HomeMy WebLinkAbout20031016.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
APRIL 23, 2003
TAPE #2003-12
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, April 23, 2003, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner David E. Long, Chair
Commissioner Robert D. Masden, Pro-Tern
Commissioner M. J. Geile
Commissioner William H. Jerke
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Esther E. Gesick
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of April 21, 2003, as printed. Commissioner Geile seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
CONSENT AGENDA: Commissioner Vaad moved to approve the consent agenda as printed.
Commissioner Jerke seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
PUBLIC INPUT: There was no public input.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $759,333.26
Commissioner Masden moved to approve the warrants as presented by Mr.Warden. Commissioner Geile
seconded the motion, which carried unanimously.
2003-1016
BC0016
BIDS:
PRESENT FLY ASH TREATMENT FOR WCR 15 BID-DEPARTMENT OF PUBLIC WORKS: Mr.Warden
presented the sole bid received. Said bid will be considered for approval on Wednesday, May 7, 2003.
In response to Commissioner Vaad, Frank Hempen,Jr.,Director of Public Works,stated the fly ash is used
for road stabilization. Responding to Commissioner Geile, Mr. Hempen stated the fly ash is provided by
the contractor to meet County specifications; however,at this time he is uncertain of where it comes from.
He stated that information will be provided at the time of approval.
PRESENT IMAGELINK#1000 RETRIEVAL WORKSTATION BID-CLERK AND RECORDER:Mr.Warden
presented the two bids received. Said bids will be considered for approval on Wednesday, May 7 2003.
(Clerk's Note: Two additional bids were opened on April 24,2003, to also be included in the consideration
for May 7, 2003.)
PRESENT AND APPROVE EXTENSION OF CONTRACT FOR COURTHOUSE SECURITY BID -
DEPARTMENT OF FINANCE AND ADMINISTRATION: Mr. Warden stated staff recommends extending
the current contract for one year with Hatton Industries Security Services, with a two percent increase.
Commissioner Vaad moved to approve said bid on an emergency basis to allow for continued use of the
security services during the transition to the new jail facility. Commissioner Masden seconded the motion,
which carried unanimously.
APPROVE DIGITAL CAMERA, PRINTER, AND ACCESSORIES FOR DARKROOM BID - SHERIFF'S
OFFICE, CRIME LAB: Mr. Warden stated the Sheriff's Office recommends approval of the low bid from
Adorama Camera, Inc., in the amount of $11,715.13. Commissioner Geile moved to approve said bid as
recommended by staff. The motion, which was seconded by Commissioner Vaad, carried unanimously.
OLD BUSINESS:
FIRST READING OF CODE ORDINANCE #2003-4, IN THE MATTER OF REPEALING AND
REENACTING, WITH AMENDMENTS, ARTICLES 1 THROUGH 12 OF CHAPTER 3, PERSONNEL, OF
THE WELD COUNTY CODE(CON'T FROM 04/21/2003):Mr.Warden summarized the proposed changes
for the record regarding the employment of relatives, the retirement chart, proper conduct clarifications,
workplace violence,searches at the work place in the event of wrong doing,and harassment. In response
to Commissioner Masden, Susan Elton, Department of Personnel, clarified the intent of the language
regarding the search of vehicles at the work place applies to County-owned vehicles. Mr. Barker added
a private or contracted vehicle could also be subject to search if it is being used for County purposes. NY.
Warden stated the changes also address the County's dress code, vacation and sick leave, the need for
medical verification for sick leave, and the removal of aunts, uncles, nieces and nephews from the three-
day paid bereavement leave coverage. He stated an employee can still take time off; however, they will
have to use personal or vacation time or go unpaid. Responding to Chair Long, Mr. Warden stated three
days of leave can be taken per incident. Responding to Commissioner Geile, Ms. Elton stated there is no
limit on how much sick time can be accumulated; however, an employee can take up to six months,
followed by long-term disability. Mr. Warden stated staff is also recommending Information Services be
allowed to delete employee E-mails after 30 days. He explained if an e-mail needs to be archived it needs
to be printed or saved to a specific program. He stated some employees never delete anything and it
takes up too much memory space. He further stated there have been instances where electronic records
of elected officials have been requested as open records,which resulted in a significant amount of time
and expense. CommissionerJerke requested a work session to discuss the various issues prior to second
reading. No public testimony was offered concerning this matter. (Switched to Tape #2003-13.)
Commissioner Geile moved to approve Code Ordinance #2003-4 on first reading. Commissioner Vaad
seconded the motion, which carried unanimously.
Minutes, April 23, 2003 2003-1016
Page 2 BC0016
NEW BUSINESS:
CONSIDER TEMPORARY CLOSURE OF WCR 32 BETWEEN HIGHWAY 85 AND WCR 29: Mr. Hempen
stated Weld County Road 32, between Highway 85 and Weld County Road 29, will be closed on Monday,
April 28, 2003, for five days to replace a 36-inch cross-road irrigation culvert. He stated this work needs
to be completed prior to overlaying this portion of roadway with new pavement. Commissioner Vaad
moved to approve said temporary closure. The motion was seconded by Commissioner Geile, and it
carried unanimously.
CONSIDER AMENDMENT #2 TO COOPERATIVE ENFORCEMENT AGREEMENT FOR PAWNEE
NATIONAL GRASSLAND AND AUTHORIZE CHAIR TO SIGN-U.S. DEPARTMENT OF AGRICULTURE,
FOREST SERVICE: David Tuttle, Sheriff's Office, reviewed the patrol boundary for the Pawnee National
Grasslands. He stated under this amendment the price will remain the same as last year. Commissioner
Vaad moved to approve said amendment and authorize the Chair to sign. Seconded by Commissioner
Jerke, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. Code Ordinance#2003-4 was approved on first reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:25 a.m.
BOARD OF COUNTY COMMISSIONERS
WEL OUNTY COLORADO
ATTEST: Mid% !
t�� f • �,tam David . Long, Chair
Weld County Clerk tot j,o/'*`• `�!J
t 1861 - '^ t EXCUSED DATE OF APPR
G�;k h Robert D. M en, Pro-Te
BY: iffcv
Deputy Clerk to the 4. 6/
C it v M. J. eile
M.
A"-,
Willis Ham. Jerk
Glenn Vaad
Minutes, April 23, 2003 2003-1016
Page 3 BC0016
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