HomeMy WebLinkAbout20043453.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR HEAD START AND
AUTHORIZE CHAIR TO SIGN -WELD COUNTY SCHOOL DISTRICT RE-8
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Purchase of Services Agreement for Head
Start between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and Weld County School District RE-8, commencing
August30, 2004, and ending August 29,2005,with further terms and conditions being as stated in
said agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that the Purchase of Services Agreement for Head Start between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Human Services, Family Educational Network of Weld County, and
Weld County School District RE-8 be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 13th day of December, A.D., 2004, nunc pro tunc August 30, 2004.
BOARD OF COUNTY COMMISSIONERS
I WELD
DC�O" NTY, COLORADO
E / r/��RN�� II ,��,��//H Robert D. Masden, Chair
e" : �i, lerk to the Board
iabi 3C William H. erke, Pro-Tem
�O - :.L '/-rk to the Board ,�A' BG4-,
�uN �` M. eile
APP AS ev t
David E. Long J
r
unty Attorn y
Glenn Vaa
Date of signature: / —5---22 5
2004-3453
HR0075
(40 : sc�c-Le) a
MEMORANDUM
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0 DATE: December 2, 2004
TO: E3oard of County Commissioners 1
FROM: Walt Speckman, Executive Director ‘
COLORADO SUBJECT: Purchase of Services Agreement between FENWC and
School District Re-8
Presented for approval before the Weld County Board of County Commissioners is a Purchase of
Services Agreement between FENWC and School District Re-8.
. FENWC agrees to provide comprehensive quality education to eligible preschool age
children and implement the Head Start model in all the preschool classrooms.
. School District Re-8 agrees to reimburse FENWC for the salary and benefits for all staff
hired by FENWC to deliver the early childhood program during the program year as
purchased services. During the months of June, July, August, and September, the
District Re-8 will continue to reimburse FENWC the cost of benefits. Should staff be kept
on for the Migrant/Seasonal Head Start Program, the District agrees to continue to
reimburse FENWC for benefits.
. School District Re-8 will reimburse FENWC for one-half of the yearly salary and benefits
of the FENWC Ft. Lupton Center Director.
. School District Re-8 will provide meal services (breakfast, lunch, snack) to Head Start
children and staff. FENWC will reimburse the District $1.40 for breakfast, $2.00 for lunch
and a maximum of$.65 for snack.
The term of this Agreement is from August 30, 2004 through August 29, 2005.
If you have any questions please contact Janet Flaugher, Director, @ 353-3800, ext. 3340.
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2004-3453
PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this 30 day of August, 2004, by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Division of Human Services'
Family Educational Network of Weld County, hereinafter referred to as "FENWC", and
Weld County School District Re-8, hereinafter referred to as "School District Re-8."
WITNESSETH:
WHEREAS, School District Re-8 provides public education to the students of the
Weld County District Re-8, and
WHEREAS, School District Re-8 receives funding and authority according to the
Colorado School Finance Act of 1988 to provide quality education to eligible preschool age
children, and
WHEREAS, FENWC receives funding and authority for the Head Start Program, to
provide comprehensive quality education to eligible preschool age children, and
WHEREAS, School District Re-8 has expressed a desire to merge the district's
early childhood program with that of FENWC so that all eligible children may receive a
consistent preschool experience and be better prepared for entry into kindergarten.
NOW, THEREFORE, in consideration of the premises, the parties hereto covenant
and agree as follows:
1. Term of Agreement:
The term of this Agreement is from August 30, 2004, through August 29, 2005.
2. Geographic Areas to be Served:
Early Childhood Education services shall be provided to children who will be eligible
to enroll in School District Re-8.
3. School District Re-8 Responsibilities:
a. Implement the Head Start Program, educational services as defined in the
Head Start Performance Standards, CFR parts 1304.20, 1304.21, 1304.22,
1304.23, 1304.24, and 1308 Services for Children with Disabilities.
b. Provide liability insurance for the children participating in the program.
c. Reimburse FENWC for the salary and benefits for all staff hired by FENWC to
deliver the early childhood program during the program year as purchased
services. During the months of June, July, August and September, continue to
reimburse FENWC the cost of benefits and of Unemployment Insurance for any
of the aforementioned staff whose services are not utilized by FENWC in the
Migrant/Seasonal Head Start Program. Should said staff be kept on for the
Migrant/Seasonal Head Start Program, the District agrees to continue to
reimburse FENWC for benefits.
d. The District will reimburse FENWC for one-half of the yearly salary and benefits
of the FENWC Fort Lupton Center Director. The Director will receive salary and
benefits through FENWC. The District will participate in the selection and
evaluation of the Fort Lupton Center Director.
e. Early Childhood Special Education Services will continue to be provided by the
District for District Head Start students identified as in need of services. The
Head Start Mental Health/Disabilities Specialist will be the FENWC contact for
the Child Find process. Teachers and teacher assistants will participate in the IEP
process and implementation as appropriate.
f. i Existing District preschool employees will be "grandfathered in" at this time and
will remain Re-8 employees for purposes of salary and the school year calendar.
They will be expected to meet Head Start standards with respect to curriculum,
instruction and training. As vacancies or transfers occur, it is our intent to
transition these positions to contracted services through FENWC.
g. In concert with FENWC, require the implementation of the Head Start model in
all preschool classrooms.
h. Provide an early intervention program for preschool age children in need of
language development, to help ensure future academic success.
i. In concert with FENWC, coordinate efforts among school District Re-8, staff,
FENWC staff, and parents to maximize the opportunities for a successful
transition of students and parents into the public school system.
j. Promote active parent participation in their children's education by participating
in the preschool program and by reinforcing concepts in the home that children
learned in school.
k. Provide adequate materials for staff and parents to enable them to implement
teaching activities in the classroom and in the home.
I. Provide transportation services for all district transportation-eligible children.
Children must meet Re-8 transportation guidelines in order to receive
transportation services.
m. The District will provide meal services to Head Start children and staff, breakfast
and lunch for morning sessions and lunch and snack for afternoon sessions. Food
service shall be in compliance with Head Start standards, i.e., meals are to be
served family style, meals are to be spaced at a minimum of 2 hours apart; parent
input in menu development is welcomed; menus are made available monthly to
the FENWC nutritionist for review. Breakfast will be provided to FENWC staff
at a cost of$1.40 for breakfast, $2.00 for lunch and a maximum of$.65 for snack.
n. The District agrees to assume the cost for breakfasts and lunches for morning and
afternoon sessions. FENWC agrees to pay the School District a maximum of$.65
for snack for afternoon sessions, not to exceed $8,000 for the school year. Such
reimbursement will be made within three (3) weeks of the receipt of a statement
of such charges from the School District. The School District will submit a bill
for food services to the Weld County Division of Human Services, P.O. Box
1805, Greeley, Colorado, 80632, by the 10th of the month for services provided
during the preceding month.
o. The District will comply with USDA State and Federal regulations, Nu Menus for
National School Lunch and Breakfast Programs. The District will apply directly
to USDA for reimbursement for each child's meal by type (full paid, free or
reduced) each month. FENWC will not receive USDA reimbursement for these
meals.
p. The School District will maintain the following records for FENWC:
1S Snack invoices, sent in monthly to the FENWC Office.
4. FENWC Responsibilities:
a. FENWC will secure all new early childhood teachers and teacher assistants to
staff the Re-8 preschool classrooms.
b. FENWC will hire a Center Director for the District early childhood
program and will pay one-half of the cost of the yearly salary and benefits
of the Center Director. The District will participate in the selection and
evaluation of the Fort Lupton Center Director.
c. All new early childhood teachers, teachers assistants and teacher aides will be
employees of FENWC and will be supervised and evaluated by FENWC.
Principals of the elementary schools will provide input into the evaluation of
FENWC staff housed in their building. Existing District preschool employees
who have been "grandfathered in" at this time and remain Re-8 employees
will be evaluated following district policies and evaluation instruments,
however, the Center Director/Education Specialist will be a data source for the
primary evaluator, the Building Principal.
d. All early childhood teachers, teacher assistants, lunch aides will be
required to attend all FENWC meetings, in-services and workshops.
e. FENWC will train classroom staff to utilize the child's dominant language
for concept development and transfer of the concept into the English
language, with those children who are monolingual in a language other
than English. Staff will use age-appropriate English Language
• Acquisition strategies with English Language Learners.
f Maintain an adequate child/staff ratio to ensure needed individualized
language stimulation. There will be a maximum of 15 children per
classroom, with one teacher and one teacher aide.
g. Coordinate enrollment and placement of children in the Ft. Lupton
Program preschool program with Re-8 administration.
h. Monitor School District Re-8 preschool classrooms for compliance with Head
Start Program Performance Standards.
i. FENWC will maintain the necessary human resources information and files on
head Start employees and comply with the Colorado Preschool Program Audits as
they occur. In addition, FENWC will provide the human resources information
necessary for the District to comply with the Colorado Department of Education
reporting due by December each year.
j. FENWC will submit an itemized invoice for contract services to the District by
the 20`h of each month. The District will provide payment to FENWC by the 5`h
of the following month. Invoices shall be mailed to:
Weld County School District Re-8
Attn: Ed Meier, Director of Financial Services
301 Reynolds Street
Fort Lupton, CO 80621
5. Modification of Agreement:
All modifications to this Agreement shall be in writing and signed by both parties.
6. Assignment:
This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. FENWC may not assign any of its rights or obligations
hereunder without the prior written consent of School District Re-8.
7. Applicable Law:
School District Re-8 agrees to follow policies and procedures of the Head Start
Performances Standards — CFR 1304 & 1308, as construed in accordance with the
Head Start Act of 1998.
8. Assurances:
a. School District Re-8, agrees that it is an independent contractor and that its
officers, employees, and clients do not become employees of Weld County,
and therefore are not entitled to any employee benefits as Weld County
employees, as a result of the execution of this Agreement.
b. FENWC, the Weld County Board of Commissioners, its officers and
employees, shall not be held liable for injuries or damages caused by any
negligent acts or omissions of School District Ree-8, its employees,
volunteers, or agents while performing this Agreement. School District Re-8,
its officers and employees, shall not be held liable for injuries or damages
caused by any negligent acts or omissions of FENWC, or its employees,
volunteers, or agents while performing functions as described in this
Agreement. School District Re-8, shall provide adequate liability and
worker's compensation insurance for all of its employees, volunteers agents
engaged in the performance of this Agreement, as required by the Colorado
Worker's Compensation Act.
Likewise, FENWC, by and through the Board of Weld County
Commissioners, shall provide adequate liability and workers' compensation
insurance for all employees of FENWC engaged in the performance of this
Agreement.
c. No officer, member or employee of Weld County and no member of their
governing bodies shall have any pecuniary interest, direct or indirect, in the
approved Agreement or the proceeds thereof.
d. School District Re-8 understands that monitoring and evaluation of the
performance of this Agreement shall be conducted by FENWC.
e. i School District RE-8, and FENWC assure compliance with Title VI of the
Civil Rights Act of 1986, and that no person shall, on the grounds of race,
creed, color, sex, handicap, or national origin be excluded from participation
in, be denied the benefits of, or be otherwise subjected to discrimination under
the approved Agreement.
f. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall
any portion of this Agreement be deemed to have created a duty with respect
to any persons not a party to this Agreement.
g. No portion of this Agreement shall be deemed to create an obligation on the
part of the County of Weld, State of Colorado to expend funds not otherwise
appropriated in each succeeding year.
9. Termination:
This Agreement may be terminated at any time by either party giving thirty (30) days
written notice and is subject to the availability of funding.
10. Entire Agreement:
This Agreement constitutes the entire understanding between the parties with respect
to the subject matter hereof, and may not be changed or modified except as stated in
Paragraph 5 herein.
If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is
for any reason held or decided to be unconstitutional, such decision shall not affect
the validity of the remaining portions. The parties hereto declare that they would
have entered into this Agreement and each and every section, subsection, paragraph,
sentence, clause, and phrase thereof irrespective of the fact that any one or more
sections, subsections, paragraph, sentences, clauses, or phrases might be declared
unconstitutional or invalid.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be
duly executed as of the day and year first herein above set forth.
WELD COUNTY BOARD OF COUNTY WELD COUNTY SCHOOL
COMISSIONERS DISTRICT Re-8
Robert D. asden, Chairman Stephenmo ruff School Boar resident
DEC 13 2004
Mar ayler, Superintendent
ATTEST: iaa�l'v U.ce%jf E
WELD COUNTY CLERK TO THE Va
BOARD !. r,
t
Deputy Clerk to the oard
WELD COUNTY DIVISION OF
• S ,RVIC +S
/
er . Speckman, Executive Director
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