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Home My WebLink About20031060.tiff RESOLUTION RE: APPROVE NOTIFICATION OF FINANCIAL ASSISTANCE AWARD FOR MEDIATION AND FACILITATION UNDER THE INTENSIVE FAMILY THERAPY PROGRAM AREA AND AUTHORIZE CHAIR TO SIGN - MEDIATION COMMUNICATION TRAINING, LLC WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Notification of Financial Assistance Award for Mediation and Facilitation under the Intensive Family Therapy Program Area between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Mediation Communication Training, LLC, commencing June 1, 2003, and ending May 31, 2004, with further terms and conditions being as stated in said award, and WHEREAS, after review, the Board deems it advisable to approve said award, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Board of Social Services, that the Notification of Financial Assistance Award for the above listed program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Mediation Communication Training, LLC, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said award. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 30th day of April, A.D., 2003. BOA OF COUNTY COMMISSIONERS WEL UN , COLO DO ATTEST: gel D vid . on , Chair Weld County Clerk tot B " IV; 6 Robert D. as en, Pro-Tem BY: Deputy Clerk to the oart#' M. J. Geile APP AS `mil X37/ .-t William H. Jerke ounty At orr�iey /0 ,- 1.144 5' Glenn Vaad e �- Date of signature: 15 2003-1060 /� SS0030 00 . &S 6.2 OQi,V/Gs¢[S) Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission(Core) Funds Type of Action Contract Award No. X Initial Award FY03-FYC-1000 Revision (RFP-FYC-03008) Contract Award Period Name and Address of Contractor Beginning 06/01/2003 and Mediation Communication Training Ending 05/31/2004 Mediation and Facilitation under the Intensive Family Therapy Program Area 841 Durum Street Windsor,CO 80550 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Assistance Award is based upon your Request for Proposal(RFP). This program offers mediation services to The RFP specifies the scope of services and conditions families involved with Social Services. of award. Except where it is in conflict with this Mediation services are used for pre D&N pleas, NOFAA in which case the NOFAA governs, the RFP determining treatment plans, addressing upon which this award is based is an integral part of the communication issues,termination of parental action. rights issues. Services to 60 families per year, open monthly capacity, services to four families Special conditions per month. Bilingual services through an interpreter. South County services available. 1) Reimbursement for the Unit of Services will be based on an hourly rate per child or per family. Cost Per Unit of Service 2) The hourly rate will be paid for only direct face to face contact with the child and/or family, as evidenced by Hourly Rate Per $ 150.60 client-signed verification form, and as specified in the Unit of Service Based on Approved Plan unit of cost computation. 3) Unit of service costs cannot exceed the hourly and yearly Enclosures: cost per child and/or family. X Signed RFP:Exhibit A 4) Payment will only be remitted on cases open with, and X Supplemental Narrative to RFP: Exhibit B referrals made by the Weld County Department of Social X Recommendation(s) Services. Conditions of Approval 5) Requests for payment must be an original submitted to the Weld County Department of Social Services by the end of the 25th calendar day following the end of the month of service.The provider must submit requests for payment on forms approved by Weld County Department of Social Services. Approval Program fficial: i By By U 1 David E. ong,Chair Judy . 'eg , irector Board of Weld County Commis oners Weld unity Department of Social Services Date: 4-1-3O-'aJO3 Date: V/21/0-3 o?vo3-1O(oa EXHIBIT "A" INVITATION TO BID OFF-SYSTEM BID 02-03 RFP-FYC 03008 DATE:February 19, 2003 BID NO: RFP-FYC-03008 RETURN BID TO: Pat Persichino,Director of General Services 915 10th Street,P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-03008) for:Colorado Family Preservation Act--Intensive Family Mediation and Facilitation under the Intensive Family Therapy Program Area—Emergency Assistance Program Deadline: March 14, 2003, Friday, 10:00 a.m. The Families,Youth, and Children Commission, an advisory commission to the Weld County Department of Social Services, announces that competing applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners authority under the Colorado Family Preservation Act (C.R.S. 26-5.5- 101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act (C.R.S. 26-5.3-101). The Families, Youth, and Children Commission wishes to approve services targeted to run from June 1, 2003,through May 31, 2004, at specific rates for different types of service, the County will authorize approved vendors and rates for services only. The Intensive Family Mediation and Facilitation program under the Intensive Family Therapy Program area must provide for therapeutic intervention through one or more qualified family therapists,typically with all family members, to improve family communication, function, and relationships. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date (After receipt of order) BID MUST BE SIGNED ININK ,cAfAien d .,(ukft TYPED OR PRINTED SIGNATURE VENDOR C l (Name) / Handwritten Signature By Authorized Officer or Agent of Vender ADDRESS 6.t,a (Wed TITLE (to ononto', (O//cRO O DATE /,Th-erA 61 v `a3 PHONE# Iii to 74e- fl/7 The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 32 RFP-FYC-03008 Attached A INTENSIVE FAMILY THERAPY MEDIATION/FACILITATION PROGRAM BID PROPOSAL FAMILY PRESERVATION PROGRAM 2003-2004 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2003-2004 OFF-SYSTEM BID 02-03 RFP-FYC-03008� NAME OF AGENCY: ill ea{ ;64 " Cool AI t, icw_` 'Zr.NLwC, Oj C j C ) ADDRESS: 33/i )1ittet n-, (S/gent I Id/nisi",, (o c?iSaV PHONE:i12C.) if/K/4/ CONTACT PERSON: /Ct y'l�i/t t1 ciat 3L TITLE: DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Mediation/Facilitation Program must provide for solution-focused therapy through one or more qualified therapists,typically with all family members, to resolve conflicts and disagreements within the family contributing to child maltreatment,running away, and to the behavior constituting status offenses. 12-Month approximate Project Dates: _ 12-month contract with actual time lines of: Start June 1,2003 Start End May 31,2004 End r TITLE OF PROJECT: Loori /// Act 71/Un AMOUNT REQUESTED: /to) /y 4' ry i'_J&&r) i"t!/ M/G °-t ,4'I& /// o'cr.3 Name and Signature of Person Preparing Document Date Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2002- 2003 to Program Fund Year 2003-2004. Indicate No Change from FY 2002-2003 to 2003-2004 Project Description Target/Eligibility Populations _ Types of services Provided -t" _ Measurable Outcomes Service Objectives Workload Standards r ��lG� �t n C i5/G f l$tics _ Staff Qualif#cations / e t _ Unit of Service Rate Computation X /Aki0L?l, D tH f AC ��,Qa xi • r< ,S _ Program Capacity per Month k froyezni 66-0d O0c'- c30 Jr0 /$ Certificate of Insurance Assurance Statement Of' Pori �ifltt Page 26 of 32 RFP-FYC-03008 Attached A 7 ----------= _1)1,- _ __------- - --- _--_------------ _--_--- Date of Meeting(s)with Social Services Division Supervisor: CoC9aulients by SSD Supervisor: ; Rf \-- r.7. Li • i it Name and Signature of SSD Supervisor Date Page 27 of 32 Project Description Project mission. To assist families to stay together or to expedite the re- unification of families by using mediation for conflict resolution throughout the Department of Social Services (DSS) Dependency and Neglect (D&N) process. Project Purpose' To offer mediation services to families involved with the Department of Social Services for child protection issues. Research shows that families who actively solve their own problems are more motivated and follow through. In mediation, a neutral third party facilitates the problem-solving sessions which empowers parents to become active in resolving their issues. The neutral third party is critical to make this process work. By offering mediation as an alternative form of conflict resolution, the parents, their attorneys, the DSS caseworker, the GAL, and Special Respondents are able to explore together avenues of resolution beyond the typical solutions available through the current system. The Department of Social Services, always looking for innovative programs for their clients, started a pilot project in 1998 to mediate various issues for families on a fast track through the court system for child abuse/neglect (EPP). Of the EPP and core services cases mediated in 1999, all found resolution which resulted in lower costs for DSS and the courts, more motivated parents and, most importantly, accelerated permanency for the children involved. Effective times in the D&N system to use mediation are: • for pre D&N pleas, • determining treatment plans or changes in treatment plans, • addressing communication issues that exist (these can be between the parents or between the family and the DSS caseworker, or other professionals involved with the family), and; • termination of parental rights issues. Project Design• The courts, professionals, or families request mediation. The mediator may meet with all parties individually to educate them about the process of mediation and get a sense of the main issues to be resolved in the mediation session. Two-hour mediations are set and include all relevant parties needed to successfully resolve the issues. The mediator clarifies the real issues of the conflict, promotes mutually agreed upon settlements and records solutions. The success of the mediation is measured by the parties' compliance on agreements and saving time in court. 1 Target/Eligibility Populations A. Total number of clients to be served will be 60 families or approximately 120 parents and/or special respondents. Additionally, professionals from DSS, the County attorney's office, GAL's, and the family's attorney are also served through mediation. We are leaving the number of families served due to the use of the program during 2002/03. To date, we have mediated over 36 cases. B. Total individual clients and the children's ages. In most mediation sessions there are a minimum of two family members and a minimum of four professionals. Sixty families will be served over the year representing over 125 children from infancy through eighteen years of age. C. Total family units will be 60. Our unit of service is family units, not individuals. D. Individuals needing bicultural-bilingual services will be accommodated with an interpreter. This was successful in two cases so far this year (2002/2003). E. Any South Weld County residents referred to mediation will be served. F. Since mediation is not a crisis service, there is no 24-hour service. We are flexible in our hours and try to accommodate family schedules. G. The monthly maximum capacity is open. Since there are several mediators involved we can handle any number of families a month. H. The monthly average capacity is not applicable to this program. I. The average mediation time will be four hours throughout the families' involvement with the D&N system over one year. A typical mediation session is set for two hours at a time. A mediation averages 1.25 hours. J. Average hours per week is not applicable for this program. 2 Type Of Services To Be Provided We will be providing mediation services exclusively in order to assist 60 Weld County families involved in the D&N system to resolve conflicts and disagreements within the family and between the family and the D&N system. The resolutions made in mediation will impact the reduction of child maltreatment and the reduction of behavior constituting status offenses. Mediation is a form of conflict resolution where a trained neutral third party (the mediator) intervenes between conflicting parties. Mediation will: • Clarify the real issues in the conflict. • Record possible solutions. • Promote mutually agreed upon settlements. Mediation is a process where the parties in conflict make the decisions. This means that the solutions arrived at are: • In their control. • Unique to their situation. • Enduring. This project will have up to three qualified mediators on hand to provide services. Each mediator will contact the parties involved prior to the mediation to request necessary materials and discuss the mediation process. Each mediation session will be scheduled in two-hour blocks with the family receiving up to two blocks of mediation (or four hours) throughout the year. Most resolutions occur within the first two hours. The remaining hours will be used as the family goes through the process and encounters other conflicts that are unresolved in the normal channels. Cases will be referred to mediation through the courts, DSS, GAL's or families. A. Mediation is the actual planning process to resolve family issues, so by nature, that problem-solving process guarantees comprehensive inclusion of all necessary service providers. B. Though mediation is not therapeutic in nature, it is a very flexible process and demands participation from any one who is able to assist in resolving the issue. 3 C. Again, mediation is not a therapeutic process, it is an alternative form of conflict resolution. Sometimes mediators work together to co- mediate. We have the capability to do that, however, most mediators work on their own. D. Mediation is designed solely to assist people to resolve conflicts. Currently, there are several mediators in practice throughout Weld County. This project differs in two main areas from mediations common in a private practice. First, D&N mediation requires a direct knowledge of the complexity of the D&N system and the issues involved in child protection cases. Second, the mediations in this project involve large numbers of people, whereas most private mediation practices are limited to divorce and work related mediations serving a small group. Additionally, most mediators in private practice charge a minimum of $150.00 an hour plus writing time and preparation time. An average divorce mediation takes 3-5 hours, with phone chats and scheduling as part of the cost which equals over $600 per case. The background of the mediators of this project, the complexity of the issues being resolved, and the unique system that the issues must be resolved within guarantee that this project is not duplicating other services in Weld County. In fact, the mediators in this project were urged to submit this proposal by the Court D&N case coordinator due to the large number of D&N cases currently in the system that would benefit from mediation. 4 Measurable Outcomes Success is easily measured in this project. First, when agreements are made, that means the conflicts that brought the case to the mediators initially have been bridged. Second, since resolution comes from all parties there will be motivation to complete the agreements. Third, there will be a reduction of time required for the D&N system by all parties involved, including the court. And last, but most important, children will reach permanency more rapidly. A. Though children typically are not part of a mediation process, their parents will be making decisions that will keep their children from going into placement and/or coming home from placement more rapidly. We expect this to happen in 80% of our mediations. So far, in 2002/03 it has been 86%. B. D&N mediations often focus on treatment plans. The decisions the parents make about their involvement with treatment plans directly helps keep families together. We expect this to happen in 70% of those cases. Other cases that are being referred for mediation are for termination of parental rights will obviously not meet this criteria. We anticipate that in 75% of these cases, we will bring a quick resolution on how to make the termination process as successful as possible for all involved. To date in 2002/03, we show 90% in both these areas. C. Again, as families take control of their decisions, they are empowered and motivated to follow through. This will cause quicker re-unification with their children in 90% of the cases. 2002/03 cases are still pending. D. Learning effective conflict resolution through the mediation process definitely improves parental competency. Mediation is a short-term process and is focused on resolving specific issues in an expedited manner. By participating in the mediation process, families begin to learn new behaviors for conflict resolution. Since we are with the families a limited time, it is difficult to measure this outcome. E. Mediation is limited in this project to four hours per family. Thus, the cost per family annually compared to the cost of placement is significant. To date, the longest time spent with a family is 3 hours. We have been asked to mediate different conflicts with the same family. To date, we have stayed within our 4 hour time per family, S F. The behavioral changes will be specifically around conflict resolution. Many people who go through mediation pick up on new ways to communicate and express themselves. The biggest benefit in these cases is to give the parents the power to take responsibility to solve their own problems. We anticipate that will happen in many of the cases. We will measure our outcomes through the written mediated agreement that documents the resolutions made by the family and the professionals involved. Follow-up on the family's compliance with the agreements will be made monthly for up to three months. We will track any court time saved due to the agreements made in mediation. If possible, we will track the time saved in the permanency plan for the children due to the impact of mediation. To date, we have saved the court over 50 days of court time. 6 Service Objectives A. This project will show parents how to effectively resolve their conflicts through cooperation and decision-making techniques. All conflicts being solved will directly relate to child protection issues and how to effectively deal with child maltreatment issues. We will measure our success through the agreements made. When agreements are made that solve the child protection issue and save court time, we consider that successful. B. Parental competency will be measured in this program as to how well the parents do in resolving their issues and cooperating with the mediation process. Again, our measure of this is with the written agreements made by the parents and their dedication to follow-through with these agreements. C. Many of the professionals that the parents are involved with, such as attorneys and caseworkers, will participate in the mediation. In those cases, immediate ability to access resources is available. The professionals attending the mediation have vast knowledge of the services available in the County and can assist families in connecting with them. Additionally, the mediation process will assist the parents in dealing with professionals as they solve their conflicts. 7 Workload Standards A. Number of hours per day, week or month. Mediation sessions will take place in two-hour blocks. These blocks are typically a few weeks apart. B. There will be up to three qualified mediators available to provide this service. C. The caseload will depend on the mediator's availability to mediate a case in a timely fashion. Most mediators will handle four to five families throughout the year. D. Mediation is the form of conflict resolution being used in this project. E. We will average four hours of mediation per family annually. F. Three mediators providing these services. G. All of our mediators are experienced and no longer require supervision. We do have the option of meeting or conferring with each other on a case by case basis if necessary. All information in mediation is kept confidential, so any conferring is done taking this into account. H. Insurance policy is attached. I. Assurance Statement Attached 8 Staff Qualifications A. All mediators in this project have completed a minimum of forty hours of mediation training and have mediated for several years. Additionally, our mediators have direct experience with child protection issues. 1) Kathleen Luker, M.A. has been active in child protection issues since 1986. A former director of c.a.r.e., she is currently an EPP mediator for DSS. 2) Dana Wellman, M.A. has been a therapist at Northern Behavioral Center for over fifteen years. His expertise is working with parents involved in child protection issues. He, too, is an EPP mediator for DSS. 3) Hannah Staub, M.A. is a therapist/mediator/special advocate in private practice for over fifteen years. Her expertise is with children and child protection issues. B. Three mediators are available for this project. Having this selection of qualified experts in this area will enable the project to rapidly schedule mediations and make sure there are no potential conflicts of interest between the mediators and the cases. C. All mediators bring a wealth of expertise in the area of mediation, as well as child protection issues. These mediators were hand picked for their unique backgrounds. D. Not applicable for mediators, however, all mediators listed constantly seek further education to assist them in sharpening their skills. If a minimum of eight hours of continuing education is required, we can accommodate that request. E. Supervision is not required for mediators with this caliber of experience. Again, we are available to consult with each other. F. Not applicable. 9 PROGRAM BUDGETS L PROGRAM `O /- MANUAL BUDGET A TOTAL HOURS OR DAYS OF DIRECT SERVICE PER CLIENT _ B TOTAL CLIENTS TO BE SERVED 61) C TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR YEAR (A X B) 011/0 D COST PER HOURS OR DAYS OF DIRECT SERVICES ( E/C ) E TOTAL DIRECT SERVICE COSTS (p SS F ADMINISTRATION COSTS NON-DIRECT ALLOCABLE TO PROGRAM d6o2220 G OVERHEAD COSTS ALLOCABLE TO PROGRAM H TOTAL DIRECT,ADMINISTRATION & OVERHEAD COSTS (E + F +G) '34'S \ I ANTICIPATED PROFITS CONTRIBUTED BY THIS PROGRAM j CS J TOTAL COSTS AND PROFITS FROM THIS PROGRAM (H + I) 3&, /yy K TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR YEAR( C ) "5`L" L RATE PER HOURS OR DAYS OF DIRECT, FACE-TO-FACE SERVICE TO BE CHARGED TO WELD COUNTY SOCIAL SERVICES (J/K) /to: .'/�C //'G 4c 2'oi Cf/L)G lam'G L) 72Ae ! 4v' 4-12-4iimaz-t15' /aid L+ v�C��t /kJ O C`C /�'! CG� CL'p('e¢/n1 f CsG n n�1_1 _ CG muJ al e.)44 ' L&tc 4 c , eivA 7% few 2j( d?pc%f 627 G' . M AMI TAI AT mrPT DIRECT SERVICE COSTS MANUAL BUDGET Minimum Budget Average Total %OF SALARY •1.OF SALARY %OF SALARY %OF SALARY Degree #Of Salary Salaries/ 100% ALLOCATION AND ALLOCATION AND ALLOCATION AND ALLOCATION AND DESCRIPTION N or Cart FTEs @ 1.0 FTE Benefits ALLOCATED TO PROGRAM OTHER COSTS TO PROGRAM OTHER COSTS TO PROGRAM OTHER COSTS TO PROGRAM OTHER COSTS PROGRAM CCUr+ /&i /7M ,.....,, _w. . ....., r , _ ._'I.:, DIRECT LABOR FACE-TO-FACE POSITION,TITLE OR JOB FUNCTION l�lei:a( � CFZ} fnS$5 laSSS' TOTAL DIRECT LABOR PER PROGRAM . ... .. _ . . .. .. s', ... OTHER DIRECT COSTS PER PROGRAM FACE-TO-FACE ., ,._--STS PER PROGRAM " m . T; ,. ¢ f TIP, ,lerrf.T&V-Illipl E GRAND TOTAL DIRECT SERVICE COSTS . ' m,i�, -�"v°, _ ._ _ w lG Ss,S u=. MANNA RinN:RT ADMIN COSTS NON-DIRECT MANUAL BUDGET Minimum Budget Average Total % SALARY % SALARY N OF SALARY N OF SALARY Degree #Of Salary Salaries/ 100% ALLOCATION AND ALLOCATION AND ALLOCATION AND ALLOCATION AND DESCRIPTION or Cert FTEs @ 1.0 FTE Benefits ALLOCATED TO PROGRAM OTHER COSTS TO PROGRAM OTHER COSTS TO PROGRAM OTHER COSTS TO PROGRAM OTHER COSTS ��U I j�PROGRAM � Ed fQyiC`1{,) DIRECT LABOR NOT FACE-TO-FACE lneai #�r�f�drun� Ft �lr,`} �' p7 © TOTAL DIRECT LABOR PER PROGRAM NOT FACE-TO-FACE 1,14);0 - - " :.i OTHER DIRECT COSTS PER PROGRAM NOT FACE-TO-FACE (TOTAL DIRECT COSTS PER PROGRAM F 'GRAND TOTAL DIRECT SERVICE COSTS NOT FACE-TO-FACE l _j'O MAUI tAI AInN:FT OVERHEAD COSTS AND PROFITS MANUAL BUDGET TOTAL I ALLOCATED I ALLOCATED ALLOCATED I ALLOCATED ' OVERHEAD 100% % OVERHEAD COSTS % OVERHEAD COSTS % OVERHEAD COSTS % OVERHEAD COSTS .L f�I�, DESCRIPTION COSTS ALLOCATED TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM . PROGRAM cat__ri C A(,11"O4l OVERHEAD 3 1pha9� io014.i .-�->15Ltran �c efI ' /8/© G TOTAL OVERHEAD COSTS /8/0 s M ° 3.? leit'',1,i7i27137:Yilia7, <.__. I TOTAL ANTICIPATED PROFITS 7 7tritraccingos `' ;''_ -r, '"` a (TOTAL OVERHEAD AND ANTICIPATED PROFITS •3131C1 . >.__ 1 _ .?-7„ ._e - .0 ..... _x . , _ , `,.,, MANIIAT.RUDGET • CERTIFICATE OF INSURANCE This certifies that ® STATE FARM FIRE AND CASUALTY COMPANY, Bloomington, Illinois STATE FARM 0 STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois ❑ STATE FARM FIRE AND CASUALTY COMPANY, Scarborough, Ontario 0 STATE FARM FLORIDA INSURANCE COMPANY, Winter Haven, Florida INSURANCE 0 STATE FARM LLOYDS, Dallas, Texas ink , ;6c f owing policyholder for the coverages indicated below: Name of policyholder MEDIATION COMMUNICATION TRAINING INC Address of policyholder 841 DURHAM ST WINDSOR, CO 80550 Location of operations Description of operations The policies listed below have been issued to the policyholder for the policy periods shown. The insurance described in these policies is subject to all the terms exclusions, and conditions of those policies. The limits of liability shown may have been reduced by any paid claims. POLICY PERIOD LIMITS OF LIABILITY POLICY NUMBER TYPE OF INSURANCE Effective Date Expiration Date (at beginning of policy period) Comprehensive BODILY INJURY AND 96-EB-4091-4 Business Liability 03/16/02 03/16/04 PROPERTY DAMAGE This insurance includes: ® Products- Completed Operations ® Contractual Liability . ® Underground Hazard Coverage Each Occurrence $ 500000 0 Personal Injury ❑Advertising Injury General Aggregate $ 1000000 ❑ Explosion Hazard Coverage ❑ Collapse Hazard Coverage Products—Completed $ 1000000 ❑ Operations Aggregate POLICY PERIOD BODILY INJURY AND PROPERTY DAMAGE EXCESS LIABILITY Effective Date Expiration Date (Combined Single Limit) ❑ Umbrella Each Occurrence $ 0 Other Aggregate $ Part 1 STATUTORY Part 2 BODILY INJURY Workers'Compensation and Employers Liability Each Accident $ Disease Each Employee $ Disease- Policy Limit $ POLICY PERIOD LIMITS OF LIABILITY POLICY NUMBER TYPE OF INSURANCE Effective Date Expiration Date (at beginning of policy period) THE CERTIFICATE OF INSURANCE IS NOT A CONTRACT OF INSURANCE AND NEITHER AFFIRMATIVELY NOR NEGATIVELY AMENDS, EXTENDS OR ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCRIBED HEREIN. If any of the described policies are canceled before its expiration date, State Farm will try to mail a written notice to the certificate holder Name and Address of Certificate Holder 30 days before cancellation. If however, we fail to PAT PERSICHINO mail such notice, no obligation or liability will be 915 10TH ST PO BOX 758 imposed on State Farm or its agents or GREELEY, CO 80632 representati es. a natu of thorized cores- - Title ate Agents Code S rents^=.. ' Bronze Tablet 558-994 a.3 04-1999 Printed in U.S.A. 13 7 998 Designee K3 P `NSCHCFF 15O8v '� COL^PApO R52:. i`if EXHIBIT B RECOMMENDATION(S) n1dCQtio ahn/fluniea/ an raining 841 Durum Street Windsor,Colorado 80550 (970) 674—8874 (970)674-8875 Fax April 15,2003 Ms, Gloria Romansik Weld County Department of Social Services P. O.Box A Greeley, Colorado 80632 Dear Gloria; The mediators will accept the recommendation regarding the use of a professional interpretation standard for the Intensive Family Therapy Court Mediation DFP Bid Process PY 2003-2004. No mediator actually interprets. We contract with professional interpreters. We will get DSS approval of a particular interpreter prior to using their'. If there is anything else I can assist you with about this proposal,please contact me. Sincerely, a sol cYol r Kathleen L. Luker, MA, cite0 DEPARTMENT OF SOCIAL SERVICES P.O. BOX A GREELEY,CO. 80632 ' Website:www.co.weld.co.us Administration and Public Ass•istance(970)352-1551 Child Support(970)352-6933 VI D O • April 9,2003 COLORADO • Kathleen Luker Mediation, Communication, &Training, Inc. 841 Durum Street Windsor, CO 80550 Re: RFP 03008: Mediation and Facilitation under the Intensive Family Therapy Program Area Dear Ms. Luker: The purposes of this letter are to outline the results of the Core Service Bid process for PY 2003-2004 and to request written information or confirmation from you by Wednesday, April 16, 2003. A. Results of the Bid Process for PY 2003-2004 The Families, Youth and Children(FYC) Commission has reviewed the bids according to the criteria established in the bids and provides recommendation(s) and/or condition(s) as follows: 1. RFP 03008-Mediation and Facilitation under the Intensive Family Therapy Program Area. The FYC Commission has a recommendation as follows: The provider shall make efforts to train staff in using a professional interpretation standard when interpreting during mediations. B. Required Response by FYC Bidders Concerning FYC Commission Recommendations The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendation(s)and/or condition(s). Please respond in writing to Gloria Romansik, Weld County Department of Social Services,P.O. Box A, Greeley, CO, 80632,by Wednesday,April 2003, close of business. You are requested to review the FYC Commission recommendations and to: 1. accept the recommendation(s)as written by the FYC Commission; or 2. request alternatives to the FYC Commission's recommendation(s); or Page 2 Mediation, Communication, &Training, Inc./Results of Bid Process for PY 2003-2004 3. not accept the recommendation(s) of the FYC Commission. Please provide in writing how you will incorporate the recommendation into your bid. If you do not accept the recommendation,please provide written reasons why. Your responses that are accepted by the FYC Commission and the Weld County Department of Social Services will be incorporated as part of your bid and Notification of Financial Assistance Award(NOFAA). If you wish to arrange a meeting to discuss the above recommendation, please do so through Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to April 16,2003. Sincerely,40,Jgdy A.3rriego, rect cc: Dick Pahnisano, Chair, FYC Commission Gloria Romansik, Social Services Administrator This\sr, DEPARTMENT OF SOCIAL SERVICES P.O. BOX A GREELEY, CO. 80632 Webslte:www.co.weld.co.us Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 Illipc, . MEMORANDUM COLORADO TO: David E. Long, Chair Date: April 28, 2003 Board of County Commissioners FR: Judy A. Griego, Director, Social Services_/ \a RE: Notification of Financial Assistance Awar(Y(NOFAA)under Core Services Funds -Mediation, Communication,Training, LLC l Enclosed for Board approval is a Notification of Financial Assistance Award(NOFAA) for Core Services Funds with Mediation, Communication, Training, LLC. The Families, Youth and Children Commission (FYC) has reviewed this proposal under a Request for Proposal process and is recommending approval of this bid. The major provisions of the NOFAA are as follows: 1. The period of the NOFAA is June 1, 2003,through May 31, 2004. 2. The source of funding is Core Services, which is comprised of 80%Federal/State and 20% County resources and 100% State resources. The total budget for Core Services is projected to be $929,822. 3. Mediation, Communication, Training, LLC, agrees to provide services to those children and families who are in imminent risk of placement under child welfare. The services to be provided will be under an Intensive Family Therapy Program—Mediation and Facilitation. This program offers mediation services to families involved with Social Services. Mediation services are used for pre D&N pleas, determining treatment plans, addressing communication issues, and termination of parental rights issues. Service capacity for the program year is 60 families, with open monthly capacity, services to four families per month. Bilingual services through an interpreter. South County services are available. The hourly rate is $150.60. If you have any questions,please telephone me at extension 6510. 2003-1060 Hello