HomeMy WebLinkAbout840961.tiff BUDGET
MESSAGE
1984
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COUNTY of WELD
STATE of COLORADO
COUNTY OF WELD
1984
BUDGET MESSAGE
PRESENTED TO:
WELD COUNTY BOARD OF COMMISSIONERS
Chuck Carlson, Chairman
John Martin, Pro-Tem
Gene Brantner, Commissioner
Norman Carlson, Commissioner
Jacqueline Johnson, Commissioner
BY THE DIRECTOR OF FINANCE AND ADMINISTRATION
DONALD D. WARDEN
September 27, 1983
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OFFICE OF FINANCE & ADMINISTRATION
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PHONE (303)3561000 EXT.218
P.O.BOX 758
GREELEY, COLORADO 80632
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COLORADO
September 20, 1983
Weld County Board of Commissioners
915 10th Street
Greeley, CO 80631
Board Members:
The Weld County 1984 proposed budget for operations and capital outlay totals
a gross amount of $45,455, 149 with a net of $42,816,070 when interfund
transfers are excluded. The Intergovernmental. Service Funds total an
additional $6,032,586. Although these figures represent continued budget
growth over prior years, Weld County will once again have a balanced budget as
it enters 1984. The budget plan also projects favorable ending fund balances
with which to begin the subsequent fiscal year. Because the assessed value
only increased 0.45% to $842,364,430, the 5% property tax revenue will result
in a 17.949 mill levy which is up . 777 mills or 4.537.
The proposed budget is funded with revenue estimates of $23,449,794,
anticipated fund balances of $3,431,467, and the maximum allowed property tax
under the Home Rule 5% limitation of $15, 119,720.
A comparison of the Home Rule Charter maximum property tax limit to the State
limit of 7% indicates that without the Charter limitation, an additional
$1 ,009,380 could be raised.
Because the assessed value did not go up at least 57, the Board does not have
the option to request additional property tax revenue from the County Council .
The accumulated impact of the Home Rule Charter tax limitation compared to the
State 7% limitation since only 1979 is $8, 130,284 in unlevied property taxes.
With the passage of HB1405 this year, Weld County is again fiscally restricted
beyond other counties by being precluded from use of the exemption of capital
expenditures from revenue-raising limitations. HB1405 allows capital
expenditures of other counties to be exempted from the State 7% limit.
Capital expenditures are defined as a "long-term addition or betterment --- not
properly chargeable as an expense of operation and maintenance". If a county
L pital expenditure is for a road and/or bridge project, the county may
request that the Division of Local Government waive the municipal "share-back"
required by CRS, 1973, Section 43-2-202(2) , as amended. The Division must
notify all potentially affected municipalities and provide them with twenty
days for comment. In order to receive the waiver the rest of the road and
—1—
bridge fund must bear at least the same proportion to all county-wide property
taxes as in the immediate prior budget year. To exercise this option, a
county must undertake the notice and public hearing requirements of
truth-in-taxation and approve the increase by a two-thirds vote. This
procedure would have to be used each year a mill levy was made. To utilize
this provision under State law, Section 14-7 of the Weld County Home Rule
Charter would have to be amended to exclude capital expenditures from the 5%
Home Rule limitation.
Factors forcing the budget higher are population growth, inflationary trends,
and demand for additional or expanded services in all areas of the county.
The county has been obliged to provide these services because of legislative
mandates or because the services are inherently county-wide in scope. As long
a Weld County is responsible for the delivery of many human services and the
maintenance of the extensive road and bridge program in Weld County, the cost
of county government will continue to rise.
The current local government environment throughout the nation is not
conducive to meeting all the needs and demands being placed upon local
governments. The County, like other local governmental jurisdictions, lacks
the authority to increase financing in order to meet community needs and the
general demand for public services. Restrictions are severe. In Weld County
with the Home Rule Charter 5% property tax limitation, the county is left with
few alternatives other than to reduce services or seek other financial
resources. This same conclusion has been reached in the last few months by
the Road and bridge Ad Hoc Committee that has proposed a $20 million bond
election on October 18, 1983, and further study for a long-term financial
solutinn to be presented to the voters on the 1984 general election ballot.
Even with the above limitations and impacts, the proposed fiscal program can
be funded from increased revenues and fund balances with an increase in the
tax levy of only $719,986, which is within the Charter restriction of a 5%
revenue limit for property tax.
Other than in the area of road and bridges, in my opinion, the proposed budget
submitted at this time represents a reasonable fiscal plan that meets
essential needs of the people of Weld County. Funding of the budget has only
been able to he achieved because the Board has been willing to seek other
funding alternatives to reduce the reliance on property tax, sacrificing some
long range capital project plans, limiting the expansion of services, and the
employment of revenue raising and cost cutting strategies.
Contained in the proposed budget is adequate funding to provide a compensation
plan for all county employees. In order for the county to maintain and
attract an effective working force, it is essential that the salary levels for
all county employees remain competitive within the labor market. The proposed
salary increases achieve this objective with a 5.0% average salary increase in
1984. Specific increases range from no increase to in excess of 17.5% in
certain classifications. It is recommended the Pay-for-Performance Program be
continued and grandfathered employees in the system not be granted a minimum
increase, such as last year's 2.5% amount.
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No funds are included in the proposed budget from the bond election. In the
event the bond election is successful, the $20 million will be budgeted in a
debt service fund in the final budget.
As your Board holds hearings and makes decisions on the budget, the potential
to increase the proposed budget is balanced by the potential to cut it. Your
Board has the option to add or delete a number of items. There are a number
of policy matters and points of issues for your consideration in the budget
deliberations. In my opinion, the items not funded in the proposed budget can
be denied without seriously affecting county services.
Despite pressures from population growth, inflation, Federal and State budget
reductions, and increased demand for services, the 1984 county budget is
balanced. I am confident that the fiscal program and recommendations attached
for your consideration are sound and a reasonable way to proceed in 1984, and
will provide residents of Weld County with public services necessary to
maintain a high quality of life.
While the signature of one person appears in this message to you, the proposed
budget for 1984 represents the labor of many people. From the initiating
departments through the analytical and review process of staff personnel , data
input, typing, and finally, printing by the print shop, many dedicated people
are involved. I wish to acknowledge my thanks and appreciation for their fine
work.
Re ectiy ul,m' ted,
� � Wan'
onald D. ar en, Director
Finance and Administration
DDW/ch
-3-
1984
BUDGET PROCESS
OBJECTIVES :
1. IDENTIFY THE COST OF EXISTING ACTIVITIES WITHIN THE COUNTY.
2 . ANALYZE NEW OR EXPANDING SERVICES, USING A COMMON CRITERIA FOR
JUSTIFICATION, AIMED AT IDENTIFYING MANDATED AND OPTIONAL.
PROGRAMS .
3. RANKING, IN PRIORITY ORDER, ALL NEW AND EXISTING SERVICES
WHICH FALL WITHIN A MARGINAL RANGE OF FUNDING .
4. AGGRESSIVELY ANALYZING MAJOR REVENUE SOURCES .
5. ELIMINATING PROCEDURES WHICH WERE NOT FULLY UTILIZED IN THE
DECISION MAKING PROCESS OF THE BUDGET.
6. IDENTIFYING OPTIONAL PROGRAMS AND SERVICE LEVELS WHICH MAY
BE REDUCED IF NECESSARY.
7. CONTINUED REFINEMENT OF THE BUDGET PROCESS WITH THE KEY
ASPECTS OF PLANNING, EVALUATION, PRIORITY SETTING, RATIONAL
RESOURCE ALLOCATION PROCESS, AND CREATIVE MANAGEMENT
APPROACHES,
8. TARGET BUDGET APPROACH .
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REV I S E D
1 9 8 4
DEPARTMENT BUDGET WORK SESSION SCHEDULE
ALL MEETINGS WILL BE HELD 1N THE THIRD FLOOR MEETING ROOM (#316) .
TUESDAY, OCTOBER 11
9:00 AM Extension Service
Fair
Pest & Weeds
Northern Colo. Research Center
West Greeley Soil (Ron Miller)
Animal Control (Mr. Heckendorf)
Exhibition Building
12:00 - 1:00 PM Lunch Break
1:30 PM Ambulance
2:00 PM Public Trustee
2: 15 PM Veteran's Office
2:30 PM County Council
3:00 PM Planning and Zoning
Building Inspection
THURSDAY, OCTOBER 13
9:00 AM Finance & Administration
Accounting
Personnel
Purchasing
Printing & Supplies
10:00 AM District Attorney
11: 00 AM Treasurer
11::30 AM Commissioners
12:00 - 1:00 PM Lunch Break
1:00 PM Airport
1 :30 PM Sheriff
Jail
Police Services
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THURSDAY, OCTOBER 13 - Continued
3:30 PM Coroner
4:00 PM County Attorney
FRIDAY, OCTOBER 14
9:00 AM Clerk & Recorder
Elections
10:00 AM Buildings & Grounds
Missile Site
11:00 AM Communications - Co. Wide
Communications - PBX
Civil Defense
12:00 - 1:00 PM Lunch Break
1:30 PM Assessor
2:00 PM Woman's Place
Child Abuse
Social Services
Old Age Pension
Youth Shelter Home
TUESDAY, OCTOBER 18
9:00 AM Nondepartmental
Weld Mental Health
Community Center Foundation
EDAB - Chamber of Commerce
Public Works - County Building
Conservation Trust Fund
Contingent Fund
Sub-Division Parks Fund
Revenue Sharing Request
Insurance Fund
Solid Waste Fund
Humane Society
11:00 AM Hospital
12:00 - 1 :00 PM Lunch Break
1:00 PM Human Resources
2:00 PM Health Department
-8-
THURSDAY, OCTOBER 20
9:00 AM Data Processing Requests
12:00 - 1:00 PM Lunch Break
3:00 PM Special Projects Requests
FRIDAY, OCTOBER 21
9:00 AM Library
10:00 AM Engineering
Road & Bridge
IGA
12:00 - 1:00 PM Lunch Break
1 :30 PM Wrap Up
-9-
G
SUMMARY
0 F
FUNDS
•
All Funds
Revenue by Source
1984
TOTAL ':4/,7/o, 149
Property Taxes*
Federal/State $15,119,721)
$20,258,295 � 32.0%
42.8%
lnterfund Transfers
$2,639,079
5.6%
Charges for Service & Fines
$1 ,255,360
2.77
Fees-
Fund
Si,274,h00 Fund Balance
2 7
$3,471 ,467
7.37.
Licenses & Permits Miscellaneous
$443,655 $1,811,961
0.9% 1.8%
Other Taxes
$1,045,000 *Includes $486,757 in
Property tax in ICS
Insurance Fund.
1983
TOTAL $43,652,224
Property Taxes*
Federal/State $14,399,734
$18,082,056 33.0%
41.4%
lnterfund Transfers
$2,166,897
Fees_
$1,093,500 a
2.57 .Fund Balance
$3,465,563
Licenses/Permits 5.0%
$449,970 Other Taxi'- Gharyox for Service b ',tries
1.0% $1,055,733 $1 ,160,971
2.47 2.7%
Mi scellaenons
$1 ,777,800 *Includes $463,578 En
4.17 Property Tax In ICS
Insurance Fund.
-10-
All Funds Without Inter fund Transfers
Revenue By Source
1984
TOTAL $44,640,060
Federal/State
$20,258,295 Property Taxes*
$15,119,720
45.4% 33.9%
Fees —
$1,274,600
2.8%
Fund Balance
$3,431,467
Licenses/Permits Misceilaenous 7.7%
$443,655 $1,811,963
1.0% 4.1%
ther Taxes Charges for Service
$1,045,000 $1,255,360
2.3% 2.8% *includes 5486,757 in
Property Tax in IGS
Insurance Fund.
1983
TOTAL 541,485,327
Federal/State
$18,082,056
43.6%
Property Taxes*
$14,399,734
34.7%
Fees
$1,093,500
2.67
Licenses/Permits
$449,970 / Fund Balance
1.1% $3,465,563
Other Taxes Charges for Service 8.4%
$1,055,733 $1,160,971
2.8% *Includes $463,578 in
2.4% /
Mi.scellaenous Property Tax in ICS
$1,777,800 Insurance Fund.
4.37
11—
All Funds
Expenditure by Functions
(without Inter fund Transfers)
1984
TOTA1. $42,772,289
Human Resources
$2,425,830
Road/Bridge 5.7%
$8,590,190 General Government
20.1% $5,742,880
13.4%
Public Safety
$5,640,366
13.2%
Health
Social Service— $1,305,545
$14,157,800 3.1%
33.1% Capital
$1,601,122
3.77
Culture &
Recreation Auxiliary
$280,004 Library Miscellaneous $182,554
0.67 $386,625 $1,162,805 0.4%
0.9% 2.7%
Public Works
$546,568
Contingency 1.3%
$750,000
1.8%
1983
TOTAL $39,945,235
Road/Bridge
$7,638,408
19.1%
Human Resources_
$2,528,357
6.3% General Government
$5,503,063
13.8%
Public Safety
Social Services $5,548,752
$12,742,212 13.9%
31.9% Culture & Health
Recreation
$99,362 $1,529,483
3% 3.8%
l.ibrary---______ �__ Capital
$372,181 Auxiliary $1,897,496
.9% $172,260 4.8%
.4%
Contingency/
Miscellaneous Public Works
$1,369,854 $543,807
3.4% 1 .4%
-12-
Mill Levy
1984
TOTAL 17.949
10n969l—�,��
10.969
61.1%
Road
3.118
17.4%
Insurance
.578
3.2%
Social Services
2.416
County Buildings Capital 13.5%
.221 13.5%
1.2% Hospital Capital
.647
3.6%
1983
TOTAL 17.172
Road
General 2.984
9.707 17.4%
56.5%
Contingent
.720
4.2%
Social Services
2.3]2
13.5%
Hospital Capital
Insurance .650
.553 3.8%
3.2% County Buildings Capital
.246
1.4%
-13-
Mill Levy and Revenue Sharing
1984
TOTAL $16,624,278
General
S9,239,29`_�
55.6%
Road
$4,131,551
24.9%
Social Services
$2,035,515
12.2%
TGS Insurance Hospital Capital.
$486,757 $545,162
2.9% 3.3%
County Building Capital.
$186,000
1.1%
1983
TOTA1. $15,541,177
General --_______�_
$8,139,526
52.4%
Road
$3,643,341
23.4%
Insurance
$463,578
3.0%
County Buildings Capital Contingent
$206,602 $604,382
1.3% 3.97
hospital Capital Social Services
$545,162 $1,938,586
3.57 12.5%
--14-
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_18-
PROGRAM NET COUNTY COSTS
MANDATED: CHARTER/STATE CONSTITUTIONAL OFFICES
Allocated
Net Cost Support Total
Office of the Board $ 232,825 $ 92,374 $ 325,199
Public Trustee -0- 808 808
Clerk and Recorder 184,554 270,388 454,942
Elections 224,999 47,399 272,:198
Treasurer 81,449 -0- 81,449
Assessor 672,541 149,737 822,278
County Council 28,351 5,925 34,276
District Attorney 597,448 132,232 729,680
Sheriff 682,793 141 ,388 824, 181
Coroner 45,100 2,424 47,524
Total $ 2,750,060 $ 842,675 $ 3,592,735
MANDATED: STATE/FEDERAL COUNTY COST
Allocated
Net Cost Support Total
Jail $ 1,390,512 $ 239,418 $ 1,629,930
Community Corrections -0- 4,040 4,040
Public Service — DUI 23,434 -0- 23,434
Social Services 2,035,515 116,342 2, 151,857
ARRC 145,000 43,090 188,090
Human Resources 126,465 389, 155 515,620
Public Health 653,731 131,693 785,424
Total $ 4,374,657 $ 923,738 $ 5,298, 395
CRITICAL -- NON-MANDATED COUNTY COSTS
Allocated
Net Cost Support Total
Police Services (Level) $ 1,466,878 $ 137,887 $ 1,604,765
Communications-County-wide/911 371,058 -0- 371 ,058
Ambulance 39,775 77,292 117,067
Total $ 1,877,711 $ 215, 179 $ 2,092,890
-19-
PROGRAM NET COUNTY COSTS - CONTINUED
LOCAL DISCRETION
Allocated
Net Cost Support _ Total
Planning & Zoning/
Building Inspection $ 108,819 $ 116,612 $ 225,431
Youth Shelter 64,300 15,620 79,920
Civil Defense 2,029 3,770 5,799
Predatory Animal Control 12,000 -0- 12,000
Animal Control 63,600 -0- 63,600
Pest & Weed Control 103,081 1,616 104,697
Extension Service 151 ,706 56,286 207,992
Veteran's Office 42,486 4,309 45,795
Airport 40,000 9,695 49,695
Mental Health 69,458 -0- 69,458
Missile Site Park
(Conservation Trust) -0- 4,848 4,848
Exhibition Building
(Conservation Trust) 10,145 29,624 39,769
County Fair 22,859 2, 154 25,013
Northern Colo. Research Center 3,000 -0- 3,000
West Greeley Soil Conservation 7,096 -0- 7,096
Library 354,325 125,499 479,824
Consumer Fraud 49,219 -0- 49,219
Juvenile Diversion 72,202 6,733 78,935
Community Center Foundation 34,193 -0- 34, 193
Senior Coordinators 10,000 -0- 10,000
General Assistance:
Physician's Services 500 -0- 500
Vision Care 17,500 -0- 17,500
Dental Care 15,000 -0- 15,000
Drugs 6,000 -0- 6,000
Kind/EOD 30,000 -0- 30,000
Burials 6,000 -0- 6,000
Domestic Violence 28,000 -0- 28,000
Total $ 1,323,518 $ 376,766 $ 1,700,284
Road and Bridge (Local) $ 2,914,576 $ 326,674 $ 3,241,250
Capital:
Equipment $ 100,000 $ -0- $ 100,000
Hospital 685, 162 8,079 693,241
Public Works 200,000 -0- 200,000
Total $ 985, 162 $ 8,079 $ 993,241
-20-
PROGRAM NET COUNTY COSTS - CONTINUED
SUPPORT FUNCTIONS
Allocated
Net Cost Support TotaL
County Attorney 142,682 (142,682) -0-
Building and Grounds 895,773 (895,773) -0-
Finance and Administration 127, 166 (127, 166) -0-
Accounting 257,731 (257,731) -0-
Purchasing 108, 150 (108, 150) -0-
Personnel 176,373 (176,373) -0-
PBX/Phones 219,200 (219,200) -0-
Insurance 486,757 (486,757) -0-
Non-Departmental 277,279 (277,279) -0-
Total $ 2,691, 111 $(2,691 ,111) $ -0-
-21-
POINTS OF ISSUE
AND
POLICY MATT E R S
POLICY DIRECTIONS
-- Continued revenue maximization policy to support county services to
users.
-- Continue policy of identifying ways to minimize the reliance. upon
property tax funding.
-- Advocate legislative positions.
-- Continue a pay-for-performance compensation plan based upon annual
salary survey data to keep county compensation competitive with the
labor market.
-- Examine county programs on a continual basis to maximize productivity
and maintain current service levels with current or reduced work&orce.
--- Examine county programs and services to prepare Weld County for
continuing financial uncertainties and future limitations.
-- Cost cutting/revenue raising strategies have been used to hold down
costs and support county services. This has been accomplished by:
-- Organization assessment
-- Contraction in services
-- Productivity improvement
- Reprivatization and contracting
-- Automation
-- Energy conservation
-- Administrative reorganization
-- Innovation/technological transfer
-- Continuation of position sunset review is recommended to assess the
need for any vacated positions in 1984.
-- Utilization of a target budget approach with the following features:
-- Identifies county's resource capacity
-- All can see the targets and related reductions
-- Proposed unfunding gets identified early
-- Allows time to accommodate reductions (employees)
-- Offers support to managers to eliminate marginal
services, less productive employees, etc.
-- Allows Board discretion in allocating funds to
unfunded programs in critical service areas
-- Targets all offices, departments, outside agencies
-- Better reflects county priorities
-- Limits are known and alternative expenditure
levels can be planned six months before fiscal
year begins
-- Constrains growth in existing levels, so high
priority requests can be granted while lower
priority projects are cut
—22—
-- Examine all user and service fees and make recommendations for
increases or other adjustments to match the cost of providing such
services. This is a continued follow-up to work that we have been
doing the last three years.
-- All newly mandated program costs have been clearly identified for the
Board.
-- Unless a change is legally mandated, the county's share of partnership
programs was not increased, the share has been decreased wherever
possible.
-- Methods to maximize manpower avoidance or substitution have been
encouraged by all departments through automation, productivity
improvements, or cost cutting strategies.
--- Capital outlay expenses for equipment has only been recommended when
the need has been fully justified, the useful life of equipment cannot
be extended, and it has been determined that salvage equipment is
unavailable for use. Vehicle replacement must be recommended by the
Equipment Service Manager for consideration in the budget process.
-23-
POLICY MATTERS/POINTS OF ISSUE
WITH FISCAL IMPACT
FUNDING
EXCLUDED INCLUDED
COUNTY ATTORNEY:
Social Services Staff Attorney $ (60,500)
PLANNING AND ZONING:
Technical Assistance to Towns $ 1,500
Fee Increase -- Revenue (3,275)
Applicants Provide Copies 2,500
CLERK AND RECORDER:
Capital Outlay 27,900
ASSESSOR:
File Cabinets 7,980
BUILDING AND GROUNDS:
CWEP vs. Custodian 15,000
DISTRICT ATTORNEY:
Consumer Fraud 12,219 37,000
Training 5,192 10,000
Capital Outlay 11,954 2,943
CAPITAL OUTLAY:
lJndesignated 9,980
SHERIFF:
Vehicle Replacement 110,000
Word Processing 10,000
Capital Outlay 26,919
COMMUNICATIONS:
Microwave Development 10,000 25,00D
Telephone Devise for Deaf 1 ,000
Sound Enclosure 490
-24-
POLICY MATTERS/POINTS OF ISSUE
WITH FISCAL IMPACT
FUNDING
EXCLUDED INCLUDED
AMBULANCE:
Fifth Call $ I1,000
Capital Outlay $ 10,000
Director/Paramedic 19,000
BUILDING INSPECTION:
Electrical Fees (10,000)
OFFICE OF EMERGENCY MANAGEMENT:
OEM Officer 24,243
Camera 669
PREDATORY ANIMAL 12,001)
ANIMAL CONTROL 6,397 63,60')
AIRPORT 40,000 40,000
WELD MENTAL HEALTH 69,453
EXHIBITION BUILDING:
Conservation Trust (40,000)
MISSILE SITE:
Conservation Trust (16,272)
NORTH COLORADO RESEARCH 3,000
WEST GREELEY SOIL 7,096
NON-DEPARTMENTAL:
Community Center Foundation 31,956
EDAB (include in HRD) 45,000
Senior Coordinators 10,000
Independence Stampede 3,000
Employee Asssitance Program 12, 750
Miscellaneous 19,224 30,776
UNDESIGNATFD 21 ,478
TRANSFERS:
IGA Property -25- 43, 781
POLICY MATTERS/POINTS OF ISSUE
WITH FISCAL IMPACT
FUNDING
EXCLUDED INCLUDED
ROAD AND BRIDGE:
PILT — Sharing Revenue $ (20,000)
Assistant County Engineer 30,000
Water Augmentation 75,000
Additional Graders (3) $ 105,316
Temporary Workforce 150,000
Capital Outlay 5,000 500
SOCIAL SERVICES:
Additional Positions
(local share - $18,424) 81 ,777
General. Assistance 103,000
Staff Attorney 60,500
HEALTH:
ARRC - Rent (8,000)
ARRC Grant 145,000
Health Educator 1,938
Nursing - WIC (48,000)
Well Oldster Revenue (20,000)
Septic Permits (8,000)
LIBRARY:
Positions/Materials 18,993 12,984
Security System 25,000
Mail-a-book Fees (1,500)
SPECIAL PROJECTS 66,454 10,00C
$ 523,356 $ 984,564_
NOTE: Policy issues with no fiscal impact are not included in the above
listing.
-26-
SALARY RECOMMENDATIONS
Weld County strives to pay competitive and equitable salaries. To maintain
this competitive position, Weld County participates in various salary surveys.
Salaries are set by the Board of County Commissioners after full consideration
is given to:
present pay rates compared to labor market competitors. The
competitive job market may vary by job classification or specific
jobs.
- ability to pay.
- benefit and supplemental pay policies.
supply/demand situation for personnel needs.
supply/demand situation in the labor market.
employees' expectations.
Salary Surveys Utilized
Mountain States Employers' Council
Longmont Salary Survey
Colorado Counties, Inc.
Recommended salary adjustments have been made using the above criteria.
It is recommended that no minimum salary increase amount be set for
classifications cr "grandfathered" employees in 1984.
-27-
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General Fund
Revenue By Source
]984
TOTAL $14,900,479
Property Taxes. Charges for Service
$9,239,293 $1,007,044
62.0% 6.7%
Mi scellacnous
$1,650,763
11.1%
Fee Accounts
$1,274,600
8.6%
Fund Balance
$848,369
5.7%
Licenses/Permits
Other Taxes $263,355
$108,000 1.8%
0.7%
Federal/State
Fines d Forfeitures $480,655
$28,400 3.27
0.2%
1983
TOTAL. $13,617,699
Fines & Forfeitures
$21,500
0.2%
Property Taxes,
$8,139,526 Charges for Service
59.8% $912,878
6.7%
Mi scellaenous
$1,694,700
12.4%
Federal/State— Fund Balance
$388,046 $1,007,579
2.8% Licenses/Permits 7.4%
$269,970
2.0%
Other Taxes Fee Accounts
$90,000 $1,093,500
0.7% 8.0%
-30-
General Fund
Expenditure by Functions
(without Contingency)
1984
TOTAL $13,559,146
Public Safety
$5,640,366
General Government 41.67,
$5,742,880
42.4%
Health
$69,458
0.5%
uxiliary
$1,509,870
11.1%
Public Works
Culture 4 Recreation $546,568
$50,004 4.0%
0.47
1983
TOTAL $13,245,317
General Government
$5,503,063
41.5%
Public Safety
$5,548,752
41.97
Auxiliary
$1,480,875
11.2%
Public Works ❑cal tli
$543,807 $69,458
4.17 0.57
Culture & Recreation
$99,362
0.87
-31-
GENERAL FUND SUMMARY
It is recommended that the General Fund be funded at the level of $14,400,479
in 1984. The recommended level reflects an 8.7% increase over the 1983 level
of $13,245,317. The budget has no program additions or major expansions. The
primary increases of $1, 155, 162 are attributed to the proposed salary
increases totalling $819,855, added election year costs of $127,330, District
Attorney DUI grant of $30,528, capital outlay items of $36,2O0, ambulance
costs of $41,187, job diversion pass-through funds to HRD of $60,000, and
other minor inflationary trends totalling less than $40,000. No programs have
been eliminated or substantially reduced in the proposed 1984 budget.
The recommended revenues in the General Fund amount to $14,052, 110, up
$1,441,990 from 1983. The major portion of the revenue is the increase of
$1,099,767 in property tax composed of a shift of $604,382 from the
replenishment of the Contingency Fund in 1983 and the 5% property tax revenue
increase allowed. State job diversion pass-through revenues are up $60,000,
DUI-LEAF grant revenues equal $30,528, ambulance revenues are up $103,325, DUI
fines are up $2,625, social services building rent is a new source of $44,363,
Clerk fees increased $110,000, and Treasurer fees have increased $65,000. The
only significant revenue decreases are the drop in interest earnings of
$100,000, and licenses and permits are down $6,615 or 2.45%. All other
revenue sources remain stable.
A beginning fund balance of $848,369 is anticipated for funding a portion of
the 1984 budget. An estimated ending fund balance of $50,000 is projected for
year-eud 1984. This amount serves as an additional contingency amount during
the fiscal year. This fund balance amount is consistent with the anticipated
ending fund balances for the last few years. Because of the local and
national economic situation and the pending Federal and State budget cuts, it
is prudent management for Weld County to maintain an anticipated fund balance
to respond to unforeseen needs of the citizens of Weld County in 1984 and
future years.
Included in the recommended budget is a contingency amount of $841,333 of
which $819,855 is recommended to be utilized to provide employees with a
salary adjustment. Salary adjustments. are shown in the point of issue
section. The remaining $21,478 in the contingency amount is placed there for
the Board's consideration and policy decisions regarding various points of
issue and policy matters concerning county priorities and programs for 1984.
A detailed list of the points of issue and policy matters for the budget are
in the preceding pages.
•
-32-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Board of County Commissioners
BUDGET UNIT TITLE AND NO . : Office of the Board -- 011011
DEPARTMENT DESCRIPTION.: This is the statutory head of county government. Each
of the major departments of county government is overseen by one commissioner, with
each commissioner serving as an assistant in another area, on a rotating basis each
year. Additional statutory duties include sitting as a board of equalization to
hear appeals on tax assessments, sitting as the county board of welfare, & filling,
by appointment all vacancies in county offices except in the Board of Commissioners.
The budget unit shown above is broken down into the following activities:
Administration, legislative program, local government forum.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $211,115 $229,486 $232,825 $232,825
Revenue0-
Net County Cost $211,115 $229,486 $232,825 $232,825
Budget. Positions 6 6 6 6
SUMMARY OF CHANGES :
Salary savings resulting from a downgrade of the clerk position ($5,141).
Purchased Services increased by $7,155. The major components of the Purchased
Services increases are 1) Printing of $775, 2) Memberships and Registrations of
$1 ,995, and Travel/Mileage expenses of $5,670.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-33-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : County Attorney
BUDGET UNIT TITLE AND NO . : County Attorney -- 011012
DEIARTMI; T DESCRIPTION : This office renders opinions on constitutional ques-
tions. The county attorney is charged with defending any law suits againsr_ Weld
County which are not covered by insurance policies & bringing civil actions for
enforcement of county regulations. Of the three full time assistants, two share the
responsibilities of the county attorney, the other one enforces child support obliga-
tions and handle dependency neglect cases.
The budget unit shown above is broken down into the following activities:
County Attorney, IV-D Program.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $215,523 $202,532 $203,182 $203,182
Revenue 135,589 73,000 60,500 60,500
Net County Cost $ 79,934 $129,532 $142,682 $142,682
Budget. Positions 5 5 5 5
SUMMARY OF CHANGES : No significant changes from previous year. The revenue
projection for 1984 is down $12,500 from the current budget year for legal
services to Social Services and expenses are up $650 which is made up of a.
$750 increase to purchased services and a $100 reduction in supplies. The primary
change is in professional services which depends on caseloads and cannot be
controlled by the department, especially in the area of insurance claims and
Social Services.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval of budget with increase.
Please refer to the Social Services Administration budget unit discussion on
use of County Attorney staff time versus a Social Services staff attorney .
Policy issue.
-34-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : Public Trustee
BUDGET UNIT TITLE AND NO. : Public Trustee -- 011013
DEPABTMENT_DESCR um.) ON : Performs the duties of public trustee in the County as
prescribed in CRS 7-101 et. seq. , 1973. County General Fund provides supplies
only, salaries and operating costs are funded by Public Trustee fees outside of
County budget.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 986 $1,600 $1,600 $1 ,600
Revenue 1,470 1,600 1,600 1,600
Net County Cost ($ 484) -0- -0- -0-
Budget. Positions -- -- -- --
SUMMARY OF CHANGES: The Public Trustee's Office is a fee funded office. The
1984 budget reflects no change in revenue or expenditures. In 1983 this office w:i11
return more revenue than costs to the County.
FINANCE/ADMINISTRATIVE RECOMt4tDATLON :
Recommend approval. Change in the economic conditions could impact costs and revenue.
The 1983 State Legislature did increase the Public Trustee fees (e.g. , foreclosures
increased to $75, releases from $5 to $7, plus added some fees for services) and
raised the salary of the Public Trustee. The increased fees should allow the office
to function better with more resources for staffing and operating costs. The Board
and CCI were supportive of these changes.
-35-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Planning & Zoning
BUDGET UNIT TITLE AND NO . : Planning -- 011014
DEPARTMENT DESCRIPTION : Provides the Weld County Planning Commission with
research & recommendations regarding land use decisions in relationship to the
Weld County Comprehensive Plan; gives technical assistance to incorporated muni-
cipalities; assists towns on projects; issues permits and regulates zoning.
The budget unit shown above is broken down into the following activities:
Long range planning; zoning & subdivision administration; administration;
"208" management; housing program management.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $162,488 $175,794 $176,320 $176,320
Revenue 25,865 28,045 28,735 28,755
Net County Cost $136,623 $147,749 $147,585 $147,565
Budget. Positions I 8 8 8 8
SUMMARY OF CHANGES : The request for planning permit revenue reflects a $2,365
increase while other sales show a reduction of $1,675, which results in a net
increase to revenue of $690. Expense budget request reflects a $250 reduction in
supplies and a $776 increase in purchased services. The major components of
movement are: 1) office supplies $250 decrease, 2) communications $300 decrease,
3) printing $2,400 increase, 4) professional services (which includes technical
assistance to the towns) $1,700 decrease, and 5) travel $485 increase.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy Issues:
I . Reduction of technical assistance for incorporated communities of $1,500.
This represents 60% of the 1983 budget and is not necessarily due to use
of in-kind services with existing staff rather than a hard dollar outlay
expense.
2. Increase of rates per schedule (additional $3,275 if increased) .
3. Require land use applicant to provide appropriate number of photocopies for
referral agencies and for Planning Commission and Board hearings. This would
cause additional work and expense on the applicant, but would save the
county approximately $2,500 per year.
-36-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Clerk & Recorder
BUDGET UNIT TITLE AND NO. : Clerk & Recorder -- 011021
DEPARTMENT DESCRIPTION: The clerk & recorder coordinates the work of the
employees in five departments. The Clerk to the Board Department is responsible
for recording all meetings of the Board of County Commissioners, hearings, and
liquor applications. The Recording Department records all legal documents and
is responsible for microfilming and processing all documents, issues marriage
licenses, conducts lien and real estate searches, and provides certified (OVER)
The budget unit shown above is broken down into the following activities:
Clerk to the Board, Recording, Information Retrieval, Motor Vehicle.
Actual Last Requested Recourrended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $915,221 $964,988 $964,581 $964,554
Revenue 702,957 670,000 780,000 780,000
Net County Cost $212,264 $294,988 $184,581 $184,554
Budget. Positions 44 43 39 39
SUMMARY OF CHANGES : Budget reflects revenue increase of $110,000 attributed to
increased activity and fee changes made by the State, effective May, 1983. A re-
structuring of classifications was approved in August by the Board on a no cost basis
by reducing staffing by three positions to offset any upgrades. Service and supply
accounts remain stable. Central equipment account includes $27,000 for rotary
camera and $900 for typewriter for Clerk & Recorder.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Net cost of Clerk and Recorder offices intended to be a fee
supported office, is down by $110,434 due to State fee increases.
Recommend Board reaffirm restructuring of classification and organizationa:_ changes
approved in August.
Board should address capital items requested totalling $27,900 during hearing. Staff
recommends approval.
-37-
BUDGET UNIT REQUEST SUMMARY (Continued)
Clerk & Recorder -- 011021
DEPARTMENT DESCRIPTION:
copies of documents on record. The Information Retrieval department processes
documents in microfilm form for use in the Micracode machine for instantaneous
retrieval. The Motor Vehicle Department collects state and local sales taxes on
motor vehicles, processes title applications, files chattel mortgages: on motor
vehicles, maintains alphabetical and numerical files on all titles and license
plates issued in Weld County, and assists law enforcement agencies with
identification by providing motor vehicle registration information.
-38-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Elections (Clerk & Recorder)
BUDGET UNIT TITLE AND NO. : Elections -- 011025
DEPARTNIEIVT DESCRIPTION : The Elections Department conducts primary & general
elections every two years, conducts voter registration, maintains records alphabe-
tically and by precinct, conducts schools for election judges, provides supplies
for elections, and issues certificates of registration for proof of age and
citizenship for international travel.
The budget unit shown above is broken down into the following activities:
Voter registration, election operations, maintenance of official records, customer
and mail service.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $248,705 $ 98,699 $227,669 $224,999
Revenue -0- -0- -0- -0-
Net County Cost $248,705 $ 98,699 $227,669 $224,999
Budget. Positions 4 4 4 4
SUMMARY OF CHANGES :
Budget reflects the costs of the 1984 primary and general elections.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Budget is within target and has utilized the $60,000 fund
balance reserve from the off-year election (1983) to level off the expenditure
pattern.
-39-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Treasurer's Office
BUDGET UNIT TITLE AND NO. : Treasurer -- 011031
DEPARTMENT DESCRIPTION.: The Weld County Treasurer takes custody of county
tunas, such as collecting taxes and disbursing funds collected for the state,
county school districts, municipalities and special districts. The treasurer
deposits county funds in banks in the county. Funds may be invested, but state
statute limits the type of investment.
The budget unit shown above is broken down into the following activities:
Treasurer
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $348,771 $415,627 $454,763 $444,449
Revenue 328,632 298,000 368,000 363,000
Net County Cost $ 20,139 $117,627 $ 86,763 $ 81 ,'.49
Budget. Positions 13 13 12 12
SUMMARY OF CHANGES :
Budget reflects the decrease of one personal property tax collector no longer required
with changes in property tax laws resulting from Amendment 1 in November, 1982.
Reduction of the position also reduces mileage by $2,000. With the change in
banking services Weld County started in 1983 paying for services instead of compen-
sating balances, the professional services for banking services are up $84,000 but
offset by increased interest revenues. Armoured car services are up $200. Revenues
are up by $70,000 due to higher activity and dollar volume.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-40-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Assessor
BUDGET UNIT TITLE AND NO . : Assessor -- 011041
DEPARTMENT DESCRIPTION : This department does the assessment on all properties
in weld county. is responsible for placing proper value on all real and personal
property. Keeps copies of current tax roll in alphabetical sequence and also
by parcel number.
The budget unit shown above is broken down into the following activities:
Assessing of all properties in Weld County.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $709,908 $766,342 $712,541 $712,541
Revenue 40,210 39,500 40,000 40,000
Net County Cost $669,698 $726,842 $672,541 $672,541
Budget. Positions 31 31 28 28
SUMMARY OF CHANGES: Budget shows a total reduction of $53,801 comprised of the
reduction of 3 positions eliminated due to changes in assessment requirements
associated with Amendment 1 in 1982 ( $42,318 ) . Postage/supplies were reduced by
$11,483. Postage can be reduced because 1983 was a year of re-appraisal requiring
many notices of assessment to be mailed to property owners. Revenue shows only a
slight increase of S500 for fees. The central equipment budget includes $9,300 for
the Assessor: file cabinets ($7,980) , calculators ($420) and typewriter ($900) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Policy issue for file cabinets ($7,980) .
-41-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Buildings & Grounds
BUDGET UNIT TITLE AND NO. : Maintenance of Building & Plant -- 011061
DEFARTCIENT �S R PTIQN : Maintain all county buildings & grounds in the fields
or: air conditioning, heating, plumbing, carpentry, painting, electrical., lawn &
grounds care, furniture moves, snow removal, etc. Performs cleaning tasks in Court
House, Complex, Jail , Health Building, Social Services, & Library.
The budget unit shown above is broken down into the following activities:
Administration; repairs & maintenance of buildings; custodial services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $965,381 $900,981 $939,558 $899,973
Revenue 77,304 -0- 15,700 4,200
Net County Cost $888,077 $900,981 $923,858 $895,773
Budget. Positions 34 34 34 34
SUMMARY OF CHANGES: Operation has no significant changes. With ARRC going
private, $1,155 has been removed that were earmarked for the ARRC building.
Capital Outlay totaling $25,630 has been shifted to IGA ($23,500) for a tractor
and $2,130 for miscellaneous in the Capital Outlay budget unit. Individual accounts
had the following significant movement: 1) Operating Supplies down $14,585, 2)
Utilities up $10,577, 3) Repair and Maintenance Service is up by $17,623, and
4) Contra-expense, reimbursement of expenses, is up by $12,795.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval with changes that are addressed. Energy saving actions the
last three years have stabilized utility costs for the county.
Board may want to consider reducing custodial staff with broader use of welfare
diversion or useful public service clients (i.e. , floor care, etc.)
-42-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : County Council
BUDGET UNIT TITLE AND NO, : County Council -- 011110
DEPARTMENT DESCRIPTJQN: Weld County's Home Rule Charter provides for a five
member unsalaried County Council chosen in non-partisan elections. The major
responsibilities of the Weld County Council are setting salaries of all elected
officials, filling vacancies in the Board of County Commissioners, reviewing county
government and making periodic reports to the citizens, and authorizing an increased
levy in ad valorem taxes if requested by the County Commissioners.
The budget unit shown above is broken down into the following activities:
County Council.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 6,034 $ 28,351 $ 28,351 S 28,351
Revenue0-
Net County Cost $ 6,034 $ 28,351 $ 28,351 S 28,351
Budget. Positions .375 . 375 .375 .375
SUMMARY OF CHANGES: Budget total remains unchanged at $28,351. Secretary' s
salary reflects a $258 increase (5.4%) . Travel has been decreased by $431 since
only one council member will be regularly claiming mileage reimbursement. Supply
accounts have been increased along with subscriptions by $300. Professional services
are down $227.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. The proposed budget is at the target level. The $20,773 for
a performance auditor function appears more than adequate based upon historical
expenditure patterns and the salary survey done by Personnel for a performance
auditor. The budget provides adequate resources for the County Council to carry
out its functions by appointing a performance auditor as specified in Section
13-8(7) of the Weld County Home Rule Charter and a part-time secretary as specified
in Section 13-8(2) .
-43-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : District Attorney's Office
BUDGET UNIT TITLE AND NO . ; District Attorney -- 011123
DEPARTMENT DESCRIPIN ; Prosecutes crimes upon complaints of citizens or upon
investigation & complaint of law enforcement agencies & answers all criminal com-
plaints of the people. Handles such civil matters a juvenile actions, non-support
actions, and commitments to the state hospital and mental health clinic. Serves as
attorney for all county officers except the County Commissioners. Handles consumer
fraud complaints and welfare fraud complaints.
The budget unit shown above is broken down into the following activities:
District attorney;; juvenile division; welfare fraud division; consumer division.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $719,980* $687,701 $745,100 $709,995
Revenue 29,847 32,200 63,328 63,328
Net County Cost $690,133 $655,501 $681,772 $646,667
Budget. Positions 25 25 27 26
*Includes Juvenile Diversion in 1983
SUMMARY OF CHANGES: Budget includes the addition of one position for the DUI
prosecution effort funded by LEAF. Travel and meetings have been increased by
$2,927, which is $5,192 less than requested. Operating supplies for library materials
are up $3,059. Professional services for court reporter transcript costs are up
and vehicle costs for a total increase in services and supplies of $10,376. Capital
requests of $14,897 are in the capital outlay budget. Revenues include DA salary
reimbursement ($28,000) , copy revenue ($4,800) , and LEAF Grant ($30,528) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy Matters/Points of Issue:
1. 4n additional clerical position was requested for the Consumer Fraud program at
the cost of $12,219 due to increased activity and court procedures. A detailed
report on the program is available. In lieu of adding a position, it is recommended
that efforts in the unit be prioritized as recommended by the DA's Office:
Priority One: All check and consumer cases with the loss totaling more than
$3,000.
Priority Two: All consumer complaints with ten or more victims.
Priority Three: All felonies where the aggregate total of the loss is more
than $500.
P -iarity Four: All misdemeanor checks where the aggregate total of the loss
is less than $500 but more than $50.
Priority Five: All other checks and consumer complaints will be handled or.
an "as time permits" basis.
(CONTINUED)
-44-
BUDGET UNIT REQUEST SUMMARY (CONTINUED)
District Attorney -- 01-1123
FINANCE/ADMINISTRATIVE RECOMMENDATION:
Another option is to request of the City of Greeley to provide clerical support
for their officer assigned to Consumer Fraud, especially since city sales tax
revenue is directly related to retail activity.
2. One Deputy DA position has been funded by LEAF ($30,528) from 7/1/83 - 6/30/84
for prosecution of alcohol related cases. In the event the position is not
funded by LEAF after 7/1/84 the program should be terminated.
3. Training/travel funds in the amount of $15,192were requested for 1984, up from
$7,073 in 1983. The recommended amount is $10,000 with the DA prioritizing
training efforts. One option is to hold DA staff seminar locally ($4,340) .
4. Legislative efforts should be made to increase the reimbursement of DA salaries
above the $28,000 or 80% of $35,000. Last increase was in 1980.
5. Juvenile Diversion is totally split from the District Attorney's budget in
1984. The two budgets as recommended have a net county increase of $18,583.
Final Requested Recommended
1983 1984 1984
Expenses $782,486 $859,302 $824,197
Revenue (82,200) (105,328) (105,328)
Net $700,286 $753,974 $718,869
Positions: 31 32 31
-45-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : District Attorney's Office
BUDGET UNIT TITLE AND NO . : Juvenile Diversion -- 01-1125
D PARTMENT DESCRIPTION : Reviews and recommends charges in juvenile cases to
reduce the juvenile caseloads for the courts and Probation. Counseling component
provides intense supervision, counseling and other services to juvenile offenders
who would otherwise he prosecuted through the courts.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $60,216* $89,346 $114,202 $114,202
Revenue 28,308 43,500 42,000 42,000
Net County Cost $31,908 $45,846 $ 72,202 $ 72,202
Budget. Positions 6 5 5 5
*Portion in DA Budget in 1983.
SUMMARY OF CHANGEZ: This year juvenile diversion is in a completely separate
budget from the main District Attorney's budget. These budgets were never completely
separated in the past, thus accounting for significant changes between allowed and
requested for this year.
Budget includes $2,100 for file cabinets. With funding reduction from the State
in 1983, the terminal operator position was eliminated in 1983. Revenue for
State grant is $42,000 for 1983-1984.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval with the condition that if state grant monies are eliminated,
corresponding reduction back to prior state grant funding level be implemented.
See District Attorney's budget.
-46-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Finance & Administration
BUDGET UNIT TITLE AND NO . : Finance & Administration -- 011151
DEPARTMENT DESCRIPTION : This office provides financial and administrative
support to the Board of County Commissioners. The word processing unit supports
numerous departments and administers the two self-insurance programs.
The budget unit shown above is broken down into the following activities:
Finance & Administration, word processing
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $107,602 $124,009 $127,166 $127,166
Revenue -0- -0- -0- -0-
Net County Cost $107,602 $124,009 $127,166 $127 ,166
Budget. Positions 4 4 4 4
SUMMARY OF CHANGEa:
Budget reflects salary adjustments of $3,157 in the word processing unit associated
with the re-organization of administrative units in the County in May, 1983. Service
and supplies remain constant for third year with only a shift of $250 from printing
to communication.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.. In May, 1983 all administrative units were restructured to
accommodate organizational needs and changes in personnel. The supervisor of the
word processing unit assumed the supervision of Printing & Supply also. The net
effect of the overall restructuring resulted in a salary savings of $21,525 and the
reduction of one position.
The consolidation of the word processing unit continues to work well in serving
numerous departments and providing back-up for over six units. Consolidation of
the word processing unit with Printing & Supply in 1983 has also enhanced coordina-
tion in the performance of functions in both units. Staff in the word processing
unit slso serve as trainers of other word processing units throughout the County.
This unit has absorbed the health self-insurance program in 1983 without added staff
or resources, together with the property and liability self-insurance program
started in 1980.
-47-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Accounting Department
BUDGET UNIT TITLE AND NO. : Accounting -- 011152
D PARJMENT .DESCRIPTION : This office is in charge of all general accounting
unctions. t must maintain and produce accurate records for departments ' use
to allow proper budgetary control. Maintains records for grants in the county,
and assists in the annual audit by an independent auditor. Issues weekly county
warrants and provides budgetary control by processing supplemental appropriations,
etc.
The budget unit shown above is broken down into the following activities:
Accounting
Actual Last Requested Fecouwiended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost
$271,801 $232,525 $269,952 $257,731
Revenue
Net County Cost $271,801 $232,525 $269,952 $257,731
Budget. Positions 8 7 9 8
SUMMARY OF CHANGES :
During 1983 the Payroll function was shifted from Personnel to Accounting, which
added two additional positions to Accounting. Subsequently, one of those positions
was vacated and the duties were absorbed by the existing accounting staff, therefore
eliminating the need for its existence. Additionally, the increase in responsibility
required another $1,000 in warrants and forms to be purchased which were in the
Personnel budget previously.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. This budget was impacted by the restructuring, of administra-
tive functions in the County. (See Finance & Administration Budget for discussion.)
-48-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Purchasing
BUDGET UNIT TITLE AND NO . : Purchasing -- 011153
DEPARTMENT DE,CRIPTION : Responsible for all purchases over $50, whether by
formal bid, telephone proposal, or quotation. Maintains vendor bid list for
all types of bidding. Seeks approval from the Board of County Commissioners on
all bids. Also supervises print shop and central supply.
The budget unit shown above is broken down into the following activities:
Purchasing.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost
$67,711 $106,331 $108,150 $108,150
Revenue
Net County Cost $67,711 $106,331 $108,150 $108,150
Budget. Positions 3 3 3 :S
SUMMARY OF CHANGES :
Budget reflects an increase of $1,819 for salaries due to reclassifications
associated with restructuring in the administrative budgets. (See Finance &
Administration Budget for discussion. ) Other categories remain constant with only
minor changes among line items.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Implementation of the new automated purchasing system in
late 1983 should provide workload relief and improved purchasing functions.
-49-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Personnel Department
BUDGET UNIT TITLE AND NO , : Personnel -- 011154
DEPARTMENT DESCRIPTION : Created by the Home Rule Charter. The division is respon-
sible for setting up employment policies, rules, job classification and compensation.
All job applicants submit applications to the Personnel Division, which screens them
according to skills, education and experience; then they refer 3-5 chosen applicants
to departments for interviews.
The budget unit shown above is broken down into the following activities:
Personnel
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost S247,094 $226,649 $176,373 $176,373
Revenue -- -- -- --
Net County Cost $247,094 $226,649 $176,373 $176,373
Budget. Positions 6 6 4 4
SUMMARY OF CHANGE$:
The Payroll function was moved in 1983 from Personnel to Accounting, which reduced
2 positions from the Personnel Office. This generated salary savings to Personnel
of $51,580. An additional $3,000 in dues is for the Mountain States Employer's
Council, which is very beneficial to the Personnel operation. Genesis maintenance
for the Wang System was shifted to in-house maintenance in Data Processing , which
allowed an $1,100 decrease in Personnel' s travel account.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Budget unit was impacted by restructuring of administrative
functions in 1983. (See Finance & Administration Budget for details) .
-50-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Communications - PBX
BUDGET UNIT TITLE AND NO . : Communications - PBX -- 011192
DEPARTMENT DESCRIPTIOR: To insure a communications system to all county
offices.. To answer all incoming and route outgoing calls to county offices.
The budget unit shown above is broken down into the following activities:
PBX
' Actual Last Requested Re:ozwrrended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
1
Gross County Cost $245,807 $247,876 $268,840 $260,469
Revenue 28,600 36,818 41,269 41,269
Net County Cost $217,207 $211,058 $227,571 $219,200
Budget. Positions 9 9 7 7
SUMMARY OF CHANGES : Budget reflects the organizational restructuring authorized by
the Board on 8/23/83. Transferred two positions to Communications at a reduction
of $8,370 in costs. Phone service is anticipated to have an increase of 3%
(S13,258) and SMDR equipment increases of $7,569. Revenue from phone billings
to the Courthouse (State Court system) is up $4,451.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy Issues:
1. Reaffirm restructuring of organization.
2. Policy direction to the department should be provided in addressing possible
increased efficiencies and services, as well as, cost savings by exploring
Direct Department Calling, telephone billing and analysis, PBX staffing
and financing alternatives for both DIMENSION and SMDR during 1984. All could
potentially favorably impact the current and future year budgets.
-51-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Capital Outlay
BUDGET UNIT TITLE AND NO . : Capital Outlay -- 01-1945
DEPARTMENT DESCRIPTION: Central account for capital outlay items.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $227,955 $ 85,625 $186,678 5100,000
Revenue -0- -0- -0- -0-
Net County Cost $227,955 $ 85,625 $186,678 5100,000
Budget. Positions -- -- -- __
SUMMARY' OF CHANGES:
See listing of requests and recommended items.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend $100,000 funding level.
-52-
CAPITAL OUTLAY
Request Recommend Approved
Non-Departmental
Projector (1) $ 1,200 $ 1,200
Clerk and Recorder
Rotary Camera (1) 27,000 25,215
Typewriter (1) 900 900
Assessor
2 Drawer File Cabinets (28) 7,980 -0-
Selectric Typewriter (1) 900 900
Calculators (2) 420 420
Extension Service
Chairs (4) 1, 100 550
Library
Typewriter ( 1) 900 900
Security System 25,000 -0-
Office of Emergency Management
Camera 669 -0-
District Attorney
Open Shelf Filing System 10,615 -0-
Stapler (1) 120 -0-
Chair (1) 200 200
Desk (1) 500 500
Evidence Locker (1) 143 143
Calculator (1) 100 -0-
Desk Lamp (l ) 119 -0-
Selec:tric Typewriter (3) 2,700 1 ,800
Vehicle Spotlight (2) 100 -0-
Telephoto lens 35mm (1) 300 300
Building and Grounds
Vacuum Pump (1) 400 400
Stud Punch (1) 150 150
?rich Driver (1) 225 225
Volt Ampmeter (1) 130 130
Back Pack Vacuum (1) 125 125
Wet/Dry Vacuum 900 900
Vacuum 200 200
-53-
CAPITAL OUTLAY
Request Recommend Approved
PBX/Communications
Sound Enclosure for Printer 490 -0-
Pagers (2) 488 488
UHF Portable Radio 1,955 1,955
Microwave System 35,000 25,000
Telephone Device for the Deaf (1) 1,000 -0-
Engineering
Slide Projector 500 500
Nuclear Density Gauge 4,000 -0-
Nitron Chamber 1,000 -0-
Sheriff
Night Vision Recording Device 7,500 -0-
Police Shotguns (8) 665 665
Mobile Reaper Units (4) 11,200 11,200
UHF Mobile Radios (6) 12,000 8,000
Tilting Skillet 3,000 3,000
Ice Machine 2,500 2,500
CPR Film 300 -0-
Maniken Recording/Adult 1, 100 -0-
Maniken Baby 215 -0-
Concave Shield (2) 212 212
Floor burnisher 1, 100 -0-
Vacuum Cleaner 442 442
Paper Shredder 1 ,090 -0-
Microfilm Shredder 2,325 -0-
Typewriter 1,000 900
Word Processor 10,000 -0-
Undesignated 5,000 9,980
TOTAL x187, 178 $ 100,000
-54-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : Sheriff's Office
BUDGET UNIT TITLE AND NO. : Summary
DEPARjd,ENT DESCRIPTION : See individual units.
The budget unit shown above is broken down into the following activities:
Sheriff - Administration; Jail ; Police Services
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $3,696,674 $3,783,108 $3,828,288 $3,784,983
Revenue 247,345 250,060 244,800 244,800
Net County Cost $3,449,329 $3,533,048 $3,583,488 $3,540,183
Budget. Positions 159 159 156 156
SUMMARY OF CHANGES:
See individual budget units.
FINANCE/ADMINISTRATIVE RECOMMFNDATI ON :
Policy Issues:
1. Sheriff's Office has recommended changing the replacement cycle of patrol
vehicles to 24 months versus 12 months, resulting in no vehicle replacement
in 1984. To accomplish this the fleet size in 1983 has been expanded to
18 units versus 14 to displace mileage. Concur with Sheriff's recommendation.
2. Recommended salary adjustments for sworn officers is set at 7.5% in the budget
with a cost of approximately $75,000 for each 2.5% to Weld County. Ir is
suggested that consideration of any additional salary adjustments come from
savings within the Sheriff's budget.
(OVER)
-55-
BUDGET UNIT REQUEST SUMMARY (Continued)
Sheriff's Office Summary
FINANCE/ADMINISTRATIVE RECOMMENDATION:
3. No funds have been included for word processing equipment pending a study of
the workload and nature of the work. Recommend that Computer Services and
Sheriff's Office jointly do the study and report to the Sheriff and Board
on the results in 1984.
4. Jail capacity is approaching its limit, especially on weekends, due to
increased crime rates, more rigid DUI enforcement, and longer sentences.
Efforts have already started to study and fund modifications to the jail
facility to increase capacity by 30. In addition it is recommended that the
Board and Sheriff work with the Courts and Probation to utilize the useful
public service program in lieu of jail to delay jail expansion as long as
possible. $100,000 is included in the 1984 Capital budget.
5. It is recommended that the Board appoint a task force or committee to do
long term jail planning to explore the alternatives available to accommodate
future criminal justice needs. The alternatives to be studied should include
pre and post sentence jail facilities, community corrections, useful public
service, etc. Representatives from the Sheriff's Office, Community Correc-
tion Board, Courts, Probation, and District Attorney should be included at
a minimum. Capital costs for these needs should be considered in any long
term amendments to the 5% Charlter limitation in 1984.
6, Capital Outlay items in the amount of $54,649 were requested by the Sheriff.
A total of $26,919 is recommended, with the provision that the Sheriff may
reprioritize the items according to need in 1984.
7. Staff concurs with Sheriff's recommendation to eliminate two positions and
pay off-duty pay to deputies for contract work at the $10 and $12 rate
established in 1983.
8. If additional municipal police contracts are approved, the overtime amount
should be supplemented mid-year. Vice versa if any contracts budgeted for are
terminated, a corresponding budget reduction should be enacted by the Board.
-56-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Sheriff's Department
BUDGET UNIT TITLE AND NO . : Sheriff -- 012110
DEPARTMENT DESCRIPTION: As chief policing agent of the county, the sheriff
is responsible tor law enforcement in all areas outside the jurisdiction of muni-
cipal police departments. The sheriff is in charge of the jail. His office must
serve and execute all processes, writs, precepts and orders issued from the sheriff's
office for serving subpoenas and summons.
The budget unit shown above is broken down into the following activities:
Sheriff Administration.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $732,456 $772,793 $784,145 $772,793
Revenue 100,410 84,400 90,000 90,000
Net County Cost $632,046 $688,393 $694,145 $682,?93
Budget. Positions 27 27 27 27
SUMMARY OF CHANGE..: Recommended budget is held to the 1983 funding level based
upon request justifications and historic expenditure patterns. There have been
shifts in the line items but no significant changes. Requested items of $11 ,352
not included in the recommended budget are $4,000 for additional training., supplies
in records of $2,732, repair services of $500, duplicated amounts for gas and oil
for vehicles of $5,000, postage of $737, and other purchased services of $383.
Capital items requested are discussed under the Capital Outlay budget. Revenues
show an increase of $5,600 in fees primarily due to the new automated CAPS system.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See comments on Sheriff's Office Summary.
-57-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Sheriff's Department
BUDGET UNIT TITLE AND NO , : Field Operation -- 012111
DEPARTMENT DESCRIPTION: The police services division provides law
enforcement in an area of over 4,000 square miles, including 70,000 people outside
the jurisdiction of municipal police departments. This department works in
coordination with the municipal police departments and the State Highway Patrol in
providing law enforcement within Weld County.
The budget unit shown above is broken down into the following activities:
Police Services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,534,177 $1,527,057 $1,533,457 $1 ,528,510
Revenue 43,018 56,375 64,800 64,800
Net County Cost $1,491,159 $1,470,682 $1,468,657 $1,463,710
Budget. Positions 60 59 57 57
SUMMARY OF CHANGES: Recommended budget shows a $4,947 reduction over the request
all reflecting an adjustment in salaries to reduce two positions and rep__ace their
costs with $35,880 in overtime funds for municipal contracts. Services and supply
accounts are unchanged from the request. Reductions in services and supplies was
accommodated by reducing line item amounts to more closely correspond to actual
expenditure patterns and no vehicle replacement in 1984. Reductions in this area
were achieved by altering the replacement of patrol vehicles and retention of four
additional old units to expand the patrol fleet and thus displace mileage over a
total qf 18 units versus the present 14. (OVER)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See comments on Sheriff's Office Summary.
-58-
BUDGET UNIT REQUEST SUMMARY (Continued)
Field Operation Division -- 01-2111
SUMMARY OF CHANGES:
Fixed asset requests are in the Capital Outlay budget.
Anticipated revenues of $64,800 are primarily based upon contract sources from
the Towns of Pierce and Gilcrest, with the increase being the expansion of the
off-duty program into security, Keenesburg, and Hudson areas. No jeopardy of
contract renewals is apparent at this time.
-59-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Sheriff's Office
BUDGET UNIT TITLE AND NO . : Possee and Specials -- 012112
DEPARTMENT DESCRIPTION: Special possee is reserve resource to supplement
regular deputies in times of emergencies and special events.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost
$ 3,119 $ 3,168 $ 3,168 $ 3,168
Revenue
Net County Cost $ 3,119 $ 3,168 $ 3,168 $ 3,168
Budget. Positions -- -- -- --
SUMMARY OF CHANGU: Budget remains unchanged in total for 1984. Budget estimate
is based upon $1 per month for 20 possee members ($256) and use of special deputies
for 675 hours at $3.35 per hour ($2,328) . Service and supplies equal $500, primarily
for ammunition.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. County gains a great deal from all the volunteer hours and
back-up capabilities for special circumstances.
-60-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR _ 1984
AGENCY/DEPT. NAME : Communications - County Wide
BUDGET UNIT TITLE AND NO . : Communications - County Wide -- 012150
DEPARTMENT DESCRIPTIO[y: To provide dispatch services for 21 law enforcement
agencies, o fire departments, 8 rescue/ambulance departments, plus local government
including road & bridge.
The budget unit shown above is broken down into the following activities:
Dispatch/radio.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $281,613 $342,993 $347,636 $376,254
Revenue 5,196 5,196 5,196 5,196
Net County Cost $276,417 $337,797 $342,440 S371,058
Budget. Positions 13 13 13 15
SUMMARY OF CRANE : Budget reflects the organizational restructuring authorized
by the Board on August 23, 1983 to supplement the dispatching function at an
annual cost of $20,252 with an increase of $28,622 in this budget with an offsetting
reduction of $8,370 in the PBX budget. Capital requests of $38,443 are included
in capital outlay at the recommended level of $27,443 as discussed below. Rent
of tower sites are up $1,163, telephone costs for emergency phones are up $1 ,467,
repair of radios is up $2,919, with revenue constant at $5,196.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend: Policy Issues.
Continuation of the restructuring and funding changes authorized 8/23/83.
Capital requests of $38,443 in the Capital Outlay budget are recommended at the
funding level of $27,443 for 2 pagers ($488) , UHF Portable Radio ($1,955) , and
only $25,000 for a microwave development. The request for $35,000 is an estimate
and anticipates no other agency's participation.
Short and long term projects in Communications should be discussed in the hearing
process to assess budgetary impact both short and long term (i.e. , manuals, general
opirat:ional procedures, direct department calling, CARS automation, upgraded 911,
telephone billing and analysis, emergency management plans, dispatcher training,
and financing alternatives for both DIMENSION and SMDR) .
-61-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Ambulance Service
BUDGET UNIT TITLE AND NO. : Ambulance -- 01-2160
DEPARTMENT DESCRIPTION : Ambulances maintained by the County are housed at
North Colorado Medical Center and Ft. Lupton. Ambulance crews of emergency medical
technicians report daily to NCMC for assignments within the emergency roon. The
ambulance service handles all emergency and routine ambulance calls for the
County.
The budget unit shown above is broken down into the following activities:
Ambulance
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $629,638 $743,505 $744,000 $742,800
Revenue 553,943 643,015 663,850 703,025
Net County Cost $ 75,695 $100,490 $ 80,150 $ 39, 775
Budget. Positions 21 FTE 22 FTE 22 FTE 22 FTE
5 PT 5 PT 5 PT 5 PT
SUMMARY OF CHANGES: Funding to include 1984 salary increases leave the net county
cost at a 90% revenue recovery rate which is the level set by Board policy. The
90% adjusts out the Airlife amount of $75,200 which is 100% recovered by contract.
The budget reflects only the Greeley and Ft. Lupton stations, whereas the current
allowed fiscal year amount reflects the supplementals for the Tri-Area Ambulance
costs incurred mid-1983. Revenue at 90% recovery rate requires a 21% rate increase.
Line items are stable with some increases for inflationary trends and increased
volume.
volume.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issues:
1. In the 'GA budget there is a request for a new ambulance to replace the one
taken out of service in 1983. Current back-up vehicle has 110,000+ miles.
Recommend approval.
2. Department has requested funding of fifth call person ($11,000) . Policy
issue. Item denied in 1983, mid-year request.
3. The recommended budget includes $10,000 for support equipment. Recommend that
dollars be administratively frozen until specific list of equipment is
approved by the Board.
(OVER)
-62-
BUDGET UNIT REQUEST SUMMARY (Continued)
Ambulance Service -- 01-2160
FINANCE/ADMINISTRATIVE RECOMMENDATION:
4. No funds are requested for a paramedic position to relieve the Director
of field responsibilities. The department asked that this be highlighted
for the Board.
5. Based upon public input during special district hearings, the Board
requested that the 90% revenue/10% property tax support policy be addressed
during the 1984 budget process. The following would be rate impacts if
policy was changed:
A. Continue 90% rate recovery results in the recommended 21% rate increase.
B. To adjust to 95% rate recovery equals a 27% rate increase with a re-
duction of $34,879 in county cost.
C. To adjust to 100% rate recovery equals a 32% rate increase with a
reduction of $68,758 in county costs.
-63-
WELD COUNTY AMBULANCE
Present Proposed
Rates Rates
AMBULANCE SERVICE CHARGES 1/1/83 1/1/84
Base Rate ( routine) $125 $150
Base Rate ( emergency) 150 180
Assist other EMS Agency 70 90
Mileage ( patient miles - 2 mile minimum) . 4 4 . 50
Return trip 60 75
Additional Attendant 15/hr . 15/hr .
Standby Ambulance 40/hr . 48/hr .
Standby Ambulance ( Public Schools ) 25/hr . 30/hr.
PROFESSIONAL SERVICES
Oxygen 20 20
Cardiac Monitor 30 30
OB Kit or Burn Kit 50 50
Medications 10 10
IV Set up ( Solution , tubing , needle) . . 20 20
IV Solution 10 10
IV with Blood tubing 25 25
M . A . S .T . Pants 15 20
Infant Transporter 50 50
Irrigation Solution 8 8
Cervical Collar 8 8
Dressings & Bandages 3 3
Quick Cold 3 3
En -+ntracheal Intubation or Cricothyrotomy . 30 30
Esophageal Airway 20 20
Pericardiocentesis 30 40
Tension Pneumothorax Decompression 40 40
-64-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Coroner's Office
BUDGET UNIT TITLE AND NO , : Coroner -- 012180
DEPARTMENT DESCRIPTION : The coroner responds to all deaths unattended in Weld
ounty, Autopsies are performed in all cases of suspicious death or at the discre-
tion of the coroner's or district attorney's office. State laboratories are avail-
able in Denver; however, Weld County's coroner usually employs the registered patho-
logists and laboratory facilities of North Colorado Medical Center.
The budget unit shown above is broken down into the following activities:
Coroner
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $40,711 $45,100 $45,100 $45,100
RevenueNet County Cost $40,711 $45,100 $45,100 $45,100
Budget. Positions -- -- -- --
SUMMARY OF CHANGES.:
Budget remains the same for 1984. Current funding level seems adequate even with
the autopsy costs going from $300 to $350. Budget includes rent of $3,600 for
coroner's facilities.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-65-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Sheriff's Office
BUDGET UNIT TITLE AND NO . : Jail Division -- 012310
DEPARTMENT ESCRIPTION : The county jail was completed in 1978. Health services
are providedor inmates along with exercise and work programs. The juvenile
section is separated from the other parts of the jail. The juvenile inmates are
involved in extensive counseling sessions.
The budget unit shown above is broken down into the following activities:
Jail
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,426,922 $1,480,090 $1,507,518 $ _,480,512
Revenue 103,917 109,285 90,000 90,000
Net County Cost $1,323,005 $] ,370,805 $1,417,518 $ L,390,512
Budget. Positions 72 73 72 72
SUMMARY OF CHANGE..: The 1984 requested amount has been reduced by $27,006 to
put the 1984 recommended amount within the target area of $1,480,090. The reduc-
tions reflect 4% inflation factor included for service and supplies, janitorial
supplies reduced to level to be billed by Building and Grounds ($5,209) , duplicate
costs for vehicles of $4,665 was eliminated, and training ($5,000) was placed as
a total in the Administration budget. Increases were permitted for food and
medical costs of inmates as the utilization and jail population increases. Savings
were achieved in under-utilized line items. Revenues show a decline because the
(OVER)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See comments on Sheriff's Office Summary.
-66-
BUDGET UNIT REQUEST SUMMARY (Continued)
Jail Division -- 01-2310
SUMMARY OF CHANGES:
ability to generate revenue by housing prisoners from other jurisdictions will
be reduced as Weld County's own holds and arrests increase. Additionally,
Larimer County has built a new jail and Denver has added to their facility . These
two additions have drastically cut the need to do housing. Weld County has
picked up housing for the Marshall's Office and Federal Corrections Institution
at different times. The erratic manner in which these have all occurred make it
difficult to project revenues, so a conservative amount of $77,000 has been used.
Capital items are discussed in Capital Outlay budget.
-67-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Community Corrections
BUDGET UNIT TITLE AND NO . : Community Corrections -- 01-2320
DEPARTMENT DESCRIPTION: Program is a contract with State of Colorado in
accordance with Section 17-27-101 et seq. , CRS, 1973, which authorizes the
diversion of non-violent offenders not eligible for probation, from state penal
facilities to community programs. Operates under the Board of County Commissioners
with some delegated authority to the Community Corrections Board.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $35,300 $150,000 $110,731 $110,731
Revenue 52,005 150,000 110,731 110,731
Net County Cost (16,705) -0- -0- -0-
Budget. Positions 1.5 1.5 1.5 1.5
SUMMARY OF CHANGES:
Funding from the State has been reduced to $110,731 for fiscal year 1983-1984.
Personnel is based on one counselor and one secretary 28 hours/week. Urinalysis
($1,500) is a new state requirement. Budget reflects no residential facility.
Funds budgeted for residential would be amounts paid to other facilities such as
Larimer County.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval at State funding level.
In fiscal year 1983-1984, the State allotted budget is $110,731. There is no way
to determine that appropriation at this time for FY 84-85. In addition, the question
of whether or not a residential facility will be developed in Weld in 1984 is not
resolved. There :is also a question whether or not such a facility would be a
private or public facility.
Concur with Community Corrections Board's approach that if another counseling posi-
tion becomes necessary to the program, that counselor would be subsidized for six
months, and then be expected to generate funds to support that position and a
percentage of operating. By the end of the new counselor's first year, the position
would have fully generated funds equal to costs.
-68-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Youth Shelter Home
BUDGET UNIT TITLE AND NO . : Delinquents and Other Institutions -- 01-2330
DEPARTMENT DESCRIPTION.: The Weld County Youth Shelter Home provides temporary
24-hour care for youth who are awaiting court hearings, return to parents, or
placement in more permanent foster care. Weld Juvenile court and the Probatior
Department rely on its services, as well as the local Department of Social Services.
The home, located at 1709 7th Avenue, Greeley, is owned and maintained by the
county.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $122,082 $124,086 $128,850 $128,500
Revenue 71,463 63,500 64,200 64,200
Net County Cost $ 50,619 $ 60,586 $ 64,650 $64,300
Budget. Positions 6.25 6.25 6.25 6.25
SUMMARY OF CHANGES.:
The program and operational cost for 1984 is expected to be practically the same as
the current year. Staff expects a slight increase in the average number of youth
housed from 6. 5 to 7.0. This will increase revenue slightly, but this will be offset
by some expected operating cost increase, i.e. , utilities ($200) and food ($750) .
Salaries were adjusted in 1983 due to error in calculation of part-time staff. No
rate increase from Social Services for housing youths is anticipated ($710.00 per
month) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. The County General Fund subsidizes approximately half of the
annual budget ($64,300) . The other half is derived from County Department of Social
Services foster care payments that are reimbursed 80% by the State and a small
sum from the Federal government.
-69-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Public Service - DUI
BUDGET UNIT TITLE AND NO. : Public Service - DUI -- 01-2340
DEPARTMENT DESCRIPTION : Program provides an alternative to jail to first
time drunk driving offenders by requiring court sentenced hours of useful
public service.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -- $ 11,500 $ 23,434 $ 23,434
Revenue -- 21,500 28,400 28,400
Net County Cost -- $(10,000) $ (4,966) $ (4,966)
Budget. Positions -- .5 1 1
SUMMARY OF CHANGE.$.: Budget reflects the Board's commitment of August 2, 1983
to allow the position to go to a full time position and implementation of an
insurance program for clients. Costs are increased by $11,934. Revenues are
composed of $16,200 from fines and $12,200 from insurance fees.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. There is strong support for the program by judges, attorneys,
the public, and by the agencies and municipalities throughout Weld County.
Budget reflects the Board's policy agreement with Probation of August 2, 1983
which is:
A. County will fund position 100% as long as revenues from fines and insurance
fees offset costs. In the event revenues do not offset costs, Probation
will commit to provide next half-time position to the program, and county
funding will be reduced accordingly.
B. Useful Public Service Program can be used for other than DUI convictions
in County and District Courts to relieve the weekend jail population.
However, use of program should be restricted to the number of clients one
county position can handle with DUI clients given first priority.
-70-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Planning & Zoning
BUDGET UNIT TITLE AND NO . : Building Inspection -- 012420
DEPARTMENT DESCRIPTION: Enforces building codes; makes on-site inspections
during each phase o construction to insure requirements are met; and adminis-
ters building code.
The budget unit shown above is broken down into the following activities:
Administration; inspection; supplies; charges for services; expenses; trainings,
examination, & conventions.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $222,358 $243,002 $241,404 $240,854
Revenue 215,314 264,350 276,700 279,600
Net County Cost $ 7,044 $(21,348) $(35,296) $(38,746)
Budget. Positions 7 7 7 7
SUMMARY OF CHANGES :
Budget shows a net reduction of costs of $2,148 in purchased services and a
projected increase of $15,250 in revenue due to increased building activity.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy Issues:
Recommend electrical permit fees to be increased which would result in an
approximate 20% increase or $10,000. The fees patterned after the State fees
increased July 1, 1983. All others are recommended to remain constant.
-71-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Office of Emergency Management
BUDGET UNIT TITLE AND NO. : Office of Emergency Management -- 01-2910
DEPARTMENT DESCRIPTION : Plans for emergency procedures in case of either
natural or man-made disasters.
The budget unit shown above is broken down into the following activities:
Civil Defense
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 1,155 $ 1,659 $ 2,029 $ 2,029
Revenue0-
Net County Cost $ 1,155 $ 1,659 $ 2,029 $ 2,029
Budget. Positions -- -- -- --
SUMMARY OF CHANGE,S.: Budget shows an increase of $370 over last year for increased
phone costs and protective gear. Capital request for camera of $669 not recommended.
Vehicle for the Office of Emergency Management is again not recommended as in the
last two budget years for same reasons cited below.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy Issue: The efforts and resources devoted to the development of emergency
management plans by Weld County needs a policy decision. In the past this budget
has only provided for minimal supply and travel costs with staff provided from
the Communication Director or Assistant Director. The Assistant Communication
Director position was eliminated 11/1/83 with the restructuring of Communications.
It is generally agreed that the emergency management plans are inadequate as they
currently exist. The policy options include:
1 . Maintain status quo (no cost) .
2. Use of Communications Director and assigned AF Reserve Officer to develop
plans (no cost) .
3. Wait and see if option 112 improves the situation with any additional funding
coming from the Contingency Fund if need be at decision points in March, 1984
and July, 1984.
(OVER)
-72-
BUDGET UNIT REQUEST SUMMARY (Continued)
Office of Emergency Management -- 01-2910
FINANCE/ADMINISTRATION RECOMMENDATION:
4. Hire a full-time Office of Emergency Management staff person at cost of
approximately $24,243/year.
5. Hire a full-time Office of Emergency Management staff person and pursue
federal matching funds of 50% through the Emergency Management Assistance
Program after the first year. Costs would be $24,243 in 1984 and $12,100+
in subsequent years.
No additional funds for options 3 - 5 are provided in the recommended budget.
Policy Issue: Vehicle assigned to Office of Emergency Management is again
not recommended in 1984 as in the past two budget years. Emergency vehicles
exist: in the Sheriff's Office and Road and Bridge when the need arises.
-73-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Predatory Animal Control
BUDGET UNIT TITLE AND NO . : Predatory Animal Control -- 012960
DEPARTMENT DESCRIPTION Provides predator and rodent control in Weld County
via a contract with the Colorado Department of Agriculture in accordance with
Section 35-7-105 et seq. , CRS, 1973. Section 35-7-202, CRS, 1973 restricts
County expenditures to $20,000 in any one year.
The budget unit shown above is broken down into the following activities:
Predatory animal control.
Actual Last Requested Re-ommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 20,000 $ 14 ,000 $ 12,000 $ 12,000
Revenue -0- -0- -0- -0-
Net County Cost $ 20,000 $ 14,000 $ 12,000 $ 12,000
Budget. Positions -- -- -- __
SUMMARY OF CHANGES 1981 1982 1983 1984
Gross Cost $22,770 $22,500 $12,850 $12,700
Sheep Predator Tax (2,000) (2,000) (850) (700)
Fur Money (360) (500) -0- -0-
Carry-over Funds _0- -0- -0- =0 .
$20,410 $20,000 $12,000 $12,000
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The program is fully funded in the recommended budget, but it is recommended that
the Board re—affirm its past policy to fund this program at its current service level .
The nature of the program changed in 1982 with the encumbent of the full-time position
involved in Weld County being promoted, but yet still providing services in Weld
County at no charge. The State contract since mid-1982 has been performed by hourly
staff at a much reduced cost. The utility of charging fees is questionable with '.he
new staff pattern.
-74-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Countywide Animal Control
BUDGET UNIT TITLE AND NO . : Countywide Animal Control -- 01-2980
DEPARTMENT DESCRIPTION: Contract with the Humane Society to provide
Countywide animal control services.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $50,682 $51,609 $69,997 $63,600
Revenue -- -- -- --
Net County Cost $50,682 $51,609 $69,997 $63,600
Budget. Positions -- -- -- --
SUMMARY OF CHANGE,S_:
Budget request of $69,997 is composed of animal control costs of $46,705 and care of
live animals at $25.72 per animal for 3 days times 1,100 strays for $28,292. This
assumes $5,000 revenue from redemption to offset the gross costs of $74,997. Budget
was supplemented in 1983 by $14,209 for a total of $68,818.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Funding levels for the Humane Society have increased as follows the last seven years:
1978 --- $24,265 1981 --- $46,363 1983 --- $68,818
1979 --- 36,000 1982 --- 50,682 1984 --- 69,997
1980 --- 37,800
With the supplement the costs have gone up 36% in 1983 with another 2% increase
requested in 1984. The only area of possible reduction in cost is in the animal
control program. At a minimum, it is recommended that the County reduce its payment
for night services. The Humane Society may choose to continue the service for
humane reasons at their cost. This would reduce the costs by $6,342 for a recommended
fu:.J4ng level of $63,600. This approach, plus an additional reduction of service, is
a policy issue for the Board.
An understanding should be reached with the Humane Society that costs for this program
cannot continue without service reduction.
-75-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Pest & Weeds
BUDGET UNIT TITLE AND NO . : Pest and Weeds -- 012990
DEPARTMENT DESCRIPTION: Inspect elm trees for DID, removal of infected
trees; spray county roads for weeds.
The budget unit shown above is broken down into the following activities:
Pest inspector, weed spraying.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $103,910 $110,081 $110,081 $110,181
Revenue 7,297 4,000 7,000 7,100
Net County Cost $ 96,613 $106,081 $103,081 $103,1,81
1FTE 1FTE TETE lftE
Budget. Positions 14PT 14PT 14PT ]4PT
SUMMARY OF CHANGLa: Revenue reflects $5,700 for weed spraying and $1,500 for
reimbursement of clerical support to Energy Extension Office. Budget reflects status
quo of 1983 budget. Costs for chemicals and transportation have reduced with drop
in petroleum prices allowing budget to stabilize since these items represent 95% of
the operating costs with labor excluded.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Replacement of two one-ton trucks are included in IGA Motor Vehicle Capit�.l. Both
have high mileage and are recommended for replacement.
-76-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : General Engineering
BUDGET UNIT TITLE AND NO , : General Engineering -- 013182
DPARTMENT DESCRI PT�I: Provides consulting services for selected bridge
designs, air pollution permits & land mind reclamation permits; field survey
operations to establish line & grade control; administrative & inspectional work in
utility and subdivision construction; performs laboratory tests to determine soil
properties, construction & material quality; all phases of highway engineering,
bridge engineering, design & construction inspection.
The budget unit shown above is broken down into the following activities:
Engineering; surveying; material testing; utility and subdivision.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $166,942 $312,807 $311,776 $311,776
Revenue -0- -0- -0- -0-
Net County Cost $166,942 $312,807 $311,776 $3] 1,776
' Budget. Positions 7 7 7 7
SUMMARY OF CHANGEa: Basic operation is unchanged but since 1983 was the first
year of this budget, experience has demonstrated that certain line items can be
reduced. Supply costs are down $1,750 and Purchased Services are down $23,494.
The major components are Motor Pool of $16,674 and Professional Services of
$7,000. Capita]. items requested totaling $5,500 have been moved to the Capita]
Outlay request in General Fund with only $500 recommended for the purchase of a
slide projector. Funds to purchase testing equipment is not recommended.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval of budget as adjusted.
See Road and Bridge Fund for policy issues.
-77-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Extension Service
BUDGET UNIT TITLE AND NO. : Extension Service -- 013400
DEPARTMENT DESCRIPTION : Educational programs for adults and youth in
rural and urban environments, including programs for 4-H, home and garden
show.
The budget unit shown above is broken down into the following activities:
4-H and youth; home economics; agriculture and N.R. ; C.R.D. ; and administration.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $152,480 $148,806 $152,706 $1:1 ,70(
Revenue
Net County Cost $152,480 $148,806 $152,706 $151,706
Budget. Positions 12 12 12 12
SUMMARY OF CHANGE$: Budget reflects $1,800 increase in the matching funds for the
8 agents. An increase of $100 for telephone charges is included together with $1,000
for supplies for the microcomputer in the Extension Office. The $1,000 requested
as a one-time cost to reprogram the microcomputer for the Fair payments has been
eliminated based upon a worksession of 8/29/83.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. All increases seem necessary and are the first increases la
two years.
Capital budget includes a request for 4 secretary chairs ($1,100) .
-78-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Veteran's Office
BUDGET UNIT TITLE AND NO . : Veteran's Office -- 013700
DEPARTMENT DESCR LET QN: To provide all types of services to Veterans
of Weld County.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 40,421 $ 43,686 $ 43,086 S 43,086
Revenue 600 600 600 6( 0
Net County Cost $ 39,821 $ 43,086 $ 42,486 $ 42,486
Budget. Positions 2 2 2 2
SUMMARY OF CHANGEa: Budget reflects no funding change over the last three years.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval since request is within budget target and appears adequate to
operate the office. Veteran' s office should be commended for holding budget
constant over the last three years.
-79-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Airport Transfer
BUDGET UNIT TITLE AND NO . : Airport Transfer -- 013900
DEPARTMENT DIEScRIRTION : County support for capital improvements to the
weld County Municipal Airport.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next.
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $65,000 $40,000 $80,000 $40,000
Revenue -- -- --
Net County Cost 365,000 $40,000 $80,000 $40,000
Budget. Positions -- -- -- --
SUMMARY OF CHANGE:$: Request is for $80,000 from Weld County and the City of
Greeley (see detail below) . Recommended budget includes only the current funding
level of $40,000.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The Airport's request includes funding for the following projects with the County's
share being $80,000:
FAA Project AIP - 02 -- $600,000
1. Land Acquisition - Parcel #16
2. Automated Weather Observation System
3. 10% City and County Funding $ 60,000
Paving and Drainage Improvements:
1. Runways and Taxiways 40,000
Crosswind Runway Development :
1 . Runway 17 - 35 35,000
Public Terminal Building Design 25,000
TOTAL $160,000
City of Greeley Share $ 80,000
Weld County Share $ 80,000
-80-
BUDGET UNIT REQUEST SUMMARY (CONTINUED)
Airport Transfer -- 01-3900
FINANCE/ADMINISTRATIVE RECOMMENDATION:
It is recommended that the County's current funding level of $40,000 be maintained
in 1984 with $30,000 earmarked for FAA Project costs. The remaining $L0,000 should
be prioritized by the Airport Authority from the list of the above projects. Policy
issue.
-81-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Weld Mental Health
BUDGET UNIT TITLE AND NO . : Weld Mental Health -- 014190
DEPARTMENT DESCRIPTION: Weld County's financial support of Weld Mental
Health Center, Inc. , which provides extensive mental health services to citizens
in Weld County.
The budget unit shown above is broken down into the following activities:
Children's treatment & prevention; Elderly program; Horizon's (drug program) ; Adult
outpatient; Ft. Lupton (In Touch) counseling.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $69,458 $69,458 $69,458 $69,458
Revenue0-
Net County Cost $69,458 $69,458 $69,458 $69,458
Budget. Positions -- -- -- --
SUMMARY OF CHANGEia:
Budget reflects no increase over 1983. It should be noted that Mental Health has
not increased county costs for the last three years. See detailed report in budget
file for more information concerning service and funding.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. To meet the existing mental health service needs of Weld County
residents in the coming year, the Weld Mental Health Center Board of Directors will
need $69,458 from the 1984 Weld County Budget. This is no increase when compared
with 1983 and represents approximately 3.7% of the Center's total operating, budget
for FY 1983-84.
-82-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Exhibition Building
BUDGET UNIT TITLE AND NO. : Exhibition Building -- 015140
DEPARTMENT DESCRIPTION : Keep all county owned facilities at Island Grove
Park maintained and in good condition. Handle rentals of the Exhibition
Building to outside organizations who need large building.
The budget unit shown above is broken down into the following activities:
Exhibition Building; 4-H Building; CB 13; Livestock Building; 2 steel storage
sheds.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 61,924 $ 66,145 $ 66,145 $ 66,145
Contra-Expense -0- -U- -0- 40,000
Revenue 15,769 15,500 16,000 16,000
Net County Cost $ 46,155 $ 50,645 $ 50,145 $ 10,145
Budget. Positions 1 1 1 1
SUMMARY OF CHANGES.:
Budget reflects a status quo on gross expenses. A recommendation of 80% chargeback
to the Conservation Trust Fund for Island Grove facilities of $40,000 is in this
budget as contra-expense. This reduces the net cost to $10,145. Extension and
4-H facility costs are not charged out or recovered by rental fees.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval . See Conservation Trust Fund budget for discussion.
-83-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Missile Site Park
BUDGET UNIT TITLE AND NO . : Missile Site Park -- 01-5220
DEPARTMENT DESCRIPTION : Maintains missile site park which includes camp-
grounds and related equipment, as well as, the missile silo and archives storage
areas. Provides security for the park.
The budget unit shown above is broken down into the following activities:
Missile Site.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $11,767 $10,627 $17,272 $17,272
Revenue 976 1,000 1,000 1,000
Contra-Expense -0- -0- -0- 16,272
Net County Cost $1O,791 $ 9,627 $16,272 $ -0-
Budget. Positions 1PT 1PT 1PT 1PT
SUMMARY OF CHANGE$:
Budget reflects increase in utilities of $775 and purchase of used fork lift for
$5,000. Contra-expense is established for move to Conservation Trust Fund.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend the missile site budget be moved under the Conservation Trust Fund to
be funded by lottery dollars. Policy issue.
-84-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : County Fair
BUDGET UNIT TITLE AND NO , : Fair -- 015700
DEPARTMENT DESCRIPTION : To organize, plan, and administer the annual
county fair.
The budget unit shown above is broken down into the following activities:
Fair
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 22,435 $ 22,859 $ 22,859 $ 22,859
, Revenue
Net County Cost $ 22,435 $ 22,859 $ 22,859 $ 22,859
Budget. Positions -- -- -- --
SUMMARY OF CHANGE: Net budget remains status quo. Expenditure amount reflects
only net amount to Fair Revolving Fund. Detailed expenditures of the Fair and revenue
are on file with the Finance Office or Extension Office.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Based upon auditor recommendation, only the net cost of the County Fair is appro-
priated and transferred to the Fair Revolving Fund. All revenue and expenditures then
flow through the Revolving Fund. Any amount over $500 at the end of the year is
returned to the General Fund.
Recommend approval of net appropriation of $22,859, which is the target level.
The Fair Board continues to do a commendable job of holding down costs and attempting
to raise revenues to support Fair activities, but historical General Fund subsidy
continues to be necessary.
Security for the Fair should continue to be the responsibility of the Sheriff's
Office per the agreement reached in the 1983 budget process.
-85-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Northern Colorado Research Center
BUDGET UNIT TITLE AND NO. : No. Colorado Research Center -- 016120
DEPARTMENT DESCRIPTION : County share of agricultural demonstration project.
Program funded by State, Federal, and five counties participating together.
(Adams, Boulder, Larimer, Morgan & Weld Counties.)
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $3,000 $3,000 $3,000 $3,000
RevenueNet CountyCounty Cost $3,000 $3,000 $3,000 S3,000
Budget. Positions -_ -- -- --
SUMMARY OF CHANGES.:
Request is at the historical level of $3,000.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issue for Board as to whether or not to continue historical funding Level
of $3,000.
-86-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : West Greeley Soil Conservation
BUDGET UNIT TITLE AND NO , : West Greeley Soil Conservation -- 016160
DEPARTMENT ,DESCRIPTION :ESCRIPTION : County funding of clerical support to the West
Greeley Soil Conservation district.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year _ Fiscal Year
Gross County Cost S 6,812 $ 7,096 $ 9,800 $ 7,096
Revenue0-
Net County Cost $ 6,812 $ 7,096 $ 9,800 $ 7,096
Budget. Positions 1 -- --
SUMMARY OF CHANGIE :
Budget continues to provide the equivalent of a clerical position for 24 hours per
week on a contractual basis.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend above funding based upon the compromise reached in the 1982 budget process.
It appears to provide limited, but essential clerical support for the function.
Board needs to re-affirm policy on this issue since it is an outside agency. In the
event higher funding levels are required, new legislation passed in 1982 amending
the State Soil Conservation District Enabling Act makes the mechanics of the
passage of a mill levy for the district more likely and could be considered as a
funding source outside the County mill. levy.
See letter from district of varying level of funding and services ranging from $0
to 9,800.
-87-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : NonDepartmental
BUDGET UNIT TITLE AND NO . : NonDepartmental -- 019020
DEPARTMENT DE$$CCR�p���� Central budget unit containing countywide costs
that are not allocated to program budgets, e.g. machine rental/repair, insurance,
audit fees, grants-in-aid, etc.
The budget unit shown above is broken down into the following activities:
Insurance; copier costs; audit fees; unallocated DP costs; machine maintenance/repair;
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
��. Gross County Cost $315,145 $350,595 $321,472 $321,472
Revenue0-
Net County Cost $135,147 $350,595 $321,472 $321,472
Budget. Positions
SUMMARY OF CHANGES.: Budget includes $12,570 for employee assistance program,
service and supply accounts are stable, outside agencies are up $2,237, retirement
actuary is up $7,000 and contract service for contingency and mid-year requests
have dropped $19,224.
FINANCE/ADMINISTPATIVE RECOMMENDATION :
The following issues are for Board consideration in this budget unit:
1. Outside funding requests have been received from the following agencies and
are policy issues for the Board.
1983 19.84 Request 1984 Recommended
Community Cntr. Foundation $31,956 $34,193 $31 ,956
*Chamber-EDAB 40,000 45,000 -0-
Senior Coordinators 10,000 10,000 10,000
Independene Stampede 3,000 3,000 3,000
*Recommend EDAB continue to he funded by HRD-JTPA.
2. Funds for an Employee Assistance Program have been included ($12,570) .
(OVER)
-88-
BUDGET UNIT RFOUFST SUMMARY (Continued)
NonDepartmental -- 01-9020
FINANCE/ADMINISTRATIVE RECOMMENDATION:
3. Funds in the amount of $30,776 are budgeted as a contingency for miscellaneous
items and any contract services for requested participation in serviceE that
the Board is approached for by individuals or cities, ditch companies, etc.
This amount could be used for any special projects approved by the Board
for 1984.
4. Budget includes $50,000 for unallocated data processing costs.
5. Maintenance of equipment remains centralized, but accounted for by department
for control and cost allocation purposes.
6. Costs for the Useful Public Service program for DUI offenders has been
transferred to a new budget unit for program identity.
-89-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : General Fund Contingency
BUDGET UNIT TITLE AND NO . : Contingency -- 019200
DEPARTMENT DESRIPTION: Funds to cover reasonably unforeseen expenditures.
n this proposed budget, this includes unallocated salary increases and
appropriations for points of issue.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -- -- $841,333 $841,333
Revenue
Net County Cost -- $841,333 $841,333
Budget. Positions -- -- -- --
SUMMARY OF CHANGEa:
Budget includes unallocated funds for the following purposes:
Salary increases $819,855
Point of issues/policy matters 21,478
Total $841,333
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval and use of funds as specified above in detail.
-90-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : Health Department Transfer
BUDGET UNIT TITLE AND NO, : Health Department -- 019510
DEPARTMENT DESCRIPTION : General Fund subsidy to the Health Department
operations.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 444,316 $ 614,193 $ 653,731 $ 653,731
Revenue -0- -0- -0- -0-
Net County Cost $ 444,316 $ 614,193 $ 653,731 $ 653,731
Budget. Positions -- -- -- --
SUP1MARY OF. CHANGES.:
Budget reflects a base contribution of $609,357 and salary increase of $44,374 for
total contribution of $653,731.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See Health Fund budget for detail.
-91-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Library Fund Transfer
BUDGET UNIT TITLE AND NO, : Transfers -- 019510
11F-PARIMEIT DESCRIPTION : Genera] Fund contribution to Library Fund.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $346,508 $343,881 $354,326 $354,325
Revenue -0- -0- -0- -0-
Net County Cost $346,508 $343,881
$354,325 $354,325
Budget. Positions -- -- -- --
SUMMARY OF CHANGES.:
Changes reflect salary increases of $10,744 and base contribution of $343,881.
No fund balance is anticipated.
IBANCEIADMINISTRATIVE RECOMMENDATION :
Recommend approval. See Library Fund budget for detail.
-92-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Job Diversion Transfer
BUDGET UNIT TITLE AND NO. : Transfers -- 01-9510
DEPARTMENT DESCRIPTION : Genera] Fund transfer of pass through dollars
to HRD.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $60,000 $120,000 $120,000
Revenue 60,000 120,000 L20,000
Net County Cost -0- -0- -0-
Budget. Positions -- -- -- --
SUMMARY OF CHANGE$:
Funding reflects level of state reimbursement for Job Diversion program.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-93-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : Agency on Aging
BUDGET UNIT TITLE AND NO , : Transfers -- 019510
DEPARTMENT DESCRIPTION : General Fund contribution to Area Agency on Aging
Program (HRD) .
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Reconm,ended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost S 9,128 $ 8,619 $ 6,465 $ 6,465
Revenue -0- -0- -0- -0-
Net County Cost S 9,128 $ 8,619 $ 6,465 $ 6,465
Budget. Positions
SUMMARY OF CHANGES.:
The budget of $6,465 reflects the local match for administration of $25,856 for
the Area Agency on Aging. Program dollars amounting to $294,712 are in the
HRD program budgets.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. The Area Agency on Aging has recommended funding of the
following items:
. Administration -- $25,857
. Title II B -- $113,626
. Weldco's $7,142
. Catholic Community Services Northern 15,192
. Rehabilitation & Visiting Nurses Assoc. 29,490
. Weld Mental Health Center 19,302
. Colorado Rural Legal Services 19,000
. Eldergarden 3,500
. Patient Advocacy 20,000
. Title II[ C-1 Projects -- $158,801
. Weld County Senior Nutrition Program $158,801.
. Title III C-2 Projects -- $22,285
. Weld County Senior Nutrition Program $3,764
. Meals on Wheels of Greeley 18,521
-94-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Motor Vehicle - IGA Transfer
BUDGET UNIT TITLE AND NO . : Transfers -- 01-9510
DEPARTJIFNT DESCiRIPTIQN : General Fund transfer to IGA Fund for
property acquisition.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $96,160 $123,853 $43,781 $43,781
Revenue -0- -0- -0- -0-
Net County Cost $96,160 $123,853 $43,781 $43,781
Budget. Positions -- -- -- --
SUMMARY OF CHANGES.:
Funding of payment of interest and principle to acquire the 106 acres of land
for liokestra Gravel Pit. Remaining liability is $43,781 in 1984 and $1,000
in 1985.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-95-
ROAD AND BRIDGE
Road Fund
Revenue By Source
1984
TOTAL $8,590,190
�'--�—Highway Users Tax
$2,881,639
33.5%
lnterfund Transfers
Property Taxes, $1,504,558
$2,626,993 17.5%
30.5%
Other Taxes
Federal/State $736,000
$659,000 8.6%
7.7%
Miscellaneous licenses/Permits
$2,000 $180,000
0.1% 2.1%
1983
TOTAL $7,238,408
Highway Users Tax
$2,448,000
33.8%
Property Taxes
$2,501,898
34.5%
Interfund Transfers
$1,141,443
Miscellaneous 15.8%
$3,300
0.1%
Licenses/Permits
$180,000
2.5% Other Taxes Federal/State
$736,000 $227,767
10.2% 3.1%
-96-
Road and Bridge Fund
Expenditures by Function
1984
TOTAL $8,590,190
CONTINGENCY $61,294
Road Maintenance
$1,902,553
22.37
Bridge/Culvert Croup
$1,432,833
Production Section 16.8%
$4,440,832
52.1% Administration
$150,774
1.7%
Municipalities
$451,904
5.37.
Reserve/Temporary
$150,000
1.8%
1983
TOTAL $7,638,408
Road Maintenance
$2,317,448
30.3%
Production Section
$3,680,892
48.2%
Bridge/Culvert Group
$1,007,553
13.2%
Municipalities
$425,690
5.67.
Reserve/Temporar Administration
$112,500 $94,325
I .57 1 .2%
-97-
ROAD AND BRIDGE FUND SUMMARY
The Road and Bridge Fund is budgeted at $8,590,190 in the recommended 1984
budget. The increase of $951,782 in the Road and Bridge budget is funded from
the $125,095 increase in property tax. The added state gas tax will increase
revenues by $433,639 from the Highway Users Fund. A grant in the amount of
$368,000 has been awarded and included in the budget for the reconstruction of
bridge 17/64A. All other revenues are unchanged.
The recommended budget does not meet all of the needs of the county for road
and bridge services, but does provide basic service as in 1983. The
additional funds of S951,782 are being used for added equipment costs
($82,654) , construction contracts ($103,276) , two new positions to do pavement
patching ($31,544) , assistant engineer and bridge inspector($53,780) ,
increased funding for seasonal staff ($37,500) , salary increases ($61,294) ,
added bridge materials ($19,000) , bridge construction ($443,684) , patching
materials ($100,000) , water augmentation ($75,000) , equipment rent ($1,000) ,
and municipal share-back is up ($26,214) . Costs have been reduced to offset
these increases in professional services ($43,071) , operating supplies
($18,000) and miscellaneous supply line item ($22,093) .
The 1984 Road and Bridge Fund includes a mill levy of 3. 118 which, if
approved, will result in the payment of $451,904 to the municipalities in Weld
County.
No anticipated funding from the October 18, 1983 special bond election is
included in the proposed budget. If the election is successful the costs of
the projects that will be done from the bond proceeds will need to be budgeted
in a debt service fund.
The recommendations of the Road and Bridge Ad Hoc Committee to solve the road
and bridge funding problem are presented on the following pages, as well as
the priority projects recommended by the Road and Bridge Advisory Committee.
-98-
mEmoRAnDum
Whit To Weld County Board
_of County Commissioners Date August 18, 1983
COLORADO From _ Ad Hoc Road and Bridge Committee
Recommendations
subject
Based upon your charge to this committee the following has been explored in
the brief time available:
1) Examined the extent of the road and bridge problem in Weld County
2) Preliminary determination of the long and short-term resource needs
to begin solving the road and bridge problem
3) Studied the optional funding approaches and solutions to the road
and bridge problem
4) Developed short-term and long range funding approaches to the road
and bridge funding problem.
The committee quickly concluded that there is no question that County roads
and bridges are in poor condition. This is the result of many factors which
have compounded each other over the years, such as an increased volume of
traffic, vehicles which are being built larger and heavier traveling on roads
which were constructed for lighter vehicles, normal deterioration due to use
and weather, and inadequate funding.
In recent years the costs to repair, rebuild, and maintain roads have
escalated significantly. While at the same time since 1976 with the adoption
of the Home Rule Charter, Weld County has had to contend with the 5% property
tax revenue restriction imposed by the Home Rule Charter.
The committee concurs with the conclusions reached over the last three years
by the Road and Bridge Advisory Committee that funds in the area of $100-120
million are needed to address the immediate and long term road and bridge
needs in Weld County. Upon review, the committee has confidence and trust in
the work done by the Road and Bridge Advisory Committee in prioritizing the
road and bridge projects that need attention immediately and in the long term.
Based upon the Road and Bridge Advisory Committee's assessment immediate funds
approaching $20 million are needed within the next 3 years to preserve many of
the roads Weld County has before the capital investment of millions of dollars
deteriorates beyond repair. Based upon the conclusion of numerous independent
studies dealing with pavement serviceability versus time, the committee was
impressed by the fact that one-dollar spent to renovate a road surface prior
to deterioration can prolong the life of the road and avoid four to five times
t',e cost in less than a 5 year period. Unfortunately, many Weld County roads
are i„ or are approaching this very critical timeframe currently.
-99-
Once concluding the need existed for more funds, the committee studied and
discussed the funding options available to the county. Although several
variations of the options were explored they all centered around those
presented on Exhibit A. Exhibit B was prepared to illustrate the financial
impact on various citizens in the County. The pro's and con's of each
approach were explored, as well as, the fiscal and political feasibility of
each.
In the process of the study the group concluded that the 5% property tax
revenue limitation has and will continue to exacerbate the road and bridge
funding problem. It was also discovered that the 5% limitation and its impact
is not understood by many citizens.
From the committee's deliberations the group concluded that the problem could
not be solved by any one solution within the short timeframe available but
required both short and long range solutions. The short-term solution called
for an infusion of several million dollars within the next one to three years.
The long range solution requires a permanent funding source or sources
adequate to maintain the road and bridge system over time.
Based upon the above conclusions and parameters, coupled with the brief
timeframe to respond, the committee makes the following recommendations:
I. SHORT TERM:
A. Place an issue on the October 18, 1983 ballot authorizing the
issuance of road and bridge general obligation bonds in the amount
of $20 million to be repaid over 20 years for the sole purpose of
reconstruction of existing roads and bridges.
B. Prior to the election have the Road and Bridge Advisory Committee
recommend to you priority projects to be funded by the $20 million
over the next 2-3 years. The Board and Road and Bridge Advisory
Committee should hold public hearings throughout the County to get
citizen input on the priorities.
C. Board of County Commissioners commit to retain, at a minimum, the
current 3 mill levy road and bridge effort over the life of the
bonds.
D. Direct this committee to develop a program to inform the public of
the problems and need for the approval of the bond issue between now
and the October 18, 1983 election. The Board should provide the
necessary resources to the committee to develop and conduct such a
program.
IL LONG TERM:
A. It is recommended that a committee be appointed by your Board to
study the 5% limitation and develop a long term funding source
-100-
between now and the next general election in 1984. The charge of
the committee should be:
1. Study the 5% charter limitation and develop an understanding of
its impact on the County.
2. Educate the public about the 5% limitation, so it is understood
uniformly by interested citizens.
3. Examine Weld County government's current operation and long
term needs to determine if the 5% limitation is still
beneficial to the citizens of Weld County.
4. Develop a recommendation as to whether or not the 5% Charter
limitation should be retained in toto or amended in time for
the 1984 general election.
5. Develop a recommendation to satisfy the long term financial
needs of Weld County compatible with the recommendation of #4
above.
Respectfully submitted,
George Hall, Chairman
Pat Anderson Hirost Tateyama Victor Klein
Darrell Call Norm Brown Jim Whitmore
Betty Hamilton Dennis Kohan Steve Ley
John Willard Mike Celle Paulette Weaver
Frank Stewart Sandy Miller Ruth Gartrell
-101-
WELD COUNTY ROAD AND BRIDGE PRIORITY PROJECTS
ESTIMATED
CONSTRUCTION
ROAD COST
1 9 8 4
Road 77 from Highway 14 to Road 96 $ 600,000
Road 77 from Road 106 to Road 108 200,000
Road 77 from Road 116 to Road 120 400,000
Road 77 from Road 120 to Hereford 500,000
Road 120 from Road 79 to Road 81 200,000
Road 51 from Road 74 to Road 80 600,000
Road 13 from Road 30 to Road 48 540,000
Road 54 from Road 291 to Evans 180,000
Road 19 from Highway 52 to Highway 66 510,000
Road 34 from I-25 to Road 7 250,000
Road 59 from Highway 52 to Road 181 210,000
Road 73 from I-76 to Road 16 1,660,000
Bridges 650,000
TOTAL $ 6,500,000
1 9 8 5
Road 51 from Road 80 to Highway 14 $ 300,000
Road 43 from Highway 14 to Road 90 700,000
Road 33 from Road 68 to Highway 14 525,000
Road 74 from Road 17 to Road 23 225,000
Road 8 from I-25 to Erie 500,000
Road 17 from U.S. 34 to Windsor 330,000
Ashton Road from U.S. 34 to Highway 60 330,000
Road 17 from U.S. 34 to Johnstown 290,000
Road 73 from Highway 52 to Road 16 740,000
Road 59 from U. S. 34 to Road 50 630,000
Road 44 from Road 39 to Road 49 375,000
Road 16 from Road 73 to Road 63 375,000
Bridges 1,180,000
TOTAL $ 6,500,.000
1 9 8 6
Road 23 from Road 74 to Highway 14 $ 800,000
Road 43 from Road 601 to Road 68 700,000
Road 43 from Road 68 to Road 74 225.,000
Road 1 from Road 201 to Highway 66 1,250,000
Road 22 from Road 13 to Road 19 100,000
Road 6 from I-25 to U.S. 85 510,000
Road 32 from U.S. 85 to Road 35 1,800,000
Bridges 1,115 ,000
TOTAL $ 6,500,000
-102-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO , : NonDepartmental Revenues -- 110001
DEPARTMENT DESCRIPTION: Revenue generated by Road & Bridge Fund.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -0- -0- -0- -0-
Revenue $7,664,050 $7,238,408 $8,590,190 $8 ,590,190
Net County Cost ($7,664,050) ($7,238,408) ($8,590,190) ($8,590,190)
Budget. Positions
;SUMMARY OF CHANGES: No fund balance is anticipated. Property tax and sor is
set at $3,362,993 (up 5%) , reflecting a mill levy of 3.118. PILT and Grazing
Fees are at the 1983 level. Revenue Sharing reflects four quarters at $1,504,558,
anticipating Federal legislation will extend Revenue Sharing for 3 more years.
Highway user tax includes the increase of $433,639 from the added gas tax enacted
in 1983. $368,000 is included from the special bridge fund for the construction
of Bridge 17/64. Moving permits and other revenues are stable.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy Issues:
1. Recommend full use of Revenue Sharing Funds in Road and Bridge Fund ($1,504,558) .
2. Property tax amount includes only a 5% increase since the assessed value in-
crease is only 0.45%, the Board cannot request the County Council to exceed the
5%.
3. Revenue from bridge fund established with HB 1091 is anticipated at $368,000
for Bridge 17/64.
4 Moving fees are based upon current fee structure. No change recommended.
(OVER)
-103-
BUDGET UNIT REQUEST SUMMARY (Continued)
Road & Bridge - NonDepartmental Revenues -- 11-0001 (Continued)
FINANCE/ADMINISTRATIVE RECOMMENDATION:
5. PILT is anticipated at lowest Federal level of $20,000 to Weld County, of
which Weld would receive $10,000. Policy issue whether to share 50% with
schools.
6. In the eyent Road 5 by the Erie Landfill is built, some revenue will be due
from the Solid Waste Fund. No amount is included.
-104-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO. : Administration -- 113120
DEPARTMENT DESCRIPTION : Directs the activities of Engineering & Road & Bridge as
necessary; provides consulting services for selected bridge designs, air pollution per-
mits & land mine reclamation permits; field survey operations to establish line & grade
control; administrative & inspectional work in utility and subdivision construction;
performs laboratory tests to determine soil properties, construction & material quality;
all phases of highway engineering, bridge engineering, design & construction inspection.
The budget unit shown above is broken down into the following activities:
Engineering; administration; surveying; material testing; utility & subdivision.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $202,155 $94,864 $150,774 $1:;0,774
Revenue0-
Net County Cost $202,155 $94,864 $150,774 $150,774
Budget. Positions 3 3 4 4
SUMMARY OF CHANGE: The personnel services accounts are up $53,780 to fund an
Assistant Engineer and a Bridge Inspector, the inspector was previously funded
in the General Fund. The repair and maintenance supplies shows an addition of
$4,000 to fund insurance deductible amounts. Repair and maintenance of vehicles
which includes depreciation, is down $1,870.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Board should reaffirm 1983 mid-year decisions to add assistant engineer to the
budget at the annual cost of $30,000.
Funds for bridge inspector are in this budget. General Fund retains all others.
-105-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO . : Roadway Construction -- 113131
DEPARTMENT DcSCBIIfTIOl: This budget unit performs all road construction,
paving, gravel , and quarry operations in Weld County.
The budget unit shown above is broken down into the following activities:
Construction; paving; gravel; quarry.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $3,696,966 $3,881,145 $4,440,832 $4,440,832
Revenue0-
Net County Cost $3,696,966 $3,881,145 $4,440,832 $4,440,832
Budget. Positions 31 31 31 31
SUMMARY OF CHANGfa: The changes are as follows: 1) office supplies are down
$3,000, 2) other supply items are lowered $15,000, 3) utilities doubled for set-up
at the Giesert pit which amounts to an increase of $7,500, 4) repair & maintenance
was lowered $18,000 to fund minor repairs at the gravel pits, 5) repair, maintenance,
and depreciation increased $504,887 because of the methodology of charging from
IGA, 6) contract services are down $91,700, 7) asphalt is up $100,000 because
of road conditions, and 8) $75,000 is included for water augmentation.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Policy Issues:
1. Water augmentation ($75,000)
2. Contract amount of $1,736,409 is budgeted. In the event the October 18, 1983
bond election passes, the Board may want to address utilizing these funds more
in the maintenance area.
3. Patch materials have been increased by $100,000 to $450,000.
4 . Gravel purchases remain at $75,000 and rip-rap at $15,000.
5. Any funds from the Bond proceeds of a successful election would be budgeted
and expended out of a debt service fund.
-106-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAPE : Road & Bridge
BUDGET UNIT TITLE AND NO, : Bridge & Construction -- 113132
DEPARTMENT DESCR Maintains approximately 1,400 bridges in the County.
Any new construction cd bridges or culverts is handled through this department,
being done more and more by private contractors.
The budget unit shown above is broken down into the following activities:
Bridge
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $790,646 $1,476,073 $1,432,833 $1,432,833
Revenue0-
Net County Cost $790,646 $1,476,073 $1,432,833 $1,432,833
Budget. Positions 13 12 12 12
SUMMARY OF CHANGE: The Bridge & Construction is basically unchanged with the
exception of: 1) office supplies are down $3,500, 2) operating supplies, which is
the control account for bridge purchases, is up $30,000, 3) other supplies are down
$7,500, 4) utility costs added for LaSalle shop in the amount of $2,500, 5) pro-
fessional services are up $2,364 to fund subsoil and concrete testing, 6) repair
& maintenance & depreciation costs are down $38,404 because of the methodology in
computation, and 7) $1,000 is added for rental of specialized tools. Special bridge
contracts will have a $507,800 impact on this budget with revenue of $368,000 being
collected, therefore the county cost of the 5 projects is $139,800.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy Issues:
1. $400,000 is included for bridge materials. Board should discuss funding
levels and priorities.
2. Budget includes $460,000 for bridge 17/64A which is funded 20% local ($92,000)
and 80% State ($368,000) .
3. Funds for two bridges built by Federal grants 54/41B ($94,000) and 37/68A
($129,000) are shown in this budget since the federal program constructs the
bridges. Only the 20% match of $43,800 is included.
4. The passage of the $20 million bond issue on October 18, 1983, would impact
the bridge construction budget. Funds from the bond proceeds for bridges
would be funded out of a debt service fund.
-107-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO. : Maintenance Group -- 113140
DEPARTMENT PE�SCRICJIO,N: This department performs administrative & supervisory work
to assure the installation & maintenance of traffic control devices in the County; does
the fabrication, installation & maintenance of traffic control devises; uses pavement
markings as an effective method of conveying regulatory or warning information; barri-
cades hazards created by construction, maintenance activities, & emergency situations.
Is responsible for the upkeep of all gravel roads in Weld County (OVER)
The budget unit shown above is broken down into the following activities:
Culvert maintenance; now removal; administration; patching; grading roads; cleaning
borrow pits; striping; barricading.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
_ Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,782,890 $2,326,750 $1,902,553 $1,902,553
Revenue -0- -0- -0- -0-
Net County Cost $1,782,890 $2,326,759 $1,902,553 $1,902,553
Budget. Positions 47 47 49 49
SUMMARY OF CHANCE: The major changes are: 1) manning document up by 2 people
approved this year for $ 31,544, 2) use of inventory items are down $10,000 which
is comprised of an increase to culvert purchases of $30,000 to $150,000 and a decrease
to traffic & sign purchases of $40,000 to $100,000, 3) an addition of utilities for
the Johnstown shop and production office of $6,000, 4) a decrease to professional
services of $43,071 which is used for weed spraying which was 1/3 completed this year,
the $25,000 is to complete the job, 5) repair & maintenance is lowered $29,500 to just
include repair to small tools, 6) the fleet cost of repair, maintenance, &
(OVER)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issues:
1. Funding for three additional maintenance operators for a salary cost each of
$15,772 or a total cost of $47,316, plus added use of three graders, $58,000
is a policy issue for the Board . The funds would have to come from the Construc-
tion budget.
2. The budget includes the two positions authorized by the Commissioners in
July, 1983 to increase the county's effort in patching paved roads. Board
should reaffirm this policy.
-108-
BUDGET UNIT REQUEST SUMMARY (Continued)
Road & Bridge Maintenance Group -- 11-3140
DEPARTMENT DESCRIPTION:
(approximately 2,100 miles) , clearing of debris from borrow pits to eliminate
obstruction of drainage of water from County right of ways; fills chuckholes and
blade patches roads; snow removal; and cleans & maintains culverts.
SUMMARY OF CHANGES:
depreciation is lowered $383,829 because of the methodology used this year in
charging out, 7) travel of $650 is included for the grader operators to attend
meetings, 8) landfill charges of $3,000 are included for dump fees, and 9) an
increase of $1,000 for railroad land leases.
-109-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : Road & Bridge
BUDGET UNIT TITLE AND NO . : Other Public Works -- 113190
DEPARTMENT DESCRIPTION : Reserve/Temporary employees for seasonal work.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $78,831 $113,393 $150,000 `150,000
RevenueNet County Cost $78,831 $113,393 $150,000 $150,000
Budget. Positions
SUMMARY OF CHANGES :
1984 level of $150,000 is an increase of $36,607 over the 1983 level because
of the production benefits of the Temporary/Reserve pool of manpower.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Funding level is a policy issue for the Board. The increase is strongly recommended
by staff for increased productions and flexibility.
-110-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO. : (=rants-In-Aid to Cities & Towns -- 11-8010
DEPARTMENT DEScR I PT ION!: In accordance with Section 43-2-202, CRS, 1973, 50% of
t e miii levy collected y the County on assessed values within incorporated
municipalities to maintain county roads is paid to municipalities.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $375,305 $425,690 $451,904 $451,904
Revenue -0- --0- -0- -0-
Net County Cost $375,305 $425,690 $451,904 $451,904
Budget. Positions
SUMMARY OF CHANCE,.:
Assessed value in the municipalities totals $289,868,060, or up 1.60% from 1983.
Actual disbursement is up 6.2% with the mill levy of 3.118 mills. For every $1.00
of the mill levy, 17.21% goes to the municipalities.
ELNANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval since required by law.
-111-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO. : Salary Contingency -- 119200
DEPARTMENT DESCRIPTION: Contingency for salary increases.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -0- -0- $61,294 $61,294
Revenue -0- -0- -0- -0-
Net County Cost -0- -0-
$61,294 $61,294
Budget. Positions -- -- -- --
SllLWMARY OF CHANGES:
Salary contingency amount of $61,294 for salary increse in 1984 is provided in
tide budget.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Salary adjustments are policy issue for Board.
-112-
SOCIAL SERVICES
AND
OLD AGE PENSION
Social Services Fund
Revenue By Source
1984
TOTAL $12,266,457
Federal./State—
$9,800,380
79.9%
roperty Taxes
$2,035,515
16.67
Fund Balance
$283,562 Other Taxes
2.3% $147,000
1.2%
1983
TOTAL. $11,055,774
Federal/State_
$8,688,626
78.6%
Property Taxes
$1,938,586
17.5%
Other Taxes
$145,000 Fund Balance
1.3% $283,562
2.6%
-113-
Social Services Fund
Expenditure by Program
1984
TOTA1. $12,107,800
Aid to Dependent Administration
Children---,_. ._ _ $2,815,600
$5,370,000 23.2%
44.4%
Tndo-chines,' Relief
$20,000
0.2%
Foster Care
$1,196,000
9.9%
Low Income Energy Day Care
Assistance-------
$1,365,400 $428,000
11.37 3.5%
Aid to Needy Disabled
Medicaid Transportations $500,000
$20,000 4.1%
0.2%
IV-D Administration
Aid to the Blind General $282,300
$7,500 Assistance 2.3%
0.17 $103,000
0.8%
1983
TOTAL $10,772,212
Aid to Dependent-----
Children
$4,720,000
43.8%
Low Income Energy Administration
Assistance $2,528,912
$1,371,800 23.5%
12.7%
Aid to Blind
$7,500
0.1% Af ___.__ Tndo_ch15
e Relief
$32,000
Medicaid 0.3%
Transportation
$11,000 Foster Care
.01% $1,041,000
Day Care
Aid To Needy $295,000
General Assistance IV-D Administration Disabled 2.7%
$109,000 $262,000 $394,000
1.0% 2.4% 3.7%
—114—
SOCIAL SERVICES FUND SUMMARY
Social Service's request and the recommended budget is $12, 107,800 for the
1984 calendar year. The county share is estimated to be $2,307,420. Caseload
growth, program growth, and inflation are the most prominent reasons for cost
increases. The requested total budget is 12.4% higher than the amount
approved for 1983. The county's estimated contribution is $2,307,420 compared
with $2,083,586 for the 1983 calendar year.
Budget projections have been made with the following assumptions:
1. That the present caseload growth trend will continue
through 1984.
2. That the Job Diversion and Community Work Experience
programs will continue to prevent growth in two-parent
Aid to Families with Dependent Children cases. (There is
only limited favorable impact of these programs on the
one-parent AFDC households.)
3. That the Department will be able to satisfactorily
implement new and expanded programs such as SB-138
(nursing home diversion) , and to cover the increased
caseload with some added staffing. The Department will
continue to make a strong effort to avoid payment errors
in the Aid to Families with Dependent Children and Food
Stamp programs.
Projeclions have been made conservatively in an effort to be as accurate as
possible and with an eye to cost containment where containment is possible.
However, most of the programs administered are "entitlement programs" and as
such, are beyond the county's ability to control.
The actual effective reimbursement rate from the State on the total request
from Social Services Administration is 78%, as opposed to the statutory 80%,
which equates to an added local cost of $56,312. In addition, the State and
Federal governments continue to shift costs such as reducing Title IV-D --
Child Support administration from 75% reimbursement to 70%. Congress is
considering a further reduction to 60% effective October 1, 1983.
The most significant issue for the Board to address is the request for 6
additional positions at an annual cost of $81,777 of which $18,424 is the
local share. The Department anticipates continued growth in public assistance
and Child Welfare caseloads. In addition, recent legislation places added
responsibilities upon the Department to provide protection for adults
(elderly, disabled) and to divert as many as possible from institutional care.
The Child Support (IV-D) program is also being expanded to work more
intensively with households above the public assistance level. Quality
control demands have increased for the AFDC program and new procedures will
become effective October, 1983 for the Food Stamp program. All of this adds
responsibilities and takes more staff time to administer. Detailed
discussions of each are contained in the Administrative budget unit policy
issues.
-115-
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-116-
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
ESTIMATED REVENUE - 1984 REQUEST
Federal/State County Total
Aid to Families with
Dependent Children $ 4,296,000 $ 1,074,000 $ 5,370,000
Aid to the Needy Disabled 400,000 100,000 500,000
Aid to the Blind 6,000 1,500 7,500
Medicaid Transportation 20,000 -0- 20,000
Indochinese Refugees 20,000 -0- 20,000
General Assistance -0- 103,000 103,000
Low Income Energy Assistance 1,300,000 -0- 1,300,000
Foster Care 956,800 239,200 1,196,000
Day Care 342,400 85,600 428,000
Admin'.stration:
Regular 2,196, 170 619,430 2,815,600
Child Support 197,610 84,690 282,300
Low Income Energy Assistance 65,400 -0- 65,400
$ 9,800,380 $ 2,307,420 $ 12, 107,800
Revenue Source:
Federal/State Reimbursements $ 9,800,380
County Specific Ownership Tax 147,000
Fund Balance 124,905
County Property Tax 2,035,515
TOTAL REVENUE $ 12, 107,800
• On "cash" basis, Department of Social Services may have approximately
$750,000 ending balance December 31, 1983. This, or a portion, may be
used to help offset County Property Tax Requirements for the 1984
calendar year. Actual Fund Balance available equaled $283,562 to be used
to fund the local share.
-117-
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
MANDATED FEDERAL AND STATE PROGRAMS
Assistance Payments Programs: Practically all Assistance Payments programs
are mandated by Federal and/or State law and regulations. Consequently, local
government is limited as to what can be done to limit or reduce costs for
these programs.
Federal Mandated State Mandated
Aid to Dependent Children X X
Aid to the Needy Disabled-SSI X X
Aid to the Needy Disabled-State X
Aid to the Blind X X
General Assistance* Optional Optional
Social Service Programs: Social Service programs administered by the Weld
County Department of Social Services are mandated by State law. However,
local government does have a higher degree of management flexibility with
these programs.
Service
Federal Mandated State Mandated
Child Protection-Casework Services X
Youth Services-Casework Services X
Foster Care X
Day Care X
Administration: Major costs cover direct service staff and Assistance
Payments administrative staff as well as related overhead costs.
The Colorado State Department of Social Services provides administrative
allocations for personnel, operating, equipment, travel, and office space.
Expenditures are reimbursed, approximately 80%, within these annual
allocations. However, allocations are grossly insufficient in cost areas such
as Office Space and Data Processing.
The county has discretion in the level of staffing it decides to have, the
compensation plan option within the Colorado Merit System, and at least to
some extent, administrative operating costs.
Weld historically has spent less on administrative expenses -- staff and
overhead-- than other large county Social Service departments.
* State law allows counties the option of having a General Assistance
program, and if established, to determine benefit levels. As no Federal
money is involved, there are no Federal requirements.
-118-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT , NAME : Social Services
BUDGET UNIT TITLE AND NO , : Administration -- 124410
DEPARTMENT DESCRIPTION: Administration of Social Service and assistance
payment programs. State and Federal funded and 20% County funded.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $2,196,425 $2,528,912 $2,815,600 $2,815,600
Revenue 1,735,176 1,997,840 2,196,168 2,196,168
Net County Cost $ 461,249 $ 531,072 $ 619,432 $ 619,432
Budget. Positions 94 96 101 101
SUMMARY OF CHANGES : The 1984 request includes a 5% compensation plan increase
plus State Merit System step increases for eligible staff. The Department is
requesting 5 additional staff to handle growth in programs and caseloads. (See
attached.)
County purchase of Walton Building reduces office space outlay from Department of
Social Services budget. Other line items are stable. Costs are reimbursed by
the State at 78% versus the quoted 80%.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issues:
The Department renewed its suggestion that the Board approve hiring a Department
of Social Services staff attorney in lieu of the present contractual arrangement
as a cost-cutting initiative. They estimate we could reduce the "County Attorney"
line item from $60,500 to approximately $38,000. Actual county savings may not
equal the difference due to support and overhead costs of the County Attorney.
The Department anticipates continued growth in public assistance and Child Welfare
woeloads. In addition, recent legislation places added responsibilities upon
the Department to provide protection for adults (elderly, disabled) and to divert
as many as possible from institutional care. The Child Support (IV-D) program
is also being expanded to work more intensively with households above the public
assistance level. Quality control demands have increased for the AFDC program
and new procedures will become effective October, 1983 for the Food Stamp program.
(OVER)
-119-
BUDGET UNIT REQUEST SUMMARY (Continued)
Social Services Administration -- 12-4410
FINANCE/ADMINISTRATIVE RECOMMENDATION:
All of this adds responsibilities and takes more staff time to administer. The
following pages are the department's justification of the positions and possible
alternatives. Total costs are $81,777 with $18,424 being county costs. (See
following six pages. )
The Board has also requested information on the salary setting system used by
the State Social Services Merit System. This policy should be reviewed by the
Board during, the budget hearing process.
The county purchased the Walton Building in April, 1983. Lease payments for
three months are required ($22,137) before the county assumes ownership. It
is recommended that the county charge the Department of Social Services rent
for the building for the remainder of the year. This, in turn, can be charged
to the State up to the amount of office space allocation for Weld, and be a
revenue source of $44,863 to the General Fund.
Health and Life Insurance -- Policy Issue:
Effective January 1, 1984, the county contribution per employee will be reimbursed
at 80% of the maximum of $53.12 for Health Insurance and $.88 for Life Insurance
by State Social Services. County cost is $90.05 for Health Insurance and $2.73
for Life Insurance. Since Social Services employees are on the State Merit Pay
System, it is a policy issue as to whether or not the Board wishes to pay consis-
tent with the state programs. Cost to pay full amount not reimbursed would be
$465.36 per year/employee for 111 employees, or $51,655. (Director of Social
Services is not included since he is not under the State Merit program. )
-120-
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
JUSTIFICATION FOR ADDITIONAL POSITIONS AND ALTERNATIVES
Overall: The local Department has traditionally functioned adequately with
less staff for our size caseload than other county departments and with less
staff than the State has authorized. Unfortunately, it does not appear
possible to hold the line on staffing and still meet the increasing
administrative requirements placed upon the county by the Federal and State
governments as well as handle some increase in caseloads.
In the Assistance Payments area, more frequent eligibility checks of AFDC and
Food Stamp recipients are required. This translates into more contacts with
recipients (interviews and home visits) to keep track of their financial.
status. The avoidance of fiscal sanctions, or fines, charged to the county
for payment errors requires more internal reviews and checks to help ensure
accuracy. This "avoidance" is assisted by having enough people to do the
checks. All this is compounded by anticipated caseload increases of 15% in
Aid to Families with Dependent Children and 4% in the Food Stamp caseload
compared with a year ago.
In the Child Welfare area, Child Protection and Youth Conflict cases have
increased 21% over the prior year. More neglect and abuse cases have been
referred for investigation -- more children have been placed in Foster Care.
New State legislation in the adult protection area has increased local
department responsibilities. Senate Bill 138 places "Case Management"
responsibilities on the counties to do more in diverting aged and disabled
from nursing home or institutional care. All this translates to more
referrals from the community, more evaluations, monitoring, and paperwork.
As a result, the Department is requesting additional workers in 1984. The
request, if approved, would allow the Department to keep abreast of program
responsibilities as presently known. The Weld County Department of Social
Services would still remain below the State-authorized staffing level.
Summary Request: State Authorized, Weld County Department of Social.
1983-1984 Services 1984 Request
103. 7 FTE's 101.0 FTE's
Alternatives to Adding Staff:
1 . The Department does the best it can with existing staff in all program
areas. Lesser priority Child Welfare cases or services would be dropped
or decreased despite State regulations in order to competently cover
higher priority cases. In Assistance Payments/Food Stamps, there would
be some increased risk of payment error as staff stretch to cover more
cases. It would be difficult to handle the more frequent (monthly)
eligibility checks required in the Food Stamp program. Rule compliance
issues may be raised by the State. Job Diversion staff would continue to
be used to maximum extent.
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2. Selective Cuts in Programs (Casework Area)
. Eliminating or drastically curtailing Day Care licensing would free one
employee to be used in Protective Service.
. Eliminating or purchasing court-requested custody evaluations and home
studies would free 0.5 to 1.0 employees for Protective Service.
. Limiting acceptance of referrals (Intake) to those most in need of
protection would reduce caseload size and thus need for service. (This
alternative has the most potential to reduce costs as, for example, every
reduction of 20 cases would delete the need for one employee. However,
this is the riskiest one as harder choices are made to provide or deny
services to the 3 or 4 new cases referred each day. )
. Eliminate or reduce State-required paperwork. This could release two to
three employees for direct service duties at the expense of a
confrontation with the State. Currently required reports and forms are
used to justify Federal/State reimbursement for Foster Care and staff
costs.
Funding of Additional Positions
Annual Salary
Title and Fringe County Share (20%)
Quality Control Clerk,
Assistance Payments $ 11,909 $ 2,382
Child Protection Worker 18,478 3,696
Case Aide (Nursing Home Diversion)* 11,909 2,382
Eligibility Tech. III, Food Stamps 13,786 2,757
Clerk II, Food Stamps 11,909 2,382
Legal Technician, Child Support 13,786 4,825(35%)
$ 81,777 $18,424
* This position may be reimbursed 100% by the State through "Case
Management" fees. If so, the county's cost for funding would be $16,042.
Information not verified„
Staffing - Social Services Division, Weld County Department of Social
Services:
Currently staff provide Child and Adult Protection, Foster Care, and Day Care
services. The caseload has grown from 802 households as of June 30, 1932 to
953 as of June 30, 1983 (+19%) . The Child Protection and Youth Conflict
caseload, as a part of the total load, has increased by 93 households, or 21%.
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An additional Child Protection worker is requested to handle investigations to
enable the Department to render the same level of service in 1984. This would
enable the Department to hold loads to approximately 20 active households per
protection worker.
Senate Bill 138, Home and Community Based Services Program, was initiated by
the legislature in 1983. Its objective is to divert elderly and disabled from
institutional care by the use of home care services such as visiting nurses,
homemakers, and/or the provision of money grants to purchase these services.
Weld County Department of Social Services serves as "case manager" for
approximately 100 cases now in the case management pool . More cases are
expected. Evaluation, monitoring, and supervisory activities for this load
have grown beyond the capability of one employee. A Case Aide is requested to
cover the more routine clerical and monitoring duties so that the assigned
SH-138 caseworker can be freed to cover higher level duties. These S]3-138
positions may be completely reimbursed to the county by the State. Current
billing problems 21oud the issue.
Food Stamps:
An additional Eligibility Technician and Clerk are requested so that Federal
program changes to the program, effective October, 1983, can be handled.
These changes require more frequent eligibility checks of the recipient
population, more reports, and a change in computing benefit levels. The State
estimtes that workload will increase 15% to 20% due to these changes.
The Federal government plans to impose fiscal sanctions on those states that
fail to stay within permitted payment error rates. These sanctions will
likely be passed on to counties that go beyond the yet-to-be-determined
allowable error rate.
Child Support - (IV-D) :
The Department is requesting an additional Legal Technician to handle. the
"Non-Assistance" caseload which is expected to be 300 households by January 1,
1984. The Federal government is requiring a more intense effort in locating
and obtaining child support monies for one-parent households who have income
above the public assistance threshhold but need child support to remain so.
This technician would locate non-supporting parents, interview, prepare for
court, monitor accounts, and serve as the Department of Social Services
specialist in this area. Presently, this area has not been worked but will he
a "compliance" issue due to Federal emphasis.
Assistance Payments:
The additional clerk is requested to provide a Quality Control function for
the Aid to Families with Dependent Children caseload. Here fiscal sanctions
may be imposed if the county fails to stay wtihin the Federal tolerance limit
for payment errors of 4%. The AFDC caseload has grown from 1,346 to 1,443
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households over the past year (June to June) . In addition, more frequent
eligibility checks for more households are required to stay current with this
mobile population and to meet Federal/State administrative requirements. This
position would provide for more reviews of our work to improve accuracy in
grant computation, documentation of decisions, and accountability for
individual. employees.
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WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
CURRENT STAFFING - 1983 - BY ASSIGNMENT JUNE 30, 1983
County Department of Social Services authorized positions,
1983 fiscal year 96.0 FTE
State authorized positions, July, 1983-June, 1984 fiscal year 103. 7 FTE
. Social Service Division Caseload: 953 households
Child and Youth Protection Caseworkers 25.50
Adult Service Caseworkers 2.00
Day Care/Foster Home Staff 3.00
Clerical Support 4.00
Administration/Supervision 5.00
Subtotal 39.50
. Assistance Payments Division Caseload: 5,370 households
Eligibility Technicians 17.00
Clerical Support 5.00
Job Placement: 1.00
Administration/Supervision 6.00
Subtotal 29.00
. Food Stamp Unit Caseload: 1,552 households
Eligibility Technicians 7.00
Issuance Staff/Clerical Staff 4.00
Administration/Supervision 1.00
Subtotal 12.00
. Business Office, Reception, PBX 10.00
. Investigation (Supervisor, 2 Investigators 3.00
. Administration (Director, secretary) 2.00
Subtotal 15.00
Total Staff (Reimbursed at 80%-20%) 95.50
. Child Support (IV-D) (Reimbursed 70%-30%)
Legal Technicians 4.00
Clerical/Accounting 4.00
Supervisor/Technician 1.00
Attorney 1.00
Subtotal 10.00
. Low Income Energy Assistance (Reimbursed at 100%) .50
TOTAL DEPARTMENT OF SOCIAL SERVICES STAFF 106.00
In addition, the Department provides supervision
for the Youth Shelter Home (County General Fund) 6.25
112.25
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WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
1983 STAFFING - ASSIGNMENTS: JUNE 30, 1983
County authorized positions - reimbursed 80%-20% 95.50
County authorized positions - reimbursed 70%-30% 10.00
County authorized positions - reimbursed 100%-0% .50
Total Department of Social. Services positions 106.00
State authorized, 1983-1984 fiscal year - 80%-20% 103. 70
State authorized, 1983-1984 fiscal year - 70%-30% 10.00
State authorized, 1983-1984 fiscal year - 100%-0% .50
Total State authorized positions 114.20
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : Social Services
BUDGET UNIT TITLE AND NO . : Child Support (IV-D) -- 124411
DEPARTMENT DESCRIPTION : County participation in nationwide child support
and parent location program. 75% funded by State/Federal governments. The
objective is to obtain Child Support revenue for dependent children, so as to
offset part of the AFDC costs.
The budget unit shown above is broken down into the following activities:
Child support; parent location.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $251,983 $262,000 $282,300 $282,300
Revenue 188,987(75%) 196,500(75%) 197,610(70%) 197,610(70 )
Net County Cost $ 62,996 $ 65,500 $ 84,690 $ 84,690
Budget. Positions 10 10 11 11
SUMMARY OF CHANGES.: Federal reimbursement decreased from 75% to 70%. Congress
and the Federal government are considering a further drop to 60% effective October 1,
1.983. 1984 request includes a 5% compensation plan increase plus funding for an
additional FTE (Legal Technician) to handle mandated expansion of program.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The objective of this ten-person administrative unit is to gain as much child
support from absent parents as possible so as to offset some of the cost of the
AFDC program. Approximately $400,000 in recoveries is expected in 1983. The
County General Fund receives "incentives" from the Federal and State governments
based on a percentage of the amount recovered. These incentives will amount to
approximately $120,000 in 1983. Federal and State "Intercept" programs have
been implemented to divert income tax refunds and Unemployment Compensation bene-
fits due the absent parent to the dependent children.
Although the budget is figured on a 70% reimbursement rate, Congress is considering
reducing this rate to 60% effective October 1, 1983. There is no State contribu-
tion. This continues a pattern of shifting these administrative costs to local
government. Yet program requirements expand. Expanded regulations require that
counties do more to obtain child support for families who are above the welfare
eligibility level but barely so in many cases. To meet this obligation of approxi-
mately 200-300 cases, the Department is requesting one additional employee.
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BUDGET UNIT REQUEST SUMMARY (Continued)
Social Services Child Support (IV-D) -- 12-4411
FINANCE/ADMINISTRATIVE RECOMMENDATION:
Policy Issue:
Funding of an additional FTE (Legal Technician) to handle mandated expansion of
the program, Total costs of $13,786 with $4,825 (35%) local costs.
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BUDGET UNIT REQUEST SUMMARY
FISCAL. YEAR 1984
AGENCY/DEPT, NAME : Social Services
BUDGET UNIT TITLE AND NO. : General Assistance -- 124431
DEPARTMENT DESCRIPTION : Temporary and emergency assistance for applicants
for federal-state categorical assistance programs and provides help for some
medical indigents. Totally funded by County.
The budget unit shown above is broken down into the following activities:
Medically indigent; kind services; burials.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $94,319 $109,000 $103,000 $103,000
; Revenue -0- -0- -0- -0-
' Net County Cost $94,319 $109,000 $103,000 $103,000
Budget. Positions -- -- -- --
SUMMARY OF CHANGE$: Same program as in previous years. See next page for
comparison of costs by category.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy Issue:
$25,000 was provided for A Woman's Place for 1983. It is likely that this facility
will make a supplemental request of approximately $3,000 for 1983 in accord with
the previous agreement reached with the Board. The Department's 1984 request is
for $28,000 for A Woman's Place. Should the county continue to provide support,
and if so, to what extent? The Department accepts referrals from A Woman's Place.
If indigency is established according to county established standards, then board
payments are made up to the amount budgeted.
I' is anticipated that the recent infusion of federal monies ($22,521) for emergency
food and shelter will offset some need to use county funds during 1983. This,
coupled with under-budget expenditures in the "Kind" account, indicate less cause
for funding at the same level in 1984.
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WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
1984 GENERAL ASSISTANCE
Actual 1983 1983 1983 1984
1982 YTD — 6/30 Est. Actual Budget Request
Physicians' Services $ 147 $ (44) $ —0— $ 2,000 $ 500
Vision Care 16,216 5, 182 17,500 17,500 17,500
Dental Care 15,000 5,336 14,500 15,000 15,000
Drugs 4,441 3,019 5,500 4,000 6,000
Kind/E.O.D. 26,451 9,578 23,000 38,500 30,000
Burials 6, 140 2,050 5,000 7,000 6, 000
Domestic Violence 25,924 13, 166 28,000 25,000 28,000
TOTAL $ 94,319 $ 38,287 $ 93,500 $ 109,000 $ 103,000
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : Social Services
BUDGET UNIT TITLE AND NO. : Aid to the Blind -- 124432
DEPARTMENT D SCRJ PT ION : Provides public assistance grant to eligible
recipients ot the Federal/State Aid to Blind program.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 12,015 $ 7,500 $ 7,500 $ 7,500
Revenue 9,612 6,000 6,000 6,000
Net County Cost $ 2,403 $ 1,500 $ 1,500 $ 1,500
Caseload 6 6 7 7
SUMMARY OF CHANGES: Generally stable and small caseload. Occasional and
unexpected medical care may increase costs well above budgeted levels.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Mandated Federal/State program. No local discretion.
Small program provides money payments to 7 recipients. Unexpected medical care
can increase costs to double the amount budgeted. This medical care, "Aid to
Blind - Treatment ," is charged to this program rather than to Medicaid.
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BUDGET UNIT REQUEST SUMMARY
FISCAL. YEAR 1984
AGENCY/DEPT, NAME : Social Services
BUDGET UNIT TITLE AND NO. : Aid to Families with Dependent Children -- 124433
DEPARTMENT_ DES
CRIPTION : Assistance payment grants for eligible recipients
of the AFDC program.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year _ Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $4,466,499 $4,720,000 $5,370,000 $5,370,000
Revenue 3,573,199 3,776,000 4,296,000 4,296,000
Net County Cost $ 893,300 $ 944,000 $1,074,000 $1,074,000
Budget. Caseloads 1309 1429 1490 1490
SUMMARY OF CHANGES : The 1984 request forecasts an additional 61 households to
provide for in 1984. The two--parent AFDC caseload (20 households) is expected to
remain very close to the 1983 level. The 1984 projection assumes no significant
change for this caseload due to economic conditions, but attempts to forecast the
caseload trend over the past two years.
A cost-of-living increase of 5% is forecast effective July, 1984.
nISTRATIVE RECOMMENDATION :
Recommend approval with these comments:
. Approximately 61 more households on average expected in the 1984 calendar year.
. The Job Diversion and Community Work Experience Programs have served to divert
100-200 two--parent households from the AFDC roles over the past year. However,
the bulk of the AFDC caseload (one-parent households) has not been contained.
(One-parent households with children under 6 years of age are not required to
participate in Job Diversion.)
. Assumes Job Diversion and Community Work Experience Program will function at
present Level in 1984.
Projects 5% cost-of-living increase effective 7/1/84.
Assumes Local economy will be stable -- no changes -- favorable or unfavorable
to this caseload.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO. : Aid to Needy Disabled -- 124434
DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $353,182 $394,000 $500,000 $500,000
Revenue 282,546 315,200 400,000 400,000
Net County Cost $ 70,636 $ 78,800 $100,000 $100,000
Budget. Caseloads 438 467 503 503
SUMMARY OF CHANGE.:
. More cases than expected in 1983.
. Program difficult to forecast as caseload and benefit levels heavily dependent
on Social Security Administration policies which change frequently.
. 5% cost-of-living increase estimated July, 1984.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
This program is State mandated . State CRS 26-2-119.
Program expenditures are difficult to forecast because of strong relationship
to Social Security eligibility criteria and benefit levels. Many recipients
receive Social Security disability benefits and supplementary benefits from the
State. Experienced more cases than expected in 1983. A less-than-robust economy
tends to push some marginally disabled people into these programs. Approximately
36 more cases expected (from 467 to 503) in 1984.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO. : Foster Care of Children -- 124435
DEPARTMENT DESCRIPTION : Placement of children in substitute 24 hour care
ami y oster omes, group homes, and residential child care facilities.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $842,183 $1,041,000 $1,196,000 $1,196,000
Revenue 673,746 832,800 956,800 956,800
Net County Cost $168,437 $ 208,200 $ 239,200 $ 239,200
Budget. Placements 154 165 198 198
SUMMARY OF CHANGES: An average of 33 more children are expected in placement
in 1984. This reflects an upward trend experienced in 1983. Although Placement
Alternatives (SB-26) has been helpful overall in helping divert some placements,
it has not controlled growth. A cost-of-living increase is expected effective
1/1/84 of 7%. Above costs include SB-26 projects for 1984 ($153,000) . See next
page.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval with the following comments:
The Department has experienced growth in child placements in 1983 and expects more
in 1984. Average number of children in placement is expected to grow from the 165
budgeted in 1983 to 198. Placement Alternatives (SB-26) has assisted in retarding
growth of placements, but cannot control it. The Department has experienced more
child abuse and neglect referrals as well as referrals of adolescents who are
beyond the control of parents , schools, and the courts.
Two new SB-26 projects are funded in the 1984 SB-26 request of $153,000. These
a_ , $28,000 for the Parent-Child Learning Center to care for abused/neglected
chiidren at an early age and $10,000 to fund the Lutheran Social Services project
designed to divert adolescents from Foster Care. (See next. page.)
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WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
1984 CHILD PLACEMENT ALTERNATIVES BUDGET
Calendar Year
Project 1983 Budget 1984 Request Change
Therapeutic Foster Care $ 40,000 $ 49,000 $ 9,000
Partner's Plus 50,000 42,000 (8,000)
Respite Care 15,000 24,000 9, 000
Child Placement Agencies 45,000 -0- (45, 000)
Psychologicals 5,000 0- (5,000)
Parent-Child Center -- 28,000 28,000
Lutheran Services Project -- 10,000 10,000
TOTAL $ 155.000 $ 153,000 $ (2.000)
Remarks:
. 1983 actual costs are below budget for these projects. 1983 calendar
year actual costs are estimted to be $119,000.
. A SB-26 Expenditure Plan can be modified during the year with State and
county approval. So expenditures can be adjusted up or down as Boards
see fit and funds are available.
. Psychological costs and placements with "Child Placement Agencies" have
been moved to Administration and regular Foster Care acccunts
(Bookkeeping change) .
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Day Care -- 124437
DcPARTMENT DESCRIPTION: Provision of day care service to licensed vendors
or children from Aid to Dependent Children and "income eligible" households.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $216,495 $295,000 $428,000 $428,000
Revenue 173,196 236,000 342,400 342,400
Net County Cost $ 43,299 $ 59,000 $ 85,600 $ 85,600
Budget. Positions -- -- --
SUMMARY OF CHANCES : This is a volatile and unpredictable caseload as eligibility
rules change frequently and client population has frequent change in employment
status. Nevertheless, expect children in care to increase from 293 average to
354. Cost-of-living increase expected to be 7% 1/1/84. Should Job Diversion
program work more with the single AFDC population, Day Care program costs will
rise substantially.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval with the following comments:
This program has experienced frequent policy and rule changes over the past several
years. The fall of 198] saw severe cutbacks in service. Since then, a series of
changes has tended to relax eligibility rules and the Department is experiencing
a growth in caseload.
The Day Care program pays providers for the care of children of one-parent house-
holds where the parent is employed but low income. In addition, this program
covers Day Care for children who are in need of protection and/or may have "special
needs" due to a medical or psychological condition. Cost for 354 children has
been projected for 1984.
Should a significant number of one-parent AFDC households be referred to the
county's Job Diversion program with Day Care needs, then the requested amount
($428,000) will be inadequate.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Medicaid Transportation -- 124438
DEPARTMENT DESCR'.IPTION Purchase of transportation for categorical
recipients to reach medical resources. 100% State funded.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 7,160 $11,000 $20,000 $20,000
Revenue 7,160 11,000 20,000 2.0,000
Net County Cost0--
Budget. JPos tions
SUMMARY OF CHANGES: More usage of transportation by Medicaid recipients to get
to medical care being experienced. This, along with mileage increase from 12c to
20c, has driven up program costs.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Costs 100% reimbursed by the State. Expect more usage in 1984 as a continuation
of the present trend.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO. : LEAP - Administration -- 12-4460
DEPARTMENT DESCRIPTION : Provides supplementary assistance to low income
households with utility costs.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $63,534 $71 ,800 $65,400 $65,400
Revenue 63,534 71 ,800 65,400 65,40C
Net County Cost -0- -0- -0- -0-
Budget. Positions 1 FTE 1 FTE .5 FTE . 5 FTE
5 PT 5 PT 5.0 PT 'i.0 PT
SUMMARY OF CHANGE$: Coordinator position reduced from full to half-time resulting
in Administrative cost savings. Otherwise, personnel numbers remain the same for
1984. Three desks requested for 1984 ($900) .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Federally mandated program. See LEAP program budget for discussion.
This program provides financial assistance to low income households for household
utility costs. Personnel numbers are reduced by 0.5 FTE as the coordinator
position goes from full to half-time. Excluding the coordinator, 5 temporary
employees administer the program from October through May of each project year.
Significant changes in program rules can quickly change administrative costs.
Any revision to program rules won't he known until October, 1983.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : Social Services
BUDGET UNIT TITLE AND NO, : Low Income Energy Assistance Program (LEAP) --
124460
DEPARTMENT DESCRIPTION : Program provides financial assistance to low income
households for household utility costs.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,195,965 $1,300,000 $1,300,000 $1 ,300,000
Revenue 1,195,965 1,300,000 1,300,000 :1.,300,000
Net County Cost
Budget. Caseloads 5,375 4,920 4,920 4,920
SUMMARY OF CHANGES: Some decrease in caseload in the 1982-1983 project year due
to tightened State regulations. 1983-1984 caseloads projected the same as current
year.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Program and administrative costs are reimbursed 100% by the
Federal government. Public Assistance and other low-income households qualify for
this assistance which provides help in paying utility bills.
The Department assisted 4,920 Weld County households during the 1982-1983 project
year -- down 455 from the prior year. 1983-1984 is expected to be about the same.
The State will experiment with vendor payments in 1983-1984. This approach, in
the view of the Department, will help eliminate some recipient mismanagement
where LEAP payments are spent on items other than the utility bills.
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WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
LOW INCOME ENERGY ASSISTANCE PROGRAM (LEAP)
PROJECT YEAR COMPARISONS
1981-1982 1982-1983 Change
Year Year Amount Percent
Program Costs
Regular Benefits $1 , 105,659 $ 947,660 $(157,999) (14.3%)
Emergency Benefits 70,854 175,523 104,669 148.0%
Administrative Cost _ 58,492 59,485 993 1.7%
TOTAL ,_1,235,005 1_1, 182,61a $ (52,337) __ 4 2%)
Caseload
Regular Program
(households) 4,694 3,388 (1,306) (27.8%)
Emergency Program
(households) 681 1,532 851 125.0%
TOTAL 5,375 4,920 (455) (8.5%)
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Indochinese Relief -- 124480
DEPARTMENT DESCRIPTION :
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $28,397 $32,000 $20,000 $20,000
Revenue 28,397 32,000 20,000 20,000
Net County Cost
Budget. Positions
LIII1MARY OF CHANGE$: Program cost decreasing as existent refugees find alterna-
tives to public assistance. Five households receive this assistance.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. 1007 Federally funded.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : Social Services
BUDGET UNIT TITLE AND NO. : Old Age Pension -- 13-4440
DEPARTMENT DESCRIPTION : This program provides money payments to eligible
seniors who meet income, resource, and age tests. Program costs are reimbursed
100% by the State. Administrative costs are reimbursed 80% and are included as
part of the Social Services Administrative budget.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,678,600 $1,970,000 $2,050,000 $2 ,050,000
Revenue 1,678,600 1,970,000 2,050,000 2 ,050,000
Net County Cost0-
Budget. Positions -- -- -- --
SUMMARY OF CHANGE$: The requested amount in 1984 is $2,050,000. This is an
increase of $80,000, or 4.1%, over the previous year. An average of 1,365
recipients are expected in 1984 at an average monthly cost of, $125.00.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
The Old Age Pension serves mainly as an income supplement to Social Security
benefits. As cost-of-living increases are provided by Social Security and the
state, the cost of this category is difficult to forecast. The caseload has
been relatively stable in numbers over the past year and is expected to show
but slight growth in 1984.
This program provides money payments and medical care to eligible seniors who
meet income, resource, and age tests. Program costs are reimbursed 100% by the
State. Administrative costs are reimbursed 80% and are included in the Depart-
ment regular budget. This budget covers the payments payroll to Old Age Pension
recip'ents. Approximately 400 additional OAP recipients receive "Medicaid Only"
or are in nursing home care. As Medicaid pays for these recipients directly,
no county budget is needed.
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PUBLIC HEALTH FUND
Health Fund
Revenue By Source
1984
TOTAL $1,305,545
Interfund Transfer
$653,731 Federal/State
50.1% $391,494
30.0%
Fund Balance
$145,000
11.0%
Miscellaneous-
$300 Charges for Service
0.1% $115,020
8.8%
1983
TOTAL $1,529,483
Federal/State
$758,697
49.6%. Interfund Transfer
$614,193
40.2%
Charges for Service
$156,593
10.2%%
—143-
Health Fund
Expenditure by Program
1984
TOTAL $1 ,105,545
CONTINGENCY $44,374
Alcohol
$145,000
Nursing
$541,785 11.5%
43.0%
-Administration
$38,208
3.0%
Environmental Health
$222,017
17.6%
Family Planning_----
$112,888
Laboratory
9.0%
$154,268
Health Education
$47,005 12.2%
3.7%
1983
TOTAL $1,529,483
Alcohol
$467,473
Nursing 30.6%
$550,739
36.0%
Environmental Health
$215,773
14.1%
Family Planning
$98,330
6.5% Laboratory
Administration $136,872
$24,663 8.9%
1.6% Health Education
$35,633
2.17
_Iii/i_
PUBLIC HEALTH FUND SUMMARY
The 1984 budget of the Public Health programs in Weld County is recommended at
the level of $1 ,305,545. This amount excludes ARRC since it will be a private
non-profit organization in 1984. However, the total does include $145,000 for
a one-time county contribution for start-up costs for the new private
non-profit. The $145,000 is funded from the available fund balance
accumulated in the Health Fund. Without ARRC or the start-up grant, the
Health Fund total would be $1, 160,545 compared to $1,062,010 in 1983 or an
increase of $98,535. Salary increases accounts for $44,374 with the remainder
spread throughout the programs in operating service and supply accounts.
The 1984 budget has 42.0 full-time equivalent positions, which when ARRC's 20
positions are adjusted out, results in a net decrease of one position. The
change is an increase of 0.5 FTE's in Health Education and -1.5 FTE's in
Nursing and Family Planning for a net of minus one position by using resident
physicians in lieu of a family practitioner.
The Health Department budget reflects the restructuring that took place
mid-1983. Clerical staff are all budgeted in Administration and allocated
back to programs. The ARRC's transition to private non-profit does result in
the other programs absorbing $49,363 in additional administrative overhead
costs.
Revenges other than the county subsidy are $507,528, down $407,762 (44.6%)
from 915,290 in 1983. Elimination of ARRC revenues account for a $467,973
decrease. Federal revenues include only the $18,801 reimbursement for the EPA.
employee. State revenues are up ($39,377) primarily in State Per Capita
($3,230) , and Nursing ($46,771) . Family Planning contracts are down
($11,845) . Fees are down ($41,359) with Nursing being down $4,950, ARRC down
by $69,710 due to program deletion, Environmental Health is stable ($11 ,950)
and down in the lab ($1,843) .
The General Fund allocation to the Health Department, with 1984 proposed
salaries, is $653,731, up 6.4% from the 1983 level of $614,193. Of the
anticipated fund balance of $280,000, only $145,000 is used for ARRC. The
remaining $135,000 is not utilized to fund the 1984 budget, due to the
continuation of the uncertainties in the 1984 State and Federal funding levels
in human services programs. The unused fund balance serves as a contingency
against unanticipated reductions in 1984 to allow appropriate management and
policy responses to sudden funding changes with minimal service reduction to
the citizens of Weld County during local transitions to State or Federal
budget actions.
The policy issues for the Board in the Health budget are limited primarily to
the request for an additional health educator resource, ARRC transitioning to
private non-profit, septic permit fees and policy direction of the lab. Each.
are discussed in detail under the respective budgets.
-145-
With the local budget limitations, the Board is encouraged to continue its
policy of the last few years of scrutinizing various health programs that are
funded by contract with the State of Colorado and to fund only at the State
and Federal funding levels, unless there are unique local needs. As has been
the case in the past, the 1984 budget is recommended at a funding level and
service level that is not to be detrimental to the health of the citizens of
Weld County.
-146-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Health Department
BUDGET UNIT TITLE AND NO. : Administration -- 19-4110
DEPARTMENT DESCRIPTION: This department is in charge of the overall adminis-
tration of the Health Department, including personnel, fiscal management, data
and records management, procurement and facilities management. The Director of
the Health Department is the official registrar of vital statistics for Weld
County. Records of births and deaths which occur in Weld County are kept and
(OVER)
The budget unit shown above is broken down into the following activities:
Administrative support services; accounting/bookkeeping.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 6,066 $23,939 $38,208 $38,208
Revenue 13,955 20,000 33,602 33,602
Net County Cost $(7,889) $ 3,939 $ 4,606 $ 4,606
Budget. Positions 5 4 12 12
SUMMARY OF CHANGES: Major changes are: 1) personnel expense is up $96,203 for
the 8 positions transferred to the newly created clerical pool, 2) telephone expense
is up $4,300, 3) memberships are up $645, 4) utilities are up $3,158, and 5)
contra-expense is up by $88,433. The balance of expenses reflects a decrease of
$1,605. Revenues are projected to be up $13,602, of which $8,000 is new revenue
from Alcohol Outpatient rented space and $5,602 is 11 of the PBX operator paid by
Human Resources. Vital statistic fees remain at $20,000. Gross cost before
overhead allocation equals $324,019.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issues:
1. Revenue includes $8,000 for rent to private non-profit ARRC for space,
phone and utilities in the Health Building. This is an equitable
allocation per federal standards and it is recommended this in-kind
not be donated.
2. Board should concur with mid-year reorganization of clerical pool
consolidation.
(OVER)
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BUDGET UNIT REQUEST SUMMARY (Continued)
Health Department Administration -- 19-4110
DEPARTMENT DESCRIPTION:
certified copies are available upon request from the deputy registrar. Also
provides education for disease prevention and maintenance of good health for
schools and community groups.
FINANCE/ADMINISTRATION RECOMMENDATION:
Administration is allocated to other Health units as follows:
1983 1984
Administrator $ -0- $ -0-
Health Educator 3,945 12.,213
Nursing 76,910 158,582
Family Planning 11,832 26.,583
ARRC 57,363 -0-
Environmental Health 27,609 51 ,310
Lab 19,720 37 ,123
TOTAL $197,379 $285 ,811
The Board should note the impact of ARRC going non-profit is equal to a loss
of revenue in overhead recovery of $49,363 ($57,363 less $8,000 revenue) .
The costs have been shifted to other operating units since actual costs are
not reduced.
Non-Departmental Revenue includes the following:
State Per Capita $150,790
Regional/Per Capita 26,610
County Subsidy 653,731
TOTAL $831,131
-148-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : Health Department
BUDGET UNIT TITLE AND NO, : Health Education -- 19-4130
DEPARTMENT DESCRIPTION : Provides education for the prevention of disease & the
maintenance of good health for shcools & community groups. Services include inter-
pretation of objectives & services of the Health Department to the population and
dissemination of health information. Promotion of health education projects are
offered to meet community & individual needs; exhibits, news releases, publications
& educational materials are prepared.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $32,526. $35,870 $47,005 $47,005
Revenue 4,586 4,994 6,094 6,094
Net County Cost $27,940 $30,876 $40,911 $40,911
Budget. Positions 1 1.5 1.5 1.5
SUMMARY OF CHANGES: The major changes are: 1) Personnel Expense is up $3,938 for
the part-time salary which results in a $2,000 decrease of Professional Services,
2) overhead is up $8,268 which is their share of the utilities, and 3) capital is
up from $120 to $200 for replacement parts. The balance of the department had an
$800 increase in expenditures. Revenue is up $1,100 of which $600 is classes which
Aims pays and $500 is for rural classes paid by the individuals.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy Issue:
Funding level of part-time health educator shows increase of effort of $1,938
which is expansion of service. Board should address this as a policy matter.
As in the past , policy direction on the type and place of health education should
be discussed during the budget hearing. The funding of a part-time position
($2,000) was restricted to rural classes only due to other alternatives in the
Greeley area.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Health Department
BUDGET UNIT TITLE AND NO , : Nursing -- 194140
DEPARTMENT DESCRIPTION : Hold clinics for TB, VD, maternity, and blood pressure
screening. Provide immunizations; physical assessments, screening, counseling, and
teaching of Senior Citizens in clinic setting. Home visits for adult health promo-
tion, mental health and retardation, chronic disease - community activities and
licensing of ambulances.
The budget unit shown above is broken down into the following activities:
Maternal-child health; communicable disease; general nursing/East Side Health Center;
well oldster; hypertension/EPSDT; low risk maternity/supplemental
foods.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $573,617 $459,041 $541 ,785 $541,785
Revenue 171,070 63,638 131,712 106,109
Net County Cost $402,547 $395,403 $410,073 $435,676
Budget. Positions 24 20 16.1 16.1
SUMMARY OF CHANGES: The major changes are: 1) Personnel costs are down $88,607
because of lowering nursing/clerical staff in communicable disease . 7 FTE, Child Health
2.5 FTE, Maternity 2 FTE, Well Oldster .5 FTE, one position was added to adminis-
tration and . 7 FTE was added to the Handicapped child program; 2) new accounts
were added totalling $9,860 for small items of equipment ($2,160) Pamphlets ($3,000) ,
and Central Printing ($4,700) which caused offsetting decreases in Operating
Supplies of $7,082 and Printing of $1,200; 3) Professional Services are down $16,444;
and 4) Travel & Meetings are up $7,341 , overhead is up $81,672, and no capital is
(OVER)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The revenue of $20,000 for the Well Oldsters is not included in the recommended
budget since, to date, the Area Agency on Aging has not authorized a contract.
Revenue of $48,000forthe maternity program should be examined prior to finalizing
the 1984 budget to insure Federal WIC monies will be received.
Rates for the clinics have been studied and a new schedule of fees is recommended
by staff to be adopted by the Board. Policy issue.
(OVER)
-150-
BUDGET UNIT REQUEST SUMMARY (Continued)
Health Department Nursing -- 19-4140
SUMMARY OF CHANGES:
needed reducing last year by $3,035. The balance of the expense accounts reflect
a $10,239 increase. Revenue is up $48,078 which is primarily Maternity grant of
$48,000 .
FINANCE/ADMINISTRATION RECOMMENDATION:
The 1984 budget has been divided into program components to indicate how the
funds relate to the programs:
Gross Net
FTE County Costs Revenue County Costs
Nursing Administration 2.0 $ 100,211 $ -0- $ 100,211
( Hmmunicable Disease 2.5 75,495 2,900 72,595
Tuuerculosis 1.0 31,709 7,048 24,661
EPSDT 2.0 41,492 37,341 4,151
Handicapped Children 3.0 89,142 50 89,092
Child Health Conference 1.3 40,211 1,600 38,611
Maternity 2.3 103,943 54,370 49,573
Well Oldsters 2.0 59,582 2,800 566,782
TOTAL $ 541,785 $ 106,109 $ 435,676
Nursing has taken a number of initiatives in 1983 to improve utilization and
services in program areas that the Board may want to discuss during the budget
hearing process, e.g. clerical staff pooling, nursing staff restructuring,
clinic program improvements, inventory control, and pharmacy procedures. Total
funding has remained stable with all the changes.
-'Si-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : Health Department
BUDGET UNIT TITLE AND NO . : Family Planning -- 194141
DEPARTMENT DESCRIPTION: Family planning program which provides outreach
services; contraceptive information, education, and supplies; and nursing and
medical services for men and women in their reproductive years.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -0- $ 98,330 $112,888 $112,888
Revenue -0- 99,678 86,833 86,833
Net County Cost -0- $ (1,348) $ 26,055 $ 26,055
Budget. Positions __ 4 2.4 2.4
SUMMARY OF CHANGES: Major changes are: 1) Personnel costs are down $21,688 with
the reduction of 1.6 FTE, 2) Operating Supplies are up $3,500 because of increased °
cost, 3) Professional Services are up $17,700 for payment of family physician to
replace family practitioner salary, and 4) Overhead is up $14,751. The balance
of the department reflects minor changes resulting in an increase of $295.
Revenue dropped $12,845 primarilly because Title X (Family Planning) monies
dropping $12,678 due to drop in client utilization.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval . Program now utilizes Family Practice residency program
instead of nurse practitioner for improved care and cost savings.
Program is funded at level of State Health Department grant approved by the Board
on 8/29/83 for $80,333 plus fees of $6,500. The program has experienced a
decrease in patient numbers during the last year and, as a result, received a
cut in State funding. This situation should be monitored by management.
Revenues of this budget could be increased due to client fees proposed by the
Health Department.
-152-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Health Department
BUDGET UNIT TITLE AND NO. : ARRC Grant -- 19-4150
DEPARTMENT DESCRIPTION: One time grant to create private non-profit ARRC.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -- -- $145,000 $145,000
Revenue -- -- 0_ -0-
Net County Cost $145,000 $145,000
Budget. Positions -- -- -- -_
SUMMARY OF CHANGES: One time county contribution to create private non-profit
ARRC. Funds have been accumulated as a fund balance in the Health Fund.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval per policy of Board as outlined in a resolution dated August 22,
1983.
No 1984 ARRC budget is presented since ARRC will no longer be part of the county
structure after 12/31/83.
-1.53-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Health Department
BUDGET UNIT TITLE AND NO . : Environmental Health -- 194170
DEPARTMENT DESCRIPTION : Serves to improve the quality of life for all Weld
County residents by requiring safe, healthful , and comfortable living and working
conditions and by striving to enhance the individual's total environmental well
being. Services include technical assistance and consultation, monitoring and sampling,
inspection and enforcement , education and planning activities. The staff administers
approximately 21 district environmental programs including air, water and .poise (OVER)
The budget unit shown above is broken down into the following activities:
Food service sanitation; general environmental health.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $205,141 $216,703 $222,017 $222,017
Revenue 89,439 78,224 92,828 92,828
Net County Cost $115,702 $138,479 $129,189 $129,189
Budget. Positions 7 7 6 6
SUMMARY OF CHANGES : Major changes are: 1) Personnel expenses down $12,904 which
reflects movement of secretary to Administration, 2) Travel and Meetings are down
$3,126 which is a shift of mileage to Motor Pool (which increases by $1,953) for
use of county vehicles, 3) Overhead expenses are up $23,701, and 4) Capital Outlay
is down $2,490. The balance of the departmental expenditures show minor adjust-
ments resulting in a decrease of $1,817. Revenue increased $14,604 primarily in
Septic fees increase of $4,812,. EPA employee is not included but revenue and
expenses are.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Policy Issue. It is recommended that Ordinances 9-C and 82-B be amended to allow,
per State law, cost recovery to maximum allowed by law for septic permits and
inspections. The following schedule is recommended:
Present Suggested
Septic permit $100 $150
Repair permit 25 35
Installer or cleaner license 25 25
Installer or cleaner renewal license 10 10
Loan approval inspection 25 35
(OVER)
-154-
BUDGET UNIT REQUEST SUMMARY (Continued)
Health Department Environmental Health -- 19-4170
DEPARTMENT DESCRIPTION:
pollution, toxic chemicals, pesticides, radiation, thermal pollution, solid waste
problems with leachates and methane gas production, and any other potential injury
or biological insult to the human organism. The older programs, such as food
safety, remain as a high priority due to the ever present potential of rapid
disease spread. The Division is also involved in the environmental aspect of
planning functions.
FINANCE/ADMINISTRATION RECOMMENDATION:
Increases should be effective 1/1/84. If fees are not increased, revenues
should be reduced by $8,000.
Al? other fees are established by the State. Legislative action should be
encoi.raged to review the rates for cost recovery through CCI and State Health
associations.
-155-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Health Department
BUDGET UNIT TITLE AND NO . : Laboratory -- 194180
PE?ARTMENT DESCRIPTION : The laboratory purpose is the prevention and control
o communicable diseases and the epidemiological study of a disease. Services include
testing for sexually transmitted disease; serologies; cultures; microscopics for
analysis; testing of milk and milk products; non—dairy food preparation; storage and
handling operations; all public and private water supplies; bacteriological and
chemical testing from sewage plants; and bacterial analysis of swimming pools. (OVER)
The budget unit shown above is broken down into the following activities:
Laboratory
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost S142,098 $206,986 $154,268 $154,268
Revenue 11,058 75,333 3,948 3,948
Net County Cost $131,040 $131,653 $150,320 $150,320
Budget. Positions 5 4 4 4
SUMMARY OF CHANGES : The major changes are: 1) Personnel expenses are down $11,063
because of the secretarial transfer to administration, 2) Chemical Supplies increased
$7,129 which is a 5% increase over current year, 3) Rent is up $1,522 for new gas
tanks to do new Energy Impact analysis, 4) Overhead is up $17,403, and 5) Capital
Outlay eliminated thus reducing the line item $68,800. The balance of the depart-
mental expenditures had minor adjustments resulting in an increase of $1,091.
Revenue decreased $71,385 because grant revenue was reduced $68,800.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. The new water testing equipment acquired with Energy Impact
Funds has not been in operation in 1983 long enough to assess its impact on the
Health Lab program. It is recommended that a report be made to the Board in
1984 to assess the impact and discuss the future direction of the Lab with the
water testing.
The Board should also discuss during the budget hearing process, the results of
the study done on the medical lab testing and contract services.
-156-
BUDGET UNIT REQUEST SUMMARY (Continued)
Health Department Laboratory -- 19-4180
DEPARTMENT DESCRIPTION:
The laboratory provides information to the public on diseases, where laboratory
services are available, and provides supplies, technical support and manpower
for educational activities.
-157-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT , NAME : Health Department
BUDGET UNIT TITLE AND NO , : Salary Contingency -- 199200
DEPARTMENT DESCBLFTIOK: Contingency amount to fund salary increases.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -- -- $ 44,374 $ 44,374
Revenue -- -- -- --
Net County Cost -- -- $ 44,374 $ 44,374
Budget. Positions -- -- -- --
SUMMARY OF CHANGES :
Cross amount reflects proposed salary increases of $44,374 for 1984.
FINANCE/ADMIN L$TRkTIYE RECOMMENDATION :
Recommend approval.
-158-
HUMAN RESOURCES
HUMAN RESOURCE FUND
The Human Resource Fund is budgeted at the 1983 funding level for 1984. Being
totally reliant upon State and Federal funding sources, Human Resources
continues to operate in an environment of uncertainty. The HRD 1984 budget
has been constructed based upon the best available information on the funding
levels. It is very likely that many of the amounts will be changed
dramatically between now and the actual execution of the 1984 budget. Ali
that has been provided are estimates and brief comments, no
Finance/Administrative recommendations are made.
The primary programs of HRD are associated with the Job Training Partnership
Act (JTPA) , funded under the Department of Labor, Employment and Training
Administration through the Governor of Colorado. The program is best
explained in the JTPA Plan summary which is included on the following pages.
The Job Training Plan is for a nine month period beginning October 1, 1983,
and ending June 30, 1984. This is considered a transitional period foa
planning of the grant period beginning July 1 , 1984.
The Job Taiping Plan is designed to transition current operations of the
Welfare Diversion Program, allow for planning time, and provide for
flexibility in program design by the inclusion of possible program options for
clients and employers. This is especially true in the design of programs for
youth.
Neith-r the Governor nor his Job Training Office have finalized the
requi, .ments for budget amounts, youth planning estimates, performance
standards, and other programmatic/administrative definitions at this time. A
planning figure of $554,250 was derived by using an average between the high
and low estimates. Of this, 15% or $83, 137 was allowed for administrative
costs, $471, 113 (70%) is for program dollars. Of the program dollars, 62% is
for adult programs and 38% for youth programs. When final allocations are
made available, a modification to the plan will occur.
CETA amounts budgeted are for the close-out costs of the program terminated
September 30, 1983 and replaced by JTPA.
It should also be noted that the Welfare Diversion Program has linked HRD and
Social Services very closely. Social Services' AFDC budget is recommended at
a lower funding level in anticipation of the HRD Welfare Diversion Program and
Community Work Experience Program continuing in 1984.
Other programs of HRD remain relatively stable fiscally and programmaticall}
with the following 1984 funding levels:
Headstart $437,065
Transportation 145,000
Supplemental Foods 75,205
Area Agency on Aging 145,948
Senior Nutrition 181,086
-159-
The Weatherization program and coordination with Social Services is depicted
on the following pages in detail.
As has been the case the last three years, the Board and county management
must continue to keep a close watch on the potential of future Federal and
State budget reductions in the funding of human service and employment
programs in 1984. Many of the proposed budgets in this fund will be amended
as final State and Federal funding levels are determined in 1984 - 1985. Each
contract will come before your Board individually for approval, and can be
reviewed at that time.
Weld County must continue to be in a responsive position to react to Federal
and State administrative and budget changes in 1984.
-160-
Job Training Partnership Act
Plan Summary
Preface: The Job Training Plan is required to be submitted to the Governor' s Job
Training Office on August 31, 1983. We will comply by submitting a draft
plan originated from our office. The plan should be approved at the
September 7, 1983, Executive Private Industry Council (PIC) meeting and
Commissioners ' Board meeting.
* The Plan will be designed to transition current operations including
the Welfare Diversion Program, allow for planning time by the PIC, and
provide for flexibility in program design by the inclusion of possible
options available to clients. Modifications can be initiated by the
PIC for future changes.
* The first nine months of JTPA is considered a transitional period,
which we intend to use as a planning and modification period for
operations , to prepare for July 1, 1984, grant period.
* The Governor's Job Training Office and the Governor do not have all
the requirements finalized, i .e. , budget amounts , finalization of
youth planning estimates , and other programmatic/administrative
definitions. This makes it extremely difficult for the PIC and us to
make a final operational plan at this time.
* The Employer Relations Plan outlines the intent of the PIC to enter
into working agreements with those agencies involved in employer/
client relationships so interagency referral systems and employer
relation efforts can be formed or modified. Target completion date is
December 31, 1984.
A. Budget Estimate: $554,250 - This planning figure was derived from an average
between the high and low estimates of JTPA
funding; 75% of this medium.
Budget for Nine (9) Months = $544,250
Administration @ 15% - 83,137
Program Dollars Total $471 ,113
Adult Programs @ 62% -292,090
Youth Programs @ 38% 179,023
B. Duration of Grant: Nine (9) months, October 1 , 1984 through June 30, 1984
C. Performance Criteria:
1. National Goals to States
For Adults; Entered Employment Rate: 58%
Cost per Entered Employment: S5 ,900
Average Wage at Placement: $4.90
Welfare Entered Employment Rate: 41%
For Youth; Entered Employment Rate: 41%
Positive Termination Rate: 82%
Cost per Positive Termination: $4,900
-161-
Office of Management and Budget (OMB) has rejected these Standards based on
costly reporting and administrative procedures. Status is uncertain at
this point.
2. JTPA Law
The four (4) performance standards required in the plan are the following:
a. Increase in Placement
b. Increase in Retention Rates
c. Reduction in Welfare Caseloads
d. Increase in Wages
3. State Proposed Performance Criteria
The State has not finalized performance criteria to base their performance
awards at this time. They have identified certain target populations to be
provided priority in services. These include the welfare recipient/
applicant, women, adult dislocated workers , displaced homemakers, the
offender, the youth handicapped, and the youth offender.
Additionally, the State has set a percentage of high-school non-completers
to serve at 20% within our pool of clients to serve. This includes both
youth and adults.
The State has set a 12% goal for WIN eligible clients (welfare recipient/
applicant). Again, this includes both youth and adults.
D. Services to Clients:
The Welfare Diversion Program will remain the key program design for adults and
youth under the age of 21 (welfare applicants/recipients). Services to the
adult population (over age 21) will either be a maintenance or enhancement
activity for the Welfare Diversion Program. Target populations identified by
the Governor (handicapped, ex-offender, displaced homemaker, etc. ) must be
within our overall target population of welfare applicants or recipients.
Thus, the adult population will be composed of those clients who are in the
Welfare Diversion Program.
1. Adult Services
a. Work Experience
An alternative for individuals applying for welfare (Welfare Diversion)
and for those on welfare seeking full-time employment as an alternative
to welfare. These will be eight (8) week contracts for forty (40) hours
per week. Anticipated outcomes are the development of good work habits
and basic work skills to enhance their chances for employment in the
private sector. This activity is combined with Job Search.
b. Job Search
Job Search provides the participant with information regarding the
labor market, counseling that is job related, testing, referral to
jobs, etc.
c. On-the-Job Training
On-the-Job Training (OJT) is designed to provide the participant with
training and employment by an employer in an unsubsidized setting. The
-162-
employer hires the participant and JTPA pays for up to 50% of the
training costs for approximately four (4) to six (6) months , depending
on the skills outlined.
d, Occupational Training
This training has primarily been designed to increase the employability
of individuals by upgrading basic job seeking skills and preliminary
hands-on experience in a classroom structure or business setting. A
major emphasis will be private sector and fast track training.
e. Other Training
A new area being explored is a purchase of services arrangement with an
agency which provides for a more structured behavioral modification
setting for individuals with problems , gain skills to become more
employable.
2. Youth Service *
On-the-Job Training, Work Experience, and Job Search will primarily he the
same for youth as adults.
a. On-the-Job Training
b. Work Experience
c. Youth Try-Out Employment:
Allows JTPA to pay the youth participant wages while working for a
private for profit employer or at public work sites if private
employers are not available. This activity will expand opportunities
for youth who would not be hired usually because of lack of experience
or other barriers to employment, and allows the employer up to 250 hours
of paid time to train the youth.
d. Youth Network
Provides for wages for a youth to do peer counseling for job search
assistance or basic reading/writing with other youth.
e. Youth Competencies
This activity provides incentive payments to youth for completion of
high school , or measurements in competencies for basic reading/math,
work habits , job search techniques, etc.
E. Training in Demand Occupations
JTPA requires that training funds only be used for occupations for which there
is demand. Initially, the training would be identified in the plan for those
clients currently in training (transfer clients to JTPA):
. Machinist . CRT - Data Entry Operator
. Word Processor . Electronics Assembly & Repair
. Bookkeeping
* Item #1 and #2 are primarily for youth in the Welfare Diversion Program. Item
#3, #4, and #5 will include other youth ( In-School , High School Completers , and
High School Non-Completers).
-163-
The PIC will need to identify areas for instructional training for demand
occupations. A major area would be to define training which would be conducive
in time and structure to the goals under the Job Training Plan. This list
would then be transmitted to the Governor' s Job Training Office. The Employer
Relations Plan outlines some statistical data sources to make this
determination. Other sources may need to be identified.
F. Coordination/Job Service
1. The External Subcommittee formulated the Employer Relations Plan which
outlines the intent of the PIC to formulate working agreements with
agencies working with "target populations." These target populations are
described in Item #C, Performance Standards. The working agreement not
only consists of JTPA linkages but, primarily, Job Service activities ,
i .e. , Targeted Jobs Tax Credit, referral to jobs, job development, etc.
2. The Job Service Contract negotiations have commenced for the next fiscal
year. The critical areas of the contract to be negotiated include
performance goals, budget levels , and the elimination of dual data entry
between our EODS computer and the Job Service computer. Also, the Work
Incentive (WIN) Program will be discussed. We have not operated the
program since FY 1982. We may have to operate the WIN Program commencing
in January, 1984, if our proposed waiver for Welfare Diversion Program is
not approved.
3. The PIC and the SDA will outline in the plan our intent to apply for the
10% Job Service (Wagner-Peyser funds) to further employer relations by the
PIC or within other agencies (common intake process, for example).
-164-
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-165-
Weatherization Program
I . Program: Weatherization Program
Funding Source: Federal Department of Energy
Jobs Bill Legislation
State Agency: Department of Local Affairs
Local Agency: Weld/Larimer Human Resources
Major Purpose: Reduce the infiltration of hot and cold air into
homes through insulation, mobile home skirting,
storm windows , caulking, weatherstripping, etc.
There is no charge to the eligible home owner or
renter.
Materials and program support per house cannot
exceed $1 ,000 unless a labor waiver is used for
contractors. Administration is limited to 5%.
II . Program: Low-Income Energy Assistance Program (cash payments)
Funding Source: Department of Health and Human Services
State Agencies: State Department of Social Services
Local Agency: Department. of Social Services (Weld)
Major Purpose: To provide direct client payments or direct vendor
payments for the clients benefit to assist them in
maintaining high cost heating fuels in the winter
months.
The eligible recipients receive two (2) basic
program payments in October or November and March
or April . Emergency assistance is also available
on a limited basis to avoid shut off notices.
III. Program: Low-Income Energy Assistance Program (LEAP) Low Cost/No
Cost Weatherization (information)
Funding Source: Department of Health and Human Services
State Agency: Department of Regulatory Agencies
Office of Energy Conservation
Local Agencies: Energy Extension Service of Northern Colorado
Major Purpose: Energy Conservation seminars are available and
information brochures are distributed to
recipients about effective low cost conservation
methods.
IV. Program: Low-Income Energy Assistance Program (LEAP) Low Cost/No
Cost Weatherization
Funding Source: Department of Health and Human Services
State Agency: Department of Regulatory Agencies
Office of Energy Conservation
Local Agencies: Weld/Larimer Human Resources
Major Purpose: To provide low cost weatherization materials and
installation, and energy conservation education
information to LEAP direct or vendor payment
recipients.
—166—
The materials provided include caulking, weather-
stripping , water heater jackets , water flow
restricters , etc. During the installation of the
materials , basic energy conservation is also
discussed with the recipients including
thermostat settings , hot water heater setting,
closing off unused rooms, etc. A maximum of
$120.00 may be spent on materials and program
support.
V. Program: Low-Income Energy Assistance Program (LEAP)
Weatherization
Funding Source: Department of Health and Human Services
State Agency: Department of Local Affairs
Local Agency: Weld/Larimer Human Resources
Major Purpose: To reduce the infiltration of hot and cold air
into homes through the application of permanent
weatherization materials , including attic
insulation, storm windows , caulking,
weatherstripping, mobile home skirting , etc.
Materials and program support costs cannot exceed
$540.00 per house.
VI . Program: State Weatherization Assistance Program (SWAP)
Funding Source: State of Colorado
State Agency: Department of Local Affairs
Local Agency: Weld/Larimer Human Resources
Major Purpose: In coordination with permanent weatherization
activities, materials and installation is
provided for minor structural repair, roof and
furnace repair, window casing or framing, etc.
Used only when necessary to gain the maximum
benefit of weatherization materials installed.
VII . Program: Oil Overcharge
Funding Source: State of Colorado - Oil Overcharge funds
State Agency: Office of Energy Conservation
State Division of Housing
local Agency: Weld/Larimer Human Resources
Major Purpose: Continued support of the low cost/no cost
winterization program provided for LEAP
recipients.
VIII . Program: Oil Overcharge
Funding Source: State of Colorado - Oil Overcharge Fund
State Agency: Office of Energy Conservation
Local Agency: Energy Extension Services
Major Purpose : Public Education
—167—
•
STATE
FLOW CHART
Funding State
Sources Weatherization Department epartment o
Assistance of Energy Ii Iver Health & Human
Program _ (DOE) Char•e Services (HHS)
overnor,J tate
of Colorado
State livision o Department of impartment of
Agencies Local Affairs Regulatory Agencies Social Services
tate ivision ice o nergy
of Housin. Conservation
D - Weatherization — HHS -IMP Low Cost/
HHS - Low-income Energy No Cost Weather-
Assistance Program ization
(LEAP) - Weatheri- Information and Educa-
zation tion Cash kssistance I
State Weatherization Oil Overcharge Payment or Vendor I
Assistance Pro.ram
oar. of ounty Board of County
Commissioners Commissioners
Local
Agencies Loca ' .encies Energy Extension ( Social Services
Services Colorado
Activities eat erization LEAP Low Cost/No Cash
Activities Cost Weatherization Payment
Information & Education
-168-
WELD/LARIMER
FLOW CHART
Funding II State
Sources I I Weatherization I Department ?
Assistance Department of
of Energy i Oi ver Health & Human
I Pro ram (DOE) i_ Charge Services (HHS)
'� .
______
Governor, State
I of Colorado 1
State l
Division of Department of epartment o
Agencies Local Affairs I 1 Regulatory Agencies
Social Services
I State Division I I Office of Energy
of Housing Conservation I
Low Cost/
` - -- No Cost Oil --- -
1
Overcharge
D -• Weatherization Low-income energy
HHS - Low-income Energy Assistance Program
Assistance Program (LEAP) - Information
(LEAP) - Weatheri- and Education
zation Oil Overcharge _____1 Cash Assistance I State Weatherization
Assistance Program P_�ment or Vendor N
HHS - Low Cost/No Cost
Oil Overcharge " `
Weld and Lar mien--
IBoard of County `l�eTd�`ounty oar
Commissioners of County Commis-
- �— sinners
Local
Agencies Weld County Larimer County Energy Extension
Division and Human Develop- Services Northern Weld rvnce Social I
of Human merit Colorado
Services
do
Resources — --
Activities Hand n Information
WeatherizationI Cash
& Education P�nrent
Act,ivitie, r-1--------- L�
5r — -
-169-
Summary of Energy Programs
Larimer County Department of Human Development handles all programs
which require installation of materials for both Weld and Larimer
counties. The Division of Human Resources handles outreach, application
taking , income verification , problem solving , and program monitoring for
the Weld County Weatherizatinn Programs.
The Energy Extension Service provides information and education involv-
ing energy to the public.
Social Services provides direct cash payments to eligible recipients.
Benefits from this type of coordination are:
a. Maximized program coordination at local level .
b. Comprehensive delivery of services to clients.
c. Non-duplication of weatherization activities to the same household.
d. Cost effective.
e. Reduction in duplication of staffing for the three (3)
weatherization programs for each county.
f. By delivering outreach and application taking, Human Resources is
able to assist the applicant in receiving other program services
they may need.
Problems of this statewide approach:
a. Multiple state agencies and staffing involvement.
b. Non-coordination at state level causes non-coordination at local
level with multiple delivery agents.
c. Confusion and abuse of locals through multiple contacts , etc.
. Senior letter
-170-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : Job Diversion -- 21-6593
DEPARTMENT DESCRIPTION :
Pass through of State job diversion funds associated with AFDC clients diverted
to HRD job programs.
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -0- $60,000 $120,000 $120,000
Revenue -0- 60,000 120,000 120,000
Net County Cost -0- -0- -0- -0-
Budget. Positions -- -- -- --
SUMMARY OF CHANQ :
Budget reflects anticipated pass through amount based upon client caseload
in 1983.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
-171-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO. : State - Job Services -- 216514
DEPARTMENT DESCRI PTION : This department will fund the administrative
costs for operating the Employment Service Office in Greeley.
The budget unit shoat above is broken down into the following activities:
Personnel; computerization; overhead.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost 1 ;0,000 265,247 200,000 $200,000
Revenue
160.000 265,247 200,000 200,000
Net County Cost r-0- -0- -0- -0-
Budget. Positions - - -
SUMMARY OF CHANGES.:
Subject to negotiation.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
-172-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT, NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : CETA Administrative Pool -- 216524
DEPARTMENT DESCRIPTION : To fund all administration costs for the CETA
programs.
The budget unit shown above is broken down into the following activities:
Personnel; overhead.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost 240,186 354,139 141 ,676 $141,676
Revenue 240,186 354,139 141 ,676 141,676
Net County Cost
Budget. Pos?tions - - -
SUMMARY OF CHANGE:$ CETA ends on September 30, 1983. A six month close out period
will be granted. We currently are projecting $141 ,676 to be unexpended as of 9/30/83
from CETA Composite and CETA SYEP. This amount will be transferred to the CETA
Administrative pool for close out purposes.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
-173-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : CETA IV SYEP (79 CETA III) -- 216554
DEPARTMENT DESCRIPTION: This department is for the operation of work and
training programs: for CETA eligible clients.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; work and training reimbursements; supportive services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost 232,695 254,100 254,100 $254,100
Revenue 232,695 254,100 254,100 254,100
Net County Cost -0- -0- -0- -0-
Budget. Posi'ions - - -
SSILIMARY OF CHANGES.:
FINANCE/ADMINISTIATlYE RECOMM£NDATI01 :
-174-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : HHS - Head Start -- 2166Q4
DEPARTMENT DESCRIPTION : This department funds all Head Start activities.
The budget unit shown above is broken down into the following activities:
Personnel; overhead; classroom supplies; medical and dental.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost 419.,734 414.,734 419.,734
$419,734
Revenue 419,734 419,734 4W,734 419,734
Net County Cost -0- -0.^ -Q-• -p-
Budget. Posi pions
SUMMARY OF CHANGE$:
FINANCE/ADMINISTRATIVE RECOMMENDATION :
-175-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : HITS - Head Start Handicap -- 216614
DEPARTMENT DESCRIPTION: This department funds Head Start activities
for special education students.
The budget unit shown above is broken down into the following activities:
Personnel; Medical; Travel.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost 17,331 17,331 17,331 $17,331
Revenue 17,331 17,331 17,331 17,331
Net County Cost -0- -0- -0- -0-
Budget. Positions
SUMMARY OF CHANGES.:
FINANCE/ADMINISTRATIVE RECOMMENDATION :
-176-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : CssG -- 216654
DEPARTMENT .DESCRI,PTION : This department will fund administration and
transportation activities.
The budget unit shown above is broken down into the following activities:
Personnel; transportation; overhead.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross county Cost 99,328 134,711 125,000 $125,000
Revenue 99,328 134,711 125,000 125,000
Net County Cost -0- -0- -0- -0-
Budget. Positions
SUMMARY OF CHANCES :
FINANCE/ADMINISTRATIVE RECOMMENDATION :
-177-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : Supplemental Food Service -- 216704
DEPARTMENT ESCain10NN : This department is in charge of the overall opera—
tion o the Supplemental Foods Program. Expenditures include personnel, benefits,
nutrition education, overhead, gas and oil, etc.
The budget unit shown above is broken down into the following activities:
Personnel; nutrition education; overhead; travel; distribution costs.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost
6.5.829 93,340 75,205 $75,205
Revenue 65,829 93,340 75,205 75,205
Net County Cost -0-
-0- -0.- -0-
Budget. Posions
SUMMARY OF CHANT :
FINANCE/ADMINISTRATIVE RECOMMENDATION :
-178-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : DOE - Weatherization -- 216754
DEPARTMENTDESCRIPTION : This department is in charge of the overall
winterization program.
The budget unit shown above is broken down into the following activities:
Personnel; overhead.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost .$3 000
• 1' 1 i 111 , z
Revenue 3,000
• 1• 1 1 111
Net County Cost -0-
Budget. PosiLions
SUMMARY OF CHANGE$:
FINANCE/ADMINISTRATIVE RECOMMENDATION :
-179-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO , : OAA Area Agency -- 216804
DEPAMENT DESCRIPTION : This department will fund administrative activities
or the area agency on aging.
The budget unit shown above is broken down into the following activities:
Personnel; overhead, travel.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost 29,520 34,476 $32,322 $32,322
Revenue 7,380 25,857 25,857 25,857
Net County Cost 22,140 8,619 $ 6,465 $ 6,465
Budget. Positions
SUMMARY OF CHANGES : This amount is tentative, with a probable increase. If
increased the required match will also increase. Status should be known by February
or March.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
-180-
I (Jill I IALJKULJI JUILIMS1
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO , : OAA - Title III6 -- 216814
DEPARTMENT DESCRIPTION :
This department funds contractual agreements with agencies in Weld County,
in order to provide other services to senior citizens.
The budget unit shown above is broken down into the following activities:
Actual Last Requested
RESOURCES Complete 4 Recommended
P Allowed Current Next
Fiscal Year Fiscal Year Na
Fiscal Year Fiscal Year
Gross County Cost 110,864 136,009
113,626 $113,626
Revenue 110,864
136,009 113,626 113,626
Net County Cost
0' O -o-
Budget. Positions
SUMMARY OF CHANGES:
FINANCE/ADMINISTRATIVE RECOMMENDATION :
-181-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO , : OAA TITLE III-C-1 Congregate -- 216854
DEPARTMENT DESCRIPTION: This department funds all Senior Nutrition
activities.
The budget unit shown above is broken down into the following activities:
Personnel; suppl.:es; overhead; meals; supportive services.
Actual Last Requested Reconuirended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost 172,822 161 ,704 151 ,491
$7.51.4
Revenue 172,822 161 ,704 151 ,491 151,491
Net County Cost -0- -0- -0- -0-
Budget. Positions
SUMMARY OF CHANGES :
FINANCE/ADMINISTRATIVE RECOMMENDATION:
-182-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : OAA Title III-C-2 -- 216864
DEPARTMENT DESCRIPTION : This department will fund catered meals.
The budget unit shown above is broken down into the following activities:
Home delivered meals.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost
21 ,402 22,408 29,595 $29,59_>
Revenue 21 ,402 22,408 29,595 29,595
Net County Cost -0- -0- -0- -0-
Budget. Positions
SUMMARY OF CHANGE:
FINANCE/ADMINISTRATIVE RECOMMENDATION :
-183-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : Transportation -- 216904
DEPARTbENT DESCRIPTION :
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recomended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost 24,805 20,000 20,000 $20,000
Revenue 24,805 20,000 20,000 20,000
Net County Cost -0- -0- -0- -0-
Budget. Pos.tions
SUMMARY OF CHANGE. ,:
FINANCE/ADMINISTRATIVE RECOMMENDATION :
-184-
DuiJut_ i u,t t i RLJ ULa I JU11i9HKY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Division of Human Resources
BUDGET UNIT TITLE AND NO . : ,lob. Training Partnership Act (JTPA) -- 21-6444
D PART MENT DESCRIPTION :
To fund the administration and programmatic activities of eligible
clients.
The budget unit shown above is broken down into the following activities:
Personnel ; overhead; work and training activities ; supportive services
Actual Last Requested
RESOURCES Complete Allowed Current Next Recommended
Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost N/A N/A 722,750 $722,750
Revenue N/A N/A 722,750 722,750
Net County Cost - - -0- -0-
Budget. Positions - - -
£l1MMARf OF CHANGES:
This is a preliminary planning estimate only. As of this date, we have no real feel
for what actual will be.
fNANCE/ADMINISTRATIVE RECOMMENDATION :
-185-
OTHER SPECIAL REVENUE FUNDS
OTHER SPECIAL REVENUE FUND SUMMARY
The Library Fund is recommended to be funded at the level of $386,625 in 1984
which is up 3.9% from the $372,181 level in 1983. No anticipated fund balance
will exist at the beginning of 1984, making the net county cost with salary
increases for the Library ($10,744) total $354,325, or up 3.0%. In addition
to the basic budget, the Payment For Lending budget of $20,000 allows a total
of $64,097 for materials, up 28.5% over 1983. Restructuring of the Library
staff with the retirement of the Director at the end of December 31, 1983 will
result in an increase of FTE by .5 FTE, but personnel costs will be reduced by
$12,984 and added to materials. A security system costing $25,000 is listed
as a policy issue for the Board.
The Revenue Sharing Fund anticipates the renewal of the revenue sharing
program October 1 , 1983 for at least three years. The total amount budgeted
is $1,504,558 with the entire amount being transferred to the Road and Bridge
Fund. No other requests for funding via Revenue Sharing resources were made
in the 1984 proposed use hearing process.
The Subdivision Parks Fund is funded at the carry-over level of $10,000.
These funds are restricted to be used in the area of the subdivisions that
made the contribution to the fund, or to a regional park. As in the past, it
is suggested that the Board of County Commissioners make a policy
determination of the kind of use that they want to put these funds, and in
early 1984 the staff and the Board should work towards determining the project
that the Board has identified. No commitment of funds has been made to date.
Possible use of the funds at the Missile Site Park or Island Grove Park should
be considered by the Board, or contribute to a regional park in a municipality
adjacent to a contributing rural subdivision.
The Contingency Fund is recommended at the level of $750,000, which retains
the historical level of $450,000 plus holds $300,000 of the taxes paid under
protest in the Monfort/Kodak tax case. The $300,000 in dispute, once final
legal determination is reached, can either replace lost funds paid under
protest if the ruling is against the county, or if the ruling is in favor of
the county be used for program or capital purposes in 1984. The $750,000 is
all appropriated in the unforeseen expenditures line item. The Board is
encouraged to fund the Contingency Fund at the recommended level in 1984 in
order to accommodate any adverse fiscal impacts in revenues or expenditures in
1984 that Weld County may face. In light of the fiscal situation in Weld
County, it is prudent management to maintain this level of Contingency Fund in
order to be able to respond to the unforeseen needs of the citizens of Weld
County in 1984 and future years.
The Solid Waste Fund is funded in the amount of $93,000. This program is
funded from the proceeds of the 5% surcharge the Board of County Commissioners
enacted August 1, 1979 to support solid waste disposal activities in Weld
County. The proposed funding level of $93,000 is composed of the anticipated
revenues in 1984. It is recommended that $60,000 be utilized to repay the
Roau and Bridge Fund for the paving of Roads 7 and 6 accessing the Erie
Landfill. This use is in accordance with the anticipated use of the
surcharge, in that the road construction is necessary to support the traffic
—186—
utilizing the landfill. In addition, $10,000 is budgeted to support the DUI
trash pick-up program leaving $23,000 undesignated in 1984. The 1984
undesignated amount and future revenues are recommended to be used for road
access to landfills, trash clean-up, hazardous waste incidents, and transfer
stations as the need(s) arise.
The Conservation Trust Fund is budgeted at $230,000 in 1984. With the passage
of SB119 (The Colorado Lottery) in 1982, the county received $194,698 or
September 1, 1984. Annually in August the State will allocate monies to the
county in the range of $200,000 - $230,000 each year based upon the lottery
proceeds and population of Weld County. A number of policy options are
offered the Board for use of the funds in 1984 and future years for park and
recreational purposes.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME: Federal Revenue Sharing Trust Fund
BUDGET UNIT TITLE AND NO. : Revenue Sharing Fund -- 14-9540
DEPARTMENT _DESCRIPTIOK: Federal funding received from the General Revenue
Sharing program enacted in 1972, and amended subsequently.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $1,521,115 $1,141,443 $1,504,558 $1,504,558
Revenue 1,521,115 1,141,443 1,504,558 1,504,558
Net County Cost -0- -0- _0- _0_
Budget. Positions
SUMMARY OF C}IANGES : Weld County' s initial entitlement from the General Revenue
Sharing formula is $1,504,558 from 10/1/83 to 9/30/84. 1984 includes four quarters
of funding due to continuation of Revenue Sharing at the Federal level.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
It is recommended that all Revenue Sharing funds received in 1984 be used to fund
the Road and Bridge functions in Weld County.
All community requests for Revenue Sharing funds should be considered in the
General Fund funding considerations and priorities.
Board should watch legislation concerning Revenue Sharing very closely in the
future to insure continued funding. Efforts to change funding formulas also should
be closely scrutinized to insure that changes do not adversely impact Weld County.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Conservation Trust Fund
BUDGET UNIT TITLE AND NO . : Conservation Trust Fund -- 15-1943
DEPARTMENT DESCRIPTION: Accounts for revenue received from the State of
Colorado to be used for the acquisition, development, and maintenance of new
conservation sites within Weld County.
The budget unit shown above is broken down into the following activities:
n/a.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year_
Gross County Cost 0- 0- $230,000 $230,000
Revenue -0- -0- 230,000 230,000
Net County Cost 0- -0- 0 -!I-
Budget. Positions -- -- -- --
SUMMARY OF CHANGES: With the passage of SB1i9 (The Colorado Lottery) in 1982,
the county received $194,698 on September 1, 1983. Annually in August the State
will allocate monies to the county in the range of $200,000 - $ 230,000 each year
based upon the lottery proceeds and population of Weld County.
FINANCE/ADMINISTRATIVE RECOMMENDATION.:
Tn accordance with SB119, 40% of the proceeds of the lottery are earmarked for
Conservation Trust Funds in local k,ov, rnments. The funds have to be used for
"the acquisition, development and maaint .-nance of new conservation sites or for
capital improvements or maintenance for recreational purposes on any public
site". (Section 29-21--101, CRS, I )13) .
The Board of County Commissioners have not taken formal action by resolution cr
appropriation of funds for the use of the lottery proceeds. The areas of use
discussed by the Board or requested by citizens have been as follows:
Performing Arts Center (Long 'Perm)
. Maintain and improve Island Grove Park
. Maintain and improve Missile Site Park
. Reclaim gravel operations for recreational purposes by coordinating multi-
functional land acquisitions, uses, and reclamation
(0'?r.u.
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BUDGET UNIT REQUEST SUMMARY (Continued)
Conservation Trust Fund -- 15-1943
FINANCE/ADMINISTRATIVE RECOMMENDATION:
. Allocation of funds to all municipalities
. Carbon Valley Park and Recreation District, 1983 share of lottery funds.
(One time cost of $3,392 for unincorporated population of 620.)
It is recommended that the Board should lag one year in appropriating funds since
allocations are not made until September of each year to insure funds are never
expended in excess of receipts.
The uses of the Conservation Trust Funds are policy issues of the Board. The
following staff recommendation attempts to balance the needs of the county
residents and take into account the county's fiscal situation:
1. Current regional park and recreation facilities in the county should he
shifted to the Conservation Trust Fund.
Island Grove - Exhibition Building
Island Grove Development
Missile Site Park
2. Since municipalities are receiving their per capita share of the lottery funds ,
county funds should be retained for county supported regional facilities wit.'
no direct allocation to municipalities.
3. Carbon Valley Park and Recreation District becomes eligible in 1.984 for
funds. The Service Plan called for a 1984 start-up for property tax and
lottery funds. Recommend no funding transfer.
4. Reclaimed gravel operations for recreational purposes should only be pursued
in the Island Grove Park area and should be part of the development contri-
butions to Island Grove.
5. Formal commitment for the use of lottery funds for the Performing Arts
Center should come with the City of Greeley's formal plan to finance and
construct the facility. To date the City of Greeley has not formulated a
feasible fiscal plan for the facility. It would appear that no 1984 funds
need to be appropriated, but beginning in 1985 a commitment will be required.
The Board should be cautious in that the current Board has no authority for
a binding long term commirment of Conservation Trust Fund appropriations.
Appropriations would have to be on a year-to-year basis that could be adjusted
by any future Board.
(CONTINUED)
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BUDGET UNIT REQUEST SUMMARY (Continued)
Conservation Trust Fund -- 15-1943
FINANCE/ADMINISTRATIVE RECOMMENDATION:
Based upon the above, the 1984 recommended budget has been constructed as
follows:
Project/Program 1984 Estimated 1985
Missile Site Park $16,272 $12,000
Island Grove - Maintenance 40,000 40,000
Island Grove - Development 50,000 50,000
Carbon Valley -0- -0-
Municipalities -0- -0-
Performing Arts $93728--$123,728 $98,000-$128,000
TOTAL $200,000-$230,000 $200,000-$230,000
1t is recommended that a portion of 1983 funds be used to fund Island Grove
Park ($40,000) and Missile Site Park ($11,000) .
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Contingency Fund
BUDGET UNIT TITLE AND NO. : Contingency Fund -- 16-9020
DEPARTMENT DESCRIPTION : The Contingency Fund exists to cover reasonably
unforeseen expenditures or revenue short-falls.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $800,000 $750,000 S750,000
Fund Balance -0- 750,000 750,000
Net County Cost $800,000
Budget. Positions .--- --
SUMMARY OF CHANGES: Contingency funds of $750,000 are funded via carry-over
fund balances from 1983. A Contingency Fund of $450,000 is recommended, as well
as, placing $300,000 in Contingency Fund pending resolution of the Kodak/Monfort
assessment appeal currently hi the Courts.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
1. In order to accommodate unforeseen expenditures or short-falls of revenue, the
Contingency Fund should be maintained at a level of approximately $450,000
Rule of thumb in local finance is '.;. to 3% of operating funds. The Board is
encouraged to use these funds only in very special or critical circumstances.
2. Weld County has made adjustmerrs! thus r..r and loss of funds from the
Kodak/Monfort case have been cu ed with in the operating budgets in 1981,
therefore until the case is (ul. v resolvc•d, a cautious recommendation is
not to anticipate the abillt ; ;.c• spend the funds until the court clears the
payment under protest.
-192-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Library Fund
BUDGET UNIT TITLE AND NO , : Library — 205510
DEPATMENT P.ESCRIpTION • The Weld County Library provides free public servicelibrary to a1 residents. The service is offered at the Library, from hookmobiies,
mail service, and other public libraries in the County.
The budget unit shown above is broken down into the following activities:
Administration; circulation; adult services; children's services; extension
services; collection development/maintenance.
Actual Last Requested Recommended I
RESOURCES Complete Allowed Current Next Next •
Fiscal Year Fiscal Year Fiscal Year Fiscal t'ear 1
Gross County Cost $341,195 $352,581. $399,483 $355,881
Revenue 8,126 8,700 12, 300 12 ,3( 0
Net County Cost $333,069 _ $ 1-..3,881 $387, L83 $34"',5f
Budget. Pos • ions 13.2 F'1'1_ ]i.2 FTE 16.9 FTE 1 J. F ;-
sur1MARY OF CHANGES : Rudget reflects a reduction of $12,984 in salaries due ti
reorganization discussed below. The materials budget its up $14,275. Trav l and
meetings are up $1,000, postage is up $59`•) , and the remainder of the change a
minor operating supply account: adjustments Lc reflect spending patterns. t.
typewriter is recommended fo funding f,. t sac Cal iia] Outlay budget. Revere . ►r •
up in fines ($1,80)0) due to better enforceme•r w.i to the computer, rent in I':ikh
Pains ($2,500) and donation' ..rc' },rimate.I ''5500.
FINANCE/ADMINISTRATIVE RECOMM_ENRAT LQf
Policy Issues:
1. With the retirement of the Libra, . :+irector, a restructuring of the orgai.i-
zation has been proposed which eliminates the Assistant Director's position
and replaces it with a new I.iH • : r' ':'t::r ;:;sae ian f which would allow two (2a
staff in the adult area 1e i': ,aoor and .1liner hours and added help fat
reference at: peak times. an , ! ice Technician IV would handle clerical re ks
done by present admir.istr:.., srs :end relic.,,<• processing clerk of mailing. I
Cataloger would do they pto! t e:.L'.,nal :•otaia m'. presently done by the Director,
and a Library Assistant i : n • '4e•d rc meet the increased workload.
\t present the Assoc i a cc Direct r serves as replacement during illness.
vacation, etc. and back in 1 er iods of heavy demand .
(OVF:i
—193—
BUDGET UNIT REQUEST SUMMARY (Continued)
Library -- 20-5510
FINANCE/ADMINISTRATIVE RECOMMENDATION:
In addition an increase of $18,993 was requested for additional materials.
The recommended budget includes the Office Technician IV for clerical casks
and mailing and one-half FTE Librarian/Cataloger for a savings of $12 ,984.
The savings has then been used to fund an increase of $14,275 in materials .
The policy question in order to keep the Library at its current level , is
whether the funds should be used for personnel or materials.
2. A security system to prevent loss of materials at the cost of $25 ,000 was
requested and listed as a policy issue for the Board . Data is on file for
discussion of the issue.
3. Revenues include $1,500 for a $10 annual fee for postage costs for the
patrons of the mail-a--book program. The program is a special service and it
is recommended that patrons using the service help underwrite it cot .
Policy issue. Board concurred in 9/12/83 worksession.
-194-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Library Fund
BUDGET UNIT TITLE AND NO . : Payment-for-lending -- 205510
DEPARTMENT DESCRIPTION : Payment-for-lending is paid by the State Library
for inter-library loan service to other libraries in the State. Money .received
is used to enrich local libraries, such as Weld County's.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
1
Gross County Cost $ 31,572 $ 20,000 $ 20,000 $ 20,000
Revenue 31,572 20,000 20,000 20,0('0
Net County Cost -0- -0- -0- -D-
Budget. Positions -- -- -- __
SUMMARY OF CHANGES :
$866 is budgeted for the courier operated by the High Plains System, and the
remaining funds ($19,134) are for the purchase of materials.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. This budget, together with the materials budget of $44,961,
amounts to a total materials budget of $64,097, up 28.5% over the 1983 level
of $49,878,.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT . NAME : Library Fund
BUDGET UNIT TITLE AND NO. : Salary Contingency -- 209200
DEPARTMENT DUCR I PZI ON. : Contingency amount to fund salary increases.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year. Fiscal Year Fiscal Year. j
Gross County Cost $10,744 $10,744
Revenue -0- -0-
Net County Cost $10,744 $10,744
Budget. Positions -- --
SUMMARY OF CHANGES:
Reflects 1984 salary adjustments
FINANCE/ADMINI $JRATIVE RECOMMENDATION :
n/a
-196-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Solid Waste
BUDGET UNIT TITLE AND NO. : Solid Waste -- 229540
DEPARTMENT DESCRIPTION: This fund accounts for revenue received from
a surcharge on dumping fees at solid waste disposal sites for the purpose
of combating environmental problems and for further improvement and develop-
ment of landfill sites within the County.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $86,179 $72,849 $93,000 $93,000
Fund Balance 11,839 2,849 -0-
Revenue 74.340 70.000 91_000 91_000 _
Net: County Cost -0- -0- -0- -0-
Budget. Positions
SUMMARY OF CHANGES : The 5% surcharge became effective 8/1/79 to support solid wa::te
disposal. Current rates and volume generate $93,000 annually. Appropriations thus f,iu
have been to pay for access roads to the landfill and cleanup in the areas of the
landfills. Board has $23,000 uncommitted for 1984.
In 1983 a program in conjunction with the DUI program was implemented to clean up
trash along County roads. This costs approximately $10,000 annually.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The Board has designated repayment of funds to Road and Bridge for road projects done
to accommodate solid waste facilities the last three years: Road 7 ($143,409) , Road
6 ($78,366) , and Road 27.5 ($65,396) . Repayments have been as follows: 1981 ($71,300) .
1982 ($83,777) , and 1983 ($72,094) leaving $60,000 due in 1984. In addition, S10,000
is allocated to support the DUI trash pick-up program leaving $23,000 undesignated
in 1984.
Board should consider the undesignated funds for future use. Areas of need discussed
in addition to routine clean-up are:
RflAD ACCESS:
. +epair to Roads 6 and 7 accessing Erie Landfill.
. 77th Avenue (2 miles South from Highway 34) to access Greeley/Milliken Landfill
(CONTINUED)
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BUDGET UNIT REQUEST SUMMARY (CONTINUED)
Solid Waste -- 22-9540
FINANCE/ADMINISTRATIVE RECOMMENDATION:
CLEAN-UP:
. Funds could be earmarked as a contingency to clean-up illegal sites or
hazardous waste problems, such as Keenesburg site problem.
TRANSFER STATIONS:
. The possibility exists that some subsidy from this fund could be required
to support transfer station activities in less populated areas where land-
fills do not exist in the eastern and northern portions of the county.
-198-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1984
AGENCY/DEPT. NAME : Subdivision Parks Fund
BUDGET UNIT TITLE AND NO. : Subdivision Parks -- 23-1942
DEPARTMENT DESCRIPTION: Accounts for park fees paid by subdividers for
the purpose of dedicating, developing and/or reserving land for parks and/or
other necessary public purposes.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost
$19,857 $10,000 $10,000
Revenue - )
Net County Cost 0- $19,857 $10,000 $10,000
Budget. Positions -- -- --
SUMMARY OF CHANGES :
Fund reflects anticipated fund balance for fund with no anticipated revenue, since
revenue is dependent upon subdivision development. In 1983 funds were spent to
improve the parking area at Island Grove.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
It is recommended that county staff study the appropriate allocation of tae funds
for regional projects, such as Island Grove, Missile Park, or contributions to
towns or cities near or adjacent to subdivisions. Funds are restricted to park
project. Preference of the Board is to retain this money for Island Grove develop-
ment, especially if Park Authority is ever created. There are currently no
commitments for these funds. Policy direction is required.
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