HomeMy WebLinkAbout20030579.tiff CONTRACT FOR ENGINEERING SERVICES
FOR
WELD COUNTY ROAD 13, FROM WCR 26 TO WCFR 38
THIS AGREEMENT, made and entered into this 24th day
of February , 2003, by and between the COUNTY OF WELD, of the State of
Colorado, with offices at 1111 H Street, P.O. Box 758, Greeley, Colorado, 80632, hereinafter
referred to as "County", and the professional consulting firm of Nolte Associates, Inc., with an
office at 1901 Sharp Point Drive, Suite A, Ft. Collins, CO 80525, herein after referred to as
"Engineer".
WITNESSETH:
THAT WHEREAS, the County has established a program of preliminary design and of
public improvements for a portion of Weld County Road 13 between WCR 26 and WCR 38; and
WHEREAS, the County desires to obtain professional engineering services for the design
of public improvements related to the heretofore-mentioned project; and
WHEREAS, Engineer represents that they possess the necessary qualifications to
perform these services.
NOW, THEREFORE, for the consideration herein expressed, it is hereby agreed as
follows by and between the County and Engineer:
1. EMPLOYMENT OF ENGINEER
The County hereby agrees to engage Engineer and the Engineer hereby agrees to perform
the services hereinafter set forth.
2. PROJECT DESCRIPTION
The section of paved roadway is approximately 6.0 miles in length and begins at WCR 26
and extends north to WCR 38. General engineering services to be provided consist of
Project Development and Preliminary Design.
2.1 Project Goals
Weld County has established the following design goals for the project:
Preliminary design a 60' wide roadway (4-12' paved lanes, 6' paved shoulders, 3:1
minimum slopes, 60mph design speed). Design variances may be approved by Weld
County at locations where it is not cost effective to meet design standards.
Design safe intersections, driveways, and field intersections onto the new roadway.
2.2 Project Funding
The project is funded by Weld County and is not subject to the administration of
CDOT or FHWA. The consulting contract will be administered by the Weld County
Public Works Department.
nrzezti (424 `., 1 2003-0579
ati-acct crooyl
2.3 Project Coordination
The Engineer will be required to coordinate his design activities with the following:
Weld County Public Works Department
Local Landowners
Irrigation and Utility Companies
Local Developers
2.4 Project Ownership
The Board of Weld County Commissioners shall be the Owner. The Owner's
Project Director is Frank B. Hempen, Jr., P.E., Director of Public Works/County
Engineer. The Owner's Project Manager is Wayne Howard, P.E.
2.5 Design Criteria
All work shall be in compliance with the following:
Roadway Design Manual,CDOT, latest edition;
Design Guide, Volume 1 AASHTO Chapters,CDOT
A Policy on Geometric Design of Highways and Streets, AASHTO, latest edition;
Standard Specifications for Road and Bridge Construction,CDOT, latest edition;
M & S Standards, CDOT, latest edition;
Uniform Manual of Traffic Control Devices, FHWA, latest edition;
Contract between Weld County and Engineer.
3. SCOPE OF SERVICES TO BE PROVIDED BY THE ENGINEER
Weld County will be required the services of an engineering firm to perform tasks
consisting of, but not limited to, the following:
Pre-Design Meeting
The Consultant will attend Pre-Design meeting with Weld County to discuss the
scope of work, design parameters and identify the schedule of the project, in
detail prior to beginning work. Contract time will begin the date of the meeting or
as agreed upon at the meeting. The meeting will be held at the Weld County
Public Works Department located at 1111 H Street, north side of Greeley,
Colorado.
Subsurface Exploration
The Consultant is responsible for obtaining the pavement design from Weld
County.
2
Survey
All survey work has been completed for the project. The Consultant is
responsible for obtaining the survey from Weld County.
Utility Coordination
Utilities have been be identified and located on topographic survey map. The
consultant shall determine impact of project on identified utilities and report
adjustments, if any. The County will contact all utilities involved regarding the
project.
Preliminary Roadway Design
Design horizontal and vertical alignments based on up to 3 design speed
alternatives.
Determine roadway typical cross sections based upon Weld County criteria.
Plot roadway plan and profile on plan sheets showing roadway centerline, edge of
pavement and width of shoulder, existing utilities, right of way and centerline
stationing.
Preliminary Right-of-Way and Easements
Determine preliminary ROW and easements required from preliminary roadway
designs.
Preliminary Design Meeting
Attend Preliminary Design meeting with Weld County to discuss progress and
preliminary design findings.
Provide Preliminary Plan sheets, which are to include:
Title Sheet
Summary of Approximate Quantities
General Notes, Typical Cross Section, and Miscellaneous Details
Survey Control and ROW layout
Roadway Plan and Profile
Roadway Cross Sections
Compute quantities based on preliminary design. Preliminary estimates of
earthwork and surfacing
Completion of Preliminary Design Phase
Incorporate corrections to preliminary plan sheets in accordance with the review
as necessary. Transmit 5 sets of the preliminary drawings (11"x17") and 1 set of
design documentation and support calculations to Weld County. The Consultant
shall also transmit the drawings to Weld County in "pdf' format and/or AutoCAD
"dwg" format, Version 2000.
3
Final Design and Construction Phase
Currently, the scope of the work does not include final design or construction
engineering. If the County so desires to include final design and construction
engineering, and the Consultant is agreeable to perform said work, a revised scope
of work will be identified and fees for the revised scope of work will be
negotiated. Once a scope of work and fees are agreed to between both parties, a
change order will be issued to include said services into the original contract. If
no agreement can be reached between both parties, the original contract will
terminate at the end of the preliminary design, as stated above.
4. COUNTY'S RESPONSIBILITIES
The County shall:
4.1 Provide the Engineer full information as to the County's requirements and existing
project related information previously mentioned or described herein.
4.2 The County shall receive and examine documents submitted by the Engineer,
interpret and define the County's policies, and render decisions and authorizations in
writing promptly to prevent unreasonable delay in the progress of the work.
4.3 Make available any and all information, requested by the Engineer, in existing
County files pertinent to the project site.
4.4 Furnish above services at the County's expense, in such a manner that the Engineer
may rely upon them in the performance of his services under this Agreement.
4.5 The County will perform the construction bidding process. The Engineer shall
furnish all project special provisions and standard specifications necessary for
project construction.
4.6 For the required design work and services described herein, the County agrees to pay
the Engineer, and the Engineer agrees to accept lump sum compensation as follows:
ITEM
Preliminary Engineering & Project Development $16,160.00
TOTAL CONTRACT $ 16,160.00
The lump sum cost shall include all services necessary to complete the scope of
work as described above.
4
All invoices shall be submitted by the Engineer to the County for payment
pursuant to the terms of the contract. Upon approval thereof, the County will pay
the appropriate amount of each invoice to the Engineer within 30 days of receipt
of each invoice. Progress payments may be claimed on a monthly basis as the
percentage of the total lump sum fee that represents the ratio of work performed
during the month to the total amount of work.
5. TIME OF PERFORMANCE
Engineer agrees to begin Work on the date agreed upon during the Pre-Design
Meeting or of the date of the Pre-Design Meeting and said date shall be the date
upon which all contract time counts for completion of the Work shall be based.
The Engineer shall furnish completed final plans, special provisions and estimates
for the project within 40 calendar days from the date as indicated above, exclusive
of all days lost for review and approval by the County. All days lost for review shall
be documented by the Engineer and submitted to the County for consideration.
For each calendar day that the Work specified above is incomplete after the time
specified or as adjusted by approved change order, a sum of $200.00 per calendar
day may be deducted from moneys due to the Engineer as liquidated damages. This
sum is fixed and agreed upon between the County and Engineer because the actual
loss to the County and to the public caused by delay in completion will be
impractical and extremely difficult to ascertain and determine.
6. TERMINATION OF AGREEMENT
The Agreement may be terminated for cause by the County or Engineer upon fifteen
(15) days written notice. In the event of termination, Engineer shall be paid for
services performed to termination date as mutually determined by County and
Engineer.
7. CHANGE OR EXTRA WORK
In the event the County shall require changes in the Scope of Work to be performed,
which said changes cause an increase or decrease in the Engineer's total lump sum
fee, the Engineer shall be compensated as mutually agreed upon by and among the
County and Engineer. Any claim by the Engineer for compensation must be made in
writing prior to performance of any changed work or services.
8. INSURANCE
The Engineer shall carry the following minimum amounts of insurance:
(1) Workmen's Compensation in statutory limits
(2) Comprehensive General and Automobile Liability Policy for amounts not
5
less than:
Bodily Injury
Each person $150,000
Each Accident $600,000
Property Damage
Each Accident $150,000
Aggregate $600,000
(3) Architect's and/or Engineers' Professional Liability Policy for amounts not
less than$600,000 aggregate
Said insurance shall be maintained in full force and effect during the term of this
contract and for two (2) calendar years thereafter. Certificates showing the
engineering firm is carrying the above-described insurance shall be furnished to
the County prior to commencement of the work.
Said insurance described in paragraphs (1) and (2) shall include as an additional
named insured, Weld County, Colorado, by and through the Board of Weld
County Commissioners, including its agents and employees.
9. VENUE
This transaction shall be governed by the laws of the State of Colorado.
10. NON-DISCRIMINATION
The Engineer shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
To discharge from employment or refuse to hire any individual because of their
race, color, religion, sex,national origin, disability, age, or marital status.
To discriminate against any individual in terms, conditions, privileges or
employment because of their race, color, religion, sex, national origin, disability,
age, or marital status.
11. BENEFITS
The Engineer, as an independent contractor, its agents or employees, will receive
no benefits directly or indirectly that accrue to County employees, in the
performance of this contract.
12. OWNERSHIP OF ENGINEERING DOCUMENTS
All plans, specifications, estimates, and miscellaneous items purported to
contribute to the completeness of the work shall be delivered to and become the
property of the County. The Engineer will retain reproducible copies of plans.
6
Basic notes, drawings, charges, computations and other data prepared hereunder
hall be made available to the County upon request.
All documents, including drawings and specifications prepared by the Engineer
pursuant to the Agreement, are instruments of services in respect to the project.
They are not intended or represented to be suitable for reuse by County or others
on extensions of the project or on any other project. Any reuse without written
verification or adaptation by Engineer for the specific purpose intended will be at
County's sole risk without liability or legal exposure to Engineer and the County
shall indemnify and hold harmless the Engineer from all claims, damages, losses
and expenses including attorney's fees arising out of, or resulting there from. Any
such verification or adaptation will entitle Engineer to further compensation at
rates to be agreed upon by County and Engineer.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement, each of which shall be deemed an original on the date
first written above.
COUNTY OF WELD, STATE OF ENGINEER
COLORADO, by and through the Board
of County Commissioners of Weld County 't•io fps cuZM{Co, Inc)
By: eu E By: CAtr I Ol f1✓1
David E. Long, Chair _I I
Name: �✓1UG'- Iii OIt1i
Date 02/24/2003
Title: ASS&IA..2
(Seal) ��� - , �
ATTEST: Po Address: HD' Shetlp int Dt.Itk \
' '" Fir (oThri5 , to e4 25-By r�ii/c s ..r .,._�,
Deputy Clerk to the Bo.-
r
"vF,n (SEAL)
f ATTEST: Pamittpr, i 2c. - t1eht„..c -
Name: ?C`UNn e-I a L i S k e.r
Title: it Cl m ; vi s f r a fo f it/0 itt
7
MEMORANDUM
(fitia
TO: Clerk to the Board DATE: February 20, 2003
AIR
FROM: Frank B. Hempen, Jr., P.E.
Director of Public Works/County Engineer,
CSUBJECT: Item for Chair's Signature
COLORADO
Please submit the enclosed Agreement for the Chair's signature:
Contract for Engineering Services for WCR 13 Project. This item has been previously
presented and approved by the Board on February 5, 2003, agenda.
Enclosed are two duplicate original contracts. Once executed,please return promptly
one original to Wayne Howard, Public Works Department.
The appropriate documentation is attached.
Enclosures
pc: Wayne Howard, Design Project Manager
M:AWPFILESU§ancicA SIGNATURE.wpd
1
<'z- :2�/•<20O_s
Hello