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WELD COUNTY
CODE ORDINANCE 2004-2
IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 5,
ARTICLE IV, OF THE WELD COUNTY CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
WELD, STATE OF COLORADO:
WHEREAS,the Board of County Commissioners of the County of Weld,State of Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority
of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners, on December 28, 2000, adopted Weld
County Code Ordinance 2000-1,enacting a comprehensive Code for the County of Weld, including
the codification of all previously adopted ordinances of a general and permanent nature enacted on
or before said date of adoption, and
WHEREAS, the Weld County Code is in need of revision and clarification with regard to
procedures, terms, and requirement therein.
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the
County of Weld, State of Colorado, that Chapter 5, Article IV, of the Weld County Code be, and
hereby is, revised to read as follows.
CHAPTER 5
REVENUE AND FINANCE
ARTICLE IV
Purchasing Policy
Sec. 5-4-100. Contracts for personal services or independent contractors.
A. No change.
B. Selection process:
1. The selection of individuals or companies to perform professional services work
shall involve,at the discretion of the Department Head or Elected Official,either the
use of the"qualification based selection process"detailed in Section 5-4-110 of this
Code, or the quotation or proposal process detailed in Subsection (2), below.-
The selection process will be in accordance with
purchasing procedures and may vary with each specific service.
2. No change.
3. Where it is in the best interest of the County,contracts for professional services can
be on a multiple-year basis with annual renewals at the option of the County.
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Contracts overt fifty thousand dollars ($1-50,000.00) will follow the normal
purchasing process as specified in these policies and procedures, which requires
presentation to the Board of County Commissioners for approval and specific Board
action on the individual contract.
4. Contracts under-ter, fifty thousand dollars ($1-50,000.00) will follow the normal
purchasing process specified, but-ear, may be approved by the Department of
Purchasing and the contract be placed on the standard Professional Services
Agreement form approved by the County Attorney and Board of County
Commissioners. The standard Professional Services Agreement must be signed
by Chair of the Board.
5. No change.
C. Procedure.
1. The Standard Professional Services Agreement form will be completed by the
Department of Purchasing after the-bid appropriate selection process or proper
procedure has been completed.
2. The Department of Purchasing will send the standard Professional Services
Agreement form to the Department of Finance and Administration for approval of the
Director of Finance and Administration and Chair of the Board.
3 thru 6 - No change.
Sec. 5-4-110. Qualification based selection process for-of professional services without
bid.
Delete entire section and replace with the following:
A. Procedure.
1. A Request for Proposals ("RFP") shall be advertised by the Department of
Purchasing outlining general project requirements and proposal guidelines.
2. A pre-proposal meeting shall be held with interested firms or companies to discuss
the project details.
3. Proposals shall be submitted to the Department of Purchasing by a designated date.
Such proposals shall include, at a minimum, the following:
a. Proposed cost and work hours.
b. Assigned personnel.
c. Firm or company capabilities.
d. Project understanding.
e. Proposed schedule.
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f. References for similar work.
4. Proposals shall be reviewed by a team of individuals selected by the Department
Head or Elected Official and ranked according to the scoring system and criteria set
forth in Subsection B, below.
5. The highest-ranked firms or companies shall be interviewed. The number of firms
or companies interviewed shall be at the discretion of the Department Head or
Elected Official.
6. The interview panel (same as the proposal selection team)shall re-rank each firm
or company after the interviews.
7. The project manager shall check the top-ranked firm's or company's references.
8. The results of the selection process, including the name and address of the
recommended firm or company and a Professional Services Agreement, shall be
presented to the Board of County Commissioners for approval and specific Board
action (over $50,000), or for signature by the Chair of the Board of County
Commissioners (less than $50,000).
B. Scoring System and Criteria. Professional firms or companies shall be evaluated according
to the following scoring system and criteria. The scoring system and criteria shall be the
basis for review of the written proposals and interviews.
The rating scale shall be from 1 to 5,with 1 being the poorest,3 being average,and 5 being
outstanding.
WEIGHTING
FACTOR QUALIFICATION STANDARD
2.00 Scope of proposal. Does the proposal show an understanding of the
project objective,methodologyto be used,and results
that are desired for the project?
2.00 Assigned personnel. Do the persons who will be working on the project
have the necessary skills? Are sufficient people of
the requisite skills assigned to the project?
1.00 Availability. Can the work be completed in the necessary time?
Can the target start and completion dates be met?
Are other qualified personnel available to assist in
meeting the project schedule if required? Is the
project team available to attend meetings as required
by the Scope of Services?
1.00 Motivation. Is the firm or company interested and are they
capable of doing the work in the required time frame?
2.00 Cost and work hrs. Do the proposed cost and work hours compare
favorably with the Project Manager's estimate? Are
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the work hours presented reasonable for the effort
required in each task or phase?
2.00 Capability. Does the firm or company have the support
capabilities the required by the assigned personnel?
Has the firm done previous projects of this type and
scope?
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby is,
directed to arrange for Colorado Code Publishing to supplement the Weld County Code with the
amendments contained herein, to coincide with chapters, articles, divisions, sections, and sub-
sections as they currently exist within said Code; and to resolve any inconsistencies regarding
capitalization,grammar,and numbering or placement of chapters,articles,divisions,sections,and
sub-sections in said Code.
BE IT FURTHER ORDAINED by the Board if any section,subsection,paragraph,sentence,
clause, or phrase of this Ordinance is for any reason held or decided to be unconstitutional, such
decision shall not affect the validity of the remaining portions hereof. The Board of County
Commissioners hereby declares that it would have enacted this Ordinance in each and every
section, subsection, paragraph,sentence, clause,and phrase thereof irrespective of the fact that
any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be
declared to be unconstitutional or invalid.
The above and foregoing Ordinance Number 2004-2 was, on motion duly made and
seconded, adopted by the following vote on the 26th day of April, A. D., 2004.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Robert D. Masden, Chair
Weld County Clerk to the Board
William H. Jerke, Pro-Tem
BY:
Deputy Clerk to the Board
M. J. Geile
APPROVED AS TO FORM:
David E. Long
County Attorney
Glenn Vaad
First Reading: March 22, 2004
Publication: March 27, 2004, in the Fort Lupton Press
Second Reading: April 7, 2004
Publication: April 14, 2004, in the Fort Lupton Press
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Final Reading: April 26, 2004
Publication: May 1, 2004, in the Fort Lupton Press
Effective: May 6, 2004
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