HomeMy WebLinkAbout800607.tiff COLORADO DIVISION OF CRIMINAL JUSTICE
SUBGRANT FISCAL REPORT
FORM 8R
Subgrantee PP 9-1�77e�cc {rmbb
Weld County , Colorado 0C Nll)eC2_23 Datle/13/80
Project Tit a Type of Report Re
Intake Classification Report Sequence
Progress Ix 'I Final I I 1
Project Duration Report Period
From 10/1/79 To 9/30/80 10/1/79 to 12/31/80
AWARD STATUS Federal Subgrantee Buy-In Other State TOTAL
Match Funds
Award 49,500.00 13,750.23 2,750.00 66,000.23
Cash Received 4,200.00 2,550:00 2,750.00 y;yuu.uu
Balance 45300.00 11,200.23 _0_ 56,9uu.dg
FOR DIVISION OF CRIMINAL JUSTICE USE ONLY
.E. # FY DATE FUND ACTION CODE AGENCY # ABL ORG. UNIT
5 1001 32 ' 00
EXPENDITURES
Expend. _ Expend- '
Begin- DCJ itures Expend- 'Unpaid
Approved ' ning.'of Use This fture5 Oblig-
Budget. Category Budget Quarter ' AC ' ' Quarter-1757 Ta.Date , •atians(1753) Use
Personnel 59,569.00 -0- 13100 12,033.25 12,033.25 61
Supplies and Oper. 3,071.23 ' -°-
'(3200 5•g5 5. 65 61
Travel 475.00 -o- 13300 104.00 104.00
Equipment -0- 13400 - 61
Construction -o- 13500 • 61
Consultants, 2,884.77 , -0- 13600 -0- -0- �
TOTAL 66 000.23' _0_ C 00000
. + 19996 12,142.90 12,142.9) .62
T -. r•AC17 72
AC1773
Federal Share 75 C 49.500.00 21100 9,107.18 9,107.1`6 62""
Match Share 21 % 13,750.23 .2-)00 2,550.00 2,550.00 62
Buy-In % 23100 62
Other State . 4
Funds % 2,750.00 485.72 485.72
AIL 100% 66,000.23 a 29996 12,142.90 12,142.x0 61
CASH BALANCE
Cash Balance Beginning of Quarter $ —o—
Receipts During Quarter $ 9, 00.00
Expenditures During Quarter $ c12,14d.90) .
Cash Balance End of Quarter $ ( 2,642.90)
I certillc that to the best of my knowledge and belief this report is correct and complete
and
that all expenditures and unpaid obligations are for the purposes set forth in the
grist at d documents.
_ a 11 Swearer in 356-4000 EXT 211 O itea d`^-_
. •Jrt li repared By Phone Projey Director's Signature
MAIL TWC, COPIES OF THIS FORM TO DCJ AND ONE COPY TO YOUR REGIONAL PLANNER BY THE 15TH
DAY OF T� E MONTH AFTER THE CALENDAR QUARTER. DUE DATES ARE APRIL 15, JULY 15, OCTOBER 15,
AND JANIi Y 15.
S D 6007
*****SEE INSTRUCTIONS ON REVERSE*****
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COLOR. .3 DIVISION OF CRIMINAL JUSTIC.
SUBGRANT NARRATIVE REPORT
1.ubgrantee: Project Number: Date:
Weld C9yntv_, World() 77-AGE-10C-L1]to-ll9 January 10. 1980
Project Title: Type of Report: Sequence Number:
Intake/Classification Unit Progress ED Final❑ First.. :
roject Duration: Report for Quarter Ending:
From To Mar❑ June0 Se t❑ Dec
E
NOTE: Prepare this report according to the instructions on the reverse side. Requests
for funds may be denied unless this report is complete and filed on time as
required by the Division of Criminal Justice Administrative Guide.
BEGIN REPORT HERE:
PROJECT STATUS: •
Overview:
Despite many changes that have taken place in the Intake/Classification section
this past quarter, progress is being made. We are now at full staff. The SPSS
package has arrived, but has not been installed due to the problems elsewhere
in the County. The wall which was to have been built in G Pod has been com-
pleted. The area which was designated as an intake pod is serving for that
purpose now.
Except for the Chief of Intake/Classification who was hired in ''larch, everyone
who hove served as counselors and secretaries in this past year, have moved to
other positions. Consequently, the two counselor and secretary have
been in those positions less than three months. Each of them was hired during
this quarter. Mr. Wathen has continued to familarize himself with the workings
and goals of the project. There has been some problem meeting some objectives,
however, knowing that this is the case these problems will be retifide during
• the second quarter.
I
i
Continue plain o bond pages -
Signatur o o rojec�t �D(tj cfo frill Signature of Authorizing Offical AV
Typed Name and Title Typed Name and Title
Cody Wathen,
roarams _ Don Warden. Finance Director. Weld County
Revise 2/78. All previous editions are obsolete. .
2
THE PERFORMANCE OBJECTIVES
1 . "Classify on an ongoing basis an average day population of approximately
90 to 100 inmates". There has been some difficulty meeting the first
objective. The problems will be addressed in the section related to
problems. Primarily the problems we are facing deals with the new
personnel . Secondarily, there has been a drastic change made by the
Chief of Intake/Classification in relation to the method of Classification/
Intake.
With Mr. Mannweiller's resignation, Mr. Wathen took over in October.
During that time Mr. Erdman who was hired on a temporary basis was
preparing to leave the temporary employment. Mrs. Meck began work on
the first of November. With the changing of personnel , the first months
objective was totally ignored. As you can see on Chart #1, the objective
was consistently being met to a greater degree as the quarter progressed.
We expect there will be no difficulty in the future meeting this particular
objective since Mrs. Meck and Mr. Maurer who began approximately
November 15, are now functioning in their roles very satisfactory.
CHART #1
Oct. Nov. Dec. 1st Qt. Total
Inmates remaining
longer than 5 days 66 52 55 173
2nd Interviews 0 10 47 57
Percentage objective 0% 19% 85% 33%
completed
II. "Complete One Thousand Two Hundred Initial Intake Interviews".
There has been no difficulty in meeting this particular objective as can
be seen by Chart #2. The Initial intake interviews are performed each
morning, 5 days a week on the people who have been arrested and booked
and are waiting bond hearing. Of course, further classification is not
necessary until it is ascertained the inmate will be here for a longer
period of time. Most of the people who have initial intakes are booked
out of the jail within a 24 hour period.
CHART #2
Oct. Nov. Dec. 1st Qt. Total
# of initial intake
interviews 189 57 103 349
Percentage objective
Completed 16% 5% 9% 29%
3
III . "Provide 200 referrals to community agencies providing post
release services".
As can be seen on Chart #3, we had no difficulty in meeting this
objective this first quarter. To date, we have completed 20 percent
of the years requirement.
CHART #3
Oct. Nov. Dec. 1st Qt. Total
# of referrals to com-
munity agencies 8 17 14 39
Percentage objective
completed 4% 9% 7% 20%
IV. Object 4 was deleted prior to the approval of the grant.
V. "To provide pre-release planning to 130 inmates".
It appears that with the addition of other inhouse programs and with the
administration of the life skills program it is evident that we will have
no difficulty meeting these objectives. It maybe that our figures are far
too low to represent what is being done. As can be seen on Chart #4, we
have completed 51 percent of the years requirements in this first quarter.
CHART #4
Oct. Nov. Dec. 1st Qt. Total
Pre-release planning
sessions 14 24 28 66
Percentage objective
completed 11% 18% 22% 51%
VI . "To provide community referrals, such as family counseling, child
care, and employment assistance, to the families of 25 inmates" .
What has been said regarding the previous objective applies in this
case also. As can be seen by Chart #5 this objective is being met
much swifter then we had anticipated. Part of the reason this is
taking place is due to the fact that the staff in the Programs Unit has
been made more aware of the need to record what they have been doing
that is related to meeting the objectives in the grant. The statistics
gathering form (See Appendix 1) is being turned in on a weekly basis by
all counselors. The fact that this form is being used consistantly is
indicative that the objectives are being met and recorded to a greater
extent than any time previous to this.
4
Chart #5
Oct. Nov. Dec, 1st Qt. Total
Pre-release planning
session 1 9 10 20
Percentage objective
completed 4% 36% 40% 80%
VII . "To maintain a comprehensive data base on all persons booked into
and incarcerated in the Weld County Jail".
There has been considerable difficulty in meeting this particular
objective. Previously the intake data sheet was used to collect
this type of data. The consideration was that at some point this
information would be held in the computer banks. However, since
that time, it was decided by the previous Project Director and the
Jail Administration that it would be more efficient for the Security
officers to complete this data when the inmate is booked. In that
manner we could get more data than if the counselors were here only
part of the time were to collect it. Since then, the ideas were revised
by Security. A decision was made by security to only collect data on
inmates who were to remain for an extended period of time. The net
affect is that there is only data on 27 percent of the adults who
have been booked in during this past quarter. Having discussed the
situation with the Jail Administration, we are reconsidering the
purpose of collecting this demographic data.
CHART #6
Oct. Nov. Dec. 1st Qt. Total
# of Demographic
date collected 103 82 87 P7P
# of adults booked 378 312 334 1024
Percentage objective
completed 27% 26% 26% 27%
VIII. "To develop and implement a community volunteer program".
To a certain extent this objective has been completely satisfactory
met. Currently there are three interns who are working a.:total .of
55.5 hours per week in the jail . In addition to the total hours by
these three women there is an addition 16 hours per week of volunteer
time that has been given to the jail by community volunteers. An orienta-
tion procedure has been initiated and a volunteer handbook (See Appendix 3)
has been designed. The purpose of the handbook was to make available
to the volunteers and interns specific information necessary to them
5
concerning their work and safety at the jail . In addition to the
above, a pass system has been developed allowing different people
access to different areas of the jail according to their need to
be in these areas. This particular objective will be refined and
more thoroughly organized as time progresses, however, the basics
of the objective have been clearly met.
IX:. "To provide counseling and preparation to those inmates who will be
transferred to the Colorado Department of Corrections from the Weld
County Jail and who request such help from here".
We have provided some counseling to inmates who are being transferred
to the Colorado Department of Corrections. The difficulty that we
did not consider previous to this time is that we must record the
number of inmates who have actually requested this particular type
of counseling. Consequently, all we have at this point is the number
of request that were made and who were actually seen. We do not
have the number of actual requests. This will be rectified in the
future.
X. "To establish and/or maintain contact and coordination with state
and other county correctional agencies having similar interests
in the field of the classification and inmate services".
We have had no difficulty in meeting this particular objective as
can be seen by Chart #7 . The base line data will be the month of
October where 39 contacts were made. As can be seen by the chart
in the second month there were 39 which represents no particular
increase and 49 in December which represents 126 percent increase
over the base line data.
CHART #7
Oct. Nov. Dec. 1st Qt. Total
# of contacts with
other agencies 39 39 49 127
Percent increase
over base line data N/A 0% 26% N/A
XI . To develop inmate involvement in the design and delivery of services
are coordinated by the Programs Unit".
This objective has not been considered at this time and will be addressed
during the second quarter.
XII. "To development security line staff involvement in the evaluation of the
services offered are coordinated by the Programs Unit".
This objective has not been considered during this particular quarter.
It will be addressed in the second quarter of the grant year.
6
PROBLEMS INCURRED
1 . Turnover of personnel :
This particular problem has been alluded to previously. Although
the present Project Director was somewhat involved with the development
of this particular grant, it primarily was completed by the former
Project Director. As the new Project Director is becoming more aware
of what the objectives are, there should be little difficulty in correcting
some of the situations that have taken place which have caused us to
fail to meet the objectives as clearly as possible. The development
of the statistical gathering instrument (See Appendix 1) has greatly
facilitated the gathering of statistics. We can see at this point that
there needs to be some revision and clarification to further make use
of this instrument and guarantee that the information that is reported
is what is demanded by the grant.
The turnover in the other positions has been alluded too. Since
the inception of the grant, there have been five people who have filled
the two counselor positions. The staff is in a position now such that
there is a growing sense of stability. This problem will be one that
should not re-occur.
2. Philosophical foundations of the jail staff and counselors:
This problem has been alluded to previously. The Administration
is not favorable concerning correctional programs. However, we have
made a great success and gained considerable amount of creditability
while working in this particular institution. The counseling staff
is ascilating between a direct effort to meet the stated objectives
of the institution while at the same time trying to supplement these
with some form of progressive and purposeful programatic development
for the benefit of the inmate and Security staff. This will probably
for a re-occuring problem. However, this depends largely on the service
that we are able to provide to the jail . As we continue to gain
creditability, we always seem in a more favorable light. This problem
will never be resolved until such time as the Administration sees the
inmate as people who can be assisted to some extent greater than it
is currently taking place.
In addition to the philosophical differences between the Jail
Administration and Staff and Counselors there is some problem within
the Programs Unit itself. Some of the programs staff is approaching
the problems we were facing from a very different position than others.
The main difference is the difference that can be found between right
and left brain functioning. While the one position is analogical and
geared toward a structure that fits in best with the Administration,
the other position is one that is more artistic, creative and free style.
The differences tend to thwart efforts to serve to enhance the meeting
of goals and objectives. The fact that the counselors are aware of
this enables counselors to deal with it in a more realistic manner.
7
3. Development of a system:
We have been struggling to development a Classification/Intake
system. We have been set with problems that have been mentioned
in previous quarterly reports. These problems have ranged from
not being able to get a staff together to having immense changes in
the staff to having philosophical differences to which I have previously
alluded. In consequence, there has not been enough stability to
effectively participate in a research and development effort to design
a functioning classification system. Whenever a system has been
developed, it has not been tested over a period long enough to determine
the feasability and applicability of the system. This has been one
of the major problems we have encountered. In order to solve this problem
it may be necessary to set up a research design and follow a lengthy
process using a PERT (that is Planned Evaluation and Review Technique)
in order to systematically understand what it is that we are trying
to do and to set about goals and sub-goals which will enable us to
accomplish this without incurring further problems and time involvement.
4. Important of making security aware of federal guidelines:
This has been a problem since the inception of this program.
It has been referred to in past quarterly reports on a continuing
basis. The problem is clearly outlined when one considers the second
problem listed above. When the second problem is solved, this
particular problem will also be solved.
5. Other than the fact that there are many other things have taken
priority, essentially those that have been listed as problems including
the primary problem of staffing and orientation of the new staff members
to the objectives of the grant and the working in the jail , these
particular objectives have been delayed. With the satisfactory
settling of the new people on staff, we will be able to draw our
attention to these matters this quarter.
6. Intake date information:
This particular problem that has been addressed previously in
this report. The intake data sheet (See Appendix 2) was previously
recorded by the Classification counselors upon the initial contact
with an inmate. The Jail Administration and previous Project Director
determined that the officers who perform the booking could perform this
function thereby gathering more data than have been gathered previously
due to the fact that counselors do not work on a 24 hour basis. Since
then, however, it has been determined that the data has not been collected
as had been originally set up. This information relates to objective 7
and Chart #6. We are currently revising the reasons for this particular
objective attempting to see if that particular objective, can be met
more satisfactory, thereby giving us information that is more relevant
to the project itself. This will probably be done through the collecting
of data on the inmates who remain more than five days through the
testing procedures that are currently being implemented.
s
PROJECT CHANGES
As in the past there have continued to be changes that have directly
effected this particular project. These changes are listed below.
1 . We have obtained additional office space which has enabled each of
the counselors to have separate office space in the facility except
for the two classification counselors. These two counselors work
so closely and are so infrequently in their offices, however, this
has not been a problem.
2. The phones htat have been so desperately needed have been installed
and have enabled us to make better use of our time by not having to
run from one end of the building to anouther to answer phones and
not having to wait for phone calls.
3. The job descriptions for the programs unit are currently being delineated
this should serve to solve some minor problems. With descriptions that
are more appropriate to the actual work that is being carried out, there
is clarification for the counselors resulting in more effective and
efficient work. These job descriptions will be included in the next
quarterly report.
4. There have been many minor changes in the second year of this particular
grant that have clarified the objectives. As had been stated in provious
reports, the individuals who had been primary in designing of this
particular grant are not available. With the clarification that had
been made, however, the grant is much more direct and the objectives are
more easily obtainable.
5. With the advent of the referral system, the inmates are being responded
to within a day. There is sometimes a slowing of this process when
the officers fail to draw our attention to needs that the inmates
may request. In the event that the requestis made directly to the
counseling staff the needs are being met more quickly. This referral
system has been adequately described and referred to in the fourth
quarterly report.
6. Since Mr. Wathen took over the directing of the project there has been
a definite increase in the documentation of the work that is being
accomplished. Again you are referred to the form that is designed for
this purpose which makes up Appendix 1. This form is in need of revision
and will be within the week in order that statistics may be more clearly
gathered for the purposes of documenting and meeting of the grant
objectives. Counselors are more systematic concerning documentation of
counseling sessions in the files of the inmates.
APPENDIX 1
complete on a weekly basis, and retu,r to the director each monday. Carry it with you alwdys :
1 . Classify on an ongoing basis an average daily inmate population of 90-100. •
Record the # of inma es classified by you on a daily basis :
ON * TUE WED THT: FRI SAT SUN TOTAL
2. Complete 1200 initial intake interviews
Record the I/ in init'al interviews completes by you on a daily basis:
MON `TUE WED THR -FRI LSAT SUN TOTAL
3. Provide 200 referrals to community agencies providing post referral services.
Record the # of post referrals made by you on a daily basis:listing the service;
SERVICE .MON `TUE WED THR FRI SAT SUN TOTAL
5. To provide pre-release planning to 130 inmates (Life Skills included).
Record the number of inmates oarticipating in arty form of pre-release planning/crounselirg:
IYPt '—MON TUE WED IHR Nil 171 6L'N -TOIAL
o provide community re errals, such as family counseling, childcare, and employment
assistance to the families of inmates:
Record the # of referrals of inmate families to any agercy listing agency:
`TYPE MON TUE 'WED IHR 1-RI �SAI SUN IlUTAL
I. To maintain a comprehensive data base on all persons booked into and incarcerated in the WC,
Record the number of assessments completed n all inmates:
MON TUE AED • TH° FRI AT SUN TOTAL
•
8. To develop and implement a community volunteer program.
Record of volunteers., V/ of ,olunteer hours, 4 of interns, and I of intern hours daily-
MON TUE `WED THR FRI SAT SUN TOTAL
VOLUNTEERS
VOL HOURS
•
INTERNS
INT HOURS
9. To provide counseling and preparation to those inmates who will be transferred to the
Colorado 'Department of Corrections from MCJ and who request such help.
Record all requests for help or counseling and all sessions of any length for adults
or juveniles to Canon City, Buena Vista, or any Juvenile Detention Center. You may
have a session (recorde it) even if there was no request:
rlace MUN JUL WED INK FR1 SAI SUN IUIAL
10. To establish and or maintain contact and coord• nation with stat4 and other county
correctional agencies having similar interests in the field of classification and
inmate services.
. Record it of`contacts with other agencies and the name of the agency:
Agency -IUN 1UE LIED INK FK1 SAL SUN IUTAL
Turn your completed CISSIGFFAC into the Director for tabulation.
If you need additional space, write the objective if in the space below and add whatever
information .is pertinent.
-. v APPENDIX 2
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APPENDIX 3
WELD COUNTY SHERIFF'S DEPARTMENT
VOLUNTEER HANDBOOK
The Weld County Jail can be an excellent place to serve as a volunteer
or intern, though it could provide many pitfalls to those who are
not prepared to work in a tightly structured community. This hand-
book is designed to provide guidelines to the incoming volunteer,
which will allow him/her to gain the most from the experience with
the least amount of confusion or problems.
The volunteer program has three major objectives. First is to
provide volunteers with a learning experience. This experience
will be individually designed by the volunteer and his/her super-
visor to compliment the personality of the volunteer and to meet
the needs of the volunteer and the jail . The second objective
is to provide assistance to the jail . This will be done within
security guidelines and under the direction of the volunteer supervisor.
Thirdly, the volunteers provide services to the inmates of the
Weld County Jail . The types of services can vary tremendously
according to the abilities and desires of the volunteer.
BUILDING DESIGN
Once you have decided to be a volunteer at the Weld County Jail
you will be given a tour of the jail . The building is rather confusing
at first, but you will soon become famaliar with its lay-out.
Following is a list of areas, by floor, that you should be famaliar
with.
Basement
BOOKING Records of inmates currently housed in jail are kept
here. You DO NOT have acess to these unless authorized. The
booking process is completed here. The watch commander's office
is housed here.
•
_9_
COFFEE ROOM pop and candy m chines are located here as is the
photo copy machine. DO NOT use the photo copy machine to make
personal copies. Whenever you use the coffee room, please clean
up after yourself.
•
HOLDING An area where inmates are housed, usually for a short
period of time until they are released or moved into another area
of the jail. Occasionally problem inmates (high suicide risks,
psychotics, violent, ect.) are housed here for .a greater length
of time.
1st Floor
ADMINISTRATION Administrative offices for both the .rail and
field divisions of the Weld County Sheriff's Department are located
here.
r*� FIELD DIVISION OFFICES All offices for the field division as
well as their squad room are located here. Two rooms, line up
room and training room, which are used for meetings and training
are also located on the first floor.
JUVENILE All juvenile detainees are housed seperatly from the
adult population. This area has its own offices and meeting rooms.
Male and female juveniles are housed seperatly. The deputies
that work here specilize in the juvenile section, although they
have the same training as deputies in the adult section of the
jail.
2nd Floor
PROGRAMS OFFICES Offices and work areas for In House Counseling,
Classification, and Work Release are located here. Volunteers
will do paper work here and will leave personal belongings such
as purses and coats here while working in other parts of the
jail .
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MASTER CONTROL All the doors in the jail are electronically
controlled from here. Volunteers are not allowed here unless
accompanied by a supervisor.
CHAPEL This is a multi puropse room used primarily for programs
involving inmates. A schedule of groups and meetings held in
this room is posted in the 2nd floor guards office and in the
programs office. Any scheduled events have priority for use of
the room. Presently, books that may be checked out by inmates
are kept here.
A POD All women are housed here.
B POD Male inmates who are participating in programs are housed
here. This pod does not have a fresh air area.
C POD Male inmates who are participating in programs are housed
"Th here. This pod does have a fresh air area.
D POD Male inmates who are hot behavior problems, but are not
interested in program participation are housed here.
F POD Men housed here are sentenced to the jail on a Work Release
program. They live in the jail while they are not at work.
These inmates are under the supervision of the counselors of the
Work Release section.
3rd Floor
F POD Male truetees are housed here. Trustees have specific
job assignments within the jail. In return for the work they
do, they get "good time" or time off their sentence. Most trustees
are sentenced to this jail.
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G POD Male inmates are housed here shortly after being booked
into the jail. While here (usually no longer than two weeks)
they are evaluated by the classification staff.
MAXIMUM Male inmates who have behavior problems or must be
isolated from the general population for other reasons are housed
here.
GYM An area where inmates may participate in physical activities
such as basketball, volley ball or hand hall. There is a schedule
for gym use maintained by security.
ADMINISTRATIVE KNOWLEDGE
While doing volunteer work at the Weld County Jail, the office that
you will work out of will be in the programs area. Occasionally
a volunteer will be assigned to juvenile, communications or the
field, in which case your office will be located elsewhere. Any
new information or assignments will be posted in this office.
All supplies you need to carry out your volunteer duties will be
kept in this office and supplied by the Weld County Sheriff's Office.
You may use the phones in the programs area of the iail to carry
out your volunteer duties. Please refrain from making long distance
and personal calls
DRESS CODE
There is no specific dress code, theoqh there are a few guidelines
to follow and common sense is expected. Pleas DO NOT wear blue
jeans in the jail . Keep security in mind when wearing jewerly and
other accessories.
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CHAIN OF COMMAND
The Weld County Jail is a paramilitary organization. As such, it
is important for you to understand and follow the chain of command.
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As a volunteer you will answer directly to your supervisor, who
in most instances is the In House Counselor. Please go to this
person first with any problems or questions. Relow you will find
a chart of the chain of command within the jail .
SHERIFF ANDREWS
UNDERSHERIFF ROSS
CAPTAIN METZGER
LIEUTENANT COLE
LIEUTENANT POWERS CODY 'JATHFN
N
SGT SGT SGT WR SUP. CLASS SUP I H COUN
1 I I I
CPRL CPRL •CPRL COON II COUN II
DEP II DEP II DEPII DEP II DEPII COUN I
DEP I DEP I DEP I DEP I DEP I DEP I SEC VOLUNTEERS
SUPERVISION
The In House Counselor will be your supervisor while you are volun-
teering at the Weld County Jail . She will answer any questions
you might have, make assignments and evaluate your work. She will
also perform evaluations for those persons receiving credit for
their volunteer work through the University of_ Northern Colorado.
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PUNCTUALITY
You are expected to be on time. Your work is important and others
are depending on you, so if you are going to be late please call
and inform the In House Counselor.
ACCOUNTABILITY
Persons selected as volunteers at the Weld County Jail are expected
to be responsible for their actions. This includes being punctual,
but means much more. Those projects or responsibilities that you
commit yourself to perform are expected to be accomplished. It is
helpful if you prohide your supervisor with a time line of when
you plan to complete a project. You are expected to keep records
of contacts with inmates in the accepted form of the Weld County
Jail Programs Unit (This will be explained to you if you are working
with inmates).
You should also turn in copies of your reaction papers, written journals
or term papers relating to your volunteer work at the Weld County
Jail to the In House Counselor. This provides the programs staff
with useful feedback.
Please record all the hours you have worked on the appropiate form.
This form will be kept in the programs office. It is expected that
you fill this out each day you work befor leaving. . You might find
it useful to keep your own record at home as well.
SECURITY
DRESS You are expected to dress like a professional . while
this does not mean you need an expensive wardrobe, it does mean
you should be neat ant clean. Generally, blue jeans are not
acceptable. Excessive amounts of jewerly should not he worn.
Some jewerly (such as stick pins) could easily be used as a weapon,
so use common sense and avoid wearing these things.
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Security Clearance
When you first begin doing volunteer work in the jail your movement
within the building and contact with inmates will be very restricted.
As you learn and are able to practice appropiate security proceedures,
these restrictions will he eased. Ay the end of an internship
most volunteers will be allowed to work with inmates. This will
be done on a gradual and individual basis to provide comfort
for the volunteer and inmate and to maintain proper security
within the jail.
Working with Inmates
Once you are cleared to work with inmates, you should again use
common sense. Following are some major DON'TS.
- DON'T give an inmate anything unless you first clear it
with the security person on the floor at the time.
- DON'T go into an inmates room - ever.
- DON't promise you will do anything for an inmate - staty,
simply, that you will see what you can do to assist them.
Many persons who are incargerated have had more than their share
of frustrations in their early lives. Most have experienced
repeated failure and are, at least at the outset, suspicious of
any offer of assistance or guidance.
Working with offenders cannot be reduced to a "cookbook" form.
Much will be left to the good judgment of the volunteer. The
guidelines below provide a frame of reference for the volunteer
in relating to the offender.
BE YOURSELF There is no need to establish a facade or to create
some kind of special status for yourself in relationship to the
offender. Express your feelings genuinely. An honest and unmadked
expression of feelings is one important way for the volunteer
to show concern.
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MEAN WHAT YOU SAY 'Never make a prOMise unless you've thought it '
through first and are prepared to carry it out. The inmate will test
you, call your bluff, and see if you will deliver. This is an impor-
tant part of the inmate's learning to trust you (which will come slowly
in any case).
BE SUPPORTIVE, ENCOURAGING, FRIENDLY, BUT ALSO FIRM It's part of
your job to be honest and objective, disapproving when this is warranted,
as well as praising, supporting and encouraging when that is warranted.
RESPECT Tespect is the keystone. The inmate will not be open with
you until he or she respects or trusts you. Conversly, you must respect
the inmate's individuality and basic rights as a hum m being. There
is no room for narrow prejudices or feelings of superiority. Respond
to the inmate's needs and interests, not to your own.
DON'T PROBE Let the inmate tell you in his or her own good time about
the offense committed, the family left behind or any other deeply held
guilt-associated matters.
ACCEPT THE INMATE Accept him or her as an individual who is no better
or no worse than anyone else. To pigeonhole or categorize a person
is, in a way, to dehumanize the person.
BE PATIENT Do not expect overnight miricles. When things have been
going wrong for years and years with a person, these things cannot
be corrected in a few weeks or months. The positive effect of your
relationship with the offender may not have a decisive effect until
long after you've stopped working with a person.
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WIN RESPECT FOR YOURSELF The inmate will never respect you, until '
it is clear that you cannot be conned or manipulated. The inmate's
manipulations may be expressed in requests for you to influence guards,
or a witness, or for you to bring something in or out of the institution
•
which may not be allowed. Never give out your home address or phone
number, never loan money or offer a ride to an inmate. If the inmate
asks you to do something which you consider "borderline," say that
you will check to see if it is all right. Then ask the appropiate
official.
EXPECT HOSTILITY There will be a time when the inmate,overwhelmed
by troubles, will confront you with hostility. At such times, so not
force conversation upon the person and above all do not respond in
a hostile, sarcastic, or anxious manner, Do not act shocked. Retain
your composure, ignore the hostility or withdraw for awhile, and chances
are that the person will regain his composure.
DON'T OVER-IDENTIFY You cannot take the burden of the other person's
problems on yourself. They are the inmate's problems, not yours.
DON'T EXPECT THANKS You may not receive thanks or any show of gratitude
from the inmate. He or she may feel it but may not know how to express
it - may actually feel embarassed by it. You may never hear a "thank
you" but your effort will be in the long run appreciated, probably
more than you or anyone will ever know.
DO'S DON'TS IN DEALING WITH OFFENDERS
DO'S DON'TS
Be Yourself Don't be conned
Be friendly and firm Don't over-identify
Show respect Don't expect thanks
Accept the inmate Don't probe
Be patient
Win respect for yourself
Expect hostility
LIABILITY RELEASE
, a volunteer at the Weld County
Jail, has read, understands fully and agrees to the following conditions
while performing duties at the Weld County Jail or duties related to his/her
volunteer work with the Weld County Jail.
The Weld County Sheriff's Department has agreed to allow the above
named person to observe the everyday workings of the Weld County Jail.
The above named person has a special interest in the organization of
the knowledge of which department or office shall enhance his/her vocational
abilities.
In consideration of the opportunities offered by the Weld County Sheriff's
Department, I, , waive all existing
rights and remedies against the Weld County Sheriff's Department and assume
the risk for any and all bodily injury and resultant damages and liability
therefore which may befall me as a result of or in connection with this
"Th relationship with the Weld County Jail as described above.
Signature of Volunteer Signature of Witness
Date Date
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