HomeMy WebLinkAbout20030508.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICE AGREEMENT FOR ADULT DAY CARE AND
AUTHORIZE CHAIR TO SIGN - ELDERGARDEN, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Service Agreement for
Adult Day Care between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, Area
Agency on Aging, and Eldergarden, Inc., commencing January 1, 2003, and ending
December 31, 2003, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Purchase of Service Agreement for Adult Day Care between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services, Area Agency on Aging, and
Eldergarden, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of February, A.D., 2003, nunc pro tun January 1, 2003.
BOARD OF COUNTY COMMISSIONERS
WEMOUNTY, COLORADO
ATTEST: a EII,4
vid E. L ng, Ch it
Weld County Clerk to th oO
/
q P Robert D. �0 sden, Pro-Tem
BY: --- F • \`�i
Deputy Clerk to the Boar ���r/
M. J.
Geile
APPROVEt3 AS TO FO `-14 > Y
William H. Jerke
my ttorne i a /I h r'
Glenn Vaad
Date of signature: 3/3
2003-0508
lcP•',1
•. HR0074
PURCHASE OF SERVICE AGREEMENT
THIS AGREEMENT,made and entered into this 1st day of January,2003 by and
between the County of Weld, State of Colorado,by and through the Board of County Commissioners of Weld County,
on behalf of the Weld County Division of Human Services'Area Agency on Aging,hereinafter referred to as"AAA",
and Eldergarden, Inc.,hereinafter referred to as"ELDERGARDEN."
WITNESSETH:
WHEREAS,"AAA"develops and administers the Area Plan for a comprehensive and coordinated system of
services,and
WHEREAS, "AAA"has identified respite care as a serious problem for many Weld older citizens, and
WHEREAS, "ELDERGARDEN"is a private,non-profit organization existing for the purpose of providing
adult day services to residents of Weld County,and
WHEREAS,"AAA"desires to purchase services from"ELDERGARDEN"to provide on—site adult day care
for older adults and their care givers;
NOW THEREFORE,it is mutually agreed:
1. The"AAA"hereby agrees to award grant monies(under the Older Americans Act)in the sum of $25,000 to
"ELDERGARDEN".
2. "ELDERGARDEN"agrees to provide 9,000 units of adult day care to 50 individuals with a goal of reaching
10 rural elders, 10 minority elders and 50 disabled elders
3. The"AAA"agrees to reimburse"ELDERGARDEN"for all eligible project costs up to but not exceeding the
sum of$25,000 at$2.78 per hour of day care.
4. "ELDERGARDEN"agrees to commence services within thirty(30) days after the signing of the Agreement
and assure completion of all services required hereunder by December 31, 2003.
5. "ELDERGARDEN" agrees to support the goal of a comprehensive and coordinated system of services by
maintaining regular participation on the Long Term Care Coordinating Committee.
6. "ELDERGARDEN" agrees to document and report any project income received as a result of services
provided under the Agreement.
7. "ELDERGARDEN"agrees to include the following statement in any written materials(pamphlets,brochures,
announcements,)or in any verbal presentations:"ELDERGARDEN"is supported, in part by funds provided
by the Weld County Area Agency on Aging through the Older Americans Act."
8. "ELDERGARDEN" understands that "AAA" is required to conduct periodic evaluations of the activities
conducted under this Agreement and to monitor on an ongoing basis the performance of"ELDERGARDEN"
to insure that the funds made available by the Agreement are expended in keeping with the purposes for which
they were awarded; and "ELDERGARDEN" accordingly agrees to cooperate fully with the "AAA" in the
conduct of such evaluation and monitoring, including the keeping and supplying of such information, and
providing access to documents and records to the"AAA"for the purpose of audit;and further agrees to do all
things necessary to enable "AAA" to fulfill its obligation to the State of Colorado and the United States
Government.
Page 1 of 3
9. Any changes, including any increase or decrease in the amount of"ELDERGARDEN" compensation, and
including changes in budget allocations which are mutually agreed upon by and between the "AAA" and
"ELDERGARDEN",shall be incorporated in written amendments to this Agreement.
10. "ELDERGARDEN"understands and agrees that the following provisions are part of the official application
and as such become binding upon commencement of the project:
a. Agrees that the project will be carried out in accordance with the Federal program and fiscal
regulations,the policies and procedures established for grants by the State Agency,and the terms and
conditions of the project application approved by"AAA"in making this award of funds;specifically,
agrees to abide by the dollar amounts as shown in the budget by program and cost categories.
b. Understands that if there is Federal/State cash unearned at the time the project is terminated, this
amount must be returned to the"AAA."
c. Understands that the project's fiscal affairs are subject to audit. If costs are disallowed,the proportion
of Federal/State funds disallowed must be returned to the"AAA."
d. Understands that this award is made for the period amounts stated in this Agreement. This Agreement
in no way implies further funding which is contingent upon the availability of funds and approval of
future project applications.
e. Agrees to keep records and make reports on the forms required by the"AAA"and in accordance with
guidelines issued by the State of Colorado and the Administration
on Aging,specifically,
To submit financial reports monthly and monthly program reports to the"AAA"by the 10th
of the following month;
To submit a final financial report within 45 days after the end of the project year;
To submit other reports to the"AAA"as requested;
Maintain a computer system that will be able to manage all required "AAA" reporting
software;
Maintain internet access in order to electronically transfer all required data to the"AAA".
f. Agrees to advise the"AAA"of needed program and financial changes and await approval from the
"AAA"prior to change implementation.
I I. No portion of the Agreement shall be deemed to constitute a waiver of any immunities the parties or their
officers or employees may possess,nor shall any portion of this Agreement be deemed to have created a duty
of care with respect to any persons not a party of the Agreement.
12. No portion of the Agreement shall be deemed to create an obligation on the part of the County of Weld, State
of Colorado, to expend funds not otherwise appropriated in each succeeding year.
13. If any section, subsection paragraph, sentence, clause, or phrase of this Agreement is for any reason held or
decided to be unconstitutional,such decision shall not affect the validity of the remaining portions. The parties
hereto declare that they would have entered into this Agreement and each and every section, subsection,
paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections
subsections,paragraphs, sentences clauses,or phrases might be declared to be unconstitutional or invalid.
Page 2 of 3
14. The term of this Agreement shall be from January 1,2003 through December 31,2003. The Agreement will
be evaluated in November by both parties. The basis for renegotiation of the Agreement will be satisfactory
performance of the provider,availability of funds,priorities as established by the Area Agency on Aging and
need for the service.
15. This Agreement may be terminated upon thirty(30)days written notice by either party. This Agreement shall
be terminated immediately in the event of loss of funding to the Area Agency on Aging.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the day first written above.
BOA OF COUNTY COMMISSIONERS ELDERGARDEN,IINC.
David E. Long,Chair (a/iy 3) Van gd m,Executive ector
WELD COUNTY HUMAN SERVICES WELD COUNT A AGENCY ON
AGING
Waite J p man Eva M. Jew 11,D ector
Executive Director ATTEST: MAO
lJ
Weld County Clerk to the BoF -�
fA " i
A
By: Deputy Clerk to the 0cYniv
Page 3 of 3
6200 3 -O>1J8
MEMORANDUM
— DATE: February 18, 2003
TO: David Long, Chair, Weld County Board of
Commissioners k``
COLORADO FROM: Walt Speckman, Executive Director, Division of\V
Human Services
SUBJECT: Purchase of Service Agreement between the
Weld County Area Agency on Aging and
Eldergarden for FY 2003.
Enclosed for board approval is a Purchase of Services Agreement between the Weld County
Agency on Aging and Eldergarden Adult Day Care.The contact purchases 9,000 units of adult day
care services for 50 Weld County seniors 60 years and older for a contract amount of $25,000.
The conta i,' period is January 1, 2003 through December 3 9003.
If you have. nuestions, please ccr tact Eva J -v<' ,!, _Director . i the Weld County Area
Ag .icy ou -,;i ig at 353-3800, extension 3:,31.
2003-0508
Hello