HomeMy WebLinkAbout20031532 RESOLUTION
RE: APPROVE 2003-2004 ALLOCATION LETTER#4-19 FOR COMMUNITY CORRECTIONS
SERVICES AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with the 2003-2004 Allocation Letter#4-19 for
Community Corrections Services between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Weld
County Community Corrections Board, and the Colorado Department of Public Safety, Division of
Criminal Justice, commencing July 1, 2003, and ending June 30, 2004, with further terms and
conditions being as stated in said allocation letter, and
WHEREAS, after review, the Board deems it advisable to approve said allocation letter, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the 2003-2004 Allocation Letter#4-19 for Community Corrections Services
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the 19th Judicial District Weld County Community
Corrections Board, and the Colorado Department of Public Safety, Division of Criminal Justice, be,
and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said allocation letter.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 16th day of June, A.D., 2003.
BOARD OF COUNTY COMMISSIONERS
WEL OUNTY, COLORAD
ATTEST: iketki " z; if k
David . L g, hai
Weld County Clerk tot 'Bo: .<-!,4p� ` p[\\
(� 1861
�d%Gf2c �o. � Robert D. Ma((( n, Pro-Tem
BY: '���%=� li' �
Deputy Clerk to the B UN \ e'
M. J. G ile
APP AST M tt_t
Willi�m H�. Jerjigark_
ounty Attorne
�� Glenn Vaad
Date of signature:
2003-1532
DA0002
/'p; e c
Division of Criminal Justice
cd Raymond S Slaughter,Director
700 Kipling St.
Suite 1000
Denver,CO 80215-5865
(303)239-4442
COLORADO FAX(303)239-4491
DEPARTMENT
OF PUBLIC SAFETY
ALLOCATION LETTER# 04-19
FY 2003-04
May 22, 2003
Ms.Jan Zuber
Weld County Community Corrections Board
P.O. Box 758
Greeley,CO 80632
Dear Ms. Zuber:
Pursuant to paragraph 1.A.1 of the contract between the Department of Public Safety,Division
of Criminal Justice(DCJ),and the Board of Commissioners of Weld County,DCJ hereby notifies
you of the following funding allocations for Fiscal Year 2003-04.
1) The maximum amount payable from the State for community corrections services under
Contract # DCJ 00-04-19, for the period July 1, 2003 through June 30, 2004, is as
• follows:
$1,054,117 for residential diversion direct sentence and diversion condition of
probation placements at a daily rate of$34.70 per offender,
Bill Owens
GOVERNOR
C.Suzanne Menoer $ 129,290 for diversion non-residential placements at no more than$247.00 per month
EXECUTIVE DIRECTOR per offender,not to exceed an average of$4.71 per day per offender,
Division of
Criminal Justice
$ 723,911 for residential transition placements at a daily rate of$34.70 per offender,
Colorado State
Patrol
Colorado Bureau $ 127.002 for residential parole placements at a daily rate of$34.70 per offender,
of Investigation
Division of Fire Safety P$ 597.898 for residential transition IRT placements for specialized services as
described in Exhibit"A"at a daily rate of$51.05 per offender,
$ 65,547 for residential diversion IRT placements for specialized services as described
in Exhibit"A"at a daily rate of$16.35 per offender,which is the difference between the
IRT per diem($51.05) and the regular diversion residential per diem($34.70),
DC J $ 79,310 for residential transition specialized female services as described in Exhibit
"A" at a daily rate of $15.70 per offender, which is the difference between the
specialized female services per diem ($50.40) and the regular transition residential per
C: diem($34.70).
hap://dcj.state.co.us
E-Mail:raymond.slaughter@cdps.state.co.us
Allocation Letter-Board of Commissioners of Weld County
May 22,2003
Page Two
$ 100,209 for Community Corrections Boards Administration, and
per diem supplements to provide specialized services,with prior approval by the State,
for offenders with special needs.
2) Payment pursuant to this Allocation Letter shall be made as earned, in whole or in part, from
available State funds encumbered in an amount not to exceed $36,827,496 for the purchase of
community corrections services for all Contractors,subject to the line item and per diem expenditure
limitations in Paragraph 1.above. It is further understood and agreed that the maximum amount of
State funds available for fiscal year 2003-04 for the purchase of community corrections services is
in the amount of$36,827,496. Total liability of the State, at any time, for such payments shall be
limited to the unencumbered amount remaining of such funds.
3) Funds allocated in this Funding Letter are for services rendered during the current contract period
and cannot be used to pay for community corrections services provided in prior or future fiscal years.
4) Any unexpended funds allocated or advanced to the Contractor by the Funding Letter shall be
reverted to the State no later than September 1, 2004.
5) The State may prospectively order an increase or decrease in the amount payable and the
corresponding levels of service under this Funding Letter through a"Change Order Letter",approved
by the State Controller or his designee,in the form attached,marked as Exhibit"C"and incorporated
herein by reference,subject to the following conditions:
a) The Change Order Letter("Letter") shall include the following:
1) Identification of Contract by Contract number, Allocation Letter Number and
affected paragraph number(s);
2) Types of service or programs increased or decreased and the new level of each
service or program;
3) Amount of the increase or decrease in level of funding for each service or program
and the total;
4) Intended effective date of the funding change;
5) A provision stating that the Change shall not be valid until approved by the State
Controller or such assistant as he may designate.
b) Upon proper execution and approval, such Letter shall become an amendment to this
Contract and, except for the Special Provisions of the Contract,the Letter shall supersede
the Contract in the event of a conflict between the two. It is understood and agreed that the
Letter maybe used only for increased or decreased funding,and corresponding adjustments
to service levels and any budget line items.
Allocation Letter-Board of Commissioners of Weld County
May 22, 2003
Page Three
c) If the Contractor agrees to and accepts the change, the Contractor shall execute and return
the Letter to the State by the effective date indicated in the Letter. In the event the
Contractor does not accept the change,or fails to timely return the executed Letter,the State
or the Contractor,upon notice to the other,may terminate this Contract effective at any time
after twenty (20) days following the return deadline specified in the Letter. Such notice
shall specify the effective date of termination. In the event of termination,the parties shall
not be relieved of their obligations up to the effective date of termination.
d) Increases or decreases in the level of contractual funding made through the Letter process
during the term of this Contract may be made under the following circumstances:
1) Adjustments to reflect current year expenditures;
2) Supplemental appropriations resulting in an increase or decrease in the amounts
originally budgeted and available for the purposes of this program;
3) Closure of programs and/or termination of related contracts;
4) Delay or difficulty in implementing new programs or services; and
5) Other special circumstances as deemed appropriate by the State.
This amendment to the contract is intended to be effective July 1,2003,but in no event shall this amendment
be deemed valid until it shall have been approved by the State Controller or his designee.
Please sign,date and return all copies of this Letter on or before June 19, 2003.
STATE OF COLORADO CONTRACTOR
BILL OWENS,GOVERNOR BOARD OF COUNTY COMMISSIONERS
{� WELD QTY, CO 0
By: � 'Q Xs T c tr)3y:
xe tive Director
Dep . of Public Safety David E. Lon /4/2003
Chair
Title
Approvals: ♦� �`
STATE C016 1.0L ATTEST: ate /
r '
BY: WELD COUNTY CLERK T --
State Con oiler or 19R.1171C�
Authorized Designee BY: ✓ • O'
DEn;!TY C! ERK TO TH
,aoo 3-I53a
Division of Criminal Justice
cd Ds Raymond T.Slaughter,Director
700 Kipling St.
Suite 1000
Denver,CO 80215-5885
(303)239-4442
COLORADO FAX(303)239-4491
DEPARTMENT
OF PUBLIC SAFETY
Exhibit C
CHANGE ORDER LETTER
FY
Contractor
Address
City, State, Zip
Contractor:
Pursuant to paragraph 5 of Exhibit B to the contract between the Department of Public
Safety, Division of Criminal Justice (DCJ), and , DCJ hereby notifies
you that the maximum amount payable from the State for type of service and per diem
under Contract# , covering the period July 1, through June 30,
is hereby increased/decreased by$ amount of change to a new total of$ new contract
total for line item. These additional funds are for community correctional services and
may not be used for administrative expenses. The per diem rates remain unchanged.
The affected lines of Paragraph 1. of Exhibit B (Contract# ) shall now read:
This amendment to the contract and allocation letter is intended to be effective
but in no event shall this amendment be deemed valid until it shall
have been approved by the State Controller or his designee.
Bill Owens
GOVERNOR
C.savage Mencer Please sign, date and return all copies of this Letter on or before
EXECUTIVE DIRECTOR --
Division Justice of
Criminal STATE OF'COLORADO CONTRACTOR
Colorado State BILL OWENS, GOVERNOR
Patrol
Colorado Bureau
of Investigation By:
By:
Division of Executive Director
Fire Safely
Dept. of Public Safety
(� Approvals: Title
DC J STATE CONTROLLER
By:
State Controller or Authorized Designee
hap://dcj.state.co.us
E-Mail:raymond.slaughter@cdps.state.co.us
NINETEENTH JUDICIAL DISTRICT
WELD COUNTY COMMUNITY CORRECTIONS BOARD
MEMO
DATE: June 6, 2003
T0: Board of Weld County Commissioners
FROM: Jan-Alison Zuber,Administrative CoordinatcJ\v"
S U E5J ECT: Division of Criminal Justice (DCJ) FY 2003-04 Allocation Letter
Attached are three (3) copies of the DCJ allocation letter for the period of July 1, 2003
through June 30, 2004. This is the final allocation letter of the current contract.
A major change is the reduction of administration funding from five percent (5%) to four
percent (4%). This is now a separate line item and is appropriation taken from Residential
Transition, Transition IRT, Transition Sex Offender, Diversion Residential and Diversion Non-
Residential budget line items. You will note that four percent (4%) of residential parole funding
is not included in the administrative funding. This was an oversight at the state level. The
Division of Criminal Justice is confident that a correction will be made by the second quarter of
the fiscal year.
I respectfully request the Board of Weld County Commissioners include this item on the
Wednesday, June 11, 2003 meeting agenda for signature approval. If approved, please forward
all copies to me, I will forward them to DCJ, and return a fully executed copy to the Board of
Commissioners.
Should you have any questions, please contact the Weld County Community Corrections Board
Chairman, tom Quammen at ext. 47'17 or myself at ext. 4848
2003-1532
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