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Home My WebLink About20033351.tiff RESOLUTION RE: APPROVE AGREEMENT TO ADMINISTER PROMISES FOR CHILDREN GRANT FUNDS AND AUTHORIZE CHAIR TO SIGN - UNITED WAY OF WELD COUNTY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with a Agreement to Administer Promises for Children Grant Funds between the County of Weld,State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Weld County Department of Public Health and Environment,and United Way of Weld County,commencing September 1,2003,and ending June 30, 2004, with further terms and conditions being as stated in said agreement, and WHEREAS,after review,the Board deems it advisable to approve said agreement,a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado,that the Agreement to Administer Promises for Children Grant Funds between the County of Weld,State of Colorado,by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Health and Environment, and United Way of Weld County be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized to sign said agreement. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 10th day of December, A.D., 2003, nunc pro tunc September 1, 2003. BOARD OF COUNTY COMMISSIONERS �j � W C UNT C ORA O ATTEST: iatt"'.� it Pa L a .tic...9 K t abk D vid E. Long, hair Weld County Clerk tot ' aB, , 0A silp ke ,L .i• Vic, •� Robert D. sden, Pro-Tem Deputy Clerk to the B..iV � M. J. Gei e O ED AS T O 7R`i —P Willia H. Jerk t ttorneSt ten/// // Glenn "ladDate of signature: 1-V., 1�1 2003-3351 H L0030 Nd.'/!c (c)C,—“' s) 1 4 N/o.3 • AGREEMENT TO ADMINISTER"PROMISES FOR CHILDREN" GRANT FUNDS This Agreement is entered into by and between United Way of Weld County("United Way") and the Board of Weld County Commissioners, on behalf of the Weld County Department of Public Health and Environment("the Health Department"). BACKGROUND INFORMATION A. United Way has been awarded a grant to provide outreach to Weld County children to provide health assessments and referrals(`the Grant"); B. Health Department has agreed to collaborate with United Way in providing the services pursuant to the Grant. C. The parties wish to set forth their agreement in writing. NOW THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows: AGREEMENT 1. Recitals The above set forth recitals are hereby incorporated into this Agreement. 2. Term The parties agree that the terms and conditions contained in this Agreement shall initially apply from September 1, 2003 through June 30, 2004. This Agreement may be renewed for additional terms, depending upon renewal of the Grant funding. In the event that such Grant funding is available, the patties may agree in writing to renew this Agreement. 3. Health Department Responsibilities Health Department agrees to be responsible for the • following: a. Provide support to Promises for Children, its philosophy, mission and goals, and specifically to work with the Promises for Children Home Visitation Committee. b. Subject to the requirements of the Health-Information Portability and Accountability Act ("HIPAA"), execute necessary releases and consent forms to coordinate activities, and share appropriate information with other agencies involved in the project. c. Upon receipt of referral from United Way, designated RN staff will provide up to four(4)Public Health Nurse(PIN)home visit assessments per month, in keeping with the goals and activities of those set forth in the Grant proposal. Home visit assessments in addition to the initial four(4)per month may be performed on an emergency basis only, but the parties agree that no more than 50 home visit assessments will be referred or performed during the term of this Agreement. d. The PUN will report client health needs and assessment results in a timely manner, subject to HIPAA requirements, to the Promises for Children coordinating panel designated by United Way. e. Submit an invoice to United Way on or before the fifth(5th) day of the month following the end of each quarter(i.e.,three month period). For example, an invoice for the first three month period, or the first quarter, from September], 2003 through November 30, 2003, should be submitted by Health Department to United Way on or before December 5, 2003. f. The parties agree that the charge for each assessment is $80.00. Health Department's invoice shall not charge more than$80.00 for each assessment provided. The actual cost for each assessment is approximately $135.12. Health Department agrees to provide the balance of the cost of each assessment by in- kind services. g. Complete interim and final reports that are provided for in the Grant, and the information for which interim and final reports is reasonably only within the possession of the Health Department. h. Provide a designated contact person to United Way for any communications which may be necessary or may enhance the delivery of the program. Nancy Weber is currently the designated contact person at the Health Department for purposes of this Agreement, unless United Way is notified by the Health Department in writing of a different designated contact person. 4. United War resnonsibilities a. Initiate referrals meeting the criteria of the Grant project to the Health Department. b. Obtain consent from the person whose name is being provided to the Health Department for a referral for a home visit,prior to the referral to the Health Department. c. Monitor and provide comprehensive case management for clients pursuant to the home visit program protocol of the United Way Promises for Children. d. Recognize the autonomy of the Health Department and its position in determining the nature and scope of programs and services offered by the Health Department. e. Respect confidentiality requirements between a client and the Health Department. All communication with the Health Department containing personal health information("PHI")will be handled in a manner compliant with HIPAA regulations. f. Facilitate coordination of the Grant project and communication between participating agencies, including, but not limited to, the agencies which are members of the Family Services Group. g. Reimburse the Health Department, on a quarterly basis, $80.00 per PUN assessment completed. United Way recognizes that the balance of the cost of each assessment is being provided by in-kind services from the Health Department. h. When the billing invoice from Health Department is received by the fifth (5"') of the month following a quarter in which services were provided by Health Department, United Way will mail the payment for the reimbursement on or before the twentieth(20th) of the same month in which the invoice was received. i. Provide a designated contact person to the Health Department for any communications which may be necessary or may enhance the delivery of the program. Judy Kron is currently the designated contact person at United Way for purposes of this Agreement, unless Health Department is notified by United Way in writing of a different designated contact person. 5. Use of Funds The funds provided to Health Department by United Way pursuant to this Agreement(sometimes referred to in this Agreement as"Grant Funds") are restricted to the purposes specified in this Agreement and in the Grant. 6. Termination In the event that the Health Department fails to meet the terms of this Agreement, United Way may terminate this Agreement upon thirty (30)business days written notice to the Health Department. Health Department may terminate this Agreement for any reason upon thirty (30)business days written notice to United Way. 7. No Waiver of Governmental Immunities Notwithstanding the provisions stated herein, nothing in this Agreement is intended as a waiver by Health Department of governmental immunity rights pursuant to state or federal law. 8. Budgeting Nothing in this Agreement shall be construed to require Health Department or Weld County to expend funds not previously budgeted. 9. Independent Parties The parties to this Agreement intend that the relationship between them contemplated by this Agreement is that of independent entities working in mutual cooperation. No employee, agent, or servant of one party shall be or shall be deemed to be an employee, agent, or servant of another party to this Agreement. 10. Agreement not Assignable. This Agreement shall not be assignable to any third party. 11. Notices Any notice provided for in this Agreement shall be in writing and shall be served by personal delivery or by certified mail, return receipt requested, postage prepaid, at the addresses set forth in this Agreement, until such time as written notice of a change is received from the party wishing to make a change of address. My notice so mailed and any notice served by personal delivery shall be deemed delivered and effective upon receipt or upon attempted delivery. United Way: Judy Kron United Way of Weld County P.O. Box 1944 Greeley, Colorado 80632 Health Department: Nancy Weber Weld County Department of Public Health and Environment 1555 N. 17th Avenue Greeley, Colorado 80631 12. Entire Agreement-Modification This Agreement contains the entire agreement and understanding between the parties to this Agreement and supersedes any other agreements concerning the subject matter of this transaction, whether oral or written. No modification, amendment, novation, renewal, or other alteration of or to this Agreement shall be deemed valid or of any force or effect whatsoever, unless mutually agreed upon in writing by the undersigned parties. No breach of any term, provision, or clause of this Agreement shall be deemed waived or excused, unless such waiver or consent shall be in writing and signed by the party claimed to have waived or consented. Any consent by any party hereto, or waiver of, a breach by any other party, whether express or implied, shall not constitute a consent to, waiver of, or excuse for any other different or subsequent breach. 13. Provisions Severable If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable, this Agreement shall be construed and enforced without such a provision, to the extent this Agreement is then capable of execution within the original intent of the parties. 14. No Third Party Enforcement It is expressly understood and agreed that enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties, and nothing contained in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity, other than the undersigned parties, receiving services or benefits under this Agreement, shall be deemed an incidental beneficiary only. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this/074 day ofY 2003, nunc pro tune September 1, 2003. COUNTY OF WELD, STATE OF COLORADO BY AND THROUGH THE BOARD OF ATTEST: grey COUNTY COMMISSIONERS OF WELD COUNTY ON BEHALF OF THE WELD COUNTY t '- DEPARTMENT OF PUBLIC HEALTH CLERK TO THE grk AND ENVIRONMENT f 1861 ( �-r'w% 1♦1 By: G ed_e_< ..w .; ,R- Deputy Cler. By: David . ong Chair C 1 0 2003 APPROVED: liv\ak ,i/oa.625 UNITED WAY OF WELD COUNTY Mark E. Wallace, M.D., MPH By: Executive Director WELD COUNTY DEPARTMENT OF PPUBLIC HEAL-AUX II A2�N ENM, NT BY: l�,tk Mark E. Wallace, MD, MPH-Director aco3-35D1 Memorandum TO: David E. Long, Chair Board of County Commissioners ' FROM: Mark W. Wallace,MD,MPH,Director ODepartment of Public Health and Environment -G^ S' • COLORADO DATE: December 8,2003 SUBJECT: Promises for Children Home Visitation Agreement with United Way of Weld County Enclosed for Board review and approval is an agreement between the United Way of Weld County and the Weld County Board of Commissioners on behalf of the Weld County Department of Public Health and Environment (WCDPHE)to administer"Promises for Children" grant funds. The United Way of Weld County has been awarded a grant to provide outreach to Weld County children through health assessments and referrals. Through this agreement, WCDPHE nursing staff members will provide home visit assessments to teen mothers with new infants and refer these mothers and children to other community agencies for services. The objective of this grant is to promote healthy early childhood patterns for Weld County infants. The nursing staff will complete up to four of these assessments per month during the time period of the agreement, September 1, 2003 through June 30, 2004. For these services, WCDPHE will be paid $80 per visit. I recommend your approval of this agreement. - Enc. 2003-3351 Hello