HomeMy WebLinkAbout20040688.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICE AGREEMENT FOR SCHOOL MEALS PROGRAM
AND AUTHORIZE CHAIR TO SIGN -WELD COUNTY SCHOOL DISTRICT RE-3J
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Purchase of Service Agreement for the
School Meals Program between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County,on behalf of the Department of Human Services, Family
Educational Network of Weld County, and Weld County School District RE-3J, commencing
August 20,2003,and ending August 20,2004,with further terms and conditions being as stated in
said agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement,a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that the Purchase of Service Agreement forthe School Meals Program between
the County of Weld,State of Colorado,by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Family Educational Network of Weld
County, and Weld County School District RE-3J be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 8th day of March, A.D., 2004, nunc pro tunc August 20, 2003.
BOARD OF COUNTY COMMISSIONERS
WED OUNTY, COLORADO
ATTEST: Lk", , E8 IL)
Os % Robert D. Masden, Chair
Weld County Clerk to th • .081, .
p,r ,•
fir William H. Jerke, Pro-Tern
BY: ....tor
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Deputy Clerk to the Boa a - tN �r E USED
r M. eile
APPROV AS TO FORM: e1
Dad . Lori/
ounty ttor ey
Glenn Vaa
Date of signature: 319
2004-0688
HR0075
/LS C�a y Q3 Z �jC� '
PURCHASE OF SERVICES
THIS AGREEMENT, made and entered into this day of August,2003,by and between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County,on behalf of the Weld County Division of Human Resources'Family Educational Network of
Weld, County hereinafter referred to as "FENWC" and Weld County School District RE-3J,
hereinafter referred to as "School District."
WITNESSETH
THAT FOR AND IN CONSIDERATION OF the covenants herein agreed to be kept and
performed, the School District hereby agrees to provide FENWC the following described services
based upon the following terms and conditions:
1. The School District will provide breakfast, lunches (including milk) and snacks for
approximately forty-five (45)children at a cost of one dollar and thirty-five cents ($1.35)per
child for breakfast, lunch at a rate of one dollar and ninety cents($1.90),and snack at a rate
of seventy-five cents ($.75), and approximately 10 adults at a rate of one dollar and fifty
cents ($1.50)for breakfast, lunch at a rate of two dollars and fifty cents($2.50), and snacks
at a rate of seventy-five cents ($.75) to FENWC classrooms, Tuesday through Friday.
The School District will provide breakfast, lunches(including milk)and snacks on Mondays
for approximately fifteen (15', children and approximately 5 adults at the costs listed above.
2. The School District will submit a bill for services to the Weld County Division of Human
Services, P.O. Box 1805, Greeley, Colorado, 80632, by the 10th of the month for services
provided during the preceding month. The School District agrees to provide information on
the cost of the quantity of lunches served to enable FENWC to comply with USDA
reimbursement requirements.
3. FENWC will apply directly to USDA for reimbursement for each child's meal by type (full
paid, free or reduced) each month. The School District will not receive USDA
reimbursement for these meals.
FENWC agrees to pay the School District for all meals served to FENWC children and staff.
Such reimbursement will be made within three (3) weeks of the receipt of a statement of
such charges from the School District. The rate will be as described in item #1 above.
4. FENWC agrees to provide the containers necessary for food transportation,and proper food
storage equipment and further agrees to provide for all transportation of the food from the
School District to the FENWC Center.
5. The School District agrees to provide meals in accordance with the regulations of the United
States Department of Agriculture's Child Adult Care Food Program as shown in Attachment
A hereto, which is hereby incorporated into this Agreement.
6. The School District will maintain the following records for FENWC:
a. Menu/Production Records, including number of meals prepared, menu,portion sizes
of menu items and amounts of food used to prepare menu items. This is a
requirement at the preparation kitchen for all meals served.
b. Milk invoices. (Sent in monthly to the Food Services Office).
7. FENWC will maintain a daily record of the number of meals served by type.
8. FENWC will reimburse the School District for snow removal at a rate of three hundred
dollars ($300.00) per year. Rates may be adjusted annually.
9. FENWC will reimburse the School District for building maintenance services at cost for
labor, time, and materials.
10. The term of this Agreement shall be from August 20, 2003 through August 20, 2004.
11. This Agreement may be amended at any time with the written mutual consent of both
parties.
12. The School District and FENWC mutually agree to accept that either party upon a thirty(30)
day written notice being provided to the other party may terminate this Agreement, however,
this Agreement will be terminated if Head Start or Colorado Preschool Program funding is
stopped.
13. ASSURANCES:
a. The School District agrees that it is an independent contractor and that its officers,
employees, and clients do not become employees of Weld County,and therefore are
not entitled to any employee benefits as Weld County employees, as a result of the
execution of this Agreement.
b. Weld County, the Board of County Commissioners of Weld County, its officers and
employees, shall not be held liable for injuries of damages caused by any negligent
acts or omissions of the School District or its employees,volunteers, or agents while
performing functions as described in this Agreement. The School District shall
indemnify, defend and hold harmless Weld County, the Board of County
Commissioners of Weld County, its officers and employees for any loss occasioned
as a result of the performance of this Agreement by its employees, volunteers,
clients and agents. The School District shall not be held liable for injuries or
damages caused by any negligent acts or omissions of Weld County, the board of
County Commissioners of Weld County, its employees,volunteers, or agents while
performing this Agreement. The School District shall provide Worker's
Compensation for all employees of the School District engaged in the performance
of this Agreement, as required by the Colorado Worker's Compensation Act.
Likewise, FENWC, by and through the Board of County Commissioners, shall
provide adequate liability and Worker's Compensation Insurance for all its
employees, volunteers and agents engaged in the performance of this Agreement.
c. No officer, member,or employee of Weld County and no member of their governing
bodies shall have any pecuniary interest, direct or indirect in the approved
Agreement of the proceeds thereof.
d. The School District understands that the Weld County Division of Human Resources
shall conduct monitoring and evaluation of the performance of the Agreement and
the results provided to the Board of County Commissioners of Weld County.
e. The School District and FENWC assure compliance with Title VI of the Civil Rights
Acts of 1986, and that no person shall on the grounds of race, creed, color, sex or
national origin, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under the approved Agreement.
•
f. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall any
portion of this Agreement be deemed to have created a duty of care with respect to
any persons not a party to this Agreement.
g. No portion of this Agreement shall deemed to created an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in
each succeeding year.
14. SEVERABILITY:
If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the validity
of the remaining portions. The parties hereto declare that they would have entered into this
Agreement and each and every section, subsection, paragraph, sentence, clause, and
phrase thereof irrespective of the fact that any one or more sections, subsections,
paragraph, sentences, clauses, or phrases might be declared to be unconstitutional or
invalid.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day, month, and year first hereinabove set forth.
WELD COUNTY BOARD OF WELD COUNTY SCHOOL
COUNTY COMMISSIONERS DISTRICT RE-3J
Robert D. Masden, Chairperson 03/08/2004 School District RE-3J, Board Chair
WELD COUNTY DIVISION OF
HUMAN SERVICES
Walter J. Speckman, Executive Director Dr. Marvin Wade, Superintendent
c OOy-06 Pa'
ATTEST: guilDeil �� Eta
WELD COUNTY CLERK T
:apt �O
By: • ►,? titzrA
Deputy Clerk to the Boar.
FOOD CHART
AGE AGE AGE
1
Child & Adult Care Food Program gup to 3 3 up to 6 6uptol?.
BREAKFAST Fluid Milk 'A cup 3/4 cup 1 cup
Juice or Fruit or Vegetable 1/4 cup 'A cup 'A cup
Bread or Bread Alternate ''A slice 'A slice 1 slice
SNACK Fluid Milk 'A cup 'A cup 1 cup
(Serve 2)* Juice or Fruit or Vegetable 'A cup 'A cup 3/4 cup
Meat or Meat Alternate*** /2 ounce '/2 ounce 1 ounce
Bread or Bread Alternate 'A slice 'A slice 1 slice
LUNCH/ Fluid Milk 'A cup 3/4 cup 1 cup
SUPPER Meat or Poultry or Fish or 1 ounce 1 1/2 ounces 2 ounces
Cheese or 1 ounce 1 1/2 ounces 2 ounces
Egg or 1 1 1
Cooked Dry Beans and Peas or 1/4 cup 3/8 cup 'A cup
Peanut Butter 2 tblsp. 3 tblsp. 4 tblsp.
Yogurt, plain or flavored 4 ounces (or'A cup) 6 ounces (or 3/4 cup) 8 ounces (or 1 cup)
Vegetables and/or Fruits 1/4 cup 'A cup 3/4 cup
(Must serve at least 2 different varieties**) total total total
Bread or Bread Alternate 'A slice 'A slice 1 slice
* Juice may not be served if milk is the only other component at snack.
I ** A minimum of 1/8 cup each must be served.
. y��c� *** Yogurt may also be served for SNACK as a m/ma as follows:
MILK // o � l l-6 yr.old 'A ounce ohms= 2 ounces or 1/4 cup yogurt 1
�� � '�. •s `� . '/,I\6-12 yr.old I.ounce mhos= 4 ounces or cup yogurt
(Colorado Department of Public Health&Env.-CACFP(WP6 c WonnsToodl-12.94ss,Rev.9/17/97)Also available in Spanish.
FOOD SERVICE CONTRACT WITH
SCHOOL/SCHOOL DISTRICT
This Agreement n}adexhis day of , 20 , by and between (Child/Adult Care
Center Name) not , (Child/Adult Care Center Address, City,
State and Zip Code) J551 N. 17th. Ave. . Greeley. C080632 , hereinafter referred to as
the Center, and(School/School District)Weld County School Dist. RE3J , (School/School
District Address, City, State, and Zip Code) 95 W. Broadway Ave. , Keenesburg, CO 80643
hereinafter referred to as the School/School District.
The terms of this agreement shall be for the purposes of providing bulk or unitized meals and
snacks to the Center according to the USDA Food Program Regulations 7 CFR 226.20 (as
administrated by the Colorado Department of Public Health and Environment, Child and Adult
Care Food Program [CDPHE-CACFP]) and the CDPHE-CACFP Center Manual and the
Creditable Food Guide.:
Agreed
•- That the School/School District shall provide meals to the Center for the rates herein
listed.
• This Agreement shall be effective for one year from Aug. 20 20 03
through Aug. 20 20 04
•~ This Agreement is not in effect until signed by all parties.
• That a copy of the Agreement between the Center and School/School District shall be
submitted to the CDPHE-CACFP prior to the beginning of CACFP participation.
• This Agreement is contingent upon the availability of funds appropriated for the CACFP
in a sufficient amount.
• Any addendums made to this standard agreement are attached and made a part of the
Agreement. The addendums shall be submitted to the CDPHE-CACFP prior to the
beginning of CACFP operations.
Terms of Agreement
• The SchoollSchool.District shall provide the specified meals to the centers listed on the
Site Information!form that is attached to the contract.
• The School/School District will assure that all meals and snacks meet the minimum meal
pattern requirements as to nutritive value and content as stated in USDA Food Program
Regulations, 7CFR Part 226.20.
• If the School/School District utilizes the nutrient standards/NuMenus plan, the following
conditions must be fully complied with:
• All menus must show the school is working toward compliance with the nutrient
standards for the preschool child. Schools must analyze menus for foods served to
CACFP participating children based on the number of days per week the foods are
served to the children. For example, if the children in your center participate four
days per week, the menu analysis must be for the four days the school provides food.
The menus and nutrient analysis must be kept on file by the SchoollSchool District;
Page 2 of 3
• The School/School District must supply copies of the menus to the center a minimum
of two (2) weeks prior to service;
• CDPHE-CACFP recommends that:
a. Sweet-type products such as cookies, granola bars, sweet rolls, Danish pastries,
and other desserts may not be served more than two (2)times per week;
b. Menus follow the Dietary Guidelines for Americans;
c. Menus contain developmentally appropriate foods.
• The School/School District may not subcontract for the total meal, with or without milk,
or for the assembly of the meal.
• All food will be delivered by the School/School District or picked up by the Center in
accordance with the schedule included on the Site Information Form that is attached.
• The Center reserves the right to demand replacement of, or refuse payment for, meals or
snacks that do not meet USDA nutritional requirements, or are spoiled or unwholesome
at the time of delivery, or are delivered outside of the agreed up delivery time.
• Total prices shown are"per child or adult" and are as follows:
Age Breakfast Lunch Dinner Snacks
Age 1-2
Age3-5 $1.35 $1.90 $.75
Age 6-12
Adult $i.5u $2.50 $.7)
These prices are for snacks and meals that meet USDA Program requirements for
appropriate ages of children.
• Any increase in meal prices during the term of this Agreement would initiate discussion
between the School/School District and the Center. Any and all adjustment in rates,
provisions, or program will be by mutual agreement between the School/School District
and the Center.
• The School/School District shall maintain such records as follows to document food
costs:
• Delivery invoices signed by a designee of the Center certifying that quantities and
quality meet specifications.
• Itemized statements showing quantities, unit prices and total bill for food delivered
each month.
• Receipts for payment of food service.
• Records of discounts if not reflected on itemized bill.
• Menu and production records reflecting actual types and amounts of food delivered.
• Cycle menus to be used. If these are changed during the contract period,revised
menus shall be submitted to the Center.
• These records shall be available for inspection and audit by representatives of the
CDPHE-CACFP, of the USDA, and of the U.S. General Accounting Office at any
reasonable time and place for a period of 3 1/3 years from the date of receipt of final
payment under the contract, or in cases where an audit requested by the CDPHE-CACFP
or the USDA remains unresolved, until such time as the audit is resolved.
• The School/School District shall provide to the Center on a monthly basis:
• Daily record of the numbers of breakfasts, lunches, suppers, and snacks provided
each day.
/1CACFPCommonW FORMS\New Center PonSFood Service Contract with School.doc 2/2003
Page 3 of 3
• Delivery invoices signed by designee of the Center certifying quantity and quality.
• Itemized statement showing daily quantities, unit price and total bill for food
provided.
• The Center shall remit payment for invoices submitted in accordance with the proceeding
paragraph within 10 calendar days.
This agreement may be terminated by either party upon 30 days written notification.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day, month,
and year indicated below.
Center Official's Signature and.Title Date
School/School District Official's Signature and Title Date
I CACFFCommon\FORMS New Cents Fonnt\Food Service Contract with School doc 2/2003
•
FOOD SERVICE MANAGEMENT CONTRACT
SITE INFORMATION FORM
(Make additional copies if necessary)
Site Name: Hudson Head Start Contact Person: Gwen Cerretto
Address: Phone: (303 ) 536:0440
300 Beach '
Hudson, CO 80642
1!, ..: i. : '-,: .' mar i :: , 111.0.:.- ::.:,4.! .„ !,,1
I ti Ilwt t MME 4.I, FSMC DELIVER 1917
. ` iffet 4� � °, Fr: - TIME
!�. ,. r(l . R _ � { ,. °_�° _.' CENTER PICKUP
„Breakfast C Breakfast Deliver ❑ Pick up ] 8:15
AM Snack❑ AM Snack Deliver❑ Pick up ❑
Lunch la Lunch Deliver❑ . Pick up p 11:00
PM Snack CO . PM Snack Deliver U Pick up ill 11:00
Supper O Supper Deliver❑ Pick up ❑
Site Name: Contact Person:
Address: Phone:. ( ) -
.; � �... I r .ors.a F� ' ,A,1:( x vf. . Ir.. �.. " -. . . ,• .
rn.Kti � �� r „e *,* i s°k T#tl' �" FSMC DEL 'ER Olt TIRE
.1u_; m:P �.a*3�. i v�.. '.,�:.`-h ...� r .r,., a^t o h . .. . CENTER.PICK.UP.
Breakfast ❑ Breakfast Deliver O Pick up ❑
AM Snack O AM Snack Deliver❑ Pick up ❑
Lunch ❑ Lunch L•eliver ❑ Pick up ❑
PM Snack O PM Snack Deliver❑ Pick up❑
Supper ❑ Supper Deliver❑ Pick up ❑
Site Name: Contact Person:
Address: Phone: ( ) -
=� ` xy�-� FSMC DELrvER OR �7�+
�' i�J !o', ��` f.1 r 1 yt•E 44 , M �'�� lram, i i•
,:I�,.tii..:,. t ,,,.;a;r�x�.� �a. _ CENTER>PICKUP
Breakfast ❑ Breakfast Deliver O Pick up ❑
AM Snack O AM Snack Deliver O Pick up ❑
Lunch ❑ Lunch Deliver❑ Pick up ❑
PM Snack ❑ PM Snack Deliver ❑ Pick up ❑
Supper ❑ Supper Deliver❑ Pick up ❑
Ir
MACFPCommonWFORMSWew Center Form11FMSCSitelnfo.doc 2/2003
MEMORANDUM
DATE: March 5, 2004
WI`P TO: Robert D. Masden, Chair, Board of County
C Commissioners
•
COLORADO FROM: Walt Speckman, Executive Director
SUBJECT: Purchase of Service Agreement between the Weld
County Division of Human Services' Family Educational
Network and School District RE-3J
Enclosed for Board approval is a Purchase of Service Agreement between the Weld County Division
of Human Services' Family Educational Network and Weld County School District RE-3J.
School District RE-3J will provide breakfast, lunch (includes milk), and snacks for approximately
45 children at a rate of$1.35 for breakfast, $1.90 for lunch, and $.75 for snacks; and 10 adults at a
rate of$1.50 for breakfast, $2.50 for lunch, and $.75 for snacks.
The term of this agreement is from August 20, 2003 through August 20, 2004.
If you have any questions, please call me at 353-3800.
F,
2004-0688
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