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Home My WebLink About20042450.tiff RESOLUTION RE: APPROVE CHILD CARE DEVELOPMENT AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN - UNITED WAY OF WELD COUNTY, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with a Child Care Development Agreement for Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and United Way of Weld County, Inc., commencing July 1, 2004, and ending June 30, 2005,with further terms and conditions being as stated in said agreement, and WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County,Colorado,ex-officio Board of Social Services,that the Child Care DevelopmentAgreement for Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and United Way of Weld County, Inc. be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 18th day of August, A.D., 2004, nunc pro tunc July 1, 2004. BOARD OF COUNTY COMMISSIONERS EL � WELD )OUNTTY COLORADO litdi1Sfi1 ft : //l-< : 2 _ Robert D. Masden, Chair M1Y C' Clerk to the Board O it ' f ° William H. �'rke, Pro-Tem v.,, Deputy Clerk to t e Board M. J. e � V DASTOF :: 21 44DZer— ate of signature: 2004-2450 SS0031 a DEPARTMENT OF SOCIAL SERVICES P.O. BOX A GREELEY, CO. 80632 Website:www.co.weld.co.us Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 O COLORADO MEMORANDUM TO: Robert D. Masden, Chair Date: August 13, 2004 Board of County Commissioners FR: Judy A. Griego, Director, Social Services At' C f0� RE: Child Care Development Agreement for Services Between the Weld County Department of Social Services and United Way of Weld County, Inc. Enclosed for Board approval is a Child Care Development Agreement for Services between the Weld County Department of Social Services (Department) and United Way of Weld County, Inc. (United Way). The Agreement was discussed and reviewed at the Board's Work Session of July 26, 2004. The major provisions of the Agreement are as follows: 1. The term of the Agreement is July 1, 2004 through June 30, 2005. 2. The Department agrees to provide total funding under the Agreement of$30,000 with the local match being provided by United Way and its subcontractor, Aims Community College. The source of funding is the Child Care Quality Expansion Grant awarded to the Department on behalf of United Way. 3. United Way agrees to provide: a. Support of new and existing child care home providers through distribution of licensing packets; collaborative orientations for new providers; training in rural areas; and the enrollment of 15 new providers into the six-month mentor/mentee program. b. Professional development opportunities for home and center child care providers. If you have any questions, please telephone me at extension 6510. 2004-2450 Contract No. PY05-CCDI CHILD CARE DEVELOPMENT AGREEMENT FOR SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND UNITED WAY OF WELD COUNTY, INC. (x) Purchase of Child Care Development Services Agreement ( ) Purchase of Child Care Services Agreement ( ) Purchase of Child Care Training Agreement This Agreement, made and entered into the day of July 2004 by and between the Board of County Commissioners, on behalf of the Weld County Department of Social Services, hereinafter referred to as "Social Services,"and United Way of Weld County, Inc., hereinafter referred to as the"Contractor." WHEREAS, the Colorado Depait,nent of Human Services, Division of Child Care, hereinafter referred to as the State, is authorized by the federal government as the Lead Agency to administer the Child Care and Development Fund, hereinafter referred to as the CCDF; and WHEREAS, a priority goal for the State under the CCDF is to improve the availability of early childhood care and education services and before and after school child care services in Colorado; and WHEREAS, Social Services has been selected in accordance with the requirements of the Colorado Procurement Code,pursuant to a Department of Human Services-approved Request for Applications process; and WHEREAS, the State and Social Services hereto concur that Social Services is the appropriate party to use and disburse certain funds for improving the quality and/or availability of affordable early childhood care and education services and before and after school child care programs through the CCDF locally; and WHEREAS, Social Services is willing and able to administer the use of and expenditure of certain funds, as defined herein, for the purposes of the State; and WHEREAS, the Contractor submitted an application to Social Services that meets the requirements set by the State regarding its approved request for application process; and WHEREAS, the Contractor possesses necessary knowledge and experience to provide child care and educational services in Weld County; and WHEREAS, Social Services desires that the Contractor render such services; and WHEREAS, the Contractor is willing and able to render such services upon the terms and conditions provided hereinafter. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: Page 1 of 9 Contract No. PY05-CCDI 1. Terms This Agreement shall become effective on July 1, 2004, upon proper execution of this Agreement and shall expire June 30, 2005. The preparation, submission, and acceptance of a Final Financial Report and Final Program Report shall be undertaken by the Contractor by July 31, 2005. 2. Scope of Services A. Services shall be provided by the Contractor in compliance with Exhibit A, a copy of which is attached and incorporated by reference. The Contractor shall provide the services specified in Exhibit A, which contains the Contractor's original proposal submitted to Social Services. B. In accordance with Exhibit A, the Contractor shall comply with the following requirements for programs and services: 1) The Contractor shall use grant funds to increase the availability, affordability, and quality of child care services for low-income families affected by welfare reform work requirements or families involved in training/work preparation in order to position the State and Social Services to meet the work requirements under welfare reform. 2) The Contractor shall perform childcare quality and availability improvement activities, in accordance with the Contractor's approved work plan and budget in Exhibit A. 3) The Contractor shall use grant funds only for those activities that result in the creation of new child care options and/or enhancing and expanding current child care options. 4) The Contractor shall coordinate grant activities with low-income and childcare assistance programs serving low-income families and families who are newly working or involved in work training/preparation and with other programs providing a range of child care and early childhood education services in the geographic area(s)providing grant-funded services. 5) The Contractor shall operate the grant within the confines of the federal childcare rules and regulations in Exhibit B, as these regulations currently exist or as they may be amended during the term of this Agreement. 6) The Contractor shall not use funds to supplant or replace funds currently being used,planned, or committed, for childcare activities. Grant funds shall not be used to replace existing program revenues. 7) The Contractor shall use a lawful, appropriate sub-contractor selection process that is in keeping with the Contractor's approved procurement and contracting procedures. 8) The Contractor shall negotiate specific agreements on new slots development when contracting with subcontractors. Page 2 of 9 Contract No. PY05-CCDI a. These agreements shall, at a minimum, address the continuing availability of newly developed and enhanced child care options created by the grant to low-income and public assistance families. b. The Contractor shall demonstrate that more children and families will receive quality services as a direct result of this grant funding. 9) The Contractor's quality and availability program(s) will be monitored and evaluated based on performance measures submitted as part of the grant application. 10) The Contractor shall start funding activities within 30 days of receiving a signed contract. 11) The Contractor shall consult with the Department of Human Services/Division of Child Care Licensing Specialist to ensure that all grant-funded programs meet applicable licensing requirements. 12) The use of grant dollars for direct childcare staff(provider) salaries and fringe benefits during start-up and/or expansion of capacity are only allowable if directly related to creating new or expanded child care services. 13) In administering the grant program and funds,the Contractor shall prioritize: a. Meeting the needs of low-income parents and families having children with special needs who are eligible for child care under federal child care regulations; b. Making effective use of community resources; and c. Providing high quality programs, which create an environment that enhances the age-appropriate, education, social, cultural, emotional and recreational development of children. 14) The Contractor shall provide public awareness and outreach to low- income and newly working families so they are aware of and can access grant-funded services. 15) The Contractor shall submit any requests to use grant funds for the purchase of computers and administrative software in writing for approval by the State. The State will only consider such requests for programs serving 50 or more children and demonstrating a direct relationship between the expenditure and increased childcare capacity and/or quality. 16) Grant funds shall not be used for direct subsidies/scholarships for childcare or for general administrative support services, which are not directly related to this quality and capacity expansion grant. Page 3 of 9 L Contract No. PY05-CCDI 17) At a minimum,the Contractor shall provide a local match of 10% of the total project budget or that percentage of local match the Contractor committed to in the approved grant application—whichever is higher. a. The Contractor acknowledges it has confirmed the availability of the local match prior to the effective date of the Agreement. b. The Contractor ensures that the local match will be met during the term of this Agreement. 18) The Contractor shall cooperate with Social Services, State and/or federal monitoring of the Contractor's program and costs. 19) The Contractor shall ensure parents have unlimited access to their children in care and to the provider caring for their children during normal operating hours whenever their children are in care. 20) The Contractor shall not use funds for the following activities: • to purchase or improve land, • to purchase vans, trucks, or automobiles, • to purchase, construct or permanently improve any building or facility. 21) The Contractor shall not engage in activities intended to extend or replace regular academic programs or for tuition (in grades 1-12)or for related expenses for academic programs. 22) The Contractor shall demonstrate in the final program report that more children received quality child care services as a result of this funding. 23) If providing Out-of-School Time Programs, the Contractor shall ensure that these services are available Monday-Friday, including school holidays and vacation periods other than legal public holidays to children attending early childhood development programs,kindergarten or elementary and secondary school classes during such times of the day and on such days that the regular instructional services are not in session. C. The Contractor shall receive from Social Services certain funds and disburse such funds pursuant to the Budget,pages 30-31 of Exhibit A. D. The Contractor shall confer with the Director of Social Services, or the Director's designee, as deemed appropriate by Social Services or at the request of the Contractor,to allow for open discussions of progress, problem(s) encountered, and problem(s) solutions. E. The Contractor shall operate the Program(s)within the express confines of the federal childcare rules and regulations in Exhibit B governing the use of these funds. The Contractor acknowledges by its signature on this Agreement that these rules and regulations will be explained to and/or incorporated into all sub- contractor and/or other lower tier participant agreements or contracts as Page 4 of 9 Contract No. PY05-CCDI appropriate. The Contractor and all sub-contractors shall operate the Program(s) in accord with any new federal and/or State Rules and Regulations applicable to this Agreement which may hereafter be promulgated by the State and/or federal government during the term of this Agreement, upon notification by the Social Services, as deemed appropriate by the State in consultation with the Contractor. F. The Contractor and all sub-contractors shall publicly acknowledge and include an acknowledgment in publications and/or written materials developed and disseminated through funding available under this Agreement that funding was provided by Social Services and the Colorado Department of Human Services, Division of Child Care, as the lead agency in Colorado for administering CCDF Funds available through the U.S. Depai tuient of Health and Human Services. 3. Payment Schedule A. Payment shall be made on the basis of Exhibit A, a copy of which is attached and incorporated by reference. This Agreement Budget shall establish the maximum reimbursement, which will be paid from Social Services funds during the duration of this Agreement. B. The Contractor will submit an itemized monthly billing to Social Services for all costs incurred pursuant to Exhibit A of this Agreement in accordance with criteria established by Social Services. The Contractor shall submit all itemized monthly billings to Social Services not later than the fifteenth(15)day of the month following the month the cost was incurred. Billings must be signed by the Contractor. Failure to submit monthly billings in accordance with the terms of this Agreement shall result in the Contractor's forfeiture of all rights to be reimbursed for such expenses. C. Payments to the Contractor shall be made monthly by Social Services upon receipt of such itemized billings as required under Exhibit A. D. Reimbursement of costs incurred pursuant to this Agreement is expressly contingent upon the availability of Weld County funds to Social Services. E. Social Services shall not be billed for, and reimbursement shall not be made for time involved in activities outside of those defined in Exhibit A. Work performed prior to the execution of this Agreement shall not be reimbursed or considered part of this Agreement. 6. Assurances The Contractor shall abide by all assurances as set for in the attached Exhibit C,which is attached hereto and incorporated herein by reference. 7. Compliance with Applicable Laws At all times during the performance of this Agreement, the Contractor shall strictly adhere to all applicable federal and state laws, orders,and all applicable standards, Page 5 of 9 Contract No. PY05-CCDI regulations, interpretations or guidelines issued pursuant thereto. This includes the protection of the confidentiality of all applicant/recipient records, papers, documents, tapes and any other materials that have been or may hereafter be established which related to this Contract. The Contractor acknowledges that the following laws are included: • Age Discrimination Act of 1975,42 U.S.C. Sections 6101 et.seq. and its implementing regulations, 45 C.F.R. Part 91; • Age Discrimination in Employment Act of 1967, 29 U.S.C. 621-634; • Americans with Disabilities Act of 1990 (ADA)42 U.S.C. 12101 et. seq.; • The Drug Free Workplace Act of 1988,41 U.S.C. 701 et. seq.; • Equal Pay Act of 1963, 29 U.S.C. 206(d); • Immigration Report and Control Act of 1986, 8 U.S.C. 132b; • Pro-Children Act of 1994, 20 U.S.C. 6081 et. seq.; • Section 504 of the Rehabilitation Act of 1973,29 U.S.C. 794, as amended and implementing regulation 45 C.F.R. Part 84; • Titles VI&VII of the Civil Rights Act of 1964,42 U.S.C. 2000d & e; • Title IX of the Education Amendments of 1972,20 U.S.C. 181 et.seq.• • Section 24-34-302, et. seq.,Colorado Revised Statutes 1993, as amended; • The"Uniform Administrative Requirements for Grants and Cooperative Agreements to the State and Local Governments (Common Rule," at 49 Code of Federal Regulations, Part 18; • Office of Management and Budget Circulars A-87, A-21 or A-122, and A-102 or A-110, whichever is applicable. • The Hatch Act(5 USC 1501-1508)and Public Law 94-454 Section 4728. These statutes state that federal funds cannot be used for partisan political purposes of any kind by and person or organization involved in the administrations of federally-assisted programs. The Contractor also shall comply with any and all laws and regulations prohibiting discrimination in the specific program(s)which is/are the subject of the Agreement. In consideration of and for the purpose of obtaining any and all federal and/or state financial assistance, the Contractor makes the following assurances: A. The Contractor will not discriminate against any person on the basis of race, color,national origin, age, sex,religion and handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related conditions, in performance of work under this Agreement. B. At all times during the performance of this Agreement,no qualified individual with a disability shall,by reason of such disability, be excluded from participation in, or denied benefits of the service,programs, or activities disclosure statement setting forth the relevant details for the State's consideration and direction. Failure to promptly submit a disclosure statement or to follow the State's direction in regard to the apparent conflict shall be grounds for termination of the Agreement. Page 6 of 9 Contract No. PY05-CCDI Further, the Contractor(and subcontractors or subgrantees permitted under the terms of this Agreement) shall maintain a written code of standards governing the performance of its employees engaged in the award and administration of contracts. No employee, officer or agent of the Contractor, subcontractor, or subgrantee shall participate in the selection, or in the award or administration of a contract or subcontract supported by Federal funds if a conflict of interest,real or apparent, would be involved. Such a conflict would arise when: 1) The employee, officer, or agent; 2) Any member of the employee's immediate family; 3) The employee's partner; or 4) An organization which employs or is about to employ any of the above, has a financial or other interest in the firm selected for award. The Contractor's, subcontractor's or subgrantee's officers, employees, or agents will neither solicit nor accept gratuities, favors, or anything of monetary value from Contractor's potential contractors, or parties to sub agreements. 8. Certifications A. Contractor certifies that, at the time of entering into this Contract, it has currently in effect all necessary licenses, approvals, insurances, etc. required to properly provide the services and/or supplies by this contract. B. Public Law 103-227, Part C—Environment Tobacco Smoke, also known as the Pro-Children Act of 1994 (ACT),requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health, day care, education,or library services to children under the age of 18, if the services are funded by Federal programs either directly or through State or local governments by Federal grant, contract, loan, or loan guarantee. The law does not apply to children's services provided by private residences, facilities funded solely by Medicare or Medicaid funds, and portions of facilities used for inpatient drug or alcohol treatment. Failure to comply with the provision of the law may result in the imposition of a civil monetary penalty of up to $1,000 per day and/or the imposition of an administrative compliance order on the responsible entity. By signing and submitting this application,the Contractor certifies that it will comply with the requirements of the Act. The Contractor further agrees that it will require the language of this certification be included in any subawards which contain provisions for children's services and that all subgrantees shall certify and perform accordingly. 9. Monitoring and Evaluation The Contractor and Social Services agree that monitoring and evaluation of the Performance of this Agreement shall be conducted by the Contractor and Social Services. The results of the monitoring and evaluation shall be provided to the Board of County Commissioners, Weld County, Colorado. Page 7 of 9 Contract No. PY05-CCDI The Contractor shall permit Social Services, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. As the monitoring agency may in its sole discretion deem necessary or appropriate, such program data, special analyses,onsite checking, formal audit examinations,or any other reasonable procedures. All such monitoring shall be performed in a manner that will not unduly interfere with agreement work. 10. Modification of Agreement All modification to this Agreement shall be in writing and signed by both parties. 11. Remedies The Director of Social Services or designee may exercise the following remedial Actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. The remedial actions are as follows: A. Withhold payment to the Contractor until the necessary services or correction in performance are satisfactorily completed. B. Deny payment or recover reimbursement for those services or deliverables which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to Social Services. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to Social Services. C. Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between Social Services and the Contractor, or by Social Services as a debt due Social Services or otherwise as provided by law. 12. Representatives For the purpose of this Agreement, the individuals identified below are hereby-designated representatives of the respective parties. Either party may from time to time designate in writing a new or substitute representative(s): For Social Services: For the Contractor: Richard Rowe Sheila Avers Assistance Payments Manager Director of Children's Programs 13. Notice All notices required to be given by the parties hereunder shall be given by Certified or registered mail to the individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute person(s)or address to which such notices shall be sent: Page 8 of 9 Contract No. PY04-CCDI To: Social Services To: United Way of Weld County, Inc. Judy A. Griego,Director Jeannine Truswell, Executive Director P. O. Box A P.O. Box 1944 Greeley, CO 80632 Greeley,CO 80632 14. Litigation The Contractor shall promptly notify Social Services in the event that the Contractor learns of any actual litigation in which it is a party defendant in a case which involved services provided under this Agreement. The Contractor,within five (5)calendar days after being served with a summons, complaint, or other pleading which has been filed in any federal or state court or administrative agency, shall deliver copies of such document(s)to the Social Services' Director. The term"litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy,reorganization and/or foreclosure. 15. Termination This Agreement may be terminated at any time by either party given thirty(30) days written notice and is subject to the availability of funding. 16. Entire Agreement This Agreement together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as stated in Paragraph 10 herein. WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day, rrZg d year first above written. is6i ATTE BOARD OF COUNTY COMMISSIONERS eld County Clerk to the Board WELD COUNTY,COLORADO By: I By 6.1\ Deputy Clerk Robert D. Masden, Chair AUG 1 8 2004 AP ED AS TO F CONTRACTOR: ty Attorney By: WELD COUNTY DEPARTMENT OF An 1 Gom , Chair 61)"...--- SOCIAL SERVICES By: Ju A. 'ego, Di for Jea Me Truswell,Executive Director Page of 9 c2O6C—o?S1SD Q1 2004 11 : 11AM NORTH CENTRAL PROCUREMENT 3039874610 p. 9 _ �ED FUR 1 1 7nna t s 1 A:E`ii3ICANk N} 0**O ., • rnrii C _ Legal Name of Organization: c%NILD CARE (please give full departmental name):Weld County Department of Social Services Address: 315 North 11tAvenue • City/State/Zip: Greeley,Colorado 80631 Contact Person: Judy Griego (The person who can answer questions shout the application) Phone Number: 970-352-1551 ext.6510 Fax Number. 970-353-5215 E-Mail Address: erieggjaeco.weld.co,us Amount Requested: $79.416 Federal Employer Identification Number(FEIN): 84-44 9U0813 Funds will be used for (check all that apply) - New child care facility startup Minor renovation to meet licensing requirement • Expansion of existing facility X Equipment/supplies • X Training X Consumer Education X Resource and referral X Provider retention X Provider/staff training X Coats to meet licensing requirements Staff/operating: Detail how you plan to continue staff costs after grant ends in your response to Section D-Continuation X Expanding quality of care in target community(ies) CHECK ALL THAT APPLY TO THE PROPOSED PROMO' )( Early childhood program Children of teen parents School-age(Out of School)program Children of homeless families X Children with special needs X Infants/Toddlers Public school site - Colorado Pre-school Program \Migrant and seasonal workers - Children in Chapter 1 local school districts X Private-for-profit center - Family resource center/school X Evening/weekend care X Full-week care Wrap-around child care(part-day) _ Other(specify)- Area of high poverty I certify that the information provided in this application is,to the best of my knowledge,complete and accurate. If the award is in the applicant commits to project implementation in keeping with the proposal content and budget and to adhere to all assurar certifications,terms,conditions,and other requirements contained in this application and in the RFA. Authorized name and signature: Robert D. Masden. Chair \"r`-" 02/09/2004 Print Name Signature Date OOV051.5, ,Jul 01 2004 11 : 11AM NORTH CENTRAL PROCUREMENT 3039874610 p. 10 EXHIBIT A PACE2OF14 SECTION A: Need for the project Communities to be served and gaps: The goal of this project is to provide service to all of the 22 communities in Weld County, which has a population of over 194,000. There are 54,727 children under the age of 18 (Kids Count CO, 2003). Of those children, 14.9%(down from 15.2% in 2002) live in poverty. There are 15,476 children under the age of 5 according to the Colorado Children's Campaign Kids Count Report(2003). Weld County continues to have a higher poverty rate and lower median household income than other Front Range counties. Weld County's unemployment rate continues to climb,with the December 2003 rate at 6.1%up from last year's rate of 5.5%. The per capita income is $42,321 compared to $47,203 for Colorado,making Weld one of the largest and poorest counties in the state. Child Care Resource and Referral (CCR&R)located at United Way of Weld County works with licensed child care centers and home providers throughout the county.There are 246 homes and 43 centers including before and after school programs. In 2003, CCR&R received 750 unduplicated calls from parents seeking assistance in locating child care, a 56% decrease from 2002. Since July 2003, 87 licensing packets have been issued to potential new providers. Of these, 17% are participating in the mentoring program The CCR&R Program received the Learning Clusters Grant which assists the. program,;in providing structured trainings related to Colorado Quality Standards for Early Childhood Care and Education Services. Our collaborating agencies(Weld County Department of Social Services, Aims.Community College and United Way of Weld County)remain dedicated to improving the quality of care offered in centers and homes. While existing child care services seem sufficient in number,the quality of those services to children and families has some gaps.The goals of this project are to improve the quality of • child care in Weld County by: 1) Bringing two highly effective child, parent and teacher training programs into Weld. County, including The Incredible Years and ECE-CARES; A recent survey of teachers 1 ,Jul in 2004 11 : 12AM NORTH CENTRAL PROCUREMENT 3039874610 p. 11 EXHIBIT PAGE 3 of 14 and child care providers reports that 20% of Colorado children, zero to eight years of age, have emotional and behavioral problems serious enough to disrupt classrooms and distress teachers.Teachers report that many more children are coming to school worried about violence,acting aggressively, lacking social skills to get along with others and not ready to learn. The social and emotional needs of all children are of major concern in this situation. 2) Supporting new and existing child care home providers.The existing CCR&R orientation program and Mentor/Mentee Program have been successful in recruiting and supporting family child care providers. The focus of these programs is to provide stability in the number of providers and the quality of care provided. 3) Provide Professional Development Opportunities for home and center child care providers.A primary indicator of quality in child care is the training level of the staff or providers. Their skills and professionalism is dramatically improved when they participate in regular professional development.Past efforts in this area have contributed to stability and retention in staff at participating centers. 4) Evaluate the effectiveness of grant objectives. The need for these goals has been determined through continuous communication with the child care provider communities,both home and center providers. County agencies including mental health, school districts and family child care providers have used the CCR&R Program to express concerns and unmet needs. Center directors were surveyed regarding the need for specific programs to address the social and emotional needs of children.There are several examples of children being expelled from centers because of their behavioral issues. This situation is difficult for providers,but even more detrimental to the child and his or her family. Finding alternate care and placing the child in a new environment slows developmental progress and negatively impacts school readiness. The impact of these kinds of stresses is readily apparent in the behavior of young children. One in six children ages zero to eight years has emotional and behavioral problems serious enough to disrupt 2 ,Jul 91 2004 11 : 12AM NORTH CENTRAL PROCUREMENT 3039874810 p. 12 EXHIBIT A PAGF40F14 . classrooms and distress teachers who have had little training in how to effectively work with these children and their families. Weld County needs specific strategies for addressing these critical issues. Through research, two programs were identified, both having research and evidence support; they are The Incredible Years and ECE-CARES. The Incredible Years Program has been proven to: 1)help children succeed in school;2)promote children's social competence; 3)reduce children's conduct and behavior problems; 4) strengthen parenting skills; and 5) strengthen classroom management strategies of teachers to build social and emotional skill levels of children.The focus of ECE-CARES is to: 1)help providers promote emotional well-being; 2)reduce disruptive classroom behavior; and 3) enhance children's social competence and school readiness by promoting positive social, emotional, and behavioral development..The previously mentioned survey for child care center directors indicated a need and preference for both of these programs because of diverse populations of child care providers and care needs among children and families. Center and family child care providers will be able to make an informed choice as to which model fits their needs.The comprehensive nature of both of these programs (provider training,parent involvement, and mentor/coach support)will have a positive impact on the social and emotional development of children in care and improve their school readiness. SECTION B: Strategic Plan,Outreach and Staffing Section,fi,—Part 1 Goal 1 Bring two highly effective child,parent and teacher training programs into Weld County,including The Incredible Years and ECE-CARES to address the social and emotional needs of children in child care. Strategy#1 Build community support and collaboration around The Incredible Years and ECE-CARES. Activities: Provide an in-depth presentation and comparison of both programs to center directors and community representatives. Measurable Gain community support from various agencies with a vested interest Outcomes: in children's behaviors,including Aims Community College,United Way of Weld County, Child Welfare Services and others. Garner participation front 24 centers and/or home providers. How Centers and homes will complete an application process to participate Measured: in these programs. Indicators of Success: Twenty-four centers and/or homes will be chosen for participation. Timeline: July,2004 3 , Jul. 111 2004 11 : 12RM NORTH CENTRAL PROCUREMENT 3039874610 p. 13 ExHrarr A PAGE 5 OF 14 Strategy#2 Provide authorized training of staff for 24 centers and/or homes. Activities: Schedule trainings, order materials and enroll and train participants. Measurable Outcomes: Trained teachers,parent group leaders and mentors for each site. How Database with numbers of teachers, parent group leaders and Measured; mentors. Indicators of Pre and post evaluations of training sessions. Success: Certificates of completion awarded. Timeline: July through October,2004 Strategy#3 Implement The Incredible Years and ECE-CARES models into the trained center and home settings. Activities: Trained program mentors will meet with and assist the trained providers to set goals and implement the program. Measurable Improved teacher classroom management skills. Improved children's Outcomes: social, emotional and behavioral skills. How Mentors and providers will set goals. Mentors will perform direct Measured: behavioral observations quarterly.Participants will attend regular meetings to review progress, discuss challenges and report on successes.Administer Social Competence&Behavior Evaluation (SCBE) assessment at each site twice during the one-year grant period, at the half way point and at the end of the grant period. Indicators of Anecdotal information provided by participants and through Success: progress as shown on the SCBE assessment instruments. Timeline: Throughout the grant period. Strategy#4 Implement parent program for centers and/or homes. Activities: Recruit parents,plan and implement regularly scheduled parent meetings to promote collaboration,group discussion and support. Two parent skill building programs will be provided for a period of 12-14 sessions each. Measurable Improved positive parenting skills,including positive effective Outcomes: responses and less harsh discipline and criticism. How Measured: Through pre and post evaluation tools at each parent session. Indicators of Consistent attendance and improvement measured through the pre Success: and post evaluations. Timeline: The first parent skill building program will be provided in the fall and the second one in the winter. Strategy#5 Evaluate Program effectiveness. Activities: Use pre and post assessments, SCBE instruments, parent interviews, and direct behavioral observations to assess program effectiveness. Measurable 1) Improved children's social, emotional and behavioral skills; 2) Outcomes: Improved teacher classroom management skills; 3) Improved positive parenting skills; 4) Participants report satisfaction in programs. How I)Measure children's social, emotional and behavioral skills through Measured: the administration of the SCBE instruments; 2)Direct observation of classroom strategies,pre and post training session evaluations; 3) Pre and post evaluations by each participant in the parent skill building programs; 4) Overall program evaluation by participants. 4 ,Ju: P1 2004 11 : 12AM NORTH CENTRAL PROCUREMENT 3039874610 p. 14 Extnarr A PAGE OF 14 Indicators of 1) Marked reduction in the number of children expelled from centers, Success: due to social, emotional and behavioral skills; 2) On-going commitment of participating centers and homes to continued use of The Incredible Years and ECE-CARES Programs' classroom strategies;3)Increased proactive positive strategies and decreased harsh criticism and punitive discipline; 4)Positive evaluations by participants through year end program evaluations. Timeline: May—June 2005 Goal 2 Support new and existing child care home providers through distribution of licensing packets; collaborative orientations for new providers; trainings in rural areas; and enrolling 15 new providers into the 6-month mentor/mentee program. Strategy#1 Support IS new child care providers to create 120 new slots and provide training to new and existing providers to improve quality of care. Activities: 1)Distribute licensing packets to potential providers; 2)Provide collaborative orientations with Aims,UWWC's CCR&R Program, licensing personnel, and local food programs; 3) Provide trainings to targeted rural areas. Measurable 1)Distribute 50 licensing packets; 2)Provide 5 orientations; Outcomes: 3)Provide two appropriate trainings for the rural provider communities. Bow 1)All licensing packets are recorded and logged at the time of Measured: distribution; 2) Orientations will be held and attendance documented; 3)The trainings will be documented through marketing materials and attendance. Indicators of 1)50% of prospective child care providers obtaining licensing packets. Success: will complete the licensing process; 2) Orientations well attended by prospective child care.providers; 3) Through pre and post evaluations for trainings,as well as number of attendees. Timeline: 1) On-going; 2) Orientations will take place in August and October 2004 and January,March and May of 2005; 3)Trainings will be offered fall of 2004 and winter of 2005. Strategy#2 Recruit, train, and support 15 new providers and to the established providers for the mentor/mentee program. Activities: 1)Recruit fifteen mentees from potential home child care providers; 2)Meet with mentees/mentors monthly; 3) Recruit mentors as needed and maintain at least six; 4)Meet with mentors quarterly to encourage professional development. ' • Measurable 1)Fifteen mentees will be recruited,receive training an d on-going Outcomes: support; 2)Mentors/mentees will meet monthly; 3)Mentor base will adequately support mentees; 4)Meet with mentors to develop professional profile. How 1) Fifteen potential home providers will enter into the Mentee Measured: Program agreement;2)Attendance documented for eleven mentor/mentee meetings;3) Through a satisfaction survey of mentees at end of program;4)Attendance documented of quarterly meetings and review of professional profile at end of program. Indicators of 1) Fifteen mentees complete the licensing process and create a quality Success: child care environment;2)Eleven mentor/mentee meetings are attended by at least 50% of participants;3)At least six mentors 5 ,JC1 pl 2004 11 : 13AM NORTH CENTRAL PROCUREMENT 3039874610 p. 15 EXEUNT PAGE 7 OF 14 provide viable support to the mentees;4) Four quarterly meetings will be conducted and Professional Development Profiles will be developed and reviewed. Timeline 1) On-going; 2) On-going; 3) On-going; 4) On-going. Strategy#3 Provide home and center providers and families a county-wide training by a nationally known child expert. Activities: Collaborate with Promises for Children,Learning Clusters, Child Care Collaborative and the two child care associations to plan and implement the training event. Measurable Annual county-wide training held. Outcomes: How Attendance of event and pre and post evaluations of session Measured: breakouts. Indicators of Positive evaluations from participants of seminar. Success: Timeline: Fan 2005. Goal 3 Provide Professional Development Opportunities for home and center child care providers. Strategy#1 1)Provide scholarships at Aims Community College(Aims) to home providers going through our mentor/m entee program (10 participants), and child care professionals(15 participants) each semester. Activities: 1)Market availability of scholarships and incentives; 2) Enroll mentors/mentees in ECE class; 3)Provide academic advising to determine a Professional Development Plan; 4) Provide tuition for students enrolled. Measurable 1) & 2)Ten participants and fifteen child care professionals will Outcomes: enroll and complete ECE classes at Aims; 3)Ten participants and fifteen child care professionals will develop a Professional Development Plan; 4)Those students needing assistance will receive tuition assistance. How 1)Marketing brochures and pamphlets distributed; 2)Applications Measured: received;3) Number of completed Professional Development Plans; 4) Number of tuition scholarships used. Indicators of Grant funds distributed to students receiving a 'B"grade or better. Success: Timeline; Fail and spring semesters at Aims. Goal 4 Evaluate the effectiveness of grant objectives. Strategy#1 All programs/projects will be evaluated by the Quality Assurance Grant Evaluation Committee. Activities: 1)Meet monthly to review progress of each goal; 2) Pre and post evaluations will be reviewed on a regular basis;3) Participants in The Incredible Years and ECE-CARES training models will be brought together in May to discuss successes, challenges and continuation of their participation in the models. Measurable 1)Monthly meetings will show progress to date on meeting grant Outcomes: goals; 2) Pre and post evaluations will show increased knowledge and positive comments regarding trainings; 3)Commitment to continuing models implemented in the child care centers and homes. 6 Jam _ Al 2004 11 : 13AM NORTH CENTRAL PROCUREMENT 3039874610 p. 16 Enna A PAGE 8OF14. How 1)Reports on each goal will be submitted and tracked by the Quality Measured: Assurance Grant Evaluation Committee; 2) An analysis of pre and post evaluation tools will be submitted for review; 3) Child Care Centers will be surveyed regarding condonation and additional training needed for new staff. Indicators of 1) Grant objectives met; 2)Positive increased knowledge will be Success: reflected on pre and post evaluations;3) Participating Child Care Centers will continue utilizing the model their staff was trained in and request new staff to become trained in the model.. Timeline: Monthly throughout grant period. Section B Part 2—Outreach and Staffing Both center and home providers will receive information regarding the opportunity to participate in these child care quality improvement programs.Previous successful quality assurance programs and aggressive marketing efforts to the child care network will provide many opportunities for the promotion of the new and continued quality expansion projects. The mentors and mentees will be selected by an application and interview process. All other potential program participants,including The Incredible Years,ECE-CARES and Aims Professional Development Program,will be selected through an application process. The project coordinator is Sheila Avers,Director of Children's Programs at United Way of Weld County,which includes the county's Child Care Resource and Referral Program. Staff of the United Way of Weld County's Child Care Resource &Referral Program will continue to work to implement the goals and strategies of this grant. Kathy Hamblin,Director of Education at Aims Community College will coordinate the Professional Development Program.All staff members have a background in early childhood education or related fields. Weld County Department of Social Services Special Projects Supervisor, Shari Armstrong, meets with all grant administrative staff regularly as their grant liaison. Weld County has a high percentage of low income children in center based and borne based care. The direct collaboration among child care stakeholders in the community, non-profit organizations, home based child care providers, center based providers, governmental entities and effective use of community resources will impact low income families through the efforts of this project. As a result of 7 —ICJ 01 2004 11 : 13RM NORTH CENTRAL PROCUREMENT 3039874610 p. 17 - - ExnlaiTA PAGE 9 OF 14 The Incredible Years (IY) &ECE-CARES,the Mentee/Mentor Program and the Professional Development Program, children throughout the county will be positively impacted.Participation by 24 center and/or home providers (IY &ECE-CARES), 15 new home child care providers (mentees) and 40 Professional Development (student)participants will impact a large number of children. Through each of these programs, the focus is to retain quality providers and recruit new providers in order to maintain the quantity and improve the quality of care available. SECTION C: Coordination, Collaboration and Local Match Local Participants: United Way of Weld County's Child Care Resource and Referral Program facilitates a Child Care Committee comprised of leaders in child care who support and review child care efforts. Weld County Family Child Care Association, The Weld Chapter of the Colorado Child Care Association,Association of Child Care Providers,Weld Association for the Education of Young Children, State licensing personnel,Head Start, and Family Connects are involved as well.The collaborative partners for this project are United Way of Weld County,Aims Community College and Weld County Department of Social Services(WCDSS).These primary partners, as well as the Child Care Committee representatives are committed to improving the quality of child care in our county, ensuring the best use of resources and avoiding duplication of services. Local AIntching Resources: Matching funds for this project are provided through United Way of Weld County,Colorado Office of Resource and Referral Agencies (COBRA),Aims Community College, R.R. Donnelley,The Daniels Fund and other grants. The in-kind and cash match exceeds the required level and includes the majority of staffing costs, space at Aims Community College and United Way of Weld County,coordination, bookkeeping and office materials. Invest In Kids has committed to investing $8,000 towards training 12 centers in The Incredible Years Model. (See the attached letter from match providers.) Other community resources committed to this project: The CCR&R program at United Way of Weld County will continue its efforts to reach over 1,000 families annually to educate them about quality child 8 .Jul 01 2004 11 : 13AM NORTH CENTRAL PROCUREMENT 3039874610 p. 18 Exaiarr A PAGE 10 OF 14: care and potential financial support programs which are available. This program will also continue its efforts to recruit local businesses to contribute to their employees' child care expenses. The CCR&R Program continually researches other funding sources to support quality child care programs. The pre- licensing training through Aims Community College is a resource available to new providers. United Way of Weld County(UWWC) will continue to provide funding to the Mentor/Mentee Program.Additionally,UWWC is funding the marketing and public relations for child care. There is an aggressive plan to educate the community about the critical need for quality child care. Business contracts will provide incentive dollars to recruit child care providers. CORRA also provides money towards these efforts. A significant source of funding that directly impacts low-income families and other working families is our FSN Business Financial Support Program. Six county businesses are contributing to their employees' child care through this program. Aims Community College has Colorado Infant/Toddier Quality Improvement, Title V, and Head Start Partnership federal grants.These enable Aims to link training opportunities to child care providers and leverage funding to benefit students. History of Successful Collaborations: Weld County has a distinguished history of almost 20 years of collaboration efforts on behalf of children.The Child Care Committee represents five community agencies that collaborate to provide quarterly newsletters to child care professionals.Promises for Children emphasizes the issues that impact children under three. The Child Care Task Force,which started in 2000, meets annually to evaluate progress on its goals. Section D: Plan for continuation after grant ends UWWC,Aims and WCDSS are committed to continuing the goals of this project.The initial training for The Incredible Years and ECE -CARES is designed to be sustainable,that is once staff are trained and mentored through the implementation process, they will be prepared to continue the strategies and techniques in regular on-going teaching practices. Community support will be built through continuous efforts to inform community partners and leaders about the successful implementation of this project and 9 ..Jtel JJ1 2004 11 : 14AM NORTH CENTRAL PROCUREMENT 3039874610 p. 19 Exiearr A PAGE 11 or 14 gamer continued funding. UWWC will focus on mentoring and provider recruitment programs, continuing their funding support and grant writing efforts. Increased business participation in funding child care will also go towards quality child care programs, as does COBRA funding. Aims is consistently seeking grant sources for student scholarships and funding for child care. Local match from partnering agencies will continue beyond the end of the funding cycle. Aims Community College, United Way, and the Weld County Department of Social Services remain committed to assuring quality childcare for low-income children in Weld County. 10 .•Jtri ©1 2004 11 : 14AM NORTH CENTRAL PROCUREMENT 3039874610 p. 20 EXHIBIT A PAGE 120F 14 SECTION E: Budget Narrative Child Care Quality Expansion Project FY 2004-Line Item Budget Funding Period: 7/01/04 to 6/30/05 BUDGET FOR DIRECT COSTS OF CHILD CARE LICENSING PROGRAMS Requested Local Other Proj. Total Item Funds Match "-Funds Cost Personnel Salaries . United Way of Weld County: Coordination of recruiting and training Mentors/Mentees, developing 2 rural provider trainings,organize and present collaborative orientations — (26 hrs./mo.x 12 mos. @$12/hr.). $ 3,744 -- -- $ 3,744 The Incredible Years Project Mentor/Coach to provide technical assistance throughout the implementation (includes independent evaluation) $ 2,500 -- $ 4,500 $ 7,000 Parent skill building group facilitator (2 facilitators x 144 hours x$12/hr._ $3,456) $ 3,456 — — $ 3,456 ECE—CARES Project Mentor/Coach to provide • technical assistance throughout the implementation ,$ 1,296 process(12 sites,3 visits/yr. x 3 hrs.x $12/hr. _$1,296) $ 1,296 Parent skill building group facilitator (2 facilitators x 144 hours x$12/hr.= $3,456) $ 3,456 — — $ 3,456 Grant management and coordination @ 30 hrsimo. x $15/hr.x 12 mos. $ 2,700 $ 2,700 -- $ 5,400 Aims Community College: Grant management @$229/month -- $ 2,748 --- $ 2.748 $17,152 $ 5,448 $ 4,500 $27,100 Fringe Benefits: United Way of Weld County: $9,144'x 19%=$1,738 and$8,208 x 14%=$1,150 $ 2,000 $ .888 --- $ 2,888 Aims Community College: $2,749 x 30%_ $825 -- $ 825 - $ 825 $ 2,000 $ 1,713 — $ 3,713 Travel United Way of Weld County: Mileage—3,500 miles @ $.345/mi. $ 604 $ 604 $ 1,208 Aims Community College: $ 604 $ 604 --- $ 1,208 Supplies-United Way of Weld County: The Incredible Years supplies Parent materials,teacher-child materials, parent incentives (including child care) $20,019 --- $ 3,500 $23,519 ECE CARES supplies Parent materials,teacher-child materials, parent $ 5,200 incentives (including child care) $ 5,200 --- - 11 .Jul Q1 2004 11 : 14AM NORTH CENTRAL PROCUREMENT 3039874610 p. 21 Exmarr A • PAGE130F14 General office supplies $ 300 $ 300 -- $ 600 Postage $ 400 $ 350 --- $ 750 Marketing • $ 400 $ 1,000 --- $ 1,400 Aims Community College: Marketing (brochures) $ -- $ 300 --- $ 300 Postage --- $ 300 --- $ 300 $26,319 $ 2,250 $ 3,500 $32,069 Equipment --- -- --- -- Other(specify)—United Way of Weld County: The Incredible Years Teacher child training (including mentors) $ 4,200 --- - $ 4,200 Parent facilitator training including travel to • Seattle for two facilitators $ 2,775 --- — $ 2,775 ECE-CARES Teacher child training level I and level II $ 6,400 --- - $ 6,400 Mentor training • $ . 600 --- - $ 600 Collaborative Orientation Program— Supplies for orientation packets to be distributed to potential child care providers (50 packets @$2 ea.) -- $ 100 - $ 100 Incentive Program— Incentive for 15 mentees @$270 per mentee $ 4,050 -- — $ 4,050 Incentive for 15 mentors @$280 per mentor $ 4,200 -- - $ 4,200 NABYC membership for 8 mentors @$45 S 360 --- - $ 360 CAEYC conference reg. for 8 mentors @$45 $ 360 -- - $ 360 Developmentally Appropriate Practices book for 8 $ 96 mentors @$12 $ 96 -- — Seminar—Fee for seminar speaker and facility $ 3,000 $ 1,000 $5,000 $ 9,000 Comprehensive follow up trainings to build on $ 1,800 $ 1,800 seminar topic (6 trainings @$300 each) — -- Aims Community College: Mentor/Mentee Tuition Tuition for 10 mentors/mentees to take ECE lass $ 1,500 ($150 per mentor/mentee) $ 1,500 -- — Child Care Professional Tuition Tuition for 15 students per $ 4,500 Semester @$150 per student x 2 semesters $ 4,500 -- Recoenition Ceremony Refreshments & Speaker for event to for The Incredible Years ECE-CARES and participants and Aims students $ 300 $ 200 - $ 500 Academic Advising 1.600 Advising&recruitment- $40 per student x 40 students --- $ 1.600 -- $ $32,341 $ 2,900 $ 6,800 $ 42,041 Sub Total-Child Caro Program $78,416 $12915 $14,800 .$106,131_ COUNTY ADMINISTRATIVE COSTS Budget Categories --- _ $ 1,000 Personnel/Admin. $ 1,000 Grand Total $79,416 $12,915 $14,800 10$ 7U I2 • • Jul 01 2004 11 : 14AM NORTH CENTRAL PROCUREMENT 3039874610 p. 22 • Ext1Te1T A . PAGE 14 OF 14 • Match Certification Form Amount of Match Source of Match Contact Person at Contact Person Phone Match Source Number $4,000 Daniels Fund Child Sheila Avers,Director, (970) 353-4300 ext. Care Resource& Children's Programs 121 Referral Grant through United Way of Weld Bright Beginnings County Grant Award $6,934 United Way of Weld County Campaign Dollars distributed to Child Care Resource &Referral Program $1,800 Learning Clusters Grant • $5,973 Aims Community Kathy Hamblin, (970)339-6501 College In-kind Match Director Education Aims Community College • $8,000 Invest In Kids Cash Jennifer Atler, (303)839-1808 • Match for training 12 Executive Director sites with Incredible Invest In Kids Years Model $1,000 Promises For Children Sheila Avers,Director, (970)353-4300 ext. Weld County Children's Programs 121 Children's Initiative United Way of Weld County• Total: $27,707 •-Ju1 -01 2004 11 : 15AM NORTH CENTRAL PROCUREMENT 3039874610 p. 23 Attachment I to Exhibit A Page l of 9 SECTION A: Need for the project Communities to be served and ems: The goal of this project is to provide service to all of the 22 communities in Weld County,which has a population of over 194,000. There are 54,727 children under the age of 18.(Kids Count CO,2003). Of those children, 14.9%(down from 15.2%in 2002)live in poverty. There are 15,476 children under the age of 5 according to the Colorado Children's Campaign Kids Count Report(2003). Weld County continues to have a higher poverty rate and lower median household income than other Front Range counties. Weld County's unemployment rate continues to climb,with the December 2003 rate at 6.1%up from last year's rate of 5.5%. The per capita income is $42,321 compared to$47,203 for Colorado,making Weld one of the largest and poorest counties in the state. Child Care Resource and Referral(CCR&R) located at United Way of Weld County works with licensed child care centers and home providers throughout the county.There are 246 homes and 43 centers including before and after school programs. In 2003,CCR&R received 750 unduplicated calls from parents seeking assistance in locating child care, a 56% decrease from 2002. Since July 2003, 87 licensing packets have been issued to potential new providers. Of these, 17% are participating in the mentoring program. The CCR&R Program received the Learning Clusters Grant which assists the program in providing structured trainings related to Colorado Quality Standards for Early Childhood Care and Education Services. Our collaborating agencies (Weld County Department of Social Services, Aims Community College and United Way of Weld County)remain dedicated to improving the quality of care offered in centers and homes. While existing child care services seem sufficient in number,the quality of those services to children and families has some gaps. The goals of this project are to improve the quality of child care in Weld County by: 1) Support new and existing child care home providers through distribution of licensing packets; collaborative orientations for new providers; trainings in rural areas; and ,Ju'1 01 2004 11 : 15RM NORTH CENTRAL PROCUREMENT 3039874610 p. 24 Attachment 1 to Exhibit A Page 2 of 9 enrolling 15 new providers into the 6-month mentor/mentee program. These efforts are being done in order to create a quality environment. The existing CCR&R collaborative orientation program and mentor/mentee program have been successful in recruiting and supporting family child care providers. The focus of these programs is to provide stability in the number of providers and improve the quality of care provided. 2) Provide Professional Development Opportunities for home and center child care providers.A primary indicator of quality in child care is the training level of the staff or providers.Their skills and professionalism is dramatically improved when they participate in regular professional development.Past efforts in this area have contributed to stability and retention in staff at participating centers. We will provide scholarships at Aims Community College to home providers enrolled in the mentor/mentee program (10 participants total), and center child care professionals(13 participants each semester). 3) Evaluate the effectiveness of grant objectives. The Qujlity Assurance Grant Evaluation Committee will meet quarterly to evaluate the programs/projects of this grant to ensure that all goals and objectives are meeting the timelines for completion and measure the outcomes of each goal. The need for these goals has been determined through continuous communication with the child care provider communities,both home and center providers. County agencies including mental health, school districts and family child care providers have used the CCR&R Program to express concerns and unmet needs. Our collaborating agencies(Weld County Department of Social Services,Aims Community College and United Way of Weld County)remain dedicated to improving the quality of child care offered in centers and homes and to securing additional funding sources to provide funding to increase our efforts SECTION B: Strategic Plan. Outreach and Staffing Section B—Part 1 , Jul on 2004 11 : 15AM NORTH CENTRAL PROCUREMENT 3039874610 p. 25 Attachment 1 to Exhibit A Page 3 of 9 Goal 1 Support new and existing child care home providers through distribution of licensing packets; collaborative orientations for new providers; trainings in rural areas; and enrolling 15 new providers into the 6-month mentor/mentee program. Strategy#1 Support 15 new child care providers to create 120 new slots and provide training to new and existing providers to improve quality of care. Activities: 1)Distribute licensing packets to potential providers; 2)Provide collaborative orientations with Alms,UWWC's CCR&R Program, licensing personnel, and local food programs; 3) Provide trainings to targeted rural areas; and 4)Provide each mentee with the Family Day Care Rating Scale Book and training so they can rate their home and one other child care provider home. Measurable 1)Distribute 50 licensing packets;2)Provide 5 orientations; Outcomes: 3) Provide 2 appropriate trainings to the rural provider communities; 4) 30 child care homes will be rated with the FDCRS rating scale. How 1)All licensing packets are recorded and logged at the time of Measured: distribution; 2)Orientations will be held and attendance documented; 3)The trainings will be documented through marketing materials and attendance;4)The number of homes rated and the rating scales. Indicators of 1)50% of prospective child care providers obtaining licensing packets Success: will complete the licensing process; 2)25% of prospective child care providers will attend the orientations; 3) Pre and post evaluations will be given to participants to show knowledge gained from trainings and attendance will be tracked; 4)85% of the homes will complete the rating process. Timeline: 1) On-going; 2) Orientations will take place in August and October 2004 and January, March and May of 2005;3)Trainings will be offered in the fall of 2004 and winter of 2005 4)July-June. Strategy#2 Recruit, train,support and provide professional development opportunities to 15 new providers and to the established providers for the mentorhnentee program. Activities: 1)Recruit fifteen mentees from potential home child care providers; 2) Meet with mentees/mentors monthly;3) Recruit mentors as needed and maintain at least six; 4)Meet with mentors quarterly to encourage professional development Measurable 1)Fifteen mentees will be recruited,receive training and on-going Outcomes: support; 2) Mentors/mentees will meet monthly;3)Mentor base will adequately support mentees; 4)Meet with mentors to develop professional profiles. How 1)Fifteen potential home providers will enter into the Mentee Measured: Program agreement 2) Attendance documented for eleven mentor/mentee meetings; 3) Conduct a satisfaction survey of mentees at end of program; 4) Attendance documented of quarterly meetings and review of professional profile at end of program. Indicators of 1) Fifteen mentees complete the licensing process and create a quality Success: child care environment; 2) Eleven mentor/mentee meetings are attended by at least 50% of participants; 3)At least six mentors provide viable support to the mentees; 4) Four quarterly meetings will be conducted and Professional Development Profiles will be FJt'l 401 2004 11 : 15AM NORTH CENTRAL PROCUREMENT 3039874610 p. 26 Attachment 1 to Exhibit A Page 4 of 9 I developed and reviewed. Timeline 1) On-going; 2) On-going; 3)On-going; 4) On-going. Strategy#3 Provide home and center providers and families a county-wide training by a nationally known child expert. Activities: Collaborate with Promises for Children,Learning Clusters,Child Care Collaborative and the two child care associations to plan and implement the training event. Measurable Annual county-wide training held. Outcomes: How Attendance of event and pre and post evaluations of session Measured: breakouts. Indicators of Positive evaluations from participants of seminar and an increase in Success: knowledge as shown on the pre and post evaluations. Timeline: Fall 2005. Strategy#3 Improve the quality of child care available to children and families to Weld County by providing funding and assistance for one licensed family child care home to become accredited. Activities: Interview home professionals interested in becoming accredited and choose 1 based on their service to low-income families Measurable One licensed child care home provider will complete the accreditation Outcomes: process. How One licensed child care home provider will be successful in becoming Measured: accredited. Indicators of One licensed family child care home will become accredited. Success: Timeline: Start recruiting in July and begin process by October,2004 Goal 2 Provide Professional Development Opportunities for home and center child care providers. Strategy#1 1)Provide scholarships at Aims Community College (Aims) to home providers going through our mentor/mentee program (10 participants total), and child care professionals(13 participants each semester). Activities: 1)Market availability of scholarships and incentives; 2)Enroll mentors/mentees in ECE class;3)Provide academic advising to determine a Professional Development Plan;4) Provide tuition for students enrolled. Measurable 1) & 2)Ten participants and thirteen child car professionals will Outcomes: enroll and complete ECE classes at Aims; 3)Ten participants and twenty-six child care professionals will develop a Professional Development Plan; 4)Those students qualifying for assistance will receive tuition assistance. How 1)Marketing brochures and pamphlets distributed; 2) Applications Measured: received; 3) Number of completed Professional Development Plans; 4) Number of tuition scholarships used. Indicators of Grant funds distributed to students receiving a "B" grade or better. Success: Timeline: Fall and spring semesters at Aims. Goal 3 Evaluate the effectiveness of grant objectives. Strategy#1 All programs/projects will be evaluated quarterly by the Quality t.101 01 2004 11 : 16AM NORTH CENTRAL PROCUREMENT 3039874610 p. 27 Attachment 1 to Exhibit A Page 5 of 9 Assurance Grant Evaluation Committee, (Weld County Department of Social Services, United Way of Weld County, and Aims Community College). Activities: 1)Meet quarterly to review progress of each goal; 2) Pre and post evaluations from training participants will be reviewed on a regular basis. Measurable 1) Quarterly meetings will show progress to date on meeting grant Outcomes: goals; 2) Pre and post evaluations will show increased knowledge and positive comments regarding traininls. Row 1)Reports on each goal will be submitted and tracked by the Quality Measured: Assurance Grant Evaluation Committee; 2) An analysis of pre and post evaluation tools will be submitted for review. Indicators of 1) Grant objectives met; 2) Positive increased knowledge will be Success: reflected on pre and post evaluations. Timeline: Meetings will be held quarterly throughout grant period,or more often as need dictates. Section B Part 2—Outreach and Staffing Both center and home providers will receive information regarding the opportunity to participate in these child care quality improvement programs. Previous successful quality assurance programs and aggressive marketing efforts to the child care network will provide many opportunities for the promotion of the quality expansion projects. The mentors and mentees will be selected by an application and interview process. The project coordinator is Sheila Avers,Director of Children's Programs at United Way of Weld County, which includes\the county's Child Care Resource and Referral Program. Staff of the United Way of Weld County's Child Care Resource &Referral Program will continue to work to implement the goals and strategies of this grant.Kathy Hamblin,Director of Education at Aims Community College will coordinate the Professional Development Program. All staff members have a background in early childhood education or related fields.Weld County Department of Social Services Special Projects Supervisor,Shari Armstrong, meets with all grant administrative staff regularly as their grant liaison. Weld County has a high percentage of low income children in center based and home based care. The direct collaboration among child care stakeholders in the community,non-profit organizations, • J121 ❑1 2004 11 : 16AM NORTH CENTRAL PROCUREMENT 3039874610 p. 28 Attachment 1 to Exhibit A Page 6 of 9 home based child care providers,center based providers,governmental entities and effective use of community resources will impact low income families through the efforts of this project to improve the quantity and the quality of care available. SECTION C: Coordination, Collaboration and Local Match Local Participants: United Way of Weld County's Child Care Resource and Referral Program facilitates a Child Care Committee comprised of leaders in child care who support and review child care efforts. Weld County Family Child Care Association,Weld Chapter of the Colorado Child Care Association,Association of Child Care Providers, Weld Association for the Education of Young Children, State licensing personnel,Head Start, and Family Connects are involved as well. The collaborative partners for this project are United Way of Weld County,Aims Community College and Weld County Department of Social Services (WCDSS).These primary partners, as well as the Child Care Committee representatives are committed to improving the quality of child care in our county, ensuring the best use of resources and avoiding duplication of services. Local Matching Resources: Matching funds for this project are provided through United Way of Weld County, Colorado Office of Resource and Referral Agencies(COBRA),Aims Community College, R.R. Donnelley, The Daniels Fund and other grants.The in-kind and cash match exceeds the required level and includes the majority of staffing costs, space at Aims Community College and United Way of Weld County, coordination,bookkeeping and office materials.(See the attached letter from match providers.) Other community resources committed to this project:The CCR&R program at United Way of Weld County will continue its efforts to reach over 1,000 families annually to educate them about quality child care and potential financial support programs which are available. This program will also continue its efforts to recruit local businesses to contribute to their employees' child care expenses. The CCR&R Program continually researches other funding sources to support quality child care programs. The pre- licensing training through Aims Community College is a resource available to new providers. United Way of Weld County(UWWC) will continue to provide match funding for the Jul 101 2004 11 : 16AM NORTH CENTRAL PROCUREMENT 3039874610 p. 29 Attachment 1 to Exhibit A Page 7 of 9 administration of the mentor/mentee program. Additionally,UWWC is funding the marketing and public relations for child care. There is an aggressive plan to educate the community about the critical need for quality child care.Business contracts will provide incentive dollars to recruit child care providers.CORRA also provides money towards these efforts. A significant source of finding that directly impacts low-income families and other working families is our Family Support Network's Business Financial Support Program. Seven county businesses are contributing to their employees' child care through this program. Aims Community College has Colorado Infant/Toddler Quality Improvement,Title V, and Head Start Partnership federal grants. These enable Aims to link training opportunities to child care providers and leverage funding to benefit students. History of Successful Collaborations: Weld County has a distinguished history of almost 20 years of collaboration efforts on behalf of children. The Child Care Committee represents five community agencies that collaborate to provide quarterly newsletters to child care professionals. Promises for Children emphasizes the issues that impact children under three. The Child Care Task Force, which started in 2000,meets annually to evaluate progress on its goals. Section D: Plan for continuation after grant ends UWWC,Aims and WCDSS are committed to continuing the goals of this project. Community support will be Ilnilt through continuous efforts to inform community partners and leaders about the successful implementation of this project and gamer continued finding.UWWC will focus on mentoring and provider recruitment programs,continuing their funding support and grant writing efforts. Increased business participation in funding child care will also go towards quality child care programs, as does CORRA funding. Aims is consistently seeking grant sources for student scholarships and funding for child care. Local match from partnering agencies will continue beyond the end of the funding cycle. Aims Community College,United Way, and the Weld County Department of Social Services remain committed to assuring quality child care for low-income children in Weld County. • Ju•1 =01 2004 11 : 16AM NORTH CENTRAL PROCUREMENT 3039874610 p. 30 Attachment 1 to Exhibit A Page 8 of 9 SECTION E: Revised Budget Narrative — 05-07-04 Child Care Quality Expansion Project FY 2004—Line Item Budget: Funding Period:7/01/04 to 6/30/05 BUDGET FOR DIRECT COSTS OF CHILD CARE LICENSING PROGRAMS Requested Local Other Proj. Total Item Funds Match Funds Cost Personnel Salaries United Way of Weld County: Coordination of recruiting and training Mentors/Mentees,developing 2 rural provider trainings, organize and present collaborative • orientations--(15 hrs./wk.. x 12 mos. @ $12/hr.). $ 5,447 $ 3,913 -- $ 9,360 Grant management and coordination @ 20 brs./mo.x $15/hr. x 12 mos. $ 1,631 S 1,969 -- $ 3,600 Aims Community College: Grant management @ $229/month --- $ 2,748 --- $ 2,748 $ 7,078 S 8,630 $ - $15,708 Fringe Benefits: United Way of Weld County: $12,960 x 19%_$2,462 $ 2,000 $ 462 -- $2,462 Aims Community College: $2,749 x 30%= $825 -- $ 825 - $ 825 $ 2,000 $ 1,287 — $3,287 Travel United Way of Weld County: Mileage,-•2,500 miles @$.345/mi. $ 431 $ 431 --- $ 862 Aims Community College: --- — -- -- $ 431 $ 431 — $ 862 Supplies-United Way of Weld County: General office supplies $ 300 $ 300 -- S 600 Postage $ 400 $ 350 --- $ 750 Marketing $ 400 $ 1,000 -- $ 1,400 Aims Community College: Marketing (brochures) $ --- $ 300 -- $ 300 Postage --- $ 300 -- $ 300 $ 1,100 $ 2,250 $ -- $ 3,350 Equipment --- -- --- -- ". 3t21101 2004 11 : 17RM NORTH CENTRRL PROCUREMENT 3039874610 p. 31 Attachment 1 to Exhibit A Page 9 of 9 Other (specify) --United Way of Weld County: Collaborative Orientation Program— Supplies for orientation packets to be distributed to $ -- $ 100 — $ 100 potential child care providers (50 packets @ $2 ea.) Incentive Pr gram— $ 4,050 -- — $ 4,050 Incentive for 15 menthes @ $270 per mentee $ 4,200 — $ 4,200 Incentive for 15 mentors @$280 per mentor $ 360 -- $ 360 NAEYC membership for 8 mentors @ $45 $ 360 — $ 360 CAEYC conference reg. for 8 mentors @ $45 Developmentally Appropriate Practices book for 8 S 96 — — $ 96 mentors @ $12 FDCRS books for 15 mentees @$15 each $ 225 -- — S 225 Seminar— Seminar expenses for keynote speaker, breakout session presenters, advertising and facility. $ 3,000 $ 1,000 $ 5,000 $ 9,000 Comprehensive follow up trainings to build on seminar topic (6 trainings @$300 each) -- -- $ 1,800 $ 1,800 Accreditation—Accreditation expenses for 1 licensed family child care home $ 500 -- — $ 500 Alms Community College: Mentor/Mentee Tuition Tuition for 10 mentors/mentees to take ECE class ($150 per mentor/mentee) $ 1,500 -- — $ 1,500 Child Care Professional Tuition Tuition for 13 students per Semester @$150 per student x 2 semesters $ 3,900 — $ 3,900 Recognition Ceremony Refreshments &Speaker $ 200 $ 200 — $ 400 Academic Advising Advising&recruitment- $40 per student x 36 students --- $ 1,440 -- $ 1.440 $ 18,391 $ 2,740 $ 6,800 $ 27,931 Sub Total-Chtnd Care Program $29,000 $15,338 $ 6,800 $51,138 COUNTY ADMINISTRATIVE COSTS • Budget Categories Personnel/Admin. $ 1,000 --- — $ 1,000 Grand Total $ 30,000 $15,338 $6,800 5$ 2,138 EXHIBIT B DESCRIPTION OF WORK 1. This Purchase Requisition shall be for a term commencing on July I, 2004 through July 31, 2005 unless terminated earlier under the provisions for termination set forth below. Funds must be spent not later than June 30, 2005 as noted in Paragraph 7 below. 2. The Vendor agrees to provide services and products in accord with the workplan and budget certifications incorporated into this Purchase Requisition as Exhibit A and Attachment Ito Exhibit A. a) The Vendor shall use grant funds to increase the availability, affordability, and quality of child care services for low-income families affected by welfare reform work requirements or families involved in training/work preparation in order to position the state to meet the work requirements under welfare reform. I) The Vendor shall perform, at a minimum, one of the following child care quality and availability improvement activities, in accord with the Vendor's approved work plan and budget in Attachment I to Exhibit A, pages 8-9. i) Child care program start-up activities; ii) Expansion of child care space in existing facilities; iii) Provide grants and loans to child care providers to assist them in meeting applicable • state, local and/or tribal child care standards, including applicable health and safety requirements; grants and loans to promote start-up and expansion of child care and to • expand the number of children served; iv) Improve the monitoring of, compliance with and enforcement of applicable state, local and/or tribal requirements under the federal regulations; v) Provide comprehensive consumer education activities for parents and the public; vi) Provide activities that increase parental choice; vii) Operate directly or provide financial assistance to organizations for the enhanced development, establishment, expansion, operation and coordination of resource and referral programs specifically related to child care; viii) Provide training and technical assistance in one or more of the following child care areas; • health and safety; • nutrition; • fait-aid; • recognition of communicable diseases; • child abuse detection and prevention;or • care for special needs children. ix) Provide activities that improve salaries and other compensation, e.g., fringe benefits, for full-and part-time staff who provide child care services; x) Create coordinated care systems such as wraparound, full-day, hill-week, fill-year care. This may also include the creation of transportation systems to support these services and projects linking child care and Head Start or other pre-kindergarten programs; • xi) Minor renovation of facilities to meet licensing requirements; Page 1 of 4 EXHIBIT B xii) Develop and implement teen parent programs or weekend/evening or sick child care programs; xiii) Expand provider training and innovative recruitment/retention strategies; xiv) Build public-private partnerships and business involvement in child care; xv) Provide needs assessment and planning of community based child care and education efforts which promote Child Care Development Fund(CCDF)goals. 2) The Vendor shall use grant funds only for those activities that result in the creation of new child care options and/or enhancing and expanding current child care options. 3) The Vendor shall coordinate grant activities with low-income and child care assistance programs serving low-income families and families who are newly working or involved in work training/preparation and with other programs providing a range of child care and early childhood education services in the geographic area(s)providing grant-funded services. 4) The Vendor shall operate the grant within the confines of the federal Child Care and Development Fund (CCDF) miles and regulations as these regulations currently exist or as they may be amended during the term of this Contract. 5) The Vendor shall not use funds to supplant or replace funds currently being used,planned,or committed, for child care activities. Grant funds shall not be used to replace existing program revenues. 6) The Vendor shall use a lawful,appropriate sub-Vendor selection process that is in keeping with the county's approved procurement and contracting procedures. 7) The Vendor shall negotiate specific agreements on new slots development when contracting with subVendors. i) These agreements shall, at a minimum, address the continuing availability of newly - developed and enhanced child care options created by the grant to low-income and public assistance families. 8) The Vendor shall demonstrate that more children and families will receive quality services as a direct result of this grant funding. i) The Vendor's quality and availability programs)will be monitored and evaluated based on performance measures submitted as part of the grant application. These performance measures are included in Attachment 1 to Exhibit A. 9) The Vender shall consult with the Department of Human Services/Division of Child Card, Licensing Specialist to ensure that all grant-funded programs meet applicable licensing requirements. 10) The use of grant dollars for direct child care staff(provider) salaries and fringe benefits during start-up and/or expansion of capacity is only allowable if directly related to creating new or expanded child care services. 11) In administering the grant program and finds,the Vendor shall prioritize: i) meeting the needs of low-income parents and families having children with special needs who are eligible for child care under federal child care regulations, ii) making effective use of community resources,and Page 2 of 4 EXHIBIT B iii) providing high quality programs, which create an environment that enhances the age- appropriate, educational, social, cultural; emotional and recreational development of children. 12) The Vendor shall provide public awareness and outreach to low-income and newly working families so they are aware of and can access grant-funded services. 13) The Vendor shall submit any requests to use grant funds for the purchase of computers and administrative software in writing for approval by the State. The state will only consider such requests for programs serving 50 or more children and demonstrating a direct relationship between the expenditure and increased child cam capacity and/or quality. 14) Grant funds shall not be used for direct subsidies/scholarships for child care or for general administrative support services which are not directly related to this quality and capacity expansion grant. 15) At a mnrinium, the Vendor shall provide a local match of 10%of the total project budget or that percentage of local match the Vendor committed to in the approved grant application- whichever is higher. i) The Vendor acknowledges it has confirmed the availability of the local match prior to the effective date of the Purchase Requisition. ii) The Vendor ensures that the local match will be met during the term of this Purchase Requisition. 16) The Vendor shall coopertitewith state and/or federal monitoring of the Vendor's program and costs. 17) The Vendor shall ensure parents have unlimited access to their children in care and to the providers caring for their children during normal operating hours whenever their children are in care. 18) The Vendor shall not use finds for the following activities: • to purchase or improve land, • to purchase vans,trucks,or automobiles • to purchase,construct or permanently improve any building or facility. 19) The Vendor shall not engage in activities intended to extend or replace regular academic programs or for tuition(in grades 1-12)or for related expenses for academic programs. 20) The Vender? shall demonstrate in the final program report that more children received; quality child care services as a result of this funding. 21) If providing Out-of School Time Programs, the Vendor shall ensure that these services are available Monday-Friday, including school holidays and vacation periods other than legal public holidays to children attending early childhood development programs,kindergarten or elementary and secondary school classes during such times of the day and on such days that the regular instructional services are not in session. 3. During the course of this Purchase Requisition,the Vendor shall submit quarterly fiscal and program reports using formats provided by the Division of Child Care. These reports are due not later than 30 calendar days following the end of each state fiscal quarter. Fiscal quarters end on September 30, 2004,December 31, 2004,March 31,2005,and June 30,2005. Page 3 of 4 EXHIBIT B SUPPLEMENTAL CLAUSES FOR SERVICES 1. Vendor shall obtain,and maintain at his own expense and at all times dining the term of this Purchase Order,and any extension thereof,the following insurance: A. Standard Workers'Compensation and Employer Liability as required by state statute,including occupational dicnnce;covering all employees on or of the work site,acting within the course and scope of their.employment. a. General Personal Injury,Automobile Liability,and,when required by the State,Professional Liability,including bodily injury,personal injury and property damage,with the following minimum coverage: 1. Occurrence based policy: combined single limit of S600,000 or Claims-Made policy:combined single limit of$600,000 pins an endorsement that extends coverage two years beyond the policy expiration date. 2. Annual Aggregate limit policy: Not less than S1,000,000 plus agreement dint vendor will purchase additional insurance to replenish the limit km$1,000,000 if claims reduce the amoral aggregate below$600,000 C. TheState of Colorado shall be named as an additional insured on all liability policies. a D. The insurance shall include provisions preventing cancellation without 30 calendar days prior written notice to the State by certified mail. In the event of cancellation of such coverage,vendor shall immediately notify the State of cancellation. E. Vendor shall provide certificates of adequate insurance coverage to the State within 7 working days of receipt of award and?MR to beginning work,milers otherwise provided. F. Vendor shall provide such other insurance as may be required by law,or m a specific solicitation. 2. Vendor certifies that it has currently in effect all necessary-licenses,approvals,insurance,etc.,required by law and this Department to provide the services covered by this purchase order. 3. The Vendor shall maintain a complete file of all records and any other materials which pertain to the delivery of services hereunder for a period of three(3)years after the termination date hereof or until resolution of any pending audit,and shall permit access thereto,at no cost to the State. All materials which are established by the Vendor which relate to the performance of services hereunder shall be the pnupca_ty of the State. 4. Vendor shall protect the confidentiality of all applic int/ecipient records and other materials maintained pursuant to this Purchase Order. No such information shall be released except for program administration purposes or with the subject individual's prior written consent 5. Vendor shall permit the monitoring,by duly authorized public employees or their agents,of all activities conducted by the Vendor hereunder. Such monitoring may consist of internal evaluation procedures,examination of data,formal audit,on-site checking,or any other reasonable procedure. 6. Vendor shall fully disclose to the State any relationship(s)it has with a third party where such relationship is in opposition or conflict to its relationship with the State under this Purchase Order. 7. This Purchase Order provides for the acquisition of services from the Vendor. The duties and obligations of the Vendor arising hereunder cannot be assigned,delegated nor subcontracted without the express prior written consent of the State. 8. The Vendor shall be responsible for the results of the work to be undertaken.'The Vendor is not subject to the State's control as to the means and methods of accomplishing the work The Vendor shall select its clients and is free to work for one or more during any given interval.Except as otherwise set forth herein,the Vendor shall provide the tools materials and office space needed to perform the work The Vendor shall perform specific services hereunder for a fixed price and shall not receive regular payments at stated intervals. If the Vendor is a past employee of'the State of Colorado, the Vendor shall forthwith provide the State whir-It-written statement of explanation of such employment,including the last date of employment; 9. Neither the Vendor,nor its employees or agents,are added to worker's compensation benefits front the State a result of the work to be performed hereunder.The Vendor Is obligated to pay federal and state Income tax on any moneys earned pursuant to this Parchase Order. 10. The Vendor shall perform its duties hereunder as an independent consultant and not as an employee.Neither The Vendor nor any agent or employee of the Vendor shall be or deemed to bean agent or employee of the State.The Vendor shall pay wben due all required employment taxes and income tax withholding, shall provide and keep in force workers'compensation and unemployment compensation insurance in the amounts required by law, and shall be solely responsible for the acts of the Vendor,its employees and agents. U. The Vendor represents and warrants to the State that it and its employees and agents have the requisite training, skill, experience,and qualifications to provide the services contemplated by this Purchase Order. 12. This Purchase Order contains the entire agreement of the par. Page 4 of 4 Contract No. PY05-CCDI EXHIBIT C ASSURANCES 1. The Contractor agrees it is an independent contractor and that its officers and employees do not become employees of Weld County, nor are they entitled to any employee benefits as Weld County employees, as the result of the execution of this Agreement. 2. Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall not be held liable for injuries or damages caused by any negligent acts or omissions of Contractor or its employees, volunteers, or agents while performing duties as described in this Agreement. Contractor shall indemnify, defend, and hold harmless Weld County, the Board of County Commissioners of Weld County, its employees, volunteers, and agents. The Contractor shall provide adequate liability and worker's compensation insurance for all its employees, volunteers, and agents engaged in the performance of the Agreement upon request, the Contractor shall provide Social Services with the acceptable evidence that such coverage is in effect. 3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties or their officers or employees may possess, nor shall any portion of this Agreement be deemed to have treated a duty of care with respect to any persons not a party to this Agreement. 4. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year. 5. If any section, subsections,paragraph, sentence, clause, or phrase of this Agreement is for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or invalid. 6. No officer, member or employee of Weld County and no member of their governing bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof. 7. The Contractor assures that they will comply with the Title VI of the Civil Rights Act of 1986 and that no person shall, on the grounds of race, creed, color, sex, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this approved Agreement. Page 1 of 4 Contract No. PY05-CCDI 8. The Contractor assures that sufficient, auditable, and otherwise adequate records that will provide accurate, current, separate, and complete disclosure of the status of the funds received under the Agreement are maintained for three (3) years or the completion and resolution of an audit. Such records shall be sufficient to allow authorized local, Federal, and State auditors and representatives to audit and monitor the Contractor. 9. All such records, documents, communications, and other materials shall be the property of Social Services and shall be maintained by the Contractor, in a central location and custodian, in behalf of Social Services, for a period of three (3) years from the date of final payment under this Contract, or for such further period as may be necessary to resolve any matters which may be pending, or until an audit has been completed with the following qualification: If an audit by or on behalf of the federal and/or state government has begun but is not completed at the end of the three (3) year period, or if audit findings have not been resolved after a three (3) year period, the materials shall be retained until the resolution of the audit finding. 10. The Contractor assures that authorized local, federal and state auditors and representatives shall, during business hours, have access to inspect any copy records, and shall be allowed to monitor and review through on-site visits, all contract activities, supported with funds under this Agreement to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate funding sources. The results of the monitoring and evaluation activities shall be provided to the appropriate and interested parties. 11. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. The Contractor of Social Services may not assign any of its rights or obligations hereunder without the prior written consent of both parties. 12. The Contractor certifies that Federal appropriated funds have not been paid or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, loan, grant, or cooperative agreement. 13. The Contractor assures that it will fully comply with the General Assistance Program regulation promulgated, and all other applicable federal and state laws, rules and regulations. The Contractor understands that the source of funds to be used under this Agreement is: General Assistance Funds. Page 2 of 4 Contract No. PY05-CCDI 14. The Contractor assures and certifies that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a federal department of agency. B. Have not, within a three-year period of preceding this Agreement,been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local)transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph 11(b)of this certification; and D. Have not within a three-year period preceding this Agreement, had one or more public transactions(federal, state, and local)terminated for cause or default. 15. The Appearance of Conflict of Interest applies to the relationship of a contractor with Social Services when the Contractor also maintains a relationship with a third party and the two relationships are in opposition. In order to create the appearance of a conflict of interest, it is not necessary for the contractor to gain from knowledge of these opposing interests. It is only necessary that the contractor know that the two relationships are in opposition. During the term of the Contract the Contractor shall not enter any third party relationship that gives the appearance of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest situation, the Contractor shall submit to Social Services, a full disclosure statement setting forth the details that create the appearance of a conflict of interest. Failure to promptly submit a disclosure statement required by this paragraph shall constitute grounds for Social Services' termination, for cause, of its contract with the Contractor. 16. Contractor shall protect the confidentiality of all applicant records and other materials that are maintained in accordance with this Contract. Except for purposes directly connected the administration of the General Assistance Program, no information about or obtained from any applicant/recipient in possession of Contractor shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian. Contractor shall have written policies governing access to, duplication and dissemination of, all such Page 3 of 4 Contract No. PY05-CCDI information. Contractor shall advise its employees, agents and subcontractors, if any, that they are subject to these confidentiality requirements. Contractor shall provide its employees, agents, and subcontractors, if any, with a copy or written explanation of these confidentiality requirements before access to confidential data is permitted. 17. Proprietary information for the purposes of this contract is information relating to a party's research, development, trade secrets, business affairs, internal operations and management procedures and those of its customers, clients or affiliates, but does not include information (1) lawfully obtained from third parties, (2) that which is in the public domain, or(3) that which is developed independently. Neither party shall use or disclose directly or indirectly without prior written authorization any proprietary information concerning the other party obtained as a result of this Contract. Any proprietary information removed from the State's site by the Contractor in the course of providing services under this Contract will be accorded at least the same precautions as are employed by the Contractor for similar information in the course of its own business. Page 4 of 4 Hello