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Home My WebLink About20043582.tiff AGENDA WELD LIBRARY DISTRICT BOARD OF TRUSTEES MONDAY, DECEMBER 13, 2004 FARR BRANCH LIBRARY,NORTH MEETING ROOM 1939 61ST AVENUE, GREELEY, COLORADO 4:45 P.M. REGULAR MEETING AGENDA 1.0 OPENING OF MEETING 1.1 Roll Call 1.2 Adoption of Agenda 1.3 Adoption of Minutes 1.4 Citizens Communications 2.0 FINANCIAL REPORT 3.0 FOUNDATION REPORT 4.0 EXECUTIVE DIRECTOR'S REPORT 5.0 ITEMS FOR INFORMATION/ACTION 5.1 Consider resolution to adopt 2005 Budget(Action required) 5.2 Consider resolution to appropriate sums of money(Action required) 5.3 Consider resolution to set mill levies (Action required) 5.4 Approve revised Internet Use Policy(Action required) 5.5 Approve 2005 Holiday Schedule(Action required) 5.6 Nominating Committee report and Election of 2005 Board Officers (Action required) 6.0 PRESIDENT'S REPORT 7.0 ADJOURNMENT 01,o?m,tin!r/+yy U,ji r 2004-3582 z- 11o?- G �, WELD LIBRARY DISTRICT BOARD MINUTES OF THE REGULAR MEETING,NOVEMBER 15, 2004 President Brian Larson called the meeting to order at 4:50 pm in the meeting room of the Fan Branch Library, Greeley, Colorado. PRESENT: Brian Larson, President; Margery Curtiss, Vice-president; Nomie Ketterling, Secretary; Ron Baker, Trustee; Ray Peterson, Trustee; Rosalie Martinez, Trustee; Janine Freeman, Trustee; Janine Reid, Executive Director; Beth Hager, Associate Director; Cindy Osborne, Centennial Park Branch Manager; Rita Kadavy, Bookmobile Manager; Kari Baumann, Fan Branch Manager; Shirley Quinn, Finance Manager; Nancy D'Albergaria, Development Coordinator; Maggie Witwer, IT Manager; Hazel Gibson, League of Women Voters. ABSENT: None AGENDA: Item 2.0, was changed to "Nominating Committee Recommendation for 2005 Board Vacancy." Each item on the agenda would then advance an item number. Marge made the motion to accept the agenda as amended and Rosalie seconded. The motion passed unanimously. MINUTES: Ron made a motion to accept the minutes of the October 11, 2004, regular meeting and Ray seconded. The motion passed unanimously. CITIZEN COMMUNICATIONS: None NOMINATING COMMITTEE RECOMMENDATION FOR 2005 BOARD VACANCY An ad was placed in the Greeley Tribune for applicants from the Eaton/Galeton area to fill the vacancy left by the expiration of Nomie Ketterling's first term. Three applications were received but Nomie was the only applicant from that area; therefore, the recommendation was to accept Nomie's application for a second five-year term to expire on December 31, 2009. Marge made the motion to ratify Nomie Ketterling's nomination to the Weld Library District's Board of Trustees and Ray seconded. The motion passed unanimously in a roll call vote by those trustees in attendance. FINANCIAL REPORT Shirley Quinn, Finance Manager, presented the third quarter financial report. Investment income has increased due to the use of the investment service. Most of the expenses associated with the Lincoln Park Library renovation are complete. Shirley still expects some small expenses to be recorded. She also projected the ending fund balance for 2004 at $6.6 million. Ron reported on behalf of the Finance Committee. He reviewed the October monthly financial report. As of the end of October, the District should have reached 82% of the 2004 budget. Specifically, telephone expense will finish the year on budget with the receipt of erate money. Gas expense is under budget . � WELD LIBRARY DISTRICT BOARD MINUTES OF THE REGULAR MEETING,NOVEMBER 15,2004 because the anticipated rate increases for 2004 did not occur. For 2005 the gas budget was increased slightly to $34,900 since rate increases are expected in 2005. Collection spending is currently under budget but expected to reach budget by year end with the increased purchasing that will occur in the final quarter of the year. Treasurer's fees will reach budget and insurance will remain over budget until year end. Insurance expense records the payment of comprehensive, commercial and directors and officers premium payments. For 2005 comprehensive insurance is expected to increase 6.5%, commercial insurance is expected to remain flat and directors and officers insurance will reflect a small increase. A 15%increase in health insurance premiums is expected for 2005. FOUNDATION REPORT Marge made the Foundation report. At the annual meeting on November 23, the Foundation Board will elect officers and fill the two vacant seats. Goals and ambitions for 2005 will be discussed. Currently the Foundation has a balance of $30,000. SOUTHWEST WELD LIBRARY DISTRICT FACILITIES TASK FORCE REPORT Janine Reid reported that at their last meeting they created a time line for completing their project. Chris Heath resigned and Mary Gavin of Dacono was added to the committee. Eric Doering, Mayor of Frederick,will attend. Gene Hainer from the State Library attended to speak to the committee about two provisions of library law, regional library authority (RLA) and capital facilities districts (CFD). RLA would allow two or more government entities to create a taxing district. CFD allows a library district to create a taxing area. These provisions may allow the taxation of all of Erie. Mr. Hainer has composed a legal question and each community will present the question to their attorney. If the attorneys disagree on the interpretation, the question will be submitted to the Attorney General. If either provision is used, the District will need to present a ballot measure to the voters of the affected communities. There are a variety of ways to make these provisions work for the WLD. No direction has been identified at this time since the Task Force is currently in the data-collection process. Documentation of the Task Force meetings is posted on the District webpage. PRESIDENT'S REPORT Colorado Association of Libraries Conference Brian reported that the Julie Boucher Award was presented to the WLD Board of Trustees at the CAL Conference on October 23. Brian, Ray and Marge attended the award ceremony and seminars on Saturday. Rosalie reported on the conference events that she attended on Friday. WELD LIBRARY DISTRICT BOARD MINUTES OF THE REGULAR MEETING, NOVEMBER 15,2004 Board composition discussion Brian said that he and Janine Reid met with county commissioner, Bill Jerke, to discuss the statutes governing the composition of the WLD Board of Trustees. Brian and Janine will meet with the commissioners again to see what revisions can be made to the process of seating the Board and to assure that citizens of the District are fairly represented. The number of seats can be decreased from seven to five but not increased more than seven. One solution could be the use of more adjunct committees. Brian asked the other trustees to continue to think about how the makeup of the Board should look in the future. EXECUTIVE DIRECTOR'S REPORT Activities Report Janine Reid responded to questions from the Board concerning the October activities report. Staff Development Day Janine Reid told the Board that the Staff Development Day was held on November 11 while the libraries were closed for Veteran's Day. The staff was served breakfast in the morning then convened in the meeting room where Janine presented the District's service goals and the 2005 budget. Maggie demonstrated the District intranet and Kari Baumann discussed the United Way Campaign. The staff was then dismissed to their branches where they spent the remainder of the day in group meetings, planning and training. Some activities that can't be completed when the libraries are open such as shelf reading and book shifting were also accomplished. Miscellaneous Discussion Brian named Nomie Ketterling and Ron Baker to the nominating committee for the Board's 2005 officers. They will report back at the December 13, 2004 meeting. ADJOURNMENT Rosalie made the motion to adjourn the meeting and Nomie seconded. The motion passed unanimously and the meeting adjourned at 6:05 p.m. WELD LIBRARY DISTRICT STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE AND PROJECTED ENDING FUND BALANCE BUDGET AND ACTUAL--GENERAL FUND For the Period Ended November 30,2004 General Fund Revenues/ YTD Total Expenditures Revenues/ Projected Projected Variance Year to Expenditures thru Revenues/ Favorable /of Annual Date %of Budget Year-end Expenditures Budget (Unfavorable) Budget REVENUES General property taxes ..$7085,358. 9977% ,16,058 7,101,416 7,101,925 (512) ',. 99,99% Specific ownership taxes 834,135 10245% 68,000 902,135 814,15, 87,984 110.81% Copier usage rf. 22,687 10803% 2,063 24,750 21,000 3,750 11786% Earnings on investments 80646 6610% 9,000 89,646 122,000 (32,354) 73.48% Fines and forfeitures ,6035$ 114,76% 6,000 74,858 60,090 '. i4,8,$8 ' 124.76%: Funds from W LD Friends 8,093 0 8,093 0 8,093 Grant'revenue 9 241 -' Other income 3,263 652 52% 500 3,763 500 3,263 752 52% Total revenues 8112,279 + 141,521 '8,211,895" ' 8,119,679 92,316 EXPENDITURES Salaries,wages and benefits 3,256,034 82.82%'.: 451,155 3,707,189 3,931,615 224,426 : 94.29%'. Tax Distribution to Member Libraries 1,143,248 10000% 0 1,143,248 1,143,248 (0) 100.00% Bank Fees 2501 83.38% 499 3,000 3,000 (0) 100.01% Minor Equipment 16,130 68.03% 4,000 20,130 23,711 3,581 84.90% Friends-Reimbursed Expenses 5,770 . 2,200 3,745 0 Staying Connected Grant 4,020 Foundation Purchases 589 _ rr.7,u `5.4,alarmrwvursazev:4��`• - • _ �§ g11�$p, 7 Operating supplies 58,028 69 80% 8,500 66,528 83,141 16,613 80.02% 7egff ro $61n '.:S4 fie -I:! .3 , ,71 8, ;Rd ,;,. 34 9 36;:79. .374 6 ' S, ,'•.•Printing 27.044 78.6'3(0 st 4,500 3'1;344 I � 3'4,14.39 3,095 4. .' 1:'07%'. Memberships 7137 7465% 800 7,937 9,560 1,623 83.02% Public relations' . ,45,305 70.t % ` 4,500 44,805 56,995 12,190 78,x1%Programs 23987 6002% 2,600 26,587 39,963 13,376 66.53% Electric (re' ` 7 71,045 805'8% 8,000 79,045 88227 9, 82 89,69°!k Gas ' f15,873 ' $ 9 °j° 10,000 2 873 41;879 '160`06 `'�61f8% Telephone P 77,477 10736°/0 (29,000) 48,477 71,967 23,490 67.36% .Disposal Services 2,776 82,62%' . 528: 3,304 :8,360 56 Q'8,'84.°/s' Professional services 150,144 90 56% 15,250 165,394 165,795 401 99.76% . G s,Mo r Oil,1.0 ns ".6 ' e_ `460 ,8 r °111, ".I + it'. ,r,,ii`..a, Repair and maitdellah`de' '00 Pb ' '1i „ ,Ob .fit $,337 ,,,g,",-,:',3.'r,4!4',. ,, Repair and maintenance-office equip 11737 84.99% � 600 12,337 13,810 1,473 8933% Repair andmaintenance�aom`puteri )6 1,' '. -ItO;S,) 1,00p 1,661 :5,226 ?` 3,8;15 t 31.> °` Repair and maint-on-line computer 20,770 46.92% 8,000 28,770 44,262 15,492 65.00% Repair and maint-other equrpnen, )r. ' ‘..,1640.,-; , ,l 27.4'2°%5 i 2,1)00 5,045 11.j{R5 s, ,•, , 8;069 -x45913% Tuition Reimbursement 20,898 83 59% 1,635 22,533 25,000 2,467 90.13% Tfavel-Local travel$4mifegje,' , . Ji114 0 ,fta $394 , 85O 10,1x9• ,.4'43, 4 w ,. ,,"i$4-d.." .rxO ''s1'.Travel out of town 21,717 83 82% 1 250 22,967 25,908 2,941 88 65% Conferences and meetings I;it niGhai.i",.,"v ii$d,09% , 1,750 34.,406 69,/i,90,i 4, ,i0 30j1+04. ', .4t521,4%Treasurer's fee 106,382 99 91% 870 107,252 106,482 (770) 100 72% Books " 1,111$„ $ - '4411 % 110,000. 493,859 6291067 , :8i2{l8 . - 98.76%'. Newspapers/periodicals 30,538 8506% 1,770 32,308 35,900 3,592 90 00% Cassettes 81f !,' $70,0 4,200 12,375 21',600 922^5. . "57:'129,% Compact disks 16,602 52 70% 3,500 20,102 31,500 11,398 63.82% Microfilm 11 ;:' "0••00% -; , 100' .1100 100 I" j-0. . ;91,00;00%: Software 4,526 18.05% 10,000 14,526 25,074 10,548 57.93% Video I dit11B,> t tiir N7,kli511"gt,,,, ' 6,900'. ., '25;41'1 2T,$Qp ',. . 249 ' ' 9gW,I Other expense 3,262 186.41% 250 3512 1,750 (1,762), 200.69% od. „d :AI;$9.: 1 ;1'1 t9 il":°Iir,1 .' 4 • ", 9" ,i w @ Iq e I l� t t ° ! i,t.9.0-Ft x4'a. i 1 Na .L k�a ,'t;+vr ,, a�S 6 °e$ fli -��14 y�mrys 4 L: �) , hx,w,. ' ttulorrietit telltale: l ig1i,(,Y°iy . O ..t. 111 h�,,2h,,t agl! 9i• I,, nn s1 %s.0 ° ^5` ''',fir y; ".:',111:-'1146'7,.' Total operating expenditures 5,850,224 670,787 6,512,177 6,926,139 417,707 84.47% Improvements to buildings(LP) 707,746 9030% 17,500 715,246 781,207 9 I t} 65,961 9156%% General Fund _ Revenues/ YTD Total Expenditures Revenues/ Projected Projected Variance Year to Expenditures thru Revenues! Favorable %of Annual •e.,; Date -�- :.,. 8u ;,.:. .Yea f B vo en ,;:. �:•:•:t .-.. •;:�;.�•t;'.,. ..�.. ;�.. -::�.' n.,. of 1 b e��.�.;.l8u r-en en itu et U I d et • Com.utere.ui.ment 26,226 51.58% 21,000 47,226 50,850 3,624 92.87% Capital improvement 293,903 82.28% 45,000 338,903 357,200 18,297 94.88% Ooritiri ert -'g Gy • _ .. ...,.. • _ .::.r;'..�;:1'3975 '. r�i".,. - �'itfQO , '..:a ;Q8%"r:;'.;;'�2` .>....��r .t"r��'5�lbQ r::.:.,'�� ::.� '`':"'` '• $�iQ4�0,.. 3560%o' Total capital outlay 2,046,886 113,022 2,159,908 2,325,624 165,716 . Tota1 expenditures ;:.7.697;1`1'1 ,'-';-':-..• ':`.ti$ , g'r' ..1411t2.,085'.'; .9;251;7-63: . .•.•'...583;422' ' • .$5`:36% EXCESS(DEFICIENCY)OF REVENUE 0VER'(UNDER)'EXPENDlTURES `";(450,190). FUND BALANCE Beginning of period(audited balance) 7,118,223 ;i gdiri .ufl! Belt heel e a. ;a= - ;..a: : :S: ; .1' INTERNET USE POLICY The Weld Library District(WLD) is pleased to offer free public access to the Ititetnet, a computer network that allows users to access information shared by othgr computer users worldwide. The Internet provides access to a vast array of information;i eas/and research tools, augmenting information in other formats available,in WL I llhraries, an t including materials beyond the scope of resources selected by WED. Internet resources are provided equally to all library users. Computery mabe used by) patrons during regular library hours. Patrons should read the "puidelitrie&for Internet( Use" at the Weld Library District web page (http://www.weld.lib.co.us). ', A public library is a"limited public forum." Access to information is subiett to reasonable restrictions on time, place and manner. WLD's c ntrol over,8ontent accessed by patrons using the Internet is governed by federal and statelaw defining what{is obscene, child pornographic or deemed "harmful tobr." In compliance with the ` ' Federal Children's Internet Protection Act(CIP and Colorado fIB01-1004 la*s, WLD ' has installed technology protection measures (:PPM); that is;y filters, on all library computers with the intent of protecting access to visual depictions that are obscene, child , pornographic or harmful to minors. , WLD may not infringe on patrons!"First First Ainendlrrent rights. Upon the request of any patron, an authorized library employee Iwill terfiporarily disable the filter. As with all library materials,parents, guardians, or cafegivefs, not the Weld Library'District, are responsible for information selected and/or aceessed`by;their children.,Parents wishing to limit their children's Internet accessthrough the library;are advised to supervise their children's Internet sessions. While the Internet greatly expands access to information, r&contains information that may e inaccurate, outdated,'or offensive. Patron,use of the Internet carries with it the responsibility to',evaluate the quality of the information accessed. In order to find accurate and reliable online information, WLD staff is available to help patrons navigate, identify, access and evaluate resources on the',Internet. The District also provides access to paid subscription databases. Library staff offers a variety of classes for patrons who wish to receive instruction on thG�Intemet and personal computer use. Misuse of WLD computers will result in loss of computer privileges. Such misuse includes,but is not limited to, use of the Internet access computers to obtain, transmit, or display photographs, images, or drawings which are in violation of the Federal Children's Internet Protection Act and Colorado Library Law, C.R.S. 24-90-100, part 6; violation of the Federal law prohibiting the transportation of obscene matters for sale or distribution; attempts to alter or damage computers, other digital equipment, software configurations, or files that are the property of WLD; attempts to enter WLD's network without authorization; intentional propagation and/or transmission of computer viruses; and violation of copyright or software license agreements. Branch Policy for Public Access to the Internet The Weld Library District is pleased to offer public access to the Internet, a computer network that allows users to access information shared by other computer users worldwide. While the Internet greatly expands access to information, it contains infgr nation '" may be inaccurate, outdated, or offensive. Patron use of the Internet carriit s with Wilt responsibility to evaluate the quality of the information accessed. For more accurate and reliable online information, the Library District provides subscription databases. The library staff is available to assist users with these resources. Parents, guardians or caregivers, not the Weld Library District, are responsible for the Internet information selected and/or accessed by the : hildren. Parents wishing to limit their children's Internet access through the libiyary ate advised to supervise their children's Internet sessions. Internet resources are provided equally to all library ,set"S: Computers may be used by patrons during regular library hours. Patrons should road the"Guidelines for Internet Use"at the Weld Library District web page(http•//wwwwyeld.libtc;o.us). Library staff cannot provide in-depth training concerning Internet computer jargon, searching, or personal computer use. However,the District offers a variety of classes for patrons who wish to register for such instruction. A schedule of classes is available on the Weld€,'l a yDistrict webpage (http://www.weld.lib.co.us). Misuse of the Internet Accesa Computers will result in loss of computer privileges. Such misuse includes,bin to l.li to,use of the Internet access computers to obtain, transmit, or displ photographs images, or drawings which are in violation of the Federal Protection of Children Act; violation of the Federal law prohibiting the transportation of obscene matt :for sale or distribution; or violation of the Colorado law prohibiting the display of sexually explicit matters in an establishment frequented by children. Revised April 19, 2004 Weld Library District 2005 Holiday Schedule The libraries will be closed on the following dates. Full-time employees and part-time employees who work at least 20 hours will be paid for holidays listed below. 4 Saturday, January 1, 2005 — New Year's Day 4 Monday, May 30, 2005 — Memorial Day 4 Monday, July 4, 2005 — Independence Day 4 Monday, September 5, 2005 — Labor Day 4 Thursday, November 24, 2005 —Thanksgiving 4 Saturday, December 24, 2005 — Christmas Eve Day 4 Sunday, December 25, 2005 — Christmas Day The libraries will also be closed on Sunday, March 27, 2005 (Easter) and at 5 p.m. on Saturday, December 31, 2005. These dates are not paid holidays. Libraries will also be closed on the following dates for staff work/improvement days. Full-time and part-time employees who work 20 hours or more will receive a floating holiday. (see Floating Holidays below) ✓ Monday, February 21, 2005 - President's Day ✓ Friday, November 11, 2005 -Veteran's Day Floating Holidays Employees will receive four floating holidays to be taken during the time indicated. ❖ Employee floating holiday to be taken any time between January 1 and December 31, with supervisor's approval. ❖ Spring floating holiday to be taken any time between March 1 and June 1, with supervisor's approval. ❖ Fall floating holiday to be taken any time after Labor Day to Thanksgiving Day, with supervisor's approval. ❖ Winter floating holiday to be taken any time after Thanksgiving Day to December 31, with supervisor's approval. Weld Library District Activities Report November 2004 Executive Director: • SW WLD Task Force data collection and analysis. • Participated in the performance appraisal and merit review process for staff. • Community connections—meetings with County Commissioners, City of Greeley, Keenesburg School District, AIMS Community College Associate Director: • Participated on the Southwest Libraries Facilities Task Force • Completed the all-staff brainstorming sessions for collecting activities to meet our Service Goals for 2005 • Returned to Associate Director meetings with Managers and visiting branch libraries • Participated in planning meeting for potential library services in Keenesburg Lincoln Park Branch • The 4th Annual Literacy Symposium was held on Saturday, November 13, at the Fan Branch and was hosted by Cindy Welsh, outreach coordinator for the district. The event attracted 26 teachers, caregivers, and library staff. • Children's Book Week was celebrated during the week of November 15. The Lincoln Park Branch hosted a clown show on Wednesday, November 17 and a visit from Hank The Cowdog on Thursday, November 18. • Kari Hockett, children's librarian, visited East Memorial Elementary School on November 30 and gave several "hands-on"presentations on the Oxford English Dictionary to children in grades 1-4. Centennial Park • Centennial Park was a polling place for the General Election. From an idea shared on the Colorado Library listserv, staff took the opportunity to promote the District services and programs. The display stand welcomed voters and library brochures were readily available. The Fan and Centennial Park Branches contributed extra magazines and paperback books from their exchange programs. These items were available to the public compliments of the WLD. • The Branch is fully staffed. The new staff received high quality training by the Supervisors of the Children's and Circulation Departments. • Staff Development Day was held on November 11. The Staff enjoyed the camaraderie of their fellow Branch employees and the update of the "State of the District"presentation in the morning. The rest of the day provided a feeling of accomplishment as the Departments worked on projects. 1 of 5 Weld Library District Activities Report November 2004 Bookmobile • Staff attended training for the new ADP payroll system. • Purchased new Shelf ends for the Bookmobile area—please stop in and see them. • Staff attended the staff day on November 11, and enjoyed the State of the Library Address by Janine Reed. Employees then went back to branch library in the afternoon. Bookmobile did go out to stops in the afternoon. • Bookmobile staff attended the brainstorming sessions to share ideas for the WLD goals. Carbon Valley Branch • For Children's Book Week we had The Firehouse Circus with Jim Jackson perform at St. Theresa's Parish Hall. There were 103 in attendance. • Friends of the Library Group met to discuss new officers for the coming year. They will have a potluck in January and an Election of Officers. • The Weld Library District's Southwest Facilities Task Force continues to meet at the library. Farr Branch Library • Children's Book Week: November 15—21. Our theme this year was "Laugh it up @ your library," and we did just that. All storytimes focused on humor,jokes and funny stories. Beezer the Clown visited during Wednesday's storytime and entertained a lively crowd of 90 patrons. We gave away prizes at the end of Beezer's performance as well as pencils and bookmarks. Hank the Cowdog came to storytime on Friday morning. • Polar Express Pajama Party: November 30. To kick off the holiday season,we held a special reading of The Polar Express by Chris VanAllsburg during our Twilight Tales. To make the evening more special, we set up chairs in the storytime area to replicate sifting on a train; we incorporated the music from the new movie into the reading of the story; we offered chocolate milk and Milky Way bars as the snack to correspond with the hot chocolate and candy the kids enjoy in the book; and each child received a"ticket" on the train, a bag of "Reindeer Dust"to sprinkle in their yards to attract reindeer, a bell on a red ribbon, coloring sheets and reading records. We were very happy with the attendance for the evening(32) and hope this sparks patrons to return for subsequent Tuesday evenings. • Lost in the '50s with Lucy as Our Guide: November 23. Joan Hemm entertained a crowd of 44 with her one-woman show about life in America in the 1950s. • Computer classes: We offered 4 computer classes this month, and all of them were full with 6 students in each class. The classes offered were: Intro to word; Word II, beyond the basics; Intro to the Internet; and Intro to Excel. 2 of 5 Weld Library District Activities Report November 2004 Tech Services • Routine cataloging and processing. • Serials conversion project • Authoritative headings project. Maintenance • At Farr we worked on employee appraisals, installed a sidewalk on south side of building for employees, hired Jessica Lopez to replace Ron who is now at Centennial Park, rearranged the workroom desks and panels, worked on new ADP Payroll system and getting custodians set up on email. I worked with the courts to provide a work place for(lesser offensive) community service clients, found a buyer and inventoried stored excess shelving and made some miscellaneous repairs. • At Centennial Park we finished up HVAC work, readied garage for book sale, repaired banner hooks and patched and covered marking on entry wall. We trimmed back crabapple trees following complaints about crabapples on sidewalk, worked on workroom desk rearrangements, ordered new desk and made some miscellaneous repairs. • At Lincoln Park we installed display lights behind check out desk, received bids for restroom door widening after Rhoades cancelled, worked on exterior lighting fixture issues, worked on low light level issues, worked with city to create a new courier parking space on east side of building and made some miscellaneous repairs. • At Carbon Valley we completed the trees and shrubs trimming, created a facilities phone list for staff and employees, repaired automatic front door, repaired water leak in break room and made some miscellaneous repairs. • On the Bookmobile we made some miscellaneous repairs. Development Coordinator • Foundation o Planned Foundation Board and Executive Board meeting o Met with Nominating Committee, Executive Board and Foundation Board o Foundation Board approved two new board members—Laura Lane from Eaton and Mary Evanson from Greeley o 2005 Officers are Marge Curtiss, President; Kim Barbour, Vice President; Janine Freeman, Secretary; and Patrick Groom, Treasurer • Trainings o Current Topics in Charitable Planning, sponsored by the Community Foundation and Wells Fargo Bank o Conquer a Capital Campaign from the Gill Foundation • Foundation Presentations to Employees o Presented to Tech Services Staff, Lincoln Park Staff, Centennial Park Staff, Collection Development Staff, and Children's Work Team 3 of 5 Weld Library District Activities Report November 2004 Public Information • Throughout November the WLD appeared in the Greeley Tribune 18 times. • The Public Information Office coordinated the Nonprofit Resource Center Open House. Nearly 30 people from Loveland, Greeley, Berthoud and Fort Collins attended the event. • The Weld Library District's first ever Annual Report is complete. I mailed each of you a copy of the 2003 Annual Report. IT Department • Dynix Horizon: o The IT Manager attended annual CODI/HUG (Customers of Dynix Inc./Horizon Users Group)Conference. o Web Reporter, a program that produces statistical reporting for Horizon, was installed and configured on its server. Staff received online training from Dynix and are beginning to customize reports • Other IT Events o The Systems Technician attended one week of training on Windows Exchange server to be implemented at WLD in January/February 2005. o IT staff mapped out projects through February that include setting up a new proxy server, installing two network storage systems as well as a tape drive for backup of data and disaster recovery, domain migration at all branches and deployment of the Exchange server for email and web services. o Filters: Testing of filtering software was completed. Bess, a product of Secure Computing, was purchased and installed. Bess meets the criteria of being within the budget and can be disabled at the workstation level by staff if requested by a patron. Flyers are displayed at all public Internet stations that advise patrons that filters are in place and they may request library staff to disable the filter. o The Staff Intranet, WLD Web, was launched for Veterans Day staff day. The Intranet is an internal web page and communication medium that includes all standard information such as phone directories, forms, policy manuals, meeting minutes,building safety contacts and much more. o There were 106,735 total hits on the library web page. The index or main page was accessed 45,243 times. Finance • Worked through the problems created by ADP payroll • Trained staff on EZLabor Manager Reporting • Continue placing investments • Daily functions as necessary(reporting, deposits, entries, etc.) 4 of 5 Weld Library District Activities Report November 2004 Collection Development • Mike Grace attended the Internet Librarian conference in Monterey, California. • Luba Sawczyn attended the Guadalajara Book Fair in Guadalajara, Mexico. • Finished up orders for the year and evaluated standing order plans • 6,000 titles were ordered. Human Resources • Met with Frank Urmann, Masoud Sharazi and Flood &Peterson to discuss health insurance options for the District staff. • Attended a week-long training at Mountain States Employers Council to prepare for Senior Professional Human Resource Certification testing in January 2005. • Implemented and directed the annual Performance Appraisal evaluations and merit pay. 5 of 5 Hello