HomeMy WebLinkAbout20042528.tiff RESOLUTION
RE: APPROVE AGREEMENT TO ADMINISTER GRANT FUNDS AND AUTHORIZE CHAIR
TO SIGN - UNITED WAY OF WELD COUNTY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with an Agreement to Administer Grant Funds
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the United Way of Weld County, commencing September 1, 2004, and ending
August 31, 2005, with further terms and conditions being as stated in said agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that the Agreement to Administer Grant Funds between the County of Weld,State
of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the
Weld County Department of Public Health and Environment, and the United Way of Weld County
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 23rd day of August, A.D., 2004.
BOARD OF COUNTY COMMISSIONERS
WE� COUNTY, COLORADO
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Robert D. Masden, Chair
erk to the Board e-
Fir//,tJ , William H. J e, Pro-Tem
�//;; ' :4•'� -a- _4 i// iii/' ./I /'C_I Clerk to the Board !_
M. J.
AP O D ASC' 3� �R
David E. Long
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Glenn Vaad
Date of signature:
2004-2528
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Memorandum
VIII TO: Robert E. Masden
O Board of County Commissioners
• From: Mark E. Wallace, MD, MPH, Director
COLORADO Director of Public Health and Environment
DATE: August 18, 2004 c&AN., S.zLeeo“.J
SUBJECT: Prenatal Community Outreach
Coordinator Specialist
Enclosed for Board review and approval is an agreement between United Way of Weld County
(through the Promises for Children, a group facilitated by United Way) and Weld County Board
of Commissioners for a .5 FTE Prenatal Community Outreach Coordinator Specialist. Pregnant
women entering prenatal care during the first trimester of pregnancy is one of the goals that
Promises for Children has identified as a need in Weld County to improve the health of children.
This position will assist pregnant women with the Medicaid application process and ensure timely
first appointments for prenatal care.
Weld County will be reimbursed a sum of $26,201.00 to the Health Department for the period of
September 1, 2004 through August 31, 2005.
I recommend your approval of this contract.
Enclosure
PV
2004-2528
AGREEMENT TO ADMINISTER GRANT FUNDS
This Agreement is entered into by and between United Way of Weld County("United Way") and
the Board of Weld County Commissioners, on behalf of the Weld County Department of Public
Health and Environment ("the Health Department").
BACKGROUND INFORMATION
A. United Way has been awarded a grant to provide outreach to Weld County
residents who are pregnant to inform and assist them in obtaining and receiving
prenatal care. ("the Grant").
B. Health Department has agreed to collaborate with United Way in providing the
services pursuant to the Grant.
C. The parties wish to set forth their agreement in writing.
NOW THEREFORE, in consideration of the mutual promises contained herein, the
parties agree as follows:
AGREEMENT
1. Recitals. The above set forth recitals are hereby incorporated into this
Agreement.
2. Acceptance of Funds. United Way agrees to provide funds from the Grant in the
amount of$ 26,201.00 to Health Department, and Health Department agrees to
accept said funds to provide outreach to pregnant residents of Weld County and to
assist them in application for, and obtaining and receiving prenatal care through
the Prenatal Advocacy Program("the Prenatal Program").
3. Term. The term of this Agreement is from Septemberl, 2004 through August 31,
2005.
4. Administration of Grant. The Health Department agrees to administer the Grant
in compliance with the proposal submitted by United Way(which is attached
hereto and incorporated herein as "Exhibit A"). Health Department further agrees
to provide a half-time staff person to serve as Prenatal Community Outreach
Coordinator Specialist ("PCOCS"), who shall:
a. Identify local health care providers accepting medicaid clients for prenatal
care to determine their capacity for accepting additional clients.
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b. Refer clients to identified health care providers.
c. Follow up with clients to ensure first appointments were completed.
d. Assist and facilitate clients with the Medicaid approval process.
e. Collect data on completed first appointments and stage of pregnancy.
f. Provide to United Way reports and other documents as required by the
terms and conditions of the Grant.
g. To perform such other duties that are required by the Health Department in
conjunction with the requirements of the Grant.
The PCOCS shall be employed by Health Department, and, shall therefore be a Weld County
employee, subject to the responsibilities and benefits of the Weld County Employee Personnel
Policy Handbook.
5. Support From United Way. United Way agrees to do the following:
a. Support and promote the Health Department in operating the Prenatal
Advocacy Program through publicity and activities.
b. Act as fiscal agent
c. Work with the Health Department to meet the program goals, evaluate the
program, and problem solve issues as they arise.
d. Reimburse the Health Department by the 30th of the month that quarterly
invoices are received.
e. Prepare and report to Caring for Colorado all grant reports, and other
documents that may be required.
f. Recognize the Health Department as a partnering agency for the Grant
through press release and other publicity efforts.
g. Inform the Health Department of public information that is provided to the
public in relation to the Grant and to this Agreement.
United Way may also ensure that the above set forth responsibilities of United Way are
accomplished by working through Promises for Children, a group that is facilitated by
United Way.
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6. Use of Funds. The funds provided to Health Department by United Way
pursuant to this Agreement(sometimes referred to as "Grant funds"), are
restricted to the purpose specified in Exhibit A. Any part of the Grant funds not
so used within the term of this Agreement must be returned to United Way within
30 days after the completion of the project or upon the expiration of the term of
this Agreement.
7. Changes in activities or expenses. Any significant change in project activities or
expenses must receive prior written approval from United Way. These changes
include,but are not limited to, changes in the project's scope,purpose or
activities, changes in expenses of more than 20 percent of an approved budget
category, and changes in the duration of the grant period.
8. Payment of Grant Funds. United Way shall pay the Grant funds as follows:
Health Department shall present a statement of services to United Way as soon as
practical after November 30, 2004, February 28, 2005, May 31, 2005, and August
31, 2005. Payments shall be made by United Way to Health Department within
30 days after receipt by United Way of the statement of services from Health
Department.
9. Grant Accounting.
a. Health Department agrees to maintain adequate accounting records and to
obtain documentation for all Grant expenditures.
b. Health Department agrees to maintain records of accounts consistent with
generally accepted accounting principles, and to provide for such fiscal
control as is necessary to assure proper disbursing of, and accounting for,
project Grant funds.
c. Health Department will make a good faith effort to provide information
concerning accounts and documentation relating to the Grant project
expenditures which will be adequate to permit an accurate and expeditious
audit, should an audit be requested by the Grant funding source. Any audit
requested may be conducted during regular business hours and upon 24
hours notice.
10. Reports Required by the Grant. Health Department, through the PCOCS or
otherwise, shall be responsible for preparing reports and other documents which
may be required by the Grant. At a minimum, the following shall be required:
a. Reports will include,but not be limited to, the following demographic
information concerning clients: initials of each client; age; ethnicity; at
what stage of pregnancy the client initially received prenatal care; outcome
of Medicaid application process, or whether another funding source was
located for each client.
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b. A"six month report" shall be due no later than March 10, 2005, for the
initial six months of this Agreement from September 1, 2004 through
February 28, 2005.
c. A "Final Report" shall be due no later than September 10, 2005, covering
the final six months of this Agreement from March 1, 2005 through
August 31, 2005.
11. Compliance with HIPAA. The parties agree to comply with the Health
Insurance Portability and Accountability Act of 1996, as codified at 42 U.S.C.
section 1320d ("HIPAA") and any current and future regulations promulgated
thereunder including without limitation the federal privacy regulations contained
in 45 C.F.R. Parts 160 and 164 (the "Federal Privacy Regulations"), and the
federal standards for electronic transactions contained in 45 C.F.R. Parts 160 and
162, all collectively referred to herein as "HIPAA Requirements." The parties
agree not to use or further disclose any Protected Health Information (as defined
in 45 C.F.R. section 164.501) or Individually Identifiable Health Information(as
defined in 42 U.S.C. SECTION 1320D), other than as permitted by HIPAA
Requirements and the terms of this Agreement. To the extent applicable under
HIPAA,the parties shall make internal practices, books, and records relating to
the use and disclosure of Protected Health Information available to the Secretary
of Health and Human Services to the extent required for determining compliance
with the Federal Privacy Regulations.
12. Termination. In the event that the Health Department fails to meet the terms of
this contract, United Way may terminate this Agreement upon thirty(30)business
days written notice to the Health Department. Health Department may terminate
this Agreement for any reason upon thirty(30)business days written notice to
United Way.
In the event that this Agreement is terminated prior to the end of the Agreement
term, Health Department shall, within 30 days of the effective date of the
termination, repay to United Way all unexpended Grant funds. Health
Department shall provide to United Way a full and complete accounting of all
receipts and disbursements of funds and expenditures incurred under this
Agreement through the effective date of termination of this Agreement.
13. No Waiver of Governmental Immunities. Notwithstanding the provisions
stated herein, nothing in this Agreement is intended as a waiver by Health
Department of governmental immunity rights pursuant to state or federal law.
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14. Budgeting. Nothing in this Agreement shall be construed to require Health
Department or Weld County to expend funds not previously budgeted.
15. Independent Parties. The parties to this Agreement intend that the relationship
between them contemplated by this Agreement is that of independent entities
working in mutual cooperation. No employee, agent, or servant of one party shall
be or shall be deemed to be an employee, agent, or servant of another party to this
Agreement.
16. Agreement not Assignable. This Agreement shall not be assignable to any third
party.
17. Notices. Any notice provided for in this Agreement shall be in writing and shall
be served by personal delivery or by certified mail, return receipt requested,
postage prepaid, at the addresses set forth in this Agreement, until such lime as
written notice of a change is received from the party wishing to make a change of
address. Any notice so mailed and any notice served by personal delivery shall be
deemed delivered and effective upon receipt or upon attempted delivery.
United Way: Sheila Avers
United Way of Weld County
P.O. Box 1944
Greeley, Colorado 80632
Health Department: Mark E. Wallace,M.D., M.P.H.
Weld County Department of Public Health
and Environment
1555 N. 17th Avenue
Greeley, Colorado 80631
18. Entire Agreement-- Modification. This Agreement contains the entire
Agreement and understanding between the parties to this Agreement and
supersedes any other agreements concerning the subject matter of this transaction,
whether oral or written. No modification, amendment, novation, renewal, or other
alteration of or to this Agreement shall be deemed valid or of any force or effect •
whatsoever, unless mutually agreed upon in writing by the undersigned parties.
No breach of any term, provision, or clause of this Agreement shall be deemed
waived or excused, unless such waiver or consent shall be in writing and signed
by the party claimed to have waived or consented. Any consent by any party
hereto, or waiver of, a breach by any other party, whether express or implied, shall
not constitute a consent to,waiver of, or excuse for any other different or
subsequent breach.
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19. Provisions Severable. If any term or condition of this Agreement shall be held to
be invalid, illegal, or unenforceable, this Agreement shall be construed and
enforced without such a provision,to the extent this Agreement is then capable of
execution within the original intent of the parties.
20. No Third Party Enforcement. It is expressly understood and agreed that
enforcement of the terms and conditions of this Agreement, and all rights of
action relating to such enforcement, shall be strictly reserved to the undersigned
parties, and nothing contained in this Agreement shall give or allow any claim or
right of action whatsoever by any other person not included in this Agreement. It
is the express intention of the undersigned parties that any entity, other than the
undersigned parties, receiving services or benefits under this Agreement, shall be
deemed an incidental beneficiary only.
IN WITNESS WHEREOF, the arties have hereunto set their hands and seals this
day of , 20 r
COUNTY OF WELD, STATE OF COLORADO E Z � ; ) /1 ')
BY AND THROUGH THE BOARD OF r `"i' �u ICA i2- C 4:.
COUNTY COMMISSIONERS OF WELD Cl i L
ON BEHALF OF THE WELD COUNTY # ' 9)L' r • THE BOARD
DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT s rr
Clerk to a Board
By: Robert D. Masden, Chair AUG 2 3 2004
APPROVED:
Mark E. Wallace, M.D.,M.P.H.
UNIT D WAY
B : Angel omen Chai
By: Je "ne Truswell, Executive Director
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