HomeMy WebLinkAbout20041515.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MAY 26, 2004
TAPE #2004-24
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, May 26, 2004, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner Robert D. Masden, Chair
Commissioner William H. Jerke, Pro-Tem
Commissioner M. J. Geile
Commissioner David E. Long - EXCUSED
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Carol A. Harding
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Jerke moved to approve the minutes of the Board of County Commissioners
meeting of May 24,2004,as printed. Commissioner Vaad seconded the motion, and it carried unanimously.
AMENDMENTS TO AGENDA:Chair Masden added New Business#5,"Consider Colorado Development
Block Grant Program Beneficiary Agreement-Aurora Dairy Corporation", and "Present Bids."
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Vaad moved to approve the consent agenda as printed.
Commissioner Jerke seconded the motion, and it carried unanimously.
PROCLAMATIONS:
MEMORIAL DAY-MAY 31,2004: Chair Masden read the proclamation for Memorial Day into the record.
Ceremonies will be held at Sunset Memorial Gardens, Linn Grove Cemetery,and the Briggsdale Cemetery.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $768,956.77
Electronic Transfers -All Funds $2,623,592.96
2004-1515
BC0016
a(7 (6,-0g
Commissioner Jerke moved to approve the warrants as presented by Mr. Warden. Commissioner Vaad
seconded the motion, which carried unanimously.
BIDS:
PRESENT AND APPROVE WCR 7 AND STATE HIGHWAY 119 TRAFFIC SIGNAL PROJECT BID -
DEPARTMENT OF PUBLIC WORKS: Pat Persichino, Director of General Services,stated Felsburg, Holt,
and Ullevig is the sole source bid for the traffic signal project,and emergency approval is being requested
to allow the project to continue without disruption to the construction schedule. CommissionerJerke moved
to accept the bid from Felsburg, Holt, and Ullevig, in the amount of$31,130.00. The motion, which was
seconded by Commissioner Vaad,carried unanimously. Commissioner Geile requested staff to schedule
a work session with the Board to update the entire Weld County Road 13 project,and Chair Masden asked
that the Mayors of the Tri-Town area be informed of the time line.
PRESENT DESIGN SERVICES WCR 13 FROM WCR 8TO5TH STREET, FREDERICK-DEPARTMENT
OF PUBLIC WORKS: Pat Persichino, Director of General Services, read the names of 14 vendors who
submitted bids into the record. This is a quality-based bid and will be returned for board approval upon
completion of the interview process. Commissioner Jerke commented that it will be difficult to select the
best three out of such a high number of quality engineering firms, under the new selection process.
APPROVE COURTHOUSE SECURITY BIDS-DEPARTMENT OF FINANCE: Mr. Persichino stated staff
recommended the low bid from C and D Security, in the amount of$124,827.80 for the first year cost.
Responding to Commissioner Geile, Mr. Persichino indicated there is an 11.5 percent difference in the low
bid and second lowest bid. Mr.Carl Hatton,of Hatton Industries,stated he feels the County would be getting
a good deal with either bid. Mr. Hatton stated he started work with Hatton Industries at Weld County eight
years ago; and he encouraged the Board to accept the bid from their firm,which is a Weld County bidder.
Mr. Hatton stated their firm should be given preference,as indicated in the Home Rule Charter,and further
stated they have a$1.2 million payroll,which would have a large impact on the local economy. Mr. Hatton
also discussed the manner in which their employees give back to the community on a volunteer basis,and
requested the Board to look at the whole picture to determine the best company for Weld County's benefit.
Melanie George-Hernandez stated she was on the Evans City Council for six years and, although the low
bid is a factor in selecting a firm,she also had to consider other factors, such as staying with a local bidder,
and the benefits being offered to a community. She encouraged the Board to look at all the criteria, not only
cost. Tamora Fox, Branch Manager,C and D Security,stated they are also locally owned,and have been
in business since 1959. She indicated the reason for the low bid is their profit margin is set very low,
because they believe in adding quantity, with numerous municipalities, instead of depending on one
account. Shestated the company will maintain their offices as they are currently set up;the company offers
numerous benefits to their employees; most officers currently working for Hatton Industries will be willing
to change to C and D Security;and she briefly described the company's experience. Commissioner Vaad
expressed his thanks to all of those testifying and stated, in this case, the selection is not based on a
negative; there have been no problems with the current provider of service. He stated he agreed with all
the comments made; however,the founders and writers of the Home Rule Charter, as well as the general
public, agree to give preference to local vendors, although the Board has always limited the amount to
approximately three percent difference. Commissioner Vaad stated 11 percent is going too far to allow him
to ignore the lower bidder. He expressed his gratitude to Hatton Industries for the services provided in the
past. Commissioner Geile stated Hatton Industries has done an excellent job for the County; however, he
stated the financial difference, as well as capability and experience of the vendors, must be considered.
Commissioner Jerke stated both companies have been given glowing reports, he has no problems with
Hatton Industries, and C and D looks like it will be as good. He stated the only difference is$45,000 over
three years,which is too much to give local preference. Chair Masden agreed. Commissioner Vaad moved
to accept the bid from C and D Security, in the amount of$124,827.80, for the first year cost. The motion,
which was seconded by Commissioner Jerke, carried unanimously.
•
Minutes, May 26, 2004 2004-1515
Page 2 BC0016
NEW BUSINESS:
CONSIDER CONTRACT FOR WAIT TRAINING AND AUTHORIZE CHAIR TO SIGN-ABSTINENCE AND
RELATIONSHIP TRAINING CENTER, INC.: Dr. Mark Wallace, Director of Public Health and Environment,
stated this is for WAIT training, in which the focus will be on community youth pastors and teachers. He
stated this is in conjunction with a Title V Grant of federal dollars passing through the State, and it will offer
the complete curriculum, up to$11,575.00,including trainer fees and all materials. Dr.Wallace stated this
is consistent with the current program. Responding to Chair Masden, Dr.Wallace stated youth pastors and
school teachers are included, and charter schools are not excluded, although he is not sure they have
accepted. Commissioner Vaad moved to approve said contract and authorize the Chair to sign. Seconded
by Commissioner Jerke, the motion carried unanimously.
CONSIDER TASK ORDERAMENDMENT#1 FOR NURSE HOME VISITOR PROGRAM AND AUTHORIZE
CHAIR TO SIGN: Dr. Wallace stated this is funded through the Master Tobacco Settlement Agreement,
and our program has been a model for other similar programs around the State. He said the amendment
is for expansion to include an additional 50 clients, with the same funding source. Dr. Wallace also
indicated another change affecting the program is that home visits for eligible mothers and their infants can
now be billed to Medicaid. He stated staff will bill Medicaid when appropriate, and he estimated
approximately$170,000 will be recovered. The term of the agreement is July 1, 2004, through June 30,
2005. Dr. Wallace stated the total amount is not to exceed $427,109.00, excluding Medicaid revenues.
Responding to Commissioner Vaad, Dr.Wallace clarified the difference between the current clients and
the additional 50 clients. He also responded that the time frame goes from pregnancy until the child
completes its second year. Commissioner Geile moved to approve said amendment and authorize the
Chair to sign. Seconded by Commissioner Jerke, the motion carried unanimously.
CONSIDER MASTER CONTRACT WITH COLORADO DEPARTMENT OF PUBLIC HEALTH AND
ENVIRONMENT AND AUTHORIZE CHAIR TO SIGN: Dr.Wallace stated this contract serves as the vehicle
to allow the County to enter into other agreements, and task orders,without having to complete a Master
Contract for each program. He stated this contract has no financial obligations, and the term is July 1,
2004,through June 30,2009. Commissioner Jerke moved to approve said contract and authorize the Chair
to sign. Seconded by Commissioner Vaad, the motion carried unanimously.
CONSIDER COMMUNITY DEVELOPMENT BLOCKGRANTAGREEMENTANDAUTHORIZE CHAIR TO
SIGN - ST. VRAIN SANITATION DISTRICT: Mr. Warden stated this item, as well as the next item of
business,concern the Community Development Block Grant(CDBG)which was received to fund a sewer
extension to connect the Aurora Dairy Corporation to the St.Vrain Sanitation District system. He stated the
Aurora Dairy project will create about 50 jobs. The District will supervise construction of the facilities; and
after completion, the infrastructure becomes the property of the District. Mr. Warden also stated any
additional employers hooking onto the system would have to reimburse the State for costs. Responding
to Commissioner Jerke, Mr. Warden stated the agreement is open-ended, and there is no set amount for
CDBG dollars, although Weld County has to compete for dollars, based on its population of 41,000 from
the 2000 census. He stated this grant award does not decrease any other allocation. Responding to
Commissioner Geile,Mr.Warden stated St.Vrain does not contribute dollars into this project; however,after
two years it can further extend its service boundaries. He also stated a residential use can tie into the
project with no cost; however, any employers requesting hook up would have to either pay a share of the
cost or meet the CDBG requirement of having 50 percent of their employees in the low or moderate income
bracket. Mr.Warden stated there is a good chance that residential uses will hook up. Commissioner Geile
moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Vaad,the
motion carried unanimously.
Minutes, May 26, 2004 2004-1515
Page 3 BC0016
CONSIDER COLORADO DEVELOPMENT BLOCK GRANT PROGRAM BENEFICIARY AGREEMENT-
AURORA DAIRY CORPORATION: Mr. Warden stated this goes along with the preceding matter, and it
mirrors the requirements the County has to meet with the CDBG. He stated this agreement reflects the
same requirements and would, in turn, reflect any non-compliance issues on to the dairy. Commissioner
Geile moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner
Vaad, the motion carried unanimously.
PLANNING:
CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR
IMPROVEMENTS(PRIVATE ROAD MAINTENANCE),AUTHORIZE CHAIR TO SIGN,AND ACCEPT FORM
OF COLLATERAL FOR SITE PLAN REVIEW, SPR #369 - LANOGA CORPORATION, DBA UNITED
BUILDING CENTER: Kim Ogle, Department of Planning Services, stated the Departments of Planning
Services and Public Works have reviewed the agreement and feel the amount of collateral is appropriate
for the project. He stated the improvements will include site grading,drainage and pavement,and a small
amount of landscaping; and he recommended acceptance of collateral, in the amount of$140,707.00.
Responding to Commissioner Jerke, Mr. Ogle stated this is a new lumber yard located near Lucerne;
however,the Board did not hear the matter because it was approved through the Site Plan Review process.
Commissioner Jerke moved to approve said agreement,authorize the Chair to sign,and accept collateral.
Seconded by Commissioner Vaad, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 10:55 a.m.
BOARD OF COUNTY COMMISSIONERS
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Minutes, May 26, 2004 2004-1515
Page 4 BC0016
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