HomeMy WebLinkAbout20042032.tiff RESOLUTION
RE: APPROVE CONTRACT FOR POTHOLING SERVICES FOR WCR 47 BETWEEN WCR'S
50 AND 54 AND AUTHORIZE CHAIR TO SIGN - COLORADO BORING COMPANY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Contract for Potholing Services for Weld
County Road 47 between Weld County Roads 50 and 54, between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Public Works and Colorado Boring Company, 3813 Canal Drive, Fort Collins,
Colorado 80524, with terms and conditions being as stated in said contract, and
WHEREAS,after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the Contract for Potholing Services for
Weld County Road 47 between Weld County Roads 50 and 54, between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Public Works and Colorado Boring Company, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded,adopted by
the following vote on the 19th day of July, A.D., 2004.
BOARD OF COUNTY COMMISSIONERS
/�� W D COUNTY, COLORADO
ATTEST: / / '(/�li %a--
Robert D. Masden, Chair
ty Clerk to the Board
William erke, Pro-Tem
1861 �prk to the Board /!
Gtr
M. J. eile
S TO F
EXCUSED
David E. Long
my Attorne EXCUSED
Glenn Vaad
Date of signature: ' ' 9' C/
2004-2032
8-5- Off! Pli)6a •
) EG0050
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MEMORANDUM
I TO: Clerk to the Board DATE: July 12, 2004
C.
COLORADO FROM: Frank B. Hempen, Jr., P.E.
Director of Public Works/County Engineer
SUBJECT: Chair's Signature
Contract for Potholing Services for WCR 47 between WCR 50 and WCR 54 with Colorado
Boring Company.
Enclosed are three, duplicate original agreements for the Chairman's signature. Please send two
originals to Public Works as soon as they are signed. The third original contract is for county
records.
The appropriate documentation is attached.
Enclosures
pc: Keith Meyer, Engineering Division Manager
M:AFrancieAAgenda-I.doc
2004-2032
rstMEMORANDUM
DATE: July 12, 2004
I CTO: Frank B. Hempen, Jr.Director of Public Works/County Engineer
•
COLORADO FROM: Cameron Parrott, P.E., Engineer II oFi-P
SUBJECT: Potholing Services Contracts for
WCR 47 between WCR 50 and 54
We have received bids from three (3) companies to perform utility-locating/potholing services along
Weld County Road (WCR) 47 between WCRs 50 and 54.
The company chosen to perform these services was Colorado Boring Co. The contract was based on an
estimated 34 potholes at a cost of$125 per pothole for a total contract amount of$4,250.00.
Please call me at extension 3762 if you have any questions or concerns.
Thank you.
MA—Active Projects\WCR 47,WCR 50 to WCR 54\Design\Correspondence\Transmittals\Memo to BOCC Potholing Contracts.doc
CONTRACT FOR POTHOLING SERVICES
FOR
WELD COUNTY ROAD (WCR) 47
BETWEEN WCR 50 & 54
01
HIS AGREEMENT, made and entered into this /9J day
of l ELt , 2004, by and between the COUNTY OF WELD, of the State of
Colora o, with offices at 1111 H Street, P.O. Box 758, Greeley, Colorado, 80632, hereinafter
referred to as "County", and the professional firm of Colorado Boring Co. with an office at
3813 Canal Drive in Fort Collins, CO. 80524, herein after referred to as "Contractor".
WITNESSETH:
THAT WHEREAS, the County has established a project to reconstruct and pave WCR 47
between WCR 50 and WCR 54; and
WHEREAS, the County desires to obtain potholing services for the project related to the
heretofore-mentioned project; and
WHEREAS, Contractor represents that they possess the necessary qualifications to
perform these services.
NOW, THEREFORE, for the consideration herein expressed, it is hereby agreed as
follows by and between the County and Contractor:
I. EMPLOYMENT OF CONTRACTOR
The County hereby agrees to engage Contractor and the Contractor hereby agrees to
perform the services hereinafter set forth.
II. PROJECT DESCRIPTION
Weld County is requiring potholing services to locate utilities in predetermined areas
where conflicts with future construction could occur. These services will be required
prior to construction of the road base and drainage facilities.
A. Project Coordination
The Contractor will be required to coordinate his potholing services with Weld
County and the following:
Others Agencies: None
Local Landowners, Communities, and Developers
1
B. Project Ownership
The Board of Weld County Commissioners shall be the "Owner". The Owner's
Project Director is Frank B. Hempen, Jr., P.E., Director of Public Works/County
Engineer. The Owner's Project Manager is Cameron Parrott, E.I.T.
C. Construction Services Criteria
All work shall be in compliance with the following:
Construction Manual, CDOT, latest edition;
Field Materials Manual, CDOT, latest edition;
Standard Specifications for Road and Bridge Constructions CDOT, latest edition;
M & S Standards, CDOT, latest edition;
Uniform Manual of Traffic Control Devices, FHWA, latest edition;
Local Agency Manual, CDOT, latest edition;
III. SCOPE OF SERVICES TO BE PROVIDED BY THE CONTRACTOR
Weld County will be required the services of a Contractor to perform tasks consisting of,
but not limited to, the following:
See attached"Exhibit A including fees"
IV. COUNTY'S RESPONSIBILITIES
The County shall:
A. Provide the Contractor full information as to the County's requirements and
existing project related information previously mentioned or described herein.
B. The County shall receive and examine documents submitted by the Contractor,
interpret and define the County's policies, and render decisions and authorizations
in writing promptly to prevent unreasonable delay in the progress of the work.
C. Make available any and all information, requested by the Contractor, in existing
County files pertinent to the project.
D. Furnish above services at the County's expense, in such a manner that the
Contractor may rely upon them in the performance of his services under this
Agreement.
E. For the required work and services described herein, the County agrees to pay the
Contractor, and the Contractor agrees to accept payment based on a per pothole
unit rate. All invoices shall be submitted by the Contractor to the County for
payment pursuant to the terms of the contract. Upon approval thereof, the County
will pay the appropriate amount of each invoice to the Contractor within 30 days
2
of receipt of each invoice. Progress payments may be claimed on a monthly basis
based upon work performed and costs incurred by the Contractor.
F. For the required Contracting services described herein and attached as "Exhibit
A", the County agrees to pay the Contractor, and the Contractor agrees to accept
compensation according to the attached scope of services, for the maximum fee
of:
Total $4250
All invoices shall be submitted by the Contractor to the County for payment
pursuant to the terms of the contract. Upon approval thereof, the County will pay
the appropriate amount of each invoice to the Contractor within 30 days of receipt
of each invoice.
V. TIME OF PERFORMANCE
Contractor agrees to begin Work on the date agreed upon during the initial Pre-
Construction Meeting or the date of contract execution and said date shall be the
date upon which all contract time counts for completion of the Work shall be
based.
The Contractor shall complete the scope of work as outlined in "Exhibit A"
within 30 calendar days from the date as indicated above, exclusive of all days
lost for review and approval by the County. All days lost for review shall be
documented by the Contractor and submitted to the County for consideration.
VI. TERMINATION OF AGREEMENT
The Agreement may be terminated for cause by the County or Contractor upon
fifteen (15) days written notice. In the event of termination, Contractor shall be
paid for services performed to termination date as mutually determined by County
and Contractor.
VII. CHANGE OR EXTRA WORK
In the event the County shall require changes in the Scope of Work to be
performed, which said changes cause an increase or decrease in the Contractor's
total fee, the Contractor shall be compensated as mutually agreed upon by and
among the County and Contractor. Any claim by the Contractor for
compensation must be made in writing prior to performance of any changed work
or services.
3
VIII. INSURANCE
The Contractor shall carry the following minimum amounts of insurance:
A. Workmen's Compensation in statutory limits
B. Comprehensive General and Automobile Liability Policy for amounts not
less than:
Bodily Injury
Each person $150,000
Each Accident $600,000
Property Damage
Each Accident $150,000
Aggregate $600,000
Said insurance shall be maintained in full force and effect during the term of this
contract and for two (2) calendar years thereafter. Certificates showing the
Contracting firm is carrying the above described insurance shall be furnished to
the County prior to commencement of the work.
Said insurance in Section VIII, Subsection A and B, shall include as an additional
named insured, Weld County, Colorado, by and through the Board of Weld
County Commissioners, including its agents and employees.
IX. VENUE
This transaction shall be governed by the laws of the State of Colorado.
X. NON-DISCRIMINATION
The Contractor shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
A. To discharge from employment or refuse to hire any individual because of their
race, color, religion, sex, national origin, disability, age, or marital status.
B. To discriminate against any individual in terms, conditions, privileges or employment
because of their race, color, religion, sex, national origin, disability, age, or marital
status.
XI. BENEFITS
The Contractor, as an independent contractor, its agents, or employees, will
receive no benefits directly or indirectly that accrue to County employees, in the
performance of this contract.
4
EXHIBIT "A"
REQUEST FOR BID
The Weld County Public Works Department is soliciting bids for pothole utility locating services for
the following projects:
The Construction of Weld County Road(WCR)47,between WCR 50 and WCR 54
(approximately 3 miles west of Kersey, CO.) and the Construction of WCR 126,
between WCR 17 and the I-25 Frontage Road(approximately 2 miles west of Can,
CO.). These services shall be bid as follows:
- Cost per pothole
(34 potholes estimated on WCR 47)
(20 potholes estimated on WCR 126)
- The potholing needs to be performed in a non-destructive manner.
(Example—hydrovaccume excavation)
Contractor will be responsible for setting up utility locates based upon
predetermined potholing locations.
- Depth to utility information needs to be left at the site of each pothole for
county survey crews to pick up when the potholing is completed.
- The contractor will be required to provide traffic control (i.e. signs and flag
persons) when potholing takes place in the traffic lanes or equipment is
impeding traffic flow. Traffic control plans shall be submitted to the Weld
County Public Works Department for review prior to potholing.
It is the County's intention to award this project to the lowest responsible bidder.
Written proposals will be received by the Public Works Department located at 1111 H Street,P.O.
Box 758, Greeley, CO 80632 until June 25`h, 2004 at 3:30 P.M. Proposals may be faxed to the
Public Works Department at (970) 304-6497, attention- Cameron Parrott.
Further information may be obtained from Cameron Parrott, at (970) 356-4000 Ext. 3762.
The Board of Weld County Commissioners reserves the right to reject any or all bids,to waive any
informalities regarding the bids, and to accept the bid that,in the opinion of the Board,is to the best
interest of the Board and of the County of Weld, State of Colorado.
Dated: June 22, 2004
EXHIBIT "A"
Quote
Quote# 2972
•
COLORADO BORING Ca
3813 Canal Dr. Ft. Collins, CO. 80524
970-494-1996 FAX 970-491 1449
Company Weld County Public Works Date 6/25/2004
Address 1111 H Street PO#
City, State Greeley, CO, 80632 Rep
Phone 970-356-4000 Contact Cameron Parrott
Qty Description Unit Price ;Total ,
1 Pothole existing utilities(restoration and $ 125.00 $ 425t1D:
traffic control is included in this price)""' $
$ w
""This price is per pothole. $
$
•
$ .
$
$
$
$
$ w
Subtotal $ ¶25.00 i
Job Location Taxes
•
WCR 47 & 126 Total $ 42500 a
Thank You
XIL OWNERSHIP OF CONTRACTORING DOCUMENTS
A. All construction plans, inspection and testing records, and miscellaneous items
purported to contribute to the completeness of the work shall be delivered to and
become the property of the County. The Contractor will retain reproducible
copies.
B. Basic notes, drawings, charges, computations and other data prepared hereunder
shall be made available to the County upon request.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement, each of which shall be deemed an original on the date
first written above.
COUNTY OF WELD, STATE OF CONTRACTOR
COLORADO,by and through the Board
of CountyCommissioners of Weld County
By: St& I By:
Robert D. Masden, Chair
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