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Home My WebLink About831061.tiff • n (` -?-43 RESOLUTION RE: APPROVAL OF POLICY CONCERNING OUTSIDE EMPLOYMENT BY SHERIFF'S DEPUTIES WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, certain policies concerning secondary employment and outside special police duty, for Sheriff' s deputies, have been presented to the Board of County Commissioners for their consideration, and WHEREAS, said outside employment would require approval by the Weld County Sheriff, and WHEREAS, after review, the Board deems it advisable to ap- prove said polices, copies of which are attached hereto and in- corporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Com- missioners of Weld County, Colorado that the policies concerning secondary employment and outside special police duty, which must be approved by the Weld County Sheriff, be, and hereby are, approved by the Board. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 9th day of February, A.D. , 1983 . . BOARD ATTEST: 7�1 �Ql.+a'! WELD 0 OF COUNTY CO ORADO � SSIONERS Weld County Clerk and Recorder and Clerk to the Boas Chuck Carlsonkt\ hairman /Pct^ -_,. ?4,4 .d 0-4.-c_ i dt• //ll / Deputy County t erk J T. Martin, Pro-Tem APPROV AS TO FORM: �j Gene R. Brantner D .°' r- ` County Attorney Norman Carlson to �� Ja qu ine Son /f DATE PRESENTED: February 14, 1983 Et j G.a'm-rw z `� 831061 Y fl C) SECONDARY EMPLOYMENT I. Purpose To establish procedure relative to holding secondary employment. II. How permitted A. Members shall devote their primary attention to police duties and are expressly prohibited from engaging in any other employment without the written permission of the Sheriff or his designee. Prior to engaging in any outside business or employment an employee must obtain authorization to take a secondary job. (Not to be confused with off-duty police assignments) . 1. The employee desiring to engage in secondary employment must submit a written request through channels to the Sheriff or his designee to obtain authorization. 2. The request will specify the name of the employer and his company, a description of the nature of the work performed by the company, the specific duties to be performed by the requesting employee, location where such duties will be performed, and the hours the employee will work. 3. The applicant's immediate supervisor, unit commander, and division commander will review the request for permission to perform secondary work. Each shall endorse the request, recommending approval or disapproval and forward it upward to the Sheriff or his designee for his review and approval or denial. 4. A copy of the request and the action taken will be returned to the applicant, one copy will go into the applicant's personnel file in the Sheriff's Office. 5. The applicant's approved copy of the request for secondary employment will serve as his or her authorization (permit) to accept secondary employment. 6. The authorization is valid for a period of one (1) year and will expire one year from the date the document was signed by the Sheriff or his designee. t 7. The approved request authorizes only such work as is specifically designated in the request. Any other employment such as a change of employer, or if conditions of employment change, such as a change in company ownership, change of location of employment, or a change in the type of work being performed, requires the submission of a new application. III. Probable cause to deny authorization A. Any applicant whose sick record indicates the lack of strength necessary to sustain both departmental and secondary employment. B. Employees on probationary status may not, except on rare occasions, be allowed or permitted to partake in a secondary job. This is done to determine the true performance capabilities of the individual on probation without having other work responsibilities interfere with his/her efficiency. C. Employees will not be permitted to accept secondary employment in any establishment selling liquor or alcoholic beverage as its primary product. D. Employees shall be permitted to participate in secondary employment for a total of but not to exceed sixteen (16) hours in any one calendar week (Sunday through Saturday) without submitting a work schedule or having the work hours approved. If more than sixteen (16) hours is requested a work schedule must be submitted for review and approved or disapproved. E. Employees shall not work for bail bonding agencies, guard services, collection agencies, attorneys, private investigative firms, or insurance companies as an investigator. IV. Authorization renewal A. If a renewal is desired and if the conditions indicated in the original application for permission to engage in secondary employment remains unchanged, a memorandum requesting renewal of the authorization shall be forwarded through channels to the Sheriff or his designee with recommendations being noted at each level thereon by supervisory and command personnel. B. Request for renewals must be submitted prior to the expiration date of the authorization. If the authorization has expired, the -2- applicant desiring renewal must submit all the data requested pursuant to Part II of the procedure. V. Requirements of the employee engaged in secondary employment A. The primary duty, obligation, and responsibility of an officer, a member, or an employee is at all times to the Department. 1. Members, while engaged in secondary employment, shall at all times take or cause proper action as provided by departmental policy, rules, or regulations on any offense or condition which normally would require police action. 2. Any member who fails to maintain acceptable departmental performance and strength will have his or her authorization to hold secondary employment revoked. 3. Members incurring any injury while employed off-duty shall be responsible for reporting such injury to the State Division of Labor or to the insurer of his secondary employer. Such report shall not be made through the Sheriff's Office. All such injuries shall be considered by the Sheriff's Office as an injury not in the line of duty and the employee's absence shall be deducted from his or her sick leave. 4. The foregoing provisions for secondary employment shall not relieve any member of the Department from the responsibility to be available and respond to a call for active duty (police) at any hour. 5. Members accepting any secondary employment or engaging in a self-employed activity for other persons, without approval, shall be considered in violation of Departmental orders and subject to disciplinary action. 6. When on-call or staff duty, off-duty employment will not be permitted if it could interfere with on-call or staff duty assignments. VI. Supervisory responsibilities A. It is the duty and responsibility of supervisory personnel to know when a subordinate is engaged in secondary employment and if he has or has not obtained proper authorization to perform such activity. When applicable, appropriate action shall be taken by the supervisor to secure compliance with this order. -3- 1. Reference shall be made in the performance evaluation reports on the employee, if holding secondary employment has or has not affected the employee's primary job performance for the period being evaluated. VII. THIS PROCEDURE IS TO BE USED IN CONJUNCTION WITH ALL RELEVANT EXISTING SHERIFF'S OFFICE ORDERS, POLICIES, PROCEDURES, RULES, AND REGULATIONS. APPROVED BY: SHERIFF I have read and fully understand this Order. Signature Date OUTLINE2/S02 -4- fl O RE: OUTSIDE SPECIAL POLICE DUTY I. PURPOSE To establish rules and regulations for performing outside (not to be confused with Secondary Employment) special police duty assignments. II. GENERAL REQUIREMENTS AND LIMITATIONS A. Departmental 1. Deputies may be permitted to perform special police duties during off-duty hours, provided such special duty will not interfere with the efficient performance of their regular employment. 2. Personnel requesting permission to engage in off-duty uniformed employment must be Certified Sheriff's Officer as evidenced by CLETA Certificate, must be currently qualified with their duty weapon, and must have completed probation. 3. The primary duty of deputies assigned to outside special duty assignments shall be to enforce ordinances and State laws and to prevent actions that would jeopardize the safety of any person. 4. Requests for the employment of off-duty deputies, regardless of the source, shall be reviewed for scope, purpose, and manpower needs and approved by the Undersheriff before the request is posted for sign-up by interested officers. a. Deputies will not be permitted to accept off-duty assignments in any private business establishment that sells liquor or alcoholic beverage as its primary product. (This includes dances, receptions, private parties, etc.) b. Deputies working off-duty in any public owned establishment where liquor or alcoholic beverage may be sold will be in uniform unless there is expressed permission given by the Sheriff or his designee. 5. Requests for off-duty deputies shall be posted to give all qualified deputies an opportunity for off-duty employment on a first come basis. f1 O a. Occasionally specific deputies are requested to work a particular function; such request will be honored when possible. 6. Deputies shall not be permitted to work in a municipality that provides law enforcement until the Chief of Police has made the request or authorized deputies to work in his community off-duty in uniform. 7. A basic fee of $15.40 per hour per deputy will be charged for outside special duty assignments. The Sheriff's Office will be responsible for collecting the fees from the user; the Personnel Department will be responsible for preparing vouchers for payment to the individual deputies for the time worked at the hourly pay rate of $12.00 per hour. 8. Compensation Calculations (see attachment) B. Deputies 1. After a deputy has signed up for an assignment and because of some emergency cannot work an assigned detail, it will be his/her responsibility to obtain another deputy to fill the assignment. 2. Deputies shall familiarize themselves with all ordinances and state laws that may apply to the function they will be working as special duty assignment of officers. 3. Deputies working special details shall report for duty at the assigned time, making contact as soon as possible thereafter with the person in charge of the function, i.e. school principal, owner, business manager, etc. , to obtain instructions and other information. a. A deputy's time for pay starts at the assigned time established when the request was made or on arrival at the location, if after the designated time; it ends when the function being policed ends at the site. b. A deputy shall be guaranteed a minimum of two (2) hours pay. 4. Deputies working outside special duty assignments shall be subject to the direction of the supervisors on-duty. Special duty deputies are encouraged to ask for the advice and guidance of these supervisors in all circumstances or incidents in n O question. If more than six (6) deputies are required for the assignment, a supervisor shall be hired at the hourly pay rate of $18.60 per hour out of which the supervisor shall be paid $15.00 per hour. 5. Deputies shall cover the entire premises if necessary, giving special attention to those areas which are potential trouble spots in the judgment of the hiring authority and deputy. 6. Deputies working a special detail will be bound only by their police authority for the enforcement of ordinances and laws of the city and State. Acting in such capacity, when a person's conduct threatens a Breach of Peace or similar law violation, the deputy may intervene to quell the violation and make arrests if necessary, but his authority does not extend to the enforcement of rules made by and/or in the interest of the management. a. Officials of the hiring authority in these cases will be asked to give support to deputies in being witnesses or signing complaints, if that should become necessary. b. When working a special detail for a school, school officials will designate certain school personnel to control student behavior to the limits of their ability. When these officials are confronted with resistance or refusal to conform, deputies may assist to prevent violations of law. c. The enforcement of rules and regulations which are made by the hiring authority which are not violations of the law shall be the responsibility of management. d. Deputies shall give all possible help, within the framework of the law, to assist sponsoring officials in maintaining order. 7. When the assignment is completed, assigned deputies will have the person in charge sign the Special Police Duty Form and complete a Wang Timesheet form which will be turned in to be forwarded through channels for processing. 8. Officers failing to show up for an assignment or reporting late shall be subject to disciplinary action as designated by the Sheriff. III. SPECIAL POLICE DUTY FOR CONTRACT TOWNS A. Departmental 1. To be eligible to work special police duty for contract towns, deputies must not be on probation, except on rare occasions, must be CLETA certified, must be a Deputy II or above, must presently be assigned to Field Operations Department, must be currently qualified with his/her duty weapon, and must have a standard or above on his/her last evaluation. 2. Final consideration for selection of deputies to work contract towns will be based on past work performance, recommendation by his/her supervisor, and approved by the Field Operations Commander. 3. The primary duty of deputies assigned to work contract towns shall be the enforcement of town ordinances and State statutes, and to prevent actions that would jeopardize the safety of any person. 4. A basic fee of $15.40 per hour per deputy will be charged for contract towns. The Sheriff's Office will be responsible for collecting the fees from the user; the Personnel Department will be responsible for preparing vouchers for payment to the individual deputies for the time worked at the hourly pay rate of $10.00 per hour. 5. Compensation Calculations (see attachment) B. Deputies 1. After a deputy has been assigned to serve a contract town and because of some emergency cannot work the assignment, it will be his/her responsibility to obtain another deputy to fill the assignment. 2. Deputies shall familiarize themselves with all town ordinances and State laws that may apply to the town they are working. 3. Deputies working contract towns shall report for duty at the assigned time. a. A deputy's time for pay starts at the assigned time established or on his/her arrival at the location if after the designated time. t ? O b. Deputies will advise Dispatch when they are starting and terminating contract services. • 4. Deputies working contract towns shall be subject to the direction of the supervisors on duty. Deputies are encouraged to ask for the guidance and advice of the supervisor in all circumstances or incidents in question. 5. When the assignment is complete, assigned deputies will complete a DFAR and Wang Timesheet form which will be turned in to be forwarded through channels for processing. 6. Officers failing to show up for an assignment or reporting late shall be subject to disciplinary action as designated by the • Sheriff. IV. THIS PROCEDURE IS TO BE USED IN CONJUNCTION WITH ALL RELEVANT EXISTING SHERIFF'S OFFICE ORDERS, POLICIES, PROCEDURES, RULES, AND REGULATIONS. APPROVED BY: SHERIFF I have read and fully understand this Order. Signature Date OUTLINE/SO2 O COMPENSATION CALCULATION DEPUTY SUPERVISOR .18 Workmen's Comp. .18 .16 Liability Insurance . 16 .43 Uniforms & Equipment .43 .81 F.I.C.A. 1.01 12.00 Hourly wage 15.00 13.58 16.78 1.82 Administration Costs 1.82 $15.40 $18.60 Hello