion was seconded by Commissioner Jerke and it carried unanimously. PLANNING: CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS (PUBLIC ROAD MAINTENANCE), AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL FOR PLANNED UNIT DEVELOPMENT FINAL PLAN, PF#1037-STARK FARMS, LLC: Chris Gathman, Department of Planning Services, stated Stark Farms, LLC, has proved an Irrevocable Letter of Credit, in the amount of$362,968, which staff feels is adequate to complete the required work. In response to Commissioners Jerke and Geile,Mr.Gathman gave a brief description of the location of the site,and stated the Town of Ault determined this was in its Intergovernmental Agreement boundary. Donald Carroll, Department of Public Works,stated on August 13,2002, he met with the construction contractors for street base who indicated the project is scheduled to be paved in the Spring of 2004. Commissioner Geile moved to approve said agreement,authorize Chair to sign,and accept the Irrevocable Letter of Credit for PF#1037 for Stark Farms,LLC. Commissioner Jerke seconded the motion,which carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:30 a.m. BOARD OF COUNTY COMMISSIONERS WEL OUNTY, C O DO ATTEST: �.- iA � �,ti j"� " 4`; a`` David E. Lon , Chair Weld County Clerk tot B. . gift�„f �► !} 1861 � cls�1�� 1 Robert D. Masden, Pro-Tem BY: . i .• e�o�; Deputy Clerk to the Bey EXCUSED DATE OF APPROVAL ��,►� M. J. Geile""c--1-77ll/,t William H. Jerke EXCUSED DATE OF APPROVAL Glenn Vaad Minutes, October 27, 2003 2003-3001 Page 3 BC0016 Hello