HomeMy WebLinkAbout20031783.tiff RESOLUTION
RE: APPROVE INTRA-GOVERNMENTAL AGREEMENT FOR SERVICES AND AUTHORIZE
CHAIR TO SIGN -WELD COUNTY DIVISION OF HUMAN SERVICES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Intra-Governmental Agreement for
Services between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County,on behalf of the Department of Social Services,and Weld County
Department of Human Services,commencing July 1,2003,and ending June 30,2006,with further
terms and conditions being as stated in said agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement,a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,ex-officio Board of Social Services,that the Intra-Governmental Agreement for
Services between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Social Services, and the Weld
County Department of Human Services be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 14th day of July, A.D., 2003.
BOARD OF COUNTY COMMISSIONERS
WEL,UNTY, COLORAD
ATTEST: Maudit
j c1� X C
id E. Lo g, Chairs
Weld County Clerk to the Board — �1r '
Robert D. Masden, Pro-Tem
lerk to the Board EXCUSED
M. J. Geile
1861 TO EXCUSED
WillisyH. Jerk`e /
��r I it Ge I. Je e
t"!orne
7L-i �� Glenn Vaad
Date of signature: 77Z/
2003-1783
/ SS0030
Agreement No.FY-EF 2003-2006
INTRA-GOVERNMENTAL AGREEMENT FOR SERVICES
BETWEEN THE WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
AND WELD COUNTY DEPARTMENT OF HUMAN SERVICES
This Intra-Governmental Agreement,made and entered into this /7 day of July 2003,by and between
the Weld County Department of Social Services,hereinafter referred to as"Social Services,"and the Weld County
Division of Human Services, on behalf of the Employment Services of Weld County, hereinafter referred to as
"Employment Services."
WITNESSETH
WHEREAS,the County of Weld,a political subdivision of the State of Colorado,by and through the Board
of County Commissioners of the County of Weld, sits as the Board of County Commissioners for Employment
Services and, sifting as the Board of Social Services,for Social Services;and
WHEREAS,the County of Weld governs Social Services and Employment Services under the same Weld
County management,administrative and code requirements;and
WHEREAS,authority exists in the law and funds have been budgeted,appropriated and otherwise made
available,and a sufficient unencumbered balance thereof remains available for payment in Contract Encumbrance
Number Federal Fiscal Years(FFY)2003-2004-FFY 2005-2006;and
WHEREAS, required approval, clearance and coordination have bee accomplished from and with
appropriate agencies; and
WHEREAS,the Federal Hunger Act of 1988 Public Law 100-435 created the Employment First program
also know as the Food Stamp Job Search program to assist food stamp recipients to locate employment for purposes
of self-sufficiency; and
WHEREAS,the Employment First program is administered nationally by the Food and Nutrition Service of
the United States Department of Agriculture, through Colorado Departments of Human Services and its county
departments of social services; and
WHEREAS,the County of Weld will ensure that Social Services and Human Services abide by the same
State rules and regulations governing the Employment First Program; and
WHEREAS, Social Services has selected Employment Services as a service provider because of past
performance in providing similar services, demonstrated effectiveness, fiscal accountability, cost efficiency, and
ability to meet performance standards as set forth in the Agreement;and
WHEREAS,Social Services has ensured that such services or activities provided under this agreement are
not otherwise available to Employment First participants on a non-reimbursable basis; and
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WHEREAS,Employment Services prepares an annual application or update for review and approval by
Social Services;and
WHEREAS,the Colorado Department of Human Services and the Board of County Commissioners of the
County of Weld approves an annual application or update for each State Fiscal Year 2003 through State Fiscal Year
2006 for the Weld County Employment First Program, submitted by the Weld County Department of Social
Services,and
WHEREAS,the Board of County Commissioners desires that Social Services and Employment Services
enter into an Intra-Governmental Agreement to provide a quality Employment First Program.
NOW THEREFORE,in consideration of the premises and covenants and agreements contained herein,the
parties hereto covenant and agree as follows:
1. Term
The term of the Agreement shall be for July I,2003,and ending June 30,2006,subject to the availability
of funding. The Agreement will be reviewed annually or as needed by both parties and is subject to
paragraphs 14 and18 herein.
The term for funding is subject to the provisions of paragraph 5, 6,7,9, 14 and 18 herein.
2. Geographic Areas to be Served
Employment First Program services shall be provided to food stamp recipients who reside in Weld County
and are determined eligible by Social Services, to participate in the Weld County Employment First
Program.
3. Employment Services Functions
A. Determine the time and dates for assessment and Food Stamp Job Search component activities so
Social Services may refer participants to the Food Stamp Job Search Program.
B. Provide an initial assessment of Food Stamp Job Search participants to determine the best
component based on their employment needs.
C. Develop,monitor,and implement Food Stamp Job Search components as described in the Weld
County Food Stamp Job Search Plan.
D. Complete all necessary client agreements and related paperwork for job component activities.
E. Assess and recommend additional supportive services for participants needed to continue the program.
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Provide participants with the required transportation vouchers or bus tokens needed to participate in
Employment First.
F. Determine and evaluate if participants are progressing satisfactorily in the program components,by
conducting follow-up appointments with participants.
G. Issue necessary documentation to support participant non-cooperation to Food Stamp Department of
Social Services.
H. Provide proper invoices and verification of services performed for costs incurred in the performance of
this agreement. Billings must be submitted on a monthly basis as per the requirements of the funding
grants.
I. Issue necessary change form information or information requests to the Food Stamp Department of
Social Services.
J. Determination of exemption status after referral to the Employment First program,based on Volume
IV-B Manual regulations.
K. Provide a quarterly report identifying total number of referred, enrolled, sanctions, cured through
process and cost of supportive services(transportation and day care). Reports will be provided by the
Colorado Department of Human Services and forwarded to Weld County Employment Services.
L. Provide Employment First Program services in South County on a weekly basis.
M. Attend Employment First meetings with Social Services as needed.
N. Provide 100% in-kind match and submit a quarterly report identifying the type and total in-kind
amounts.
4. Social Services Functions
A. Provide overall program administration of the Weld County Food Stamp Job Search Program as
outlined in Volume IV-B,Section B-4215,of the Colorado Department of Social Services Food
Stamp regulations.
B. Implement actions involving Food Stamp applicants and recipients,including:
1) Determination of mandatory status
2) Determination of good cause for failure or refusal to participate
3) Determination of exemption status prior to referral
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4) Providing notice of actions affecting eligibility for Food Stamps
5) Providing fair hearings and final agency action
C. Referral of Food Stamp applicants and recipients to Employment Services for purposes of Food
Stamp Job Search participation.
D. Provide training to Employment Services in the operation of the Food Stamp Job Search Program
and related activities through the Colorado Department of Human Services.
E. Process vouchers and billings submitted and provide funding to Employment Services for services
rendered.
F. Provide the initial information and orientation material for Food Stamp Job Search participants as
prescribed in Volume IV-B. Fill out JSSU 102 and schedule appointment date with Employment
First Program. Hand out an explanation of form FS 62 Colorado Food Stamp Job Search work
registration rights and responsibilities.
G. Provide to Employment Services unit information regarding address and income changes.
H. Provide same level of referral services to Employment Services program within southern Weld
County.
I. Attend, at minimum,monthly Employment First meetings with the Employment Services unit.
J. Provide for transportation and day care expenses associated with client participation.
5. Scope of Services and Payment Schedule
Employment Services will continue to amend the Social Services'Employment First plan,in accordance
with policies and procedures developed by the Weld County Department of Social Services and as
requested by the Colorado Department of Human Service. In consideration for the monies and negotiated
funding and programmatic criteria to be received from Social Services, Employment Services shall do,
perform and carry out, in a satisfactory and proper manner, as determined by Social Services, all work
elements as indicated in paragraphs 3 and 8. Work performed prior to the execution of this Contract shall
not be considered part of this Project.
6. Funding and Method of Payment
Social Services agrees to reimburse to Employment Services,in consideration for the work and services
performed during State Fiscal Year (SFY) 2003 through SFY 2005-2006, under the Weld County
Employment First Program,a total amount not to exceed as follows:
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An amount per year not to exceed the lesser of the amount allocated from the Colorado Department of
Human Services or Eighty Thousand Dollars and Zero Cents ($80,000.00) in 100% federal funds and
Twenty Thousand Dollars and Zero Cents($20,000.00)in 80%federal and state funds and 20%in local
funds.
The funding levels will be modified in the fourth quarter to reflect the final allocation amount determined
by the Colorado Department of Human Services.
Expenses incurred by Employment Services, in association with said project prior to the term of this
Agreement,are not eligible Employment First expenditures and shall not be reimbursed by Social Services.
Payment pursuant to this Contract,if in federal or state funds,whether in whole or in part,is subject to and
contingent upon the continuing availability of federal or state funds for the purposes hereof. In the event
that said funds,or any part thereof,become unavailable as determined by Social Services,Social Services
may immediately terminate this Contract or amend it accordingly.
7. In-Kind Match
Employment Services agrees to provide to Social Services total of Forty Thousand Dollars and Zero Cents
($40,000.00) in 100%local in-kind in the form of operating and personnel costs. Employment Services
also agrees to provide Thirty-five Thousand Dollars and Zero Cents($35,000.00)in Workfare in-kind and
Thirty-five Thousand Dollars and Zero Cents ($35,000.00) will be in enhanced funding from the Food
Stamp Workfare savings. Modification to this amount may occur during each program year and
Employment First will be responsible for a submitting a plan modification to Social Services no later than
June 30,of that program year.
Employment Services agrees to submit the specific forms,provided by Social Services,for billing and in-
kind documentation. All in-kind match and its appropriate documentation must be provided to and
received by Social Services no later than September 30th,for the next four State and Federal fiscal years
2003-2004 through 2005-2006.
8. Program Services/Components
Employment Services shall provide/and or approve the following component activities:
A. English as a Second/Literacy
B. Adult Basic Education
C. GED
E. Post-Secondary Education
F. Food Stamp Workfare
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H. Vocational Training
'I. Other Components
Employment Services agrees to meet,to the best of its ability,the performance measures and weights to
measure success with clients, as determined by the United States Department of Agriculture and the
Colorado Department of Human Services.
The definition and scope of services to be delivered under the program components are established,
through the rule making process,by the Colorado Department of Human Services.
9. Payment Method
Unless otherwise provided in the Scope of Services and Payment Schedule:
A. The Employment Services shall provide proper monthly invoices and verification of services
performed for costs incurred in the performance of this agreement.
B. Social Services may withhold any payment if the Employment Services has failed to comply with
the Financial Management Requirements, program objectives, contractual terms, or reporting
requirements.
10. Program Reports
"Monthly Programmatic Status Report"form,provided by the Colorado Department of Human Services,
shall be submitted by Employment Services to the Department one(1)copy of the Monthly Programmatic
Status Report in the manner and method prescribed by Social Services.
11. Applicable Laws
Employment Services shall at all times during the execution of this Agreement strictly adhere to all
applicable federal and state laws and implementing regulations as they currently exist and may hereafter be
amended. This includes protection of the confidentiality of all applicant/recipient records, papers,
documents,tapes and any other materials that have been or may hereafter be established which relate to this
Agreement. Employment Services acknowledges that the following laws are included.
Title VI of the Civil Rights Acto of 1964, 42 U.S.C. Sections 1000d-1 et. seq. and its
implementing regulation,45 C.F.R.Part 80 et.seq.;and
Section 504 of the Rehabilitation Act of 1973, 29 U.S.C., Section 794, and its implementing
regulation,45 C.F.R.Part 84; and
the Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et. seq. and its implementing
regulation,45 C.F.R.Part 91;and
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Title VII of the Civil Rights Action of 1964;and
The Age Discrimination in Employment Act of 1967; and
The Equal Pay Act of 1963;and
the Education Amendments of 1972;and
Immigration Reform and Control Act of 1986,P.L. 99-603
Employment Services shall at all times during the execution of the Agreement strictly adhere to all
regulations applicable to these laws prohibiting discrimination because of race,color,national origin,age,
sex,religion and disability, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related
conditions, covered under Section 504 of the Rehabilitation Act of 1973, as amended cited above.
Included is 45 CFR,Part 74,Appendix G 9,which requires that affirmative steps be taken to assure that
small and minority businesses are utilized,when possible,as sources of supplies,equipment,construction
and services. This assurance is given in consideration of and for the purpose of obtaining any and all
federal and/or state financial assistance.
12. Licenses/Approvals/Insurance
Employment Services certifies that,at the time of entering into this Agreement,it has currently in effect all
necessary licenses, approvals, and/or supplies covered by this Agreement.
13. Monitoring and Evaluation
The Employment Services and Social Services agree that monitoring and evaluation of the performance of
this Agreement shall be conducted by the Colorado Department of Human Services other appropriate
funding sources, the Employment Services, and Social Services. The results of the monitoring and
evaluation shall be provided to the Board of Weld County Commissioners.
The Employment Services shall permit the Colorado Department of Human Services,the U.S.Department
of Agriculture, and any other duly authorized agent or governmental agency, to monitor all activities
conducted by and pursuant to the terms of this Agreement. As the monitoring agency may in its sole
discretion deem necessary or appropriate,such monitoring may consist of internal evaluation procedures,
examination of program data,special analyses,on-site checking,formal audit examinations,or any other
reasonable procedures. All such monitoring shall be performed in a manner that will not unduly interfere
with agreement work.
14. Modification of Agreement
All modifications of this Agreement shall be in writing and signed by both parties.
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15. Representatives
For the purposes of this Agreement,the individuals identified below are hereby designated representatives
of the respective parties. Either party may from time to time designate in writing a new or substitute
representative(s):
For Social Services: For Employment Services:
Rich Rowe,Assistance Payments Administrator Linda Perez,Director
Name Title Name Title
16. Notice
All notice required to be given by the parties hereunder shall be given by certified or registered mail to the
individuals at the addresses set forth below. Either party may from time to time designate in writing a
substitute person(s)or address to whom such notices shall be sent:
To Social Services To Employment Services:
Judy A.Griego,Director Walter Speckman,Executive Director
P.O.Box A P.O.Box 1805
Greeley,CO 80632 Greeley,CO 80632
17. Remedies
The Director of Social Services or designee may exercise the following remedial actions should she/he find
Employment Services substantially failed to satisfy the scope of work found in this Agreement. Substantial
failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by
Employment Services. These remedial actions are as follows:
a. withhold payment to Employment Services until the necessary services or corrections in
performance are satisfactorily completed;
b. deny payment or recover reimbursement for those services or deliverable which have not been
performed and which due to circumstances caused by Employment Services cannot be performed
or if performed would be of no value to Social Services. Denial of the amount of payment shall
be reasonable related to the amount of work or deliverable lost to Social Services.
c. incorrect payments to Employment Services due to omission,error,fraud,and/or defalcation shall
be recovered from Employment Services by deduction from subsequent payments under this
Agreement or other agreements between Social Services and Employment Services,or by Social
Services as a debt due to Social Services or otherwise as provided by law.
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18. Termination
Either party may terminate this Agreement by giving the other party thirty(30)day written notice and is
subject to the availability of finding.
19. Entire Agreement
This Agreement together with all attachments hereto, constitutes the entire understanding between the
parties with respect to the subject matter hereof, and may not be changed or modified except as stated in
Paragraph 14 herein.
IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day,month,and
year first above written.
ATTEST: ,' il /%��'. BOARD OF WELD COUNTY COMMISSIONERS
Weld � 'ty er. ;o. s WELD COUNTY,COLORADO
Dep r� `. �(+ � David E. Long,Chair 3A. 14 2003
WELD COUNTY DIVISION OF WELD COUNTY DEPARTMENT OF
HUMAN E C SOCIAL SERVICES
Walter J. p ,Executive Director Judy . Grie ,Director
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,DEPARTMENT OF SOCIAL SERVICES
PO BOX A
6REELEY,CO 80832
WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
Child Support(970)352-8933
COLORADO MEMORANDUM
TO: David E. Long, Chair Date: July 8, 2003
Board of County Commissioners �I /
FR: Judy A. Griego, Director, Social Services'/i,�.C,(lh'a ay, 10'
RE: Intra-Governmental Agreement for Service's' Between Weld
County Department of Social Services and Weld County Division
of Human Services
Enclosed for Board approval is an Intra-Governmental Agreement between the Weld
County Department of Social Services (Department) and the Weld County Division of
Human Services (Human Services). The Agreement was reviewed and discussed at the
Board's Work Session of July 7, 2003.
The major provisions of the Agreement are as follows:
1. The term of the Agreement is July 1, 2003 through June 30, 2006, subject to the
availability of funding and will be reviewed annually.
2. The source of funding is Employment First Program funding.
3. The Department agrees to reimburse annually Human Services a maximum of
$80,000 (100% funding) and $20,000 (80%/20% funding). Human Services
agrees to provide annually the Department a maximum of$35,000 in Workfare
in-kind and $35,000 in enhanced Food Stamp Workfare savings.
4. Human Services will assist food stamp recipients locate employment options and
provide access to services, i.e., English as a Second/Literacy, Adult Basic
Education, GED, post-secondary education, food stamp workfare, vocational
training, and other components.
If you have any questions, please telephone me at extension 6510.
2003-1783
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