HomeMy WebLinkAbout20043364.tiff RESOLUTION
RE: APPROVE AGREEMENT FOR PHONE SYSTEM UPGRADE FOR BUILDINGS AND
GROUNDS, PARAMEDIC SERVICES AND EXTENSION OFFICE AND AUTHORIZE
CHAIR TO SIGN - SIEMENS COMMUNICATIONS, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with an Agreement for Phone System Upgrade
for Buildings and Grounds, Paramedic Services and Extension Office between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Communication Services, and Siemens Communications, Inc., with further
terms and conditions being as stated in said agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement,a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for Phone System Upgrade for Buildings and Grounds,
Paramedic Services and Extension Office between the County of Weld,State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Communication Services, and Siemens Communications, Inc. be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded, adopted by
the following vote on the 22nd day of November, A.D., 2004.
BOARD OF COUNTY COMMISSIONERS
WE COUNTY, COLORADO
li ATT T: /D"(/ri v` 1_
Robert D. Masden, Chair
erk to the Board
1861 William H. rke, Pro-Tem
•
CI :e utiCle to the Board opt- ,
M. J. eile
Ill.
A - ED ASTOFO :
EXCUSED
David . Long
County A orney /14-4
Glenn Vaad
Date of signature: /a-7�Dy
2004-3364
CM0016
( 1 PS is -/coy
Siemens Communications, Inc.
SCHEDULE A
MAC PRODUCTS ORDER
Customer Name and Invoice Address: Date: 11-15-2004
Weld County Government Page No.: 1 of
Attention:Susan Quick Quotation No.: LVBB07402C
915 10th Street 11-15-2004 14:58:47
PO Box 758
Greeley CO 80631
Agreement Type: (x)APS
( )Other
Products Location Address(Premises):
Weld County Jail Reference Agreement No.:
211 O Street
Greeley CO 80631 Reference Exhibit No(s).:
CCST SDST
Customer Contact: Susan Quick
Siemens Region Office Address:
12TH FLOOR
13105 NORTHWEST FREEWAY
HOUSTON TX 77040 Intended Installation Date: 02-26-2005
Pricing Validity
Siemens Contact: Thomas Yetzer Expiration Date: 02-25-2005
Scope of Work: Siemens will upgrade your existing configuration in accordance with the changes
and terms set forth in this MAC Products Order Schedule A beginning on the next
page.
Purchase Price $67,429.55 excluding sales tax.
By signing this Ordering Document(Schedule A),Siemens Communications, Inc.(Siemens)and the Customer
(you)agree that the terms of the referenced Agreement for Products and Services(APS)or other agreement,
whichever is applicable(Agreement),and the referenced Exhibit(s)apply to the Products and Services
listed in this Schedule A. Site-specific terms are set forth herein.The prices in this Schedule A
are valid provided Siemens receives the Schedule A and,if applicable,the referenced Agreement,signed
by you,on or before the Pricing Validity Expiration Date specified above,and these documents are acceptable
to Siemens.
Accepted by:
Weld County Government Siemens Communications, Inc.
By: R By: 8)\-44-4--"-
Authorized Signatureture Au"�-.Sign u
Robert D. Masden, Chair 11/22/04 � ,�p� Yt-L,i,,.el(�.- Ab l DV
Name(Type or Print) /��� te ,'�+VY` Print) / Date /
ATTEST: urtd ��` r' " I, 4 EL
/t'
WELD C NTY CLERK T THE BOARD
1 1861 e
D PUTY CLER TO HE BOARD
rr
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2004-3364
Schedule A
11-15-2004
Page 2
Quotation No. LVa607402C
11-15-2004 14:58:97
SITE SPECIFIC TERMS
For: Weld County Government
This Schedule A,which contains proprietary Product,Services and pricing information,has been prepared
for the express purpose of allowing you to evaluate the information contained herein relating to the
Product and Services offerings of Siemens. Except as otherwise required by law,it may not be reproduced,
used by or disclosed to persons not employed or retained by you for the evaluation and implementation
of this Schedule A without Siemens'prior written consent.
Any performance by Siemens against this order is subject to,and contingent upon,credit approval or
worthiness,at Siemens'sole discretion.Siemens reserves the right to modify or withdraw credit terms
at any time without notice,and to require guarantees,security or payment in advance of delivery of
the Products and/or Services.
The term"CS"as used in this document is deemed to mean"Siemens Hicom 300 H Product"or"Siemens Hicom
300 E Communications Server Product".
The payment terms for this Schedule A are as follows:75%of the Purchase Price is due on the delivery
of the MAC Products to the Premises,and the remaining 25%of the Purchase Price is due within 30 days
after the Installation Date.A proportionate amount of the total Products'transportation charges for
which you are liable will be invoiced to you as a separate line item on the invoices and are due with
each payment.A proportionate amount of applicable taxes and govemmental fees,if any,will be specified
on the invoices and are due with each payment.
Should you elect to lease-finance the Products set forth on this Schedule A,Siemens must receive the
following paperwork no later than 30 days prior to the Cutover or Installation Date of the Products:
(1) a Purchase Order or similar document and a valid,properly executed Resale Exemption Certificate
from your leasing company,and(2)a properly executed Siemens Assignment of On-Order Products document.
Siemens will not invoice you the applicable taxes upon receipt of the aforementioned documents provided
it receives them prior to the time frame specified in the previous sentence. If Siemens does not receive
the aforementioned leasing documentation by the time it is required by contract to invoice you the applicable
taxes,the order will be considered a"sales"transaction,and you will be liable for such taxes to
Siemens as Siemens is liable to pay such taxes to the applicable State. Notwithstanding the foregoing,
you are still required to make the applicable progress payments to Siemens,or arrange to have your
leasing company to make such progress payments to Siemens,in accordance with the time frames in the
Schedule A(excludes leases transacted through the Siemens Equipment Finance Division of Siemens Financial
Services, Inc.,formerly Siemens Credit Corporation).
In the event you fail to make any payments when due under the Schedule A or subsequent orders relating
to the Products,Siemens may immediately suspend performance until payment is received. If any amount
due is not paid in accordance with the specified terms,you agree to pay Siemens on demand,as a late
charge, 1.5%per month,limited by the maximum rate permitted by law,on such overdue amount. The late
charge will accrue from such due date until such amount is paid.
Shipping Caveat Notwithstanding anything to the contrary in the Agreement,you are responsible for Product(s)
transportation charges to your Premises.If applicable and where feasible,Siemens will include these
charges on an Ordering Document,e.g.,Schedule A.Otherwise,these charges will be included on an invoice
to you.These charges will be based on the Product(s)shipped,distance and transportation method,e.g.,
ground,second day or overnight.
The basic CS Software license charge set forth on this Schedule A is based on the"Wired For Ports"
capacity referenced therein. Any increase in the''Wired For Ports"capacity will require an additional
licensing charge.
Remote Communications Modules(RCM)are designed to operate reliably at distances up to 750 cable miles
from the Siemens Hicom 300 H Product or Hicom 300 E Communication Server Product(collectively hereinafter
referred to as CS). If there are analog lines and trunks at a remote site located 100 cable miles or
more from the CS,users may notice an echo on some connections. The echo increases with the longer
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Schedule A
11-15-2009
Page 3
Quotation No. LVBB07902C
11-15-2004 14:58:97
SITE SPECIFIC TERMS (continued)
For: Weld County Government
distance between the RCM and CS and can be exacerbated by poor quality local exchange analog trunks,
resulting in a mismatch and low echo return loss. If echo problems are anticipated before installation
of the RCM,or are experienced by users after installation,Siemens can provide,at its then-current
prices,echo-cancellation equipment along with installation services.
Siemens has estimated labor hours for fiber mux installation. If additional labor is required to trouble
shoot or solve any issues concerning the fiber mux solution Siemens will provide a change order request
proposal for additional labor.
Siemens is a registered trademark of Siemens AG.
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Schedule A
11-15-2004
Page 9
Quotation No. LVBB07402C
11,15-2004 14:58:97
SOFTWARE AND PROGRAM LICENSE SUMMARY
For: Weld County Government
Licensed For:
As Is Desired Change
Software:
Composer Serial Supervisor 1 1 1 0
Flex-Routing Agents 1 to 15 1 1 0
Flex-Routing Agents 16 to 35 1 1 0
Flex-Routing Agents 36 to 50 1 1 0
Flex-Routing Agents 51 to 75 1 1 0
Flex-Routing Agents 76 to 100 1 1 0
ANI Call Processing Routing SW License 1 1 0
ANI Call Process.Rout.SW Lic. Ea. 100 Ports 18 20 2
Sat Ops Software License 1 1 0
Sat Ops Software License-Each 100 Ports 18 20 2
ISDN PRI Software License 1 1 0
ISDN Software License-Each 100 Ports 18 20 2
9006 Per Port System Software License 1,752 1, 920 168
SmartTech-As part of SmartSery Contract 1 1 0
V6.4 Basic System SW License(80/80EX) 1 1 0
PhoneMail Software(9006) 1 1 0
Customer Provided PHML 7652/PHML SP 7653 1 1 0
Hicom Domain Mgmt Sys LC-Win Usr Lic Mdl 80EI 1 1 0
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Schedule A
11-15-2004
Page 5
Quotation No. LVBB07402C
11-15-2004 14:58:47
MAC PRODUCTS ORDER
SUMMARY LIST OF PRODUCTS AND SERVICES
For: Weld County Government
COMMUNICATION PLATFORM
As Is Desired Change
Equipped Wired Equipped Wired Equipped Wired
Standard Lines:
Optlset E phones on 24 Channel Cards 576 696 576 792 96
ROLMphones on 24 Channel Cards 360 456 360 456
Analog Lines on 24 Channel Cards 192 192 192 192
PhoneMail/RTS/LCS0 Lines on 8 Ch.Cards 16 16 16 16
Analog Lines on 24 Channel Cards-SIPAC 168 192 240 264 72 72
1,312 1,552 1,384 1,720 72 168
Trunks:
Digital Trunks on TMDN64 Cards 72 72 72 72
Analog CO Trk.on 16 Channel Cards 16 16 16 16
Digital Trunks on TM0N64 Cards-SIPAC 48 96 48 96
Analog CO Trk.on 16 Channel Cards-SIPAC 16 16
136 200 136 200 0 0
Total Interface Channels 1,448 1,752 1,520 1,920 72 168
Products and Services:
Std. Line Capacity,Wired-for 168
Remote Communications Module 4
CC 25PR/25'Switch 180/90 4
CC 25PR/25'Switch Plenum 180/90 3
Analog Line Connection,24 Ch-Sipac 3
Software:
9006 Per Port System Software License 168
INFORMATION TRANSPORT
Software:
ANI Call Prnrsss.Rout.SW Lic.Ea. 100 Ports 2
Sat Ops Software License-Each 100 Ports 2
ISDN Software License-Each 100 Ports 2
OWNERSHIP SERVICES
Products and Services:
Software Customizing Fee 1
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Schedule A
11-15-2004
Page 6
Quotation No. LVBB07402C
11-15-2004 19:58:47
MAC PRODUCTS ORDER
SUMMARY LIST OF PRODUCTS AND SERVICES (continued)
For: Weld County Government
9hC
ADDITIONAL PRODUCTS AND SERVICES
Products and Services:
Refurbished Equipment 49306 1
Install 4 SLMO,3 SLMA from SRS 1
Single Mode Transceivers 2
Jumper Cables ST-ST Single Mode 2
Multimode Transceiver 1
Jumper ST-ST Multimode 1.
Single Mode Transceivers 1
Jumper Cables ST-ST Single Mode 1
Multimode Transceiver 1
Jumper ST-ST Multimode 1
Multimode Transceiver 1.
Multimode to Single Mode Converter 1
Jumper ST-ST Multimode 1
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Schedule A
11-15-2009
Page 7
Quotation No. LVB3307402C
11-15-2004 19:58:47
MAC PRODUCTS ORDER
SUMMARY LIST OF PRODUCTS AND SERVICES (continued)
For: Weld County Government
PRICE SUMMARY:
Products and Services $93,760.65
Software 6,240.00
Programs 0.00
Sub-Total 100,000.65
Installation Material 95.00
Labor 21,550.50
Discount (24,610.10)
Price Adjustments:
RCM Wired for adjustment (13, 513.00)
SLMAs provided by SRS in RCM (1 3,834.50)
Mini SW Customization Credit (999.25)
Maint.Customer,S/W Customizing Credit (1,259.75)
Purchase Price,excluding sales tax $67,429.55
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