HomeMy WebLinkAbout20043154.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR HEAD START MEALS AND
TRANSPORTATION AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY SCHOOL
DISTRICT RE-5J
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Purchase of Services Agreement for Head
Start Meals and Transportation between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County,on behalf of the Department of Human Services,
Family Educational Network of Weld County,and Weld County School District RE-5J,commencing
September 25, 2004, and ending September 25, 2005,with further terms and conditions being as
stated in said agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Services Agreement for Head Start Meals and
Transportation between the County of Weld,State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and the Weld County School District RE-5J be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 1st day of November, A.D., 2004, nunc pro tunc September 25, 2004.
BOARD OF COUNTY COMMISSIONERS
WE4p COUNTY, COLORADO
1W•h: utediatAi
Robert D. Masden, Chair
';Id &t' Clerk to the Board
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1861 dt w.-v
'��-�+ '� William H. rke, Pro-Tem
n(�(j ,`3.410 Clerk to the Board
• ' M. J. • e
APP VED AS T .•
David Long
ounty Attorry'ey
q� Glenn Vaad
Date of signature: 1'/�L2,7.'fi�
2004-3154
MEMORANDUM
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frDATE: October 25, 2004
WIlD c TO: Board of County CommissionersFROM: Walt Speckman, Executive Directory
COLORADO SUBJECT: Purchase of Services Agreement
Presented for approval before the Weld County Board of County Commissioners is a Purchase of
Services Agreement between the Family Educational Network of Weld County, hereinafter
referred to as "FENWC" and Weld County School District RE-5J, herein referred to as "School
District?
. The School District agrees to provide hot lunches to the Head Start classroom for$2.25
per meal.
. The School District will provide in-kind transportation for children on "regular' routes at
per pupil cost.
. FENWC agrees to reimburse School District RE-5J for maintenance services and snow
removal, to include labor, equipment, materials, and supervision, and transportation for
off-route children (transportation for off-route children will end December 31, 2004), not to
exceed $1,500.00, for the 2004-2005 school year.
If you have any questions please contact Janet Flaugher, Director, @ 353-3800, ext. 3340.
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PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this 31 day of August, 2004, by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Division of Human Resources'
Family Educational Network of Weld County, hereinafter referred to as"FENWC",and the Weld
County School District RE-5J, hereinafter referred to as "School District."
WITNESSETH
THAT FOR AND IN CONSIDERATION OF the covenants herein agreed to be kept and
performed,the School District hereby leases and agrees to provide unto the following described
premises and services based upon the following terms and conditions:
1. The School District agrees to provide hot lunches to the Head Start classroom at the
price of two dollars and twenty-five cents ($2.25) per meal. The School District will
submit a bill by the 10th of the month for the following services provided: space,
transportation, and meals during the preceding month, to Weld County Division of
Human Services, P.O. Box 1805, Greeley, Colorado 80632. The term of this Agreement
shall be from September 25, 2004 through September 25, 2005.
2. The School District agrees to provide meals in accordance with the regulations of the
United States Department of Agriculture's Child Care Food Program as shown in
Attachment A hereto, which is hereby incorporated into this Agreement.
3. FENWC agrees to notify the School District within the first hour of the beginning of the
school day if there is a variance in the number of meals needed for that day. Head Start
shall notify the School District one week before holidays and vacations that meals will
not be needed for that specified day(s), if different from submitted calendar.
4. FENWC agrees that it will throughout the term of this Agreement comply with the rules
and regulations of the School District in effect from time to time as they may affect the
Head Start children.
5. The School District and FENWC mutually agree that this Agreement may be modified,
provided thirty(30)days written notice is provided to the other party. Any modifications
made to this Agreement must be agreed upon in writing and signed by appropriate
officials.
6. FENWC will reimburse School District RE-5J for maintenance services and snow
removal, to include labor, equipment, materials, and supervision, and transportation for
off-route children (transportation for off-route children will end December 31, 2004), not
to exceed $1,500.00 ($1,500.00) for the 2004-2005 school year.
2004-3154
7. The School District will provide in-kind transportation for children on "regular" routes, at
the per pupil cost as determined by the Colorado Department of. Education until
December 31, 2004. The cost figure will be submitted to FENWC by December 31,
2004. Effective January 1, 2005, the School District will discontinue all "in-kind"
transportation services for FENWC children.
8. The School District and FENWC mutually agree to accept that this Agreement be
terminated by either party upon a thirty (30) day written notice being provided to the
other party. This Agreement will terminate immediately in the event of a loss of funding
to the FENWC Program.
9. Assurances:
a. The School District agrees that it is an independent contractor and that its
officers, employees, and clients do not become employees of Weld County, and
therefore are not entitled to any employee benefits as Weld County employees,
as a result of the execution of this Agreement.
b. FENWC,the Weld County Board of Commissioners, its officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or
omissions of the School District, its employees, volunteers, or agents while
performing this Agreement. The School District, its officers and employees, shall
not be held liable for injuries or damages caused by any negligent acts or
omissions of FENWC, or its employees, volunteers, or agents while performing
functions as described in this Agreement. The School District shall provide
adequate liability and worker's compensation insurance for all of its employees,
volunteers agents engaged in the performance of this Agreement,as required by
the Colorado Worker's Compensation Act. Likewise, FENWC, by and through
the Board of Weld County Commissioners, shall provide adequate liability and
workers' compensation insurance for all employees of FENWC engaged in the
performance of this Agreement.
c. No officer, member, or employee of Weld County and no member of their
governing bodies shall have any pecuniary interest, direct or indirect, in the
approved Agreement or the proceeds thereof.
d. The School District understands that monitoring and evaluation of the
performance of this Agreement shall be conducted by the Weld County Division
of Human Resources and the results provided to the Weld County Board of
Commissioners.
e. The School District and FENWC assure compliance with Title VI of the Civil
Rights Act of 1986,and that no person shall, on the grounds of race,creed,color,
sex, handicap, or national origin be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under the approved
Agreement.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day and year first herein above set forth.
WELD COUNTY BOARD OF WELD COUNTY SCHOOL
COUNTY COMMISSIONERS DISTRICT RE-5J BOARD
OF DIRECTORS
Robert D. Masden, Chairperson airperson
NOV 01 2004
2 71
E N ,_e�� Dr Martin Foster, S perintendent
ATTEST: 4 j ML4 E
WELD COUNTY CLERK TO THE BOA`.
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By: ��. _ ice �i� �� '� ��
Deputy Clerk to the Board
WELD COUNTY DIVISION OF HUMAN SERVICES
Wal J. peckman, Executive Director
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