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Home My WebLink About20043613.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DECEMBER 29, 2004 TAPE #2004-56 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, December 29, 2004, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Robert D. Masden, Chair Commissioner William H. Jerke, Pro-Tem - EXCUSED Commissioner M. J. Geile Commissioner David E. Long Commissioner Glenn Vaad Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Debra S. Miller Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners meeting of December 27, 2004, as printed. Commissioner Geile seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. PUBLIC INPUT: No public input was given. CONSENT AGENDA: Commissioner Long moved to approve the consent agenda as printed. Commissioner Geile seconded the motion, and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports. WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $407,235.10 Commissioner Vaad moved to approve the warrants as presented by Mr. Warden. Commissioner Long seconded the motion, which carried unanimously. 2004-3613 BC0016 (1//9—KC BIDS: PRESENT BIDS: Mr. Warden stated there were no bids to present. APPROVE SOUTHEAST WELD SERVICE BUILDING BID-DEPARTMENT OF FINANCE: Mr. Warden listed the six bidders,stating the Southeast Weld Service Building project is estimated to cost$2,000,000. He stated the apparent low bid is from CCMK Architecture, with the optional bid coming from Bley Associates Architects. He explained there was a letter requesting a bid adjustment from CCMK Architecture, which was rejected because it came in after the sealed bid submittal. He added correspondence has been received from various parties regarding the selection of a local bidder. Responding to Commissioner Geile, Mr.Warden stated the only two bidders on the list who have done work for Weld County are Bley Associates Architects and Robert Architects. Lauren Bley, representative for BleyAssociatesArchitects,stated he submitted a letter regarding his firm's bid being within four percent of the lowest bid. He stated most Colorado counties have a written or unwritten local preference policy regarding bid awards for goods and services provided to the taxpayers. Mr. Bley referenced Section 14-9(3)of the Home Rule Charter specifying that "The Board of County Commissioners shall give preference to resident County bidders in all cases where the bids are competitive in price and quality". He stated all of the associated consultants on his firm's team are Weld County businesses and stated Bley Associates Architects has over 25 years of experience with Colorado counties. Mr. Bley encouraged the Board of County Commissioners to vote in favor of awarding said contract to Bley Associates Architects. Tom Kalert, representative forCCMKArchitecture,complimented Weld County on the Home Rule Charter provisions for resident bidders receiving precedence regarding bid awards. He stated CCMK Architecture employs Weld County residents through the electrical engineering firm that will work with CCMK Architecture. He suggested that the Home Rule Charter provision be clearly stated in the Request for Proposals and expressed concern that the local preference rule may influence the quality of work and dollar value that Weld County receives on future projects. Responding to Commissioner Geile, Mr. Kalert stated his firm had not done any work for Weld County. Commissioner Geile stated he prefers to give local preference to a bidder, if the bid is close enough. He stated Bley Associates Architects has done a lot of work with Weld County and is within four percent of the low bid. Chair Masden stated Bley Associates Architects has done a lot of work over the years for Weld County and is familiar with the County's system. Commissioner Geile moved to award said bid to Bley Associates Architects. The motion, which was seconded by Commissioner Vaad, carried unanimously. OLD BUSINESS: CONSIDER APPOINTMENTS AND REAPPOINTMENTS TO EMERGENCY MEDICAL/TRAUMA SERVICES COUNCIL(CON'T FROM 12/22/04): Bruce Barker, County Attorney, stated a resolution was never approved the appointments to the Emergency Medical/Trauma Services Council. Responding to Commissioner Vaad, Dave Bressler, Paramedic Services, verified the names of the appointees. Commissioner Vaad moved to approve said appointments and reappointments to the Emergency Medical/Trauma Services Council. Seconded by Commissioner Geile, the motion carried unanimously. NEW BUSINESS: CONSIDER TASK ORDER OPTION TO RENEW LETTER #4 FOR IMMUNIZATION PROGRAM AND AUTHORIZE CHAIR TO SIGN: Mark Wallace, Director, Department of Public Health and Environment, stated under the provisions of the task order, Weld County will receive an amount not to exceed $47,387 to provide community education regarding the rules of the Colorado Board of Health pertaining to the immunization of students and the infant immunization program. Responding to Commissioner Vaad, Dr. Wallace stated the effort of Weld County to reduce the pertussis incidents are a direct result of the Minutes, December 29, 2004 2004-3613 Page 2 BC0016 collaborative nature of the various communities and agencies. Commissioner Vaad moved to approve said task order option to renew letter. Seconded by Commissioner Long, the motion carried unanimously. CONSIDER TASK ORDER AMENDMENT#1 FOR MATERNAL AND CHILD HEALTH PROGRAM AND HEALTH CARE PROGRAM FOR CHILDREN WITH SPECIAL NEEDS AND AUTHORIZE CHAIR TO SIGN: Dr. Wallace stated the amendment is supplemental to the original task order and directs Weld County to comply with all applicable provisions of the Health Insurance Portability and Accountability Act of 1996. He explained the amendment requires the County to submit an application budget and a final expenditure report, and allows Weld County to charge patients seen at specialty clinics on a sliding fee basis. Commissioner Long moved to approve said task order amendment. Seconded by Commissioner Geile, the motion carried unanimously. CONSIDER CANCELLATION OF 2004 OUTSTANDING ACCOUNTS RECEIVABLE FOR WELD COUNTY PARAMEDIC SERVICES: Mr.Warden stated annually a resolution writes off uncollectable accounts and the ambulance write-off for 2004 is $2,054,678.39. He explained this amount does not include the assignment of Medicare and Medicaid. Mr.Warden stated that even though the amount is written off,the accounts are still sent to collection. Commissioner Geile moved to approve said cancellation. Seconded by Commissioner Vaad, the motion carried unanimously. CONSIDER CANCELLATION OF 2004 OUTSTANDING ACCOUNTS RECEIVABLE FOR WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Mr.Warden stated the 2004 amount written off for the Department of Public Health and Environment is$24,216.00. Mr. Warden stated a credit card system will be implemented in 2005, which should positively impact the write-offs. Commissioner Long moved to approve said cancellation. Seconded by Commissioner Geile,the motion carried unanimously. CONSIDER REAPPOINTMENTS TO UNIFORM BUILDING CODE BOARD OF APPEALS: Commissioner Vaad moved to approve the reappointments of Sam Ainsworth and Ron Bernhardt to the Uniform Building Code Board of Appeals,with terms to expire December 31, 2007. Seconded by Commissioner Long,the motion carried unanimously. CONSIDER REAPPOINTMENT TO WELD/LARIMER REVOLVING LOAN FUND COMMITTEE: Commissioner Long moved to approve the reappointment of Larry Seastrom to the Weld/Larimer Revolving Loan Fund Committee,with a term to expire December 31, 2007. Seconded by Commissioner Vaad,the motion carried unanimously. PLANNING: CONSIDER CANCELLATION AND RELEASE OF COLLATERAL AND ACCEPT REPLACEMENT COLLATERAL FOR PLANNED UNIT DEVELOPMENT FINAL PLAN,#S#409-PLATTE VALLEYAIRPARK, C/O MARILYN TAYLOR: Lee Morrison,Assistant County Attorney,stated an Escrow Fund was created at Security Title Guaranty Company for improvements. Mr. Morrison stated the escrow balance of$14,719.23 has been forwarded to the Board of County Commissioners, in the form of a check, and Security Title Guaranty Company is requesting cancellation and release from said Escrow Fund. He explained the monies will be held directly by the County for the improvements. Responding to Commissioner Geile, Mr. Morrison stated the escrow is accumulated by the sale of lots, and the original contract states a portion of the sale would be put into escrow for improvements to said Planned Unit Development. There being no public comment, Commissioner Vaad moved to approve said resolution. Seconded by Commissioner Long, the motion carried unanimously. Minutes, December 29, 2004 2004-3613 Page 3 BC0016 CONSIDER MINOR RESUBDIVISION, RS#1072, FOR VACATION OF CERTAIN ROADS,STREETS OR ALLEYS(MUSTANG AVENUE)WITHIN GREEN ACRES SUBDIVISION-DENNIE HOFF/RONALD AND SALLY HARMS:Jacqueline Hatch, Department of Planning Services,asked that said matter be continued to January 19, 2005 to give proper notification to surrounding property owners. There being no public comment, Commissioner Long moved to continue said matter to January 19, 2005. Seconded by Commissioner Geile, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:45 a.m. BOARD OF COUNTY COMMISSIONERS �� WEW COUNTY, 1C�OL�ORADO 1861 (� :`,��' Robert D. Masden, Chair � ,,•%,� to the Board `A EXCUSED ® �� o William H. J rke, Pro-Tem Deputy Clerk • the oard � M. J. ie al AI? /L . Long Glenn Vaad Minutes, December 29, 2004 2004-3613 Page 4 BC0016 Hello