HomeMy WebLinkAbout20041636.tiff RESOLUTION
RE: APPROVE NOTIFICATION OF FINANCIAL ASSISTANCE AWARD FOR LIFESKILLS -
HOME BASED PARENT COACH PROGRAM AND AUTHORIZE CHAIR TO SIGN -
LUTHERAN FAMILY SERVICES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Notification of Financial Assistance Award
for Lifeskills-Home Based Parent Coach Program between the County of Weld,State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Social Services, and Lutheran Family Services commencing June 1, 2004, and ending May 31,
2005, with further terms and conditions being as stated in said award, and
WHEREAS, after review, the Board deems it advisable to approve said award, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,ex-officio Board of Social Services,that the Notification of Financial Assistance
Award for the above listed program between the County of Weld,State of Colorado,by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Social
Services, and Lutheran Family Services be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said award.
The above and foregoing Resolution was,on motion duly made and seconded, adopted by
the following vote on the 16th day of June, A.D., 2004, nunc pro tunc June 1, 2004.
I . '�' BOARD OF COUNTY COMMISSIONERS
at \4
. . W p COU�TV, CO�LORADO
it ' J�6�'n� , 4126/ E�1 �1V'�Rd��
1 • �I Robert D. Masden, Chair
fir. "' !, ,+,. Clerk to the Board
Stet Ni
—Sa _v J William H rke, Pro-Tem
BY: ft a c_ tiv
Deputy Clerk to the Board
M. eile
f PP ED M: David 7 Long
Aoney .)CatUff
Glenn Vaad
Date of signature: 47- - e2,1
2004-1636
SS0031
( ,,„1) 0e aj-oy
a
61)cit DEPARTMENT OF SOCIAL SERVICES
P.O. BOXA
GREELEY,CO. 80632
Website:www.co.weld.co.us
Ilia Administration and Public Assistance(970)352-1551
Child Support(970)352-6933
O
•
COLORADO
MEMORANDUM
TO: Robert D. Masden,Chair Date: June 14,2004
Board of County Commissioners /�
FR: Judy A. Griego,Director, Social Services j.,40%
a (
RE: Notification of Financial Assistance Awards for Life Skills Programs
with Various Providers
Enclosed for Board approval are Notification of Financial Assistance Awards (NOFAAs) for Life
Skills Programs between the Weld County Department of Social Services and various providers.
The NOFAAs are based upon the provider's Request for Proposal,which has been reviewed and
approved by the Families,Youth and Children(FYC)Commission. The NOFAAs were reviewed
at the Board's Work Session of June 14,2004.
The major provisions of the NOFAA are as follows:
1. The term period is from June 1, 2004 through May 31, 2005.
2. The Department agrees to reimburse providers under Core Services funding according to
the NOFAA and their respective bid proposal for Life Skills Programs. These services
are for children, youth, and families receiving child welfare services. Generally these
Life Skills services are for families primarily in the home that teach household
management, effectively accessing community resources,parenting techniques, and
family conflict management.
3. Providers will be reimbursed according to various rates as provided below:
Vendor Name Rate
A. Youth Emancipation&Services,Inc. $81.29 per hour
B. Ackerman and Associates P.C. $80.00 per hour
C. Lori Kochevar LLC $85.00 per hour
D. Child Advocacy Resource&Education(c.a.r.e)— $69.49 per hour
Family Advocate Program
2004-1636
E. Child Advocacy Resource&Education(c.a.r.e)— $41.08 per hour(supervised visit)
House-Visitation $71.58 per hour(interactional visit)
OLutheran Family Services—Home Based $65.15 per hour
Parent Coach Program
G. Lutheran Family Services—Visitation $69.79 per hour(monitored visit)
$94.91 per hour(therapeutic visit)
$94.72 per hour(in-home transition)
$59.85 per hour(case consultation)
$46.31 per hour(transportation)
H. Transitions Psychology Group,LLC $85.68 per hour
If you have any questions,please contact me at extension 6510.
Weld County Department of Social Services
Notification of Financial Assistance Award
for Families,Youth and Children Commission (Core)Funds
Type of Action Contract Award No.
X Initial Award 04-CORE-LS-0006
Revision (RFP-FYC-04007)
Contract Award Period Name and Address of Contractor
Beginning 06/01/2004 and Lutheran Family Services
Ending 05/31/2005 Lifeskills-Home Based Parent Coach Program
3800 Automation Way, #200
Fort Collins, CO 80525
Computation of Awards Description
Unit of Service The issuance of the Notification of Financial
Program is designed to serve families at risk of having Assistance Award is based upon your Request for
children placed in foster care or who have recently been Proposal (RFP). The RFP specifies the scope of
reunified with their family. The program provides services and conditions of award. Except where it is
services that strengthens and preserves families by in conflict with this NOFAA in which case the
providing a home-based service for a limited length of NOFAA governs, the RFP upon which this award is
time using flexible service modalities that are based is an integral part of the action.
determined by the family's strength's and needs. Service
to 20 family units,with a monthly maximum capacity of Special conditions
5 families, with an average stay of 8 weeks. Bilingual-
bicultural and South County services. 1) Reimbursement for the Unit of Services will be based
on an hourly rate per child or per family.
Unit of Service 2) The hourly rate will be paid for only direct face to
Hourly Rate Per $ 65.15 face contact with the child and/or family, as
Unit of Service Based on Approved Plan evidenced by client-signed verification form, and as
specified in the unit of cost computation.
Enclosures: 3) Unit of service costs cannot exceed the hourly and
X Signed RFP:Exhibit A yearly cost per child and/or family.
X Supplemental Narrative to RFP: Exhibit B 4) Payment will only be remitted on cases open with,
Recommendation(s) and referrals made by the Weld County Department
X Conditions of Approval of Social Services.
5) Requests for payment must be an original submitted
to the Weld County Department of Social Services by
the end of the 25th calendar day following the end of
the month of service. The provider must submit
requests for payment on forms approved by Weld
County Department of Social Services.
6) The Contractor will notify the Department of any
changes in staff at the time of the change.
Approvals: 1 Program Official: pQ
By - By
Robert D. Masden, Chair Judy Gri?g ,Dire r
Boardpfj,Wgl%Ceani Commissioners Wel o epartment of Social Services
Date: JJIhJ�IV� 00 ������4 Date: V25i0�
air-/F-?G
SIGNED RFP-EXHIBIT A
INVITATION TO BID
OFF-SYSTEM BID B001-04 (04005 -04011 and 006-00)
DATE: February 11, 2004 BID NO: RFP-FYC-04005
RETURN BID TO: Pat Persichino, Director of General Services
915 10th Street,P.O. Box 758, Greeley, CO 80632
SUMMARY
Request for Proposal(RFP-FYC-04005) for:Colorado Family Preservation Act--Life Skills Program
Emergency Assistance Program
Deadline: March 5, 2004, Friday, 10:00 a.m.
The Families, Youth and Children Commission, an advisory commission to the Weld County Department of
Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of
Weld County Commissioners' authority under the Colorado Family Preservation Program Act (C.R.S. 26-5.5-
101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act
(C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to'
run from June 1, 2004, through May 31, 2005, at specific rates for different types of service, the county will
authorize approved vendors and rates for services only. The Life Skills Program must provide services that
focus on teaching life skills, which are designed to improve household management competency,parental
competency, family conflict management and effectively accessing community resources. This program
announcement consists of five parts, as follows:
PART A...Administrative Information PART D...Bidder Response Format
PART B...Background, Overview and Goals PART E...Bid Evaluation Process
PART C...Statement of Work
Delivery Date
(After receipt of order) BID MUST BE SIGNED IN INK
` %,nc251 r‘47,-)
TYPED O ED SIGNATURE
VENDOR Lutheran Family Services
(Name) :+.'wri en Signa By Au .orized
Officer or ��• ender
ADDRESS 3800 Automation Way, #200 TITLE i'�r�:y c�J4ae/Y',t
Ft. Collins CO 80525 C /�
DATE /!!
PHONE# 970.266. 1788 970.356.6080
The above bid is subject to Terms and Conditions as attached hereto and incorporated.
Page 1 of 33
Off-System Bid B001-04 (RFP-FYC-04005) Attached A
LIFE SKILLS PROGRAM BID PROPOSAL AND
REQUEST FOR CONTINUATION OF AWARD UNDER CORE SERVICES FUNDING
EMERGENCY ASSISTANCE PROGRAM
2004/2005 BID PROPOSAL APPLICATION
PROGRAM FUNDS YEAR 2004-2005
OFF-SYSTEM BID B001-04 (04005)
NAME OF AGENCY: Lutheran Family Services of Colorado
ADDRESS: 3800 Automation Way, #200 Ft. Collins CO 80525
PHONE: 970.266. 1788 970.356.6080
CONTACT PERSON: Amy Hatcher TITLE: Program Manager
DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Category must provide
services that focus on teaching life skills designed to facilitate implementation of the case plan by improving household
management competency,parental competency, family conflict management, effectively accessing community resources, and
encouraging goal setting and pro-social values.
12-Month approximate Project Dates: 12-month contract with actual time lines of:
Start June 1. 2004 Start
End May 31, 2005 End
TITLE OF PROJECT: Home Based Parent. Coach Program
AMOUNT REQUESTED:Julie E. Swanson 3LIf��E 3/4/2004
Name and Signature of Person Prep ' ument Date
Judy A. Griego,Director
Name and Signature Chief Administrative Officer Applicant Agency Date
MANDATORY PROPOSAL REQUIREMENTS
For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal
for Bid.For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2003-
2004 to Program Fund year 2004-2005.
Indicate No Change from FY 2003-2004 to 2004-2005
Project Description
Target/Eligibility Populations
Types of services Provided
Measurable Outcomes
Service Objectives
Workload Standards
Staff Qualifications -
Unit of Service Rate Computation
Program Capacity per Month
Certificate of Insurance
J/ Assurance Statement
Page 27 of 33
Core Services Proposal - Life Skills Program
FY 04-05
Home-Based Parenting Coach (Mentoring) Program
Lutheran Family Services of Colorado
PROJECT DESCRIPTION
Lutheran Family Services of Colorado(LFS) is a community-based agency with an experienced staff that
offers a wide range of services to children, families and adults. It is a nonprofit agency that has provided
human services in Colorado since 1948. Although the agency was established as an affiliate of the
Lutheran Church, it is an equal opportunity agency that provides services to all individuals without
consideration of religious beliefs, race, ethnicity, gender or economic status.
Home-Based Parenting Coach Program
Lutheran Family Services' Home-Based Parenting Coach Program is a component of a comprehensive
array of family preservation services offered by LFS,the mission of which is to maintain families as safe,
stable and nurturing units. The purpose of this program is to serve families who are either at risk of having
children placed in foster care or who have recently been reunified following the children's out-of-home
placement. This program is designed to strengthen and preserve families by providing a home-based
service for a limited length of time using flexible, individualized service modalities as appropriate based on
the family's strengths and needs. Skills taught and modeled in the home by Parenting Coaches are
designed to do the following: create a safe, stable,and nurturing family environment; promote the safety
and well-being of children and families; maintain and build upon family connections and supportive
resources; reduce isolation; assist parents in developing appropriate parenting techniques; improve
individual and family functioning; improve family interactions; improve household management skills,
prevent, reduce,or eliminate behaviors that may place a child or family at risk; and prevent unnecessary
out-of-home placements. Practitioners in the program will serve as Parenting Coaches and facilitators of
change, encouraging and supporting the family in meeting jointly defined goals while working toward self-
sufficiency.
The Home-Based Parenting Coach Program combines all of the elements listed below and promotes the
belief that in order for families to begin behavioral change, the coaches must strengthen those positive
techniques the family already utilizes. Many problem behaviors stem from families having never learned to
consistently apply their strengths across a broad spectrum of situations and settings such as home, work,
school, etc.
Elements included:
• Short Term (eight to 12 weeks of service duration)
• Intensive(a range of three to 10 hours of direct service weekly)
• Home-Based (service is provided in the family's natural environment)
• Individualized (treatment focuses on the family's specific strengths and needs)
• Skill-Based (comprehensive skills are taught and modeled in a step-by-step method)
• Crisis-Oriented (initial response to family within 24 hours of referral)
• Competency-Based (length of intervention determined by the family's achieved level of
competency in utilizing and generalizing the skills taught and modeled)
• Strength-Oriented (intervention builds on behavioral strengths of family members)
• Family and Coach as partners(emphasizes relationship between family and Coach;treatment
based on family's expertise)
• Asset Building (increasing the positive building blocks that young people need to grow up to be
healthy, principled, caring adults)
II. TARGET/ELIGIBILITY POPULATION
Because referrals come to LFS from Weld County Department of Social Services(DSS)caseworkers,the
decision that a child is at imminent risk of out-of-home placement has been made prior to the referral of the
family to LFS for Parenting Coach services. However, if during the process of working with a family unit a
LFS staff member feels that a child is in imminent danger,we will immediately contact Weld County DSS to
discuss the conditions that exist in the family to determine whether they meet the criteria as defined in 26-
5.3-103(2), C.R.S. LFS is strongly committed to upholding the Core Services Program primary goals of
preventing imminent placement of children and reunifying children in placement with their families.
The Home-Based Parenting Coach Program is intended to serve families who are either currently at risk of
having children placed within the custody of DSS or who have recently been reunified. LFS considers that
the families who are the appropriate target population for this program are those in which family members
are facing problems that have affected their well being, safety, psychosocial growth and development, and
family stability. These are families that may benefit from basic life-skills training, asset building, and parent
coaching. Families mandated or referred by the courts will be considered for inclusion in the program
contingent upon their willingness to participate in and ability to profit from participation in such services.
The primary caregivers must demonstrate a desire to maintain family relationships and must possess the
mental stability to utilize home-based services. Clients will not be eligible for this program if they can be
successfully treated with less intensive service programs. This program is intended to build assets, basic
life-skills, and parenting skills in the family in order to maintain family stability and/or to increase the
success of reunification, and is not intended to treat marital problems/instability or chronic mental health
issues. Although families with children of all ages may be eligible to participate in this program, an
additional program component is being added that is directed at children ages 12 through 18. Children in
this age group are appropriate to receive and be active participants in the Asset Building component.
A. Total number of clients served: 80 individuals in 20 families
Based on last year's statistics,we estimate that there will be an average of four family members per family
served, and that we will serve 20 families.
B. Total individual clients and the children's ages: 80
We estimate serving 80 individual clients. Children's ages may range from birth to 18.
C. Total family units: 20
This size caseload requires a half-time professional staff person. Additional staff is available to provide
these services if we receive an increased number of referrals from DSS. We estimate that the average
family unit will use an average of five hours per week of direct services and stay in the program for an
average of eight weeks and up to 12 weeks if needed.
D. Sub-total of individuals who will receive bicultural/bilingual services: 20(5 families)
We have one bilingual masters level clinician on staff, and we have not experienced a significant increase
or decrease in referrals of families who are monolingual and speak Spanish. However, in anticipation of
this need within Weld County, we have budgeted approximately one quarter of our clients to receive
bicultural/bilingual services. The development of treatment plans takes into consideration culturally
appropriate issues, family values and family strengths, and the family is actively involved as part of the
team in developing treatment goals and objectives. Spanish classes and materials are also available.
E. Sub-total of individuals who will receive services in South Weld County: 20 (5 families)
This number reflects an estimated one-quarter of the referrals being from South Weld County.
F. The monthly maximum program capacity: 5 families or based on referrals received
This number is based on the estimated number of family units per year(20). We will provide an average of
5 hours of direct service per week for eight to twelve weeks to the families in the program.
G. The monthly average capacity: 4 families
H. Average stay in the program(weeks): 8 weeks
I. Average hours per week in the program: 3-5 hours of direct service
2
III. TYPES OF SERVICES TO BE PROVIDED
The specific services provided to families participating in the Home-Based Parenting Coach Program are
based on the results of assessments of the families' risk and strengths and parenting values. Assessments
will also be conducted to determine the asset base of those children participating in Asset Building.
Assessment of Family Risks&Strengths: All families receiving home-based services are assessed
using the Family Risk Scale(FRS) upon intake and at case closure. The assessment is used in developing
treatment goals and also serves as a means of measuring progress toward adaptive strategies and pro-
social values. The FRS was designed as a standardized measure to assess a particular kind of risk—a
child's need for out-of-home placement. The risk variables measured are those that contribute to, or
precipitate,the need for out-of-home placement(i.e., habitability of residence,financial problems,family
social support,verbal discipline, knowledge of childcare, etc). The FRS consists of 26 individual rating
scales, each with four to six levels that range from adequacy(1)to increasing degrees of inadequacy(5-6)
on the variable being measured. The first two initial visits with a family are spent assessing these risk
variables along with family strengths and talking with the family members about their agenda and concerns.
The DSS Caseworker will also be asked to complete a shortened version of the FRS in order to gain further
input that will assist with goal development.
Assessment of Parenting Values: The Adult-Adolescent Parenting Inventory(AAPI) is used to assess
high-risk parenting attitudes and behaviors in all families both upon intake and at case closure. Responses
to the AAPI provide an index of risk for practicing behaviors positively correlated with child abuse and
neglect(i.e., inappropriate expectations of children, parental lack of empathy toward children's needs, belief
in corporal punishment, reversal of parent-child role responsibilities, and oppression of children's power and
independence). Low scores indicate agreement in the aforementioned parenting behaviors and a high risk
for abuse and neglect.
Assessment of Assets (children ages 12-18): When it is appropriate and needed within the context of
the family, the Asset Checklist will be given to youth ages 12-18 upon both intake and case closure to
measure the positive building blocks(developmental assets)that a youth currently has in his/her life. This
checklist consists of 40 developmental assets clustered into eight categories: support, empowerment,
boundaries and expectations,constructive use of time, commitment to learning, positive values, social
competencies, and positive identity.
Families will work as partners with the Parenting Coach in developing goals and objectives for their
treatment plans. During the assessment phase, families will be asked for feedback on what they feel to be
the areas of highest stress or greatest risk. The treatment plan will begin with skill building in the areas that
are of greatest risk to the family and children. Furthermore, youth ages 12-18 will be actively involved in
Asset building. Utilizing the Asset Checklist, youth will self-assess the Assets(positive building blocks)that
they feel they possess in their lives(both upon intake and case closure). Youth will actively participate in
developing goals and objectives that relate to specific Assets they desire to build into their lives.
1. Teach, Model,and Coach Adaptive Strategies
The skills taught will be determined by results of the FRS in conjunction with the agenda of the family and
the agenda of the DSS Caseworker. Variables that are deemed as areas of high risk will be viewed as
priority,and skills will be taught accordingly. When we begin work with a family, we focus on skills where
family strengths already exist in order to encourage family cooperation and motivation.
2. Model and influence parenting practices
Through the use of home-based education, parents are introduced to appropriate, healthy, creative, and
effective parenting techniques and values. The Parenting Coach will provide families with training in child
3
development, limit setting,discipline, esteem-building, providing structure, nurturing, attachment, etc. We
will assist families in implementing and integrating the information we teach through modeling,
demonstrating and coaching. For example, if the assessment shows that the family resorts to corporal
punishment when a child misbehaves, goals would be set to help them develop alternative disciplinary
actions such as time out or loss of privileges, or we would teach other options through step-by-step skill
building. At times parents may benefit from skills taught through specific curricula,which may include:the
Nurturing Parent Program, Parenting with Love and Logic, and the Terrific Infant Program. These curricula
focus on reducing inappropriate parental response to children's behavior while increasing age-appropriate
parental expectations of children.
3. Teach relational skills
The skills taught will be determined by results of the FRS(and the Asset Checklist when appropriate) in
conjunction with the agenda of the family and the agenda of the DSS Caseworker. Variables that are
deemed as areas of high risk will be viewed as priority, and skills will be taught accordingly. When we
begin work with a family,we focus on skills where family strengths already exist in order to encourage
family cooperation and motivation.
4. Teach household management, including prioritizing,finances, cleaning and leisure activities
Individuals and families directly served will develop beneficial life-skills,thereby reducing factors associated
with abuse, neglect, domestic violence, substance abuse, unemployment, poverty, etc. We will teach the
family basic life-skills including: budgeting, bill paying, dealing with rental agreements, debt management,
cleaning, household maintenance, personal hygiene, shopping, menu planning, meal preparation, utilizing
formal and informal support systems, etc. If a family risk scale shows that the family is struggling with
financial difficulties,the family and Parenting Coach together would delineate the steps necessary to build
strengths in this area. For example, if the family has not been able to pay bills on time,goals and
objectives will be written for this area of concem and during each meeting between the family and coach,
the progress toward those goals and objectives will be reviewed and monitored.
5. Actively help to establish community connections and resources
The Parenting Coach will assist the family in accessing and utilizing community resources to deal with the
particular risk areas identified by the FRS(e.g., access to health care, housing, employment,extracurricular
activities, support groups, etc). The family's effective use of community resources is an imperative goal
within this program, as the inability to access resources is generally a core issue for families who have
achieved a level of stress that would indicate a need for family preservation services. Furthermore, access
to community resources reduces isolation and increases support for the family.
6. Asset Building(children ages 12-18):
The Search Institute launched the Healthy Communities, Healthy Youth initiative in 1996. A component of
this initiative is Asset Building,which provides a positive vision for children and adolescents in the
community and meets the needs of the whole child rather than focusing on one problematic area. Assets
are building blocks that help young people to grow up into healthy, caring, and responsible adults. Having
more assets increases the chances that youth will possess positive attitudes and behaviors. The more
assets a youth possess, the less likely he/she will engage in harmful or unhealthy choices/actions(e.g.,
problem alcohol use, illicit drug use, gang involvement, violence, etc.). Youth involved in the Home-Based
Parenting Coach program may choose several assets that they wish to build into their lives,though most
children will improve in only one or two assets during the eight-week period of service. The Parenting
Coach will assist youth in building these assets. The goal is to empower youth and to promote the
development of positive attributes and experiences; however, this program component will also increase
the parents' understanding of the importance of assets in a child's development.
4
IV MEASURABLE OUTCOMES
Outcomes of treatment are documented in a family's case record. Additionally,the Home-Based Parenting
Coach uses the Family Risk Scales,the Adult-Adolescent Parenting Inventory, and the Asset Checklist to
assess the family's/child's pre-and post-service functioning. The Family Risk Scales were designed as a
standardized measure of a child's risk of entering foster care. The risk variables measured by the scales
are those believed to contribute to or precipitate the need for out-of-home placement. Changes in a
family's risk status may be determined by rating the family two or more times(pre-and post-tests). Lower
ratings on the FRS indicate an improvement in areas of risk. Although there are 26 risk factors/variables
included in the Family Risk Scales,only 19 of these factors/variables are appropriate for skill building in the
Home-Based Parenting Coach Program. The 19 factors/variables that we have identified as being 'non-
mental health issues;'and therefore,appropriate for this program are as follows:
1. Habitability of Family Residence
2. Suitability of Living Conditions
3. Financial Problems
5. Family's Social Support
8. Knowledge of Child Care and Development
10. Parent's Motivation for Problem Solving
11. Parent's Attitude to Preventing Placement
12. Client's Cooperation with Agency
13. Preparation for Parenthood
14. Supervision of Child Under Age 10
15. Parenting of Child Age 10 and Over
16. Physical Punishment of Child
17. Verbal Discipline of Child
18. Emotional Care and Stimulation of Infant(Under 2 Years)
19. Emotional Care and Stimulation of child Age 2 and Older
20. Physical Needs of Child
24. Child's School Adjustment
25. Child's Delinquent Behavior
26. Child's Home-Related Behavior.
A. Improvement of household management competency: measured by components of the Family Risk
Scales(specifically factors/variables#1,#2,#3,#5,#10,#11,#14,#20, and#25 listed above). We
estimate that 85%of families will improve in this area, i.e., will evidence lower scores from pre-to post-test.
B. Improvement of parental competency: measured by case documentation,components of the Family
Risk Scales(specifically factors/variables#8,#11,#13,#14,#15,#16,#17,#18,#19,#20,#24,#25, and
#26 listed above), and improvement on the Adult-Adolescent Parenting Inventory. The AAPI is used to
assess high risk parenting attitudes and behaviors both upon intake and case closure. Responses to the
inventory provide an index of risk for practicing behaviors positively correlated to child abuse and neglect
(i.e., inappropriate expectations of children, parental lack of empathy toward children's needs, belief in
corporal punishment, reversal of parent-child role responsibilities, and oppression of children's power and
independence). Low scores indicate agreement in the aforementioned parenting behaviors and a high risk
for abuse and neglect, and higher scores on the post-test indicate improvement. We estimate that 80%of
families will improve in this area, i.e.,will evidence higher scores from pre-to post-test on the AAPI and
lower scores on the FRS.
C. Parents can work independently with other resources in the community and within the local,
state and federal governments: measured by case documentation and components of the Family Risk
5
scales(specifically factors/variables#5,#10, and#12 listed above). We estimate that 80%of families will
improve in this area, i.e.,will evidence lower scores from pre-to post-test on variables 5, 10 and 12.
D. Families receiving Life Skills services will remain intact for six months after discharge:
measured by Weld County DSS family tracking.
E. Families will have improved competencies and/or reduced risk of need for placement: measured
by the Family Risk Scales,the Adult-Adolescent Parenting Inventory, and the Asset Checklist.
V. SERVICE OBJECTIVES
Objective 1. When determined as a need, no less than 85%of individual/family households will show
improved household management competencies as demonstrated by an improved financial situation,
increased habitability of residence, equitable division of household responsibilities, etc.
Objective 2. When determined as a need, no less than 80%of individual/family households will show
improved parental competencies as demonstrated by increased understanding of child development
concepts, increased use of positive parenting techniques, increased understanding of safety issues in
caring for a child, appropriate health and hygiene practices, and encouragement of each child's
independence and healthy self-concept.
Objective 3. When determined as a need, no less than 80%of individual/family households will show
Improved ability to access resources as demonstrated by the number of encounters with community
agencies, healthcare providers, schools,etc.
Objective 4. At least 95%of the individual/family households will participate in setting the goals and
objectives for their treatment plan that reflect positive personal and family values clarification and
enhancement of the family's strengths and lessening of risk areas.
As outlined in Section IV,the achievement of these objectives will be measured using the Family Risk
Scales,the Adult-Adolescent Parenting Inventory,the Asset checklist, and case documentation. All
families involved in the program are assessed utilizing the FRS upon intake and case closure, or at the end
of service. The assessment is helpful in the development of treatment goals for each individual family. It is
also a means of measuring progress. Clients served will demonstrate improved parental competency,
improved household management, and an improved ability to access resources as indicated by decreased
FRS scores. These scores will be documented in monthly progress reports and treatment plans.
Parents will be assessed utilizing the AAPI upon both intake and case closure. Clients involved in the
above services will demonstrate improved parental competency as evidenced by improved scores on the
AAPI from pre-to post-test. These scores will be documented in monthly reports and treatment plans.
VI. WORKLOAD STANDARDS
A. Number of hours per day,week,or month: 20 per week
Each family is budgeted to receive five hours of direct service per week for eight weeks. We are budgeted
to provide services to four families per week for a total of 20 hours of direct service per week. These
numbers are based on the budgeted number of cases. We have the capacity to provide services to more
families, if referred.
6
B. Number of individuals providing the services: 1
The budget submitted shows one professional staff providing services in this program. As mentioned in an
earlier section,we additionally have seven staff members who could provide services in this program if the
number of referrals increases.
C. Maximum caseload per worker: 4 families
A full-time professional staff person can provide 20 hours per week of direct service, so the caseload will be
four cases per clinician if they are providing five hours of direct service per case. If providing only three
hours per family per week, a full-time professional staff could serve six-seven families.
D. Modality of treatment:
The modality of treatment is based on the Boy's Town Family Preservation Model,which includes the
following elements: short term, intensive, home-based, individualized, skill-based, crisis-oriented,
competency-based, strength-oriented, and family and Parenting Coach as partners in the treatment
process. We utilize education, modeling, and demonstration to build on family strengths and to teach skills
that will empower and stabilize families. Our treatment modality encourages flexibility and allows program
staff to provide intensive services in the first part of implementing the treatment plan and to decrease
sessions/week as the client achieves treatment goals and outcomes. This flexibility will increase the
possibility that the client will be able to end services in the shortest possible time.
E. Total number of hours per day/week/month: 20 per week
Each family is budgeted to receive 5 hours of direct service per week for 8 to 12 weeks. However a client
can receive increased hours during the first 2-4 weeks in order to incorporate a step-down plan as the client
nears the case closure timeframe. We are budgeted to provide services to 2 families per week for a total
of 10 hours of direct service per week. These numbers are based on the budgeted number of cases, We
can provide increase hours and services to more families, if referred and desired.
F. Total number of individuals providing these services: 1
We currently have part of one staff member's time budgeted to this program. Our structure has been
established to allow us maximum clinical flexibility. We currently have seven additional staff that can offer
services in this program, not including the program supervisors.
G. The maximum caseload per supervisor: 1:7
H. Insurance
Our proof of insurance, naming Weld County Department of Social Services as co-insured, is attached.
VII. STAFF QUALIFICATIONS
A. Minimum qualifications in education and experience
Professional staff assigned to this program are qualified by one of the following:
• A masters degree in social work or another human service field; and/or
• A bachelor's degree in social work or another human service field and at least five years post-degree
experience in family and children's services.
B. Total number of staff, including supervisors,available for the project.
We currently employ two Licensed Clinical Social Workers,one clinicians with a Master's in Social Work,
three clinicians with Masters in Human Development and Family Studies, and two employees with a
7
Bachelor's Degree and over 10 years experience in Child Welfare. All eight of these staff members could
be assigned cases in the Home-Based Parent Coach program if the number of referrals increases. Our
Program Director has a Master's in Social Work. All staff has gained experience in child and family
services. All staff in this program is required to secure 16 hours per year of continuing education training.
All staff will receive weekly supervision from a supervisor experienced in child welfare work. The
supervisors are also required to secure 16 hours per year of continuing education training.
Clinical Supervisor—This position will provide additional supervision for the determination of the appropriate
level of services after the initial assessment period and will provide ongoing supervision for any cases in
level B, meeting with the visitation supervisor at least every-other-week, with immediate supervision
available as needed. A licensed therapist with experience in human services and child welfare will be
required to fill this position.
VIII. UNIT OF SERVICE RATE COMPUTATION
The budget spreadsheets are attached to this proposal.
8
Off-System Bid B001-04 (RFP-FYC-04005) Attached A
-------------------------------------------- ------------------------- ---- -- - --- ------------------------
Date of Meeting(s)with Social Services Divisionn�Suupervis�v — I —C L,
Comments by SSD Supervisor: Li O.,k-a". u1
G� C� ✓i1GY� i /1G . i SpF—pc-r---0-4 -,2 a �� ,
G C ,,,,,,2-,
-� cam-., . --`'
O` L,0,-.±t--1-%
I(Aid-
V w P\ i-2.-14,4Di-2.-14,4D /0.____ __n_c_i--`n I vW� c�/� p c� s - 4 `O,--e ti
((--- /o r-t gorrha.n5;
) e,C•t----tr, 6- 71r\C)Ca:—,( C%'? 7 i q /O 9 ,
Name and Signature of SSD Supervisor Date
Page 28 of 33
MAR-04-2004 14:51 MARSH ADVANTAGE AMERICA 415 983 5678 _ P.02
• ACORD . CERTIFICATE OF LIABILITY INSURANCE
03/04/2004
P.mI.E.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Marsh Advantage America ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
160 Spear St. 15th Floor
ALTER THE COVERAGE AFFORDED EY THE POIJCRS BELOW.
San Francisco, CA. 94105
415-983-5145 INSURERS AFFORDING COVERAGE NAGS
Ammo Lutheran eamiiy Services of Colorado NswaA GuideOne Specialty
EEuENt GuideOne Mutual
363 South Harlan, Suite 200 „a,GNG
Denver, Co 80226 NYPERP
1303-922-3433 x 109 INSURER L
COVERAGES
THEPGUCIEB OFINSU ANCE LISTED SELOW HAVE BEEN IBMMO TO THE UI&NED NAMED ABOVE FOR THE PDUCY PERIOD IIDRCATED.NOTWITHSTANDING
ANY REa*S.ENT.TERN OR CONDITpN OF ANT CONTRACT CR OTHER DOCUMENT WITH RESPECT TO WHICH TMB CERTFICATE MAY BE ISSUED CR
MAY PERTAIN.THE INSURANCE AFFORDED SY THE POLICES DESCRBED HEREN E SUBJECT TO ALL THE TERMS.EXCLUSIONS AND COMMONS OP SUCH
PCLCIS.AOCREGATE LM TE&HWRIMAYHAVEBEEN REDUCED El PATO CLAMS.
r 1m.
i 112➢l,Ee.A16[ ,OLC,„ S PRICY IFIIFTM PO p TB CTOPNATION
!� 1Y1 1LAMB
0051RALEE Men avrEAPR , 3,000,000
X CONERGLLRF WJ NBFm c WADE RENTEDIts .. 11,000,000
X J CWMIN OE El OCCUR UFDEIPIAp..Pre .5, 000
A X Counselors 1213-263 7/1/03 7/1/04 ,,,,aw,,,P,,,,,,,,, .1, 000, 000
✓
GENERAL FwRwRs ,3, 000, 000
. 27art AOORE4ME1^LMR APPLIED PER PROOUCTS.GdFNPNC ,1, 000, 000
1.,,,L,PGucY 1 1 JECPT E !ix
AGTPNGiRY.fT
ANTAUIO GON'wDMNRELwT I 1,000, 000
�R. I.0
ALLGwNMYR06
GCNFONE➢BUNS NCILTLLNT S
wNI.L.
B X N.ERIIOS 3A1714-122 4/1/03 4/1/04
X NONOIMMEDAVTGB BWAYIN
fl.L.B.D PERT I
PROPERTY"AIMDS
PR.PbA I
mere LTM.m
u1VAlRo AUTOOMY-FAACCICEM I
GIEDTRAN lAnEO
ANTOmxY
AGO I I
TIES IJAMTA80T Aw1«aMENce . 4, 000, 000
E GGGI+A n eLMTENAGE POORER/YE .4,000, 000
9618-912 7/1/03 ' 7/1/04
B DEDUCTIBLE ,
x RCN1CN . 10, 000
I
TIEEcilato PBInNis I NMETnT4 I f It
ostrerLROY TOXttINRB Eq
ELEA0NACCI0ENT I
vsrrrP ray
ARA.py..s E L cart.G Sc LOIN! S
WROGIPROrCI.Mm
EL DIBEME.PGNpLINR I
ETIPIR
OREcOrc.IOoaATVTL6Mn.IY08¢STGYELURRLA E EB0MEA16RIXCMLPROYRIOM
Certificate holder is additional insured as respects general liability only
re: contract services of insured as per form CG2026/1185.
CERnROAT HOLDER
CANCELLATION
RCMP NIT ON M MOW GEIEM®PaCR5 NENCE4W WOE TW FOMTIM
Weld County Social Services 30
PO Box A bag now,TR+Hvs MUM MU.B1pGVHL TO N.E pm Ian=
ROT=TOME GLIT.gTE IvmL TI4p TO WE LEIT..,TT Pain TO DO W Emu
Greeley, CO 80632 ems NCoNEMam Ian OnAV(No Mal TAR Ma.RE MINTS M
ATTN Judy Greigo DIR ROPRMNTAwF
AYINMGEW RIPRIBMTAT
i •
ACOROSSIOBMIOS) E
VIN ARATOWA RDNTWB
A
PROGRAM BUDGETS
COMPUTERIZED ACTUAL
PROGRAM HBT Parent Coach - ,
A TOTAL HOURS OR DAYS OF DIRECT SERVICE PER CLIENT 20 28
B TOTAL CLIENTS SERVED (Number indicated is for family units) 18 20
C TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR YEAR(A X B) 360 560
D COST PER HOURS OR DAYS OF DIRECT SERVICES(E/C) $26.17 $22.39
E TOTAL DIRECT SERVICE COSTS FACE-TO-FACE $9,420 $12,540
F ADMINISTRATION COSTS NON-FACE-TO-FACE ALLOCABLE TO PROGRAM $15,528 $18,648
G OVERHEAD COSTS ALLOCABLE TO PROGRAM $5,298 $5,298
H TOTAL DIRECT,ADMINISTRATION&OVERHEAD COSTS(E+F+G) $30,246 $36,486
I PROFITS CONTRIBUTED BY THIS PROGRAM $0 $0
J TOTAL COSTS AND PROFITS FROM THIS PROGRAM(H +I) $30,246 $36,486
K TOTAL HOURS OR DAYS OF DIRECT SERVICE FOR THE YEAR(C) 360 560
L RATE PER HOURS OR DAYS OF DIRECT, FACE-TO-FACE SERVICE
(J/K) $84.02 $65.15
PROGRAM BUDGETS COMPUTERIZED ACTUAL
Minimum Budget Average Total %OF TIME SALARY %OF TIME SALARY •
Degree II Of Salary/Bane Salaries/ 100% SPENT ON AND SPENT ON AND
DESCRIPTION or Con FTEs @ 1.0 FTE Benefits/Other ALLOCATED PROGRAM OTHER COSTS PROGRAM OTHER COSTS
PROGRAM HBT Parent Coach
A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 20 28
B TOTAL CLIENTS TO BE SERVED PER PROGRAM 18 20
C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 360.00 560.00
DIRECT LABOR FACE-TO-FACE POSITION,TITLE OR JOB FUNCTION
Clinician1 BA 0.50 $38,400 $19,200.00 NO $0.00 50.00% $9,600.00
Clinician 2 MA 0.30 $43,200 $12,960.00 NO 50.00% $6,48O00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $000
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
TOTAL DIRECT LABOR PER PROGRAM $32,160.00 $6,480.00 $9,600.00
OTHER DIRECT COSTS PER PROGRAM FACE-TO-FACE
Cell Phones $1,080.00 YES 50% $540.00 50% $540.00
Mieage $4,800.00 YES 50% $2,400.00 50% $2,400.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
TOTAL OTHER DIRECT COSTS PER PROGRAM $5,880.00 $8.17 $2,940.00 $5.25 $2,940.00
E GRAND TOTAL DIRECT SERVICE COSTS $38,040.00 $26.17 $9,420.00 $22.39 $12,540.00
PROGRAM BUDGETS
COMPUTERIZED ACTUAL
Minimum Budget Average Total %OF TIME SALARY %OF TIME SALARY
Degree #Of Salary/Bene Salaries/ 100% SPENT ON AND SPENT ON AND
DESCRIPTION or Cert FTEs @ 1.0 FTE Benefits/Other ALLOCATED PROGRAM OTHER COSTS PROGRAM OTHER COSTS
PROGRAM HBT Parent Coach
A TOTAL CLIENT HOURS OR DAYS PER PROGRAM 20 28
B TOTAL CLIENTS TO BE SERVED PER PROGRAM 18 20
C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 360.00 560.00
DIRECT LABOR NOT FACE-TO-FACE
Clinician 1 BA 0.50 $38,400 $19,200.00 NO $0.00 50.00% $9,600.00
Clinician 2 MA 0.30 $43,200 $12,960.00 NO 50.00% $6,480.00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
Supervisor MA 0.15 $43,200 $6,480.00 YES 50.00% $3,240.00 50.00% $3,240.00
Bookkeeping 0.10 $34,944 $3,494.40 YES 50.00% $1,747.20 50.00% $1,747.20
Other Administrative 0.03 $27,456 $686.40 YES 50.00% $343.20 50.00% $343.20
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
$0.00 NO $0.00 $0.00
TOTAL DIRECT LABOR PER PROGRAM NOT FACE-TO-FACE $42,820.80 $11,810.40 $14,930.40
OTHER DIRECT COSTS PER PROGRAM NOT FACE-TO-FACE
Professional Fees $58.00 YES 50% $29.00 50% $29.00
Contracted Services $2,600.00 YES 50% $1,300.00 50% $1,300.00
Conference&Training $450.00 YES 50% $225.00 50% $225.00
Travel&Transportation $350.00 YES 50% $175.00 50% $175.00
Telephone&Data Communications $300.00 YES 50% $150.00 50% $150.00
Occupancy $2,800.00 YES 50% $1,400.00 50% $1,400.00
Office Services $520.00 YES 50% $260.00 50% $260.00
Insurance $357.40 YES 50% $178.70 50% $178.70
NO $0.00 $0.00
TOTAL OTHER DIRECT COSTS NOT FACE-TO-FACE PER PROGRAM $7,435.40 $10.33 $3,717.70 $6.64 $3,717.70
F GRAND TOTAL DIRECT SERVICE COSTS NOT FACE-TO-FACE $50,256.20 $43.13 $15,528.10 $33.30 $18,648.10
PROGRAM BUDGETS
COMPUTERIZED ACTUAL
o
TOTAL ALLOCATED ALLOCATED
OVERHEAD 100% %ALLOCATED OVERHEAD COSTS %ALLOCATE OVERHEAD COSTS
DESCRIPTION COSTS ALLOCATED TO PROGRAM TO PROGRAM TO PROGRAM TO PROGRAM
PROGRAM HBT Parent Coach
A TOTAL CLIENT HOURS OR DAYS PER PROGRAM $20.00 $28.00
B TOTAL CLIENTS TO BE SERVED PER PROGRAM $18.00 $20.00
C TOTAL HOURS OR DAYS PER PROGRAM FOR YEAR 360.00 560.00
OVERHEAD
12% $10,595.54 YES 50.00% $5,297.77 50.00% $5,297.77
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
NO $0.00 $0.00
G TOTAL OVERHEAD COSTS $10,595.54 $5,297.77 $5,297.77
I TOTAL ANTICIPATED PROFITS $0.00 'YES 50% $0.00 50% $0.00
TOTAL OVERHEAD AND ANTICIPATED PROFITS $10,595.55 $5,297.77 $5,297.77
SUPPLEMENTAL NARRATIVE TO RFP: EXHIBIT B
RECOMMENDATIONS
X CONDITIONS
•
• III .
Lutheran Family Services
of Colorado zz
Services that heal,strengthen&provide hope {j
April 12, 2004
Gloria Romansik
Weld County Department of Social Services
P.O. Box A
Greeley, CO 80632
Dear Ms. Romansik:
We are in receipt of the April 6, 2004 letter concerning the following bids that were
submitted by Lutheran Family Services for FY 2004-05.
1. RFP 04010: Option B
2. RFP 04005: Home Based Parent Coach
3. RFP 04005: Visitation
4. RFT 006-00: Foster Parent Consultation
Lutheran Family Services hereby accepts the condition applied to all 2004-05 contacts.
In specific, LFS will notify the Department of any changes in staff at the time of the
change.
We look forwar. • working with you during the upcoming fiscal year. If you have any
questions -a call me at 303-217-5830.
:nicer /
J• /- :arclay
President/C'•
363 S. Harlan St., Su' e 200 • Denver, CO 80226-3552 • (303) 922-3433 • Fax (303) 922-7335 • www.lfsco.org
•
LS° UY_Wry XWM lien
DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
GREELEY,CO.80632
Website:www.eo.weid.co.us
1111 Administration and Public Assistance(970)352-1551
Child Support(970)352-6933
O
COLORADO April 6,2004
James Barclay President/CEO
Lutheran Family Services
3800 Automation Way, Suite 200
Fort Collins,CO 80525
Re: RFP 04010: Option B,Home Based
RFP 04005: Lifeskills,Home Based Parent Coach r
RFP 04005: Lifeskills,Visitation
RFP 006-00: Foster Parent Consultation
Dear Mr.Barclay:
The purpose of this letter is to outline the results of the Bid process for PY 2004-2005 and to request
written information or confirmation from you by Wednesday,April 14,2004.
A. Results of the Bid Process for PY 2004-2005
The Families,Youth and Children(FYC)Commission recommended approval of the bids listed
below for inclusion on our vendor list with no recommendations.
1. RFP 04010: Option B
2. RFP 04005: Home Based Parent Coach
3. RFP 04005: Visitation
4. RFP 006-00: Foster Parent Consultation
B. The Families,Youth,and Children Commission recommended the following condition be
applied to all 2004-2005 contracts.
The condition is: the provider will notify the Department of any change in staff at the time of the
change.
All conditions will be incorporated as part of your Bid and Notification of Financial Assistance
Award(NOFAA).If you do not accept the condition(s),you will not be authorized as a vendor
unless the FYC Commission and the Weld County Department of Social Services accept your
mitigating circumstances. If you do not accept the condition,you must provide in writing reasons
why.A meeting will be arranged to discuss your response.Your response to the above conditions
will be incorporated in the Bid and Notification of Financial Assistance Award.
Page 2
Lutheran Family Services/Results of RFP Process for PY 2004-2005
The Weld County Department of Social Services is requesting your written response to the FYC
Commission's recommendations and/or conditions.Please respond in writing to Gloria Romansik,Weld
County Department of Social Services,P.O.Box A,Greeley,CO, 80632,by Wednesday,April 14,
2004,close of business,as follows:
If you have questions concerning the above,please call Gloria Romansik,970.352.1551 extension 6230.
Sincerely,
J y A. ego, irect
cc: Juan Lopez,Chair,FYC Commission
Gloria Romansik, Social Services Administrator .
Hello