HomeMy WebLinkAbout20043517 RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 2.000, SOCIAL
SERVICES DIVISION POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with Revisions to Section 2.000,Social Services
Division Policies and Procedures,for the Department of Social Services Operations Manual, and
WHEREAS,after review,the Board deems it advisable to approve said revisions,a copy of
which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services,that the Revisions to Section 2.000, Social
Services Division Policies and Procedures for the Department of Social Services Operations
Manual, be, and hereby are, approved.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 20th day of December, A.D., 2004.
BOARD OF COUNTY COMMISSIONERS
INELQCOUNTY, COLORADO
VMCk
w =, Robert D. Masden, Chair
,4/‹..
� erk to the Board
William H Jerke, Pro-Tem
uty Clerk t the Board
M. ile
APP A •
David E. Long
unty A ney
as d ��Glenn V
Date of signature: U�
2004-3517
SS0031
rC ; SS of-io ��
�t DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
GREELEY, CO. 80632
Website: www.co.weld.co.us
Administration and Public Assistance(970)352-1551
1111 Child Support(970)352-6933
O
•
COLORADO MEMORANDUM
TO: Robert D. Masden, Chair Date: December 13, 2004
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services 'A,tUtc, CL 090
//I 9
RE: Revisions to Section 2.000, Social Services Division Policies and
Procedures, Weld County Department of Social Services
Operations Manual
Enclosed for Board approval are revisions to Section 2.000, Social Services Division Policies and
Procedures, Weld County Department of Social Services Operations Manual. These revisions
were reviewed at the Board's Work Session held on December 13, 2004.
1. The revisions are necessary to reflect a 2.5% annual cost of living adjustment for
Calendar Year 2005 to the basic maintenance rate for Weld County Certified Foster Care
Homes as follows:
A. The revisions are reflected in certain sections as follows:
Age of Child Daily Maintenance Rate
0 months to 10 years $15.20
11 — 14 years $16.82
15—21 years $17.97
1) Section 2.321.1, County Certified Foster Care Rate.
2) Section 2.322,F, Special Needs Rate for Developmentally Disabled
and Physically Disabled.
B. Section 2.326.1,F, Special Needs Rates for Children in the Critical Care
Foster Care Program,reflects this revision by increasing its reimbursement per
day per child of$28.38, which includes the basic maintenance daily rate.
2. The source of funding is child welfare.
If you have any questions,please telephone me at extension 6510.
2004-3517
Social Services Division Policies and Procedures
2.321 Reimbursement for County Certified Foster Care Provider
Effective 1/1/99
The Department will reimburse a county certified foster care provider if such
foster care meets the State reimbursement requirements of Colorado State Rules,
Section 7.405, Volume VII, Social Services Programs, and the State requirements
for County Certified Providers of Colorado State Rules, Section 7.417.1, Volume
VII, Social Services Programs.
2.321.1 County Certified Foster Care Rate
Revised 1/01/02
Revised 6/02 According to Table 1, the Department will reimburse for the care provided by
Revised 8/5/02 County Certified foster care parents upon submittal in a timely fashion on a form
Revised 10/29/02 showing the number of days the children were in care.
Revised 12/03
Revised 12/04 Table 1
Age Daily Respite Care
of Maintenance Daily
Child Rate Allowance
0 months
to $15.20 $.66
10 years
11 years to
14 years $16.82 $.66
15 years to
21 years $17.97 $.66
1. The rates established by the Department will be reimbursed within
the available appropriation. The rates effective January 1, 2005,
reflect an approximate 2.5% cost of living increase.
2. If the child's birthday occurs during the month, placing him in a
higher age grouping, the payment for that month is made on the
basis of the higher grouping rate.
3. County Certified foster homes are paid the basic rate, plus an additional
Respite Care Allowance of $.66 per day.
adm\rnanss.jag
Social Services Division Policies and Procedures
2.322 Special Needs Rates for Developmentally Disabled and Physically Disabled
Effective 1/1/99 A. The Department may consider the additional needs of the child to
determine which of the three additional rates is appropriate in accordance
with the following criteria:
1. A special needs rate for professional services shall be determined by
a physician that the child requires more than the normal amount of
care, treatment and training, due to developmental disabilities
and/or a serious physical disability.
a. As used above, the term "developmentally disabled" means
a child who is profoundly delayed up to and including the
trainable child.
b. The term "physically disabled"means the child who puts
extra physical demands on foster parents; e.g., the child who
cannot walk without assistance or has to be lifted; the child
who has no bowel or bladder control, or must have extra
attention by the foster parents under the supervision of a
physician, etc.
Effective 1/1/99 B. Foster care parents may need relief in some cases to provide the necessary
24-hour care.
Effective 1/1/99 C. The developmentally disabled and physically disabled contract is reviewed
and renewed each 6 months when eligibility for foster care is redetermined.
Effective 1/1/99 D. At the time a child in need of a developmentally disabled or physically
disabled allowance is placed, the Department and the provider shall enter
into a contract (SS-22). The effective date of the contract is the date the
child is placed. The termination date of the contract is the next 6 month
review date. A new contract shall be signed at each 6 month review of the
child's need for foster care.
Effective 1/1/99 E. The Department's Foster Care Review Committee must approve the service
payment level for each child.
Revised 1/01/02 F. The amount of the payment for services, based on each child served and
Revised 6/20/02 extent of services needed, the daily payment of$3.12, $4.64, or $6.25 is
Revised 8/5/02 entered in Section F of Form 5710.4. Table 2 will be used to calculate the
Admn\manss44.jag
Social Services Division Policies and Procedures
Revised 10/29/02 rate payment. The payment to the foster care provider will be the basic
Revised 12/03 maintenance rate for the child, according to his or her age, plus the Respite
Revised 12/04 Care allowance if the child is in a County Certified Foster Home or
Certified Kinship Home and the appropriate special needs rate.
Table 2 1/
Age Daily Daily Daily
of Professional Maintenance Respite Care
Child Service Range 2/ Rate 3/ Allowance 4/
0 months to
10 years $3.12 $4.64 $6.25 $15.20 $.66
11-14 Yrs. $3.12 $4.64 $6.25 $16.82 $.66
15-21 Yrs. $3.12 $4.64 $6.25 $17.97 $.66
1/ The rates established by the Department will be reimbursed within
the available appropriation. The rates effective January 1, 2005,
reflect an approximate 2.5% cost of living increase.
2/ Based on the range and degrees of service required, as determined
by a physician and approved the Department's Foster Care Review
Committee.
3/ For the flat grant breakdown, see the County Certified Foster Care
Homes Reimbursement Section of this manual.
4/ The respite care allowance is paid only to County Certified Foster
Care Homes and Certified Kinship Care Homes certified by the
Department.
Admn\manss44.jag
Social Services Division Policies and Procedures
2.326 Critical Care Foster Care Reimbursement
Revised 3/29/99 The Department has established and will reimburse the Critical Care Foster Care
rate in the method outlined in this manual.
2.326.1 Special Needs Rates for Children in the Critical Care Foster Care Program
Revised 3/29/99 A. The Department may consider the additional needs of the child to
determine which of the rates is appropriate in accordance with the criteria
of children who require services under the Critical Care Foster Care
Program in Section 2.308.1.
B. Foster care parents may need relief in some cases to provide the necessary
24-hour care.
C. The Critical Care Foster Care Program contract is reviewed and renewed
each 6 months when eligibility for foster care is redetermined.
D. The direct care allowance has the components described in Section
2.308.2.
E. The Department's Placement Review Committee must approve the
eligibility of the child to enter the Critical Care Foster Care Program.
Revised 1/02 F. Reimbursement for the critical foster care home is the county basic
Revised 8/5/02 maintenance allowance plus direct care allowance. The total
Revised 10/29/02 reimbursement per day per child shall be $28.38.
Revised 12/03
Revised 12/04 G. Critical Care Foster Care Program reimbursement is not guaranteed for the
duration of the child's placement. Reimbursement is based on the
eligibility of the child for the program as determined and approved by the
Placement Review Committee.
H. If the foster parent(s) does not agree with the assessment for eligibility, an
attempt shall be made to resolve the dispute within 15 working days by the
Foster Care Program Manager. If not, the Department will use its County
Grievance Procedures outlined in this manual.
Admn\manss58.jag
•
Social Services Division Policies and Procedures
2.326.11 Evaluation of the Critical Care Foster Care Home
Revised 3/29/99 A. The Department shall evaluate the home after the first six months of
operation. Thereafter, an evaluation shall be conducted at least annually.
B. Any incorrect payments to the receiving home due to omission, error,
fraud, or embezzlement shall be recovered from the home by deduction
from subsequent payments.
C. The evaluator shall discuss and review the evaluation with the Critical
Care Home foster parents and obtain the signature of the foster parents.
D. A home having an unsatisfactory evaluation will require reevaluation for
continuing use. If it is determined that the use of the home should be
continued, the Department will contract for improved performance. If
after 60 calendar days the unsatisfactory practices have continued, the
Department shall terminate use of the home.
E. If the foster parent(s) does not agree with the evaluation, an attempt shall
be made to resolve the dispute within 15 working days by the Foster Care
Program Manager. If not, the Department will use its County Grievance
Procedures outlined in this manual.
Adm\manss58.jag
Hello