HomeMy WebLinkAbout20031627.tiff RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 6.000, COLORADO
WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with Revisions to Section 6.000,Colorado Works
in Weld County and Child Care Policies and Procedures for the Weld County Department of Social
Services Operations Manual, and
WHEREAS,after review,the Board deems it advisable to approve said revisions,a copy of
which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,ex-officio Board of Social Services,that the Revisions to Section 6.000,Colorado
Works in Weld County and Child Care Policies and Procedures for the Weld County Department
of Social Services Operations Manual be, and hereby are, approved.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 23rd day of June, A.D., 2003.
BOARD OF COUNTY COMMISSIONERS
W D COUNTY, COLORADO
ATTEST: Ate, ll� fJ\ �tA
r David E. Long, Chair
Weld County Clerk to 1 . . "q j
4 � fig 4 Robert D. asden, Pro-Tem
Deputy Clerk to the B '
M. J. 4GU ei
AP AS T�3F'ORbI
�`' ^
�L /� William H. Jerk
/C`ourtty Attorney
Glenn Vaa
Date of signature: �7
2003-1627
SS0030
Colorado Works in Weld County and Child Care Policies and Procedures
C. Complete all necessary client, employer, or work site agreements and related
paperwork for Colorado Works in Weld County work activities.
D. Determine the time and dates for scheduling employability assessment so the
Department may refer Colorado Works in Weld County applicants and recipients
to Employment Services.
E. Assess and recommend additional supportive services for Colorado Works in
Weld County participants to continue in Colorado Works in Weld County
activities or employment. Notify Department case managers of supportive service
referrals.
F. Approve work activities based on the aptitude, skills, and background of the
client, and labor market demand. Amend the Individual Responsibility Contract
with the client.
G. Determine if the Colorado Works in Weld County participant is satisfactorily
progressing in work activities through progress described in the Basic Work Skills
Development Report, adherence to time and attendance policies, and other
policies and procedures of the Colorado Works in Weld County Program.
H. Provide an itemized statement of expenditure and request for payment of any
services provided to a Colorado Works in Weld County participant. This itemized
statement would include,but not limited to, any expense incurred for the
Employment Services learning laboratory, Mini-Bus transportation, and testing.
This itemized statement must be submitted by the 15`1 of the following month that
the service was provided to the Department. The client information on the
itemized statement must include cost, COIN State ID, and COIN household
number.
I. Provide proper invoices and verification of serviced performed by Employment
Services for costs incurred in the performance of Employment Services as
described in Section 6.012.6.
6.0123 Participant Flow Chart
The participant flow chart is described in Exhibit F.
6.012.6 Reimbursement Authority through Transfer to Employment Services
Revised 7/1/98
Revised 9/99 The Department will remit to Employment Services an amount not to exceed $319,188 for
Revised 10/00 services provided from July 1, 2003 through June 30, 2004. Employment Services will
Revised 9/01 bill the Department for services provided as described in Section 6.012.4 of the
Revised 5/02 Department's Operation Manual and will not seek additional reimbursement for these
Revised 6/03 same services directly from the Colorado Department of Human Services. The$319,188
is calculated as follows:
a)0D.3--i6,77
Colorado Works in Weld County and Child Care Policies and Procedures
Budget Item Budget Amount
A. Staff: Salary Fringe
1. .1 FTE Director of DHS $11,649.00 $3,494.00
2. .2 FTE Director of Employment Services 11,282.00 3,384.00
3. .5 FTE Program Coordinator 22,596.00 6,778.00
4. 1.5 FTE Registration 45,285.00 13,585.00
5. 1.75 FTE IRC Skill Development and
Assessment interpretation 54,930.00 16,479.00
6. 1. FTE Employer Relations 35,202.00 10,561.00
7. .5 Fiscal (tracking,reporting, and
accounting functions) 29,052.00 8,716.00
Subtotal $209,996.00 62,997.00
Combined Subtotal $272,993.00
B. Overhead: (included operating, travel,
overhead, and all costs
associated with staff administration) $46,195.00
C. Total $319,188.00
6.012.7 Computer Equipment and Software
Added 5/29/02
Computer and related equipment and software purchased from Colorado Works funding
through the Department will remain the property of the Department. The Weld County
Division of Human Services will follow all County and Department policies regarding the
use,maintenance, and inventory of such equipment and software.
Colorado Works in Weld County and Child Care Policies and Procedures
6.022 Out of Wedlock Births Plan
Effective 9/10/97
6.022.1 State of Colorado's Out-of-Wedlock Births Plan
Revised 6/10/02
The responsibility of developing an Out-of-Wedlock Births plan for the State of Colorado
rests with the Colorado Department of Human Services. The Colorado Department of
Human Services has a statewide goal of reducing out-of-wedlock births by 1%. This goal
has been established for the state fiscal year 1997— 1998.
6.022.2 Weld County's Abstinence Program under the Weld County Department of Public
Effective 7/1/02 Health &Environment
6.022.21 General Description
Weld County is committed in reducing the number of out-of-wedlock pregnancies through
the Abstinence Program administered by the Weld County Department of Public Health&
Environment.
6.022.22 General Organization
The organization of Out-of-Wedlock Births Plan under the Colorado Works in Weld
County involves two major county departments and an advisory committee as follows:
A. The Weld County Department of Social Services (Department)
B. The Weld County Depai ttnent of Public Health and Environment(Public Health)
C. The Weld County Board of Health(Board of Health)
6.022.23 General Goals
A. The reduction of the number of out-of-wedlock pregnancies in Weld County is a
critical goal.
B. Weld County's primary approach is to promote sexual abstinence until marriage.
C. Reducing high-risk behaviors among teens would reduce the number of out-of-
wedlock pregnancies. These high-risk behaviors include alcohol and drug use.
D. Public Health has the expertise and experience to provide an abstinence program
in Weld County.
6.022.24 Eligibility Criteria
A. Based on information from the COIN system as of June 1, 2002, the Department
currently has 1,258 children between the ages of twelve through eighteen who
actively receive some type of public assistance in Weld County. It is estimated
Colorado Works in Weld County and Child Care Policies and Procedures
that the Abstinence Program will serve 3,000 children between the ages of twelve
through eighteen. This constitutes 42% of the potential youngsters to be served
through the Abstinence Program and may be Colorado Works eligible youth.
B. On a quarterly basis, the Department will update the number of Colorado Works
eligible youth served by using monthly reports submitted to the Department by
Public Health. These monthly reports will identify those youth who participated
in the Abstinence Program and who were eligible for or participants of the Free
and Reduced School Lunch Program.
6.022.25 Functions of the Department
A. The Department will assist, at the request of the Public Health and the Public
Health Board, in the development of outcomes for the program.
B. The Department will be responsible for identifying and referring eligible Colorado
Works families who need abstinence assistance to Public Health.
6.022.26 Functions of Public Health
A. Public Health will provide training services to Weld County's middle and high
schools, community agencies,medical facilities, churches and parents including:
1. Training for:
a) Teachers to use in classroom settings; and
b) Community professionals to become speakers including doctors,
nurses, youth pastors, crisis pregnancy center personnel to be
used in school assemblies, churches, medical facilities and
community settings; and
c) Parents.
2. Teaching formats of classroom and school assemblies, clinical
intervention workshops,parent education workshops, community
meetings, health fairs, and Sunday School classes.
B. Public Health will provide curriculum and materials to middle and high schools,
community agencies,medical facilities, churches, and parents. The curriculum
and materials will:
1. Promote sexual abstinence until marriage and from high-risk behaviors;
and
2. Encourage and develop character development and strong personal ideals,
communication, conflict resolution skills and sexual cessation skills.
Colorado Works in Weld County and Child Care Policies and Procedures
C. Public Health will submit to the Depat anent monthly reports of activities and the
identification of youth participants of the Abstinence Program who were eligible
for and participants of the Free and Reduced School Lunch Program.
D. Public Health will provide data and analysis of the impact of the classroom
training on teens through a sub-contractor-Prime Solutions. Prime Solutions will
obtain assessments of Weld County's Abstinence Program. These assessments
include methods to obtain feedback from participants of the program such as
student pre-and post-surveys, one-on-one telephone interviews with teachers,
parent mini-evaluations, teacher and medical personnel interview, and direct input
form community and church members.
E. Public Health will maintain records, associated with this project, for four years for
audit purposes and in accordance with instructions of the Department.
6.022.27 Functions of the Board of Health
Revised 6/03
A. The Board of Health will guide, oversee, and evaluate the implementation of the
Weld County's Abstinence Program under Public Health.
B. At a minimum, the Board of Health will measure and report outcomes regarding:
1. The level or number by which the number of out-of-wedlock pregnancies
in Weld County were reduced: and
2. The level or number by which sexual abstinence was promoted, as
described in Exhibit 0; and
3. The level or number by which high-risk behaviors among teens were
reduced.
C. Board of Health and Public Health will document the outcomes of Section
6.022.27, B., to the Department by June 30, 2003, and June 30, 2004.
6.022.28 Computer Equipment and Software
Computer and related equipment and software purchased from Colorado Works funding
through the Department will remain the property of the Department. Public Health will
follow all County and Department policies regarding the use,maintenance, and inventory
of such equipment and software.
"1 ? DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
Vu WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
Child Support(970)352-6933
COLORADO
MEMORANDUM
TO: David E. Long, Chair Date: June 17, 2003
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services Act,.,
,
RE: Revisions to Section 6.000, Colorado Works in Weld County and
Child Care Policies and Procedures, Weld County Department of
Social Services Operations Manual
Enclosed for Board approval are revisions to Section 6.000, Colorado Works in Weld
County and Child Care Policies and Procedures, Weld County Department of Social
Services Operations Manual. These revisions were reviewed and discussed at the
Board's Work Session held on June 16, 2003.
The revisions are to:
1. Section 6.012.6, Reimbursement Authority through Transfer to Employment
Services. The revision provides for Colorado Works funding to Employment
Services of the Weld County Division of Human Services. The funding level for
the period of July 1, 2003, through June 30, 2004, remains at the same funding
level of$319,188, which was provided in SFY2002-2003. The funding will
continue the Department's working relationship and system with Employment
Services to provide employment and training programs and services for Colorado
Works clients.
2. Section 6.022.2, Weld County's Abstinence Program under the Weld County
Department of Public Health and Environment. The revision eliminates the
provision of Colorado Works funding beginning July 1, 2003, and maintains the
ability of the project to use Colorado Works computer and related equipment and
software for the period of July 1, 2003 through June 30, 2004. Funding for the
project is expected to be available through County General fund money until
Federal Grant funding is secured.
If you have any questions, please telephone me at extension 6510.
2003-1627
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