HomeMy WebLinkAbout20043116.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
OCTOBER 27, 2004
TAPE #2004-48
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, October 27, 2004, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner Robert D. Masden, Chair
Commissioner William H. Jerke, Pro-Tem
Commissioner M. J. Geile
Commissioner David E. Long
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Debra S. Miller
Deputy Clerk to the Board, Carol Harding
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of October 20, 2004, as printed. Commissioner Jerke seconded the motion, and it carried
unanimously.
CERTIFICATION OF HEARINGS: Commissioner Vaad moved to approve the Certification of Hearings
conducted on October 20, 2004, as follows: 1) USR#1464, Alfonso Borrego, c/o Alles and Associates,
Inc.,and 2) USR#1430, Marcelle Geudner,c/o Jess Aragon. Commissioner Long seconded the motion,
which carried unanimously.
AMENDMENTS TO AGENDA: ADD AS NEW BUSINESS#5: CONSIDER ADDENDUM TO CONTRACT
TO BUY AND SELL REAL ESTATE. Commissioner Geile moved to approve the amendment to the
Agenda. Seconded by Commissioner Long, the motion carried unanimously.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Vaad moved to approve the consent agenda as printed.
Commissioner Long seconded the motion, and it carried unanimously.
2004-3116
BC0016
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PRESENTATIONS:
RECOGNITION OF SERVICES,SOCIAL SERVICES-CONNIE SANTILLANES: Chair Masden read the
presentation into the record. Judy Griego, Director of Social Services,stated Ms.Santillanes,as a positive
team member of the Department of Social Services, was always willing to go above and beyond her job
responsibilities.
RECOGNITION OF SERVICES, BUILDINGS AND GROUNDS-SAMUEL ORTIZ: Chair Masden read the
presentation into the record. Steve Boeck, Director of Buildings and Grounds, thanked Mr. Ortiz for his
dedication to Weld County and the Department.
COMMISSIONER COORDINATOR REPORTS: Commissioner Long presented the results of the site
visit from CBMS. He stated the State was using Weld County as a model to emulate good program
application.
Chair Masden thanked Weld County employees for their positive response to President Bush's visit. He
stated the 800 megaherz communication system was successfully implemented during the visit.
WARRANTS: Carol Harding, Deputy Clerk to the Board, presented the following warrants for approval by
the Board:
All Funds $1,402,140.64
Electronic Transfers -All Funds $2,773,926.22
Commissioner Long moved to approve the warrants as presented by Ms. Harding. Commissioner Geile
seconded the motion, which carried unanimously.
BIDS:
PRESENT ST. VRAIN RIVER TRAIL BID - FINANCE DEPARTMENT: Rose Everett, Purchasing
Department, listed the seven bidders and stated the bid will be considered for approval on November 10,
2004. Commissioner Jerke asked that Don Warden, Director of Finance and Administration, respond to
the budgetary consequences of the total project at the approval meeting on November 10, 2004.
PRESENT SURVEY GRADE GPS SYSTEM BID-PUBLIC WORKS: Ms. Everett listed the three bidders
and stated the bid will be considered for approval on November 10, 2004.
APPROVE CONCRETE SAND BID-PUBLIC WORKS: Ms. Everett stated Hall-Irwin was the low bidder
with a unit price per ton cost of$3.75. Commissioner Jerke moved to approve the low bid. The motion,
which was seconded by Commissioner Geile, carried unanimously.
APPROVE QUALITY BASED PROPOSAL FOR WCR 7 OVER THE ST. VRAIN RIVER (PRESENTED
07/21/04)-PUBLIC WORKS: Frank Hempen,Jr., Director, Department of Public Works,stated fourteen
proposals were received for the project. Mr. Hempen stated four firms were interviewed and, based upon
the qualifications, the selection committee chose PBS&J to complete the project. Responding to
Commissioner Geile, Mr. Hempen stated this may be one of the most complex projects Weld County has
undertaken and will include the redesign of Weld County Road 7,from State Highway 119 to Weld County
Road 26. He explained part of the project will include the design of a bridge across the St.Vrain River, as
well as wetland acquisition and mitigation. Mr. Hempen stated the final cost could reach$7 million dollars
and estimated project completion to be Spring 2007. Responding to Chair Masden, Mr. Hempen stated the
design on Weld County Road 7 will feature a four-lane thoroughfare. Commissioner Vaad stated
discussions will be conducted with Colorado Department of Transportation concerning cost sharing of the
Minutes, October 27, 2004 2004-3116
Page 2 BC0016
project. Commissioner Vaad moved to approve the proposal. The motion, which was seconded by
Commissioner Geile, carried unanimously.
NEW BUSINESS:
CONSIDER AGREEMENT FOR ASTHMA EDUCATION AND PREVENTION GRANT AND AUTHORIZE
CHAIR TO SIGN-ENVIRONMENTAL PROTECTION AGENCY: Dr.Mark Wallace,Director of Public Health
and Environment,stated the program will provide education to the Wee Wheezers bilingual program. Dr.
Wallace explained the grant,in the amount of$13,072,will cover the funding period of October 1,2004 to
September 31,2005. Commissioner Vaad thanked Dr.Wallace for his diligence in reviewing the scope of
the grant. Commissioner Vaad moved to approve said agreeement. Seconded by Commissioner Jerke,
the motion carried unanimously.
CONSIDER TASK ORDER OPTION TO RENEW LETTER #1 FOR THE COLORADO ABSTINENCE
EDUCATION COMMUNITY IMPLEMENTATION GRANTAND AUTHORIZE CHAIR TO SIGN: Dr. Wallace
stated the program will allow Weld County to expand the abstinence program. Dr. Wallace stated youth
between the ages of 12 and 18 will be targeted,and parents,school and church leaders will be included as
educators within the program. He explained "social norming" will be a major campaign issue of the
program. Responding to Chair Masden, Dr.Wallace stated there is a downward trend in teen pregnancy;
however, it will take years to change the norms within the teen community. Commissioner Long moved
to approve said task order option. Seconded by Commissioner Jerke, the motion carried unanimously.
CONSIDER STATEMENT OF GRANT AWARD FOR DOMESTIC VIOLENCE AND SPECIAL
POPULATIONS PROJECT AND AUTHORIZE CHAIR TO SIGN: Gary Rathke, District Attorney's Office,
stated this is a signature request for the previously submitted grant application. Mr. Rathke stated the grant
is for $31,250. Commissioner Vaad moved to approve said statement of grant award. Seconded by
Commissioner Geile, the motion carried unanimously.
CONSIDER PETITION FOR THE ANNEXATION OF A PORTION OF WCR 33 TO THE CITY OF EVANS
AND AUTHORIZE CHAIR TO SIGN: Bruce Barker, County Attorney, stated all municipalities must go
through a petition process for annexation of County roads into the municipality. Commissioner Jerke
expressed concern that the language of the agreement be clear before approval of the petition. Jim Flesher,
representative for the City of Evans,identified the northern property line of the annexation. Responding to
Commissioner Jerke, Mr. Flesher stated he was familiar with the Weld County Road 394 haul route
agreement. He reviewed the Evans City Council agenda,the intended haul route and the proposed paved
stretch of Weld County Road 33. Mr. Flesher stated the total haul trips would be72 trucks per day.
Commissioner Jerke requested language,similar to the Weld County Road 394 Agreement, be added to
the City of Evans petition. After much discussion, Mr. Barker recommended the City of Evans annex all
the way to Weld County Road 46. There was no public comment. CommissionerJerke moved to continue
said petition until November 1,2004. Seconded by Commissioner Geile,the motion carried unanimously.
CONSIDER ADDENDUM TO CONTRACT TO BUY AND SELL REAL ESTATE - RENNOC
CORPORATION: Mr. Barker stated the County has been informed that a certain property was illegally split
from its master parcel through the applicable subdivision process of the City of Fort Lupton. He explained
that Rennoc Corporation has agreed to cooperate with the City of Fort Lupton to ensure that the property
is recognized as a legal lot in accordance with the City's regulations. Responding to Commissioner Geile,
Mr. Barker stated if a legal lot is not conveyed,the contract will be terminated. Commissioner Vaad moved
to approve said addendum. Seconded by Commissioner Geile, the motion carried unanimously.
Minutes, October 27, 2004 2004-3116
Page 3 BC0016
PLANNING:
CONSIDER FOUR-LOT RECORDED EXEMPTION #3887 - NEIL AND ANITA ECKSTROM: Sheri
Lockman, Department of Planning Services, identified the location of the property. Ms. Lockman stated all
criteria has been met with the exception of Section 24-8-20.C.3. Steve Stencel, Intermill Land Surveying,
was present to represent the applicants and stated the Conditions of Approval are acceptable. There was
no public comment. Commissioner Jerke moved to approve Exemption#3887 with Conditions of Approval.
Commissioner Long seconded the motion and it carried unanimously.
RECONSIDER CONDITION OF APPROVAL #1.E FOR RESUBDIVISION, RS#1064, FOR LOT LINE
ADJUSTMENT ONLY-JASON AND JULIE ROTHE: Jacqueline Hatch, Department of Planning Services,
identified the location of the property. Ms. Hatch stated the Department of Planning Services is requesting
Item #1.E on the Conditions of Approval be changed to reflect the intention of the Utility Board. She
explained the applicant was unable to attend the meeting;however,they have submitted a corrected mylar.
There was no public comment. Commissioner Long moved to approve the revision of Condition of Approval
#1.E for Resubdivision, RS#1064. Seconded by Commissioner Vaad, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 10:15 a.m.
BOARD OF COUNTY COMMISSIONERS
1/ lE1L4nw D CouFTY c, COLORADO
ATTEST: ��7Kahi/��//li���� 861 ;14##1StOt �1
Weld County Clerk to the Board ''° A
.jobert D. Masden, Chair
/, N �� William H. rke, Pro-Tem
BY::1-Ad
eputy Clerk to the Board
G ile
David Long
Glenn Vaad
Minutes, October 27, 2004 2004-3116
Page 4 BC0016
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