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BUDGET
MESSAGE
1983
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COLORADO
COUNTY of WELD
STATE of COLORADO
COUNTY OF WELD
1983
BUDGET MESSAGE
PRESENTED TO:
WELD COUNTY BOARD OF COMMISSIONERS
John Martin, Chairman
Chuck Carlson, Pro—Tem
Norman CarIson, Commissioner
C. W. Kirby, Commissioner
June K. Steinmark, Commissioner
BY THE DIRECTOR OF FINANCE AND ADMINISTRATION
DONALD D. WARDEN
September 28, 1983
(
I 411, DEPARTMENT OF FINANCE AND ADMINISIRATIOr
NM Fl C.RAD'
C.
COLORADO
September 20, 1982
Weld County Board of Commissioners
915 10th Street
Greeley , CO 80631
Board Members::
The Weld County 1983 proposed budget for operations and capital outlay
totals a gross amount of $41 ,556,904 with a net of $39,461 ,652 when
Interfund transfers are excluded. The Intergovernmental Service Funds
total an additional $4,741 ,412.
The budget has been prepared in accordance with your directives. The
proposed budget is funded with revenue estimates of $36,938, 350,
anticipated fund balances of $3,465,763, and the maximum allowed property
tax from the County Council. The mill levy proposed is the same as 1982,
or 17. 172, applied against the 8.65% increase of assessed valuation of
$838,558,970 for a total property tax of $14,399,734.
If the County Council grants the request it will allow Weld County to
exceed the 5% property tax revenue limit by $483,742, or 3.65%. The
majority of the assessed value increase as attributed to oil production
(7.042%) . The entire amount over the 5% is earmarked for the Roe:d and
Bridge Fund. Even with the County Council's approval to exceed the 5%
limit, Weld County will be $444,003 below the state 7% limit in 1983.
The 1983 proposed budget has been prepared in an environment of
unprecedented uncertainty. The unknowns of the economy locally and
nationally, together with the stalemate on the Federal budget, leave all of
us with many unanswered questions and insecurities regarding County finds
and programs. These complications, together with the 5% limitation„ have
caused County staff and the Board to face and deal with the many
perplexities of attempting to satisfy human, social, economic, and capital.
needs of the citizens of Weld County with a limited resource capacity .
The 1983 budget will represent the solution of competing claims concerning
what the County of Weld should do (objectives) and how it should do it
(programs, projects, and activities) . The budget will represent financial.
and operational plans for the coming fiscal year. As such, it constitutes
-I-
the basis for the management of County operations during the ensuing fiscal
year. In essence, the budget is a contract , or series of contracts, within
which County staff and elected officials have indicated the results they
will produce with resources that will be appropriated. The evaluation of
the County's management performance, to a large extent, must be based upon
the extent to which these contracts are executed successfully.
The budget, as proposed, represents a reasonable management and fiscal plan
that meets essential needs of the people of Weld County. It contains the
following:
. continuation of all existing services at current levels
. a long range capital. plan
. organizational improvement program
. funding for a pay-for-performance compensation plan
. increased funding level for road and bridge
. accommodates transitioning to a computer center independent of
outside agencies
. creative human service programs
. funding of economic development activities
. creation of special taxing district for ambulance services
. adequate contingency funding to deal with future uncertainty.
In the proposed budget there are items totalling $393,967 that are not
funded in any specific line item for your Board's consideration, but there
is $608,413 included that should be addressed by your Board as policy
matters. Plus there is $64,523 in the General Fund Contingency to fund a
portion of the unfunded programs or to be held as a reserve amount to :'ace
program and funding issues in 1983. No anticipated revenue from any
election initiative for increased Road and Bridge funding is included.
The 1983 budget has much uncertainty and for this reason more than usual,
contingency funding options and amounts are provided. The Board is
encouraged to appreciate the uncertainty and respect the contingency plans
and funds to allow a more responsive posture in fiscal year 1983 in Weld
County program plans and execution. As your Board is accustomed to, during
the budget hearing process you must continue to ask questions concerning
the program needs and purposes, objectives, priorities, benefits,
alternative approaches and service levels of all county activities in order
to provide the service most necessary to the citizens of Weld County within
the resource capacity permitted by the Home Rule Charter. As your Board
holds hearings and makes decisions on the budget, the potential to increase
the proposed budget is balanced by the potential to cut it. Your Board has
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the option to add or delete a number of items. There are a number of
policy matters and points of issue for your consideration in the budget
deliberations. In my opinion, the items not funded in the proposed budget
can be denied without seriously affecting County services except in tie
area of Road and Bridge.
With the many difficult decisions facing the Board in the 1983 budget
hearing process, it is hoped that the Budget Message and line items budgets
will serve as useful tools in making program plans and funding decisions
for 1983 county services. In summary, the preparation of the 1983 budget
could not have been accomplished without the help of all initiating
department managers and personnel in the staff departments. I wish to
acknowledge my thanks and appreciation for their fine work.
R/spi1L su mirted,
kerrad
L
Dona]d D. Warden, Director
Finance and Administration
-3-
1983
BUDGET PROCESS
OBJECTIVES :
1, IDENTIFY THE COST OF EXISTING ACTIVITIES WITHIN THE
COUNTY .
2 . ANALYZE NEW OR EXPANDING SERVICES, USING A COMMON CRITERIA
FOR JUSTIFICATION, AIMED AT IDENTIFYING MANDATED AND
OPTIONAL PROGRAMS ,
3. RANKING, IN PRIORITY ORDER, ALL NEW AND EXISTING SERVICES
WHICH FALL WITHIN A MARGINAL RANGE OF FUNDING .
4 . AGGRESSIVELY ANALYZING MAJOR REVENUE SOURCES ,
5, ELIMINATING PROCEDURES WHICH WERE NOT FULLY UTILIZED
IN THE DECISION MAKING PROCESS OF THE BUDGET .
6 , IDENTIFYING OPTIONAL PROGRAMS AND SERVICE LEVELS WHICH
MAY BE REDUCED IF NECESSARY .
7 . CONTINUED REFINEMENT OF THE BUDGET PROCESS WITH THE
KEY ASPECTS OF PLANNING, EVALUATION, PRIORITY SETTING ,
RATIONAL RESOURCE ALLOCATION PROCESS, AND CREATIVE
MANAGEMENT APPROACHES .
8. TARGET BUDGET APPROACH .
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REVISED
1 9 8 3
BUDGET WORK SESSION SCHEDULE
ALL MEETINGS WILL BE HELD IN THE THIRD FLOOR MEETING ROOM (#316) .
THURSDAY, OCTOBER 7
9:00 AM Vfinance & Administration
counting
ersonnel
purchasing
/Printing & Supply
10:00 AM Buildings & Grounds
/Missile Site
11 :00 AM /Communications - Co. Wide
/Communications - PBX
,Civil Defense
12:00 - 1 :00 PM Lunch Break / -
1:30 PM Ambulance Rest. t-/�s.J +ti /0/ 2 2-
2:00 PM Public Trustee O
2: 15 PM Veteran's Office b1
2:30 PM �County Council '�\
3:00 PM \ ✓ anning and Zoning NY
wilding Inspection Wa
FRIDAY, OCTOBER 8
9:00 AM Clerk & Recorder
Elections
10:00 AM District Attorney
11 :00 AM Treasurer
11:30 AM Commissioners
12:00 - 1:00 PM Lunch Break
1 :30 PM Airport
2:30 PM County Attorney
3:30 PM Coroner
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TUESDAY, OCTOBER 12
9:00 AM Extension Service
Fair
Pest & Weeds
Northern Colo. Research Center
West Greeley Soil (Ron Miller)
Animal Control (Mr. Heckendorf)
Exhibition Building
12:00 - 1 :00 PM Lunch Break
1 :30 PM Library
THURSDAY, OCTOBER 14
9:00 AM Health Department
12:00 - 1:00 PM Lunch Break
1:30 PM Sheriff's Department
Jail
Police Services
FRIDAY, OCTOBER 15
9:00 AM Engineering
Road & Bridge
ICA
12:00 - 1:00 PM Lunch Break
1 :30 PM Assessor
2:00 PM Women's Place
Child Abuse
Social Services
Old Age Pension
Youth Shelter Home
TUESDAY, OCTOBER 19
9:00 AM Nondepartmental
Weld Mental Health
Community Center Foundation
EDAB - Chamber of Commerce
Public Works - County Building
Conservation Trust Fund
Contingent Fund
Sub-Division Parks Fund
Revenue Sharing Request
Insurance Fund
Solid Waste Fund
Ilvncu e Society
-B_.
TUESDAY, OCTOBER 19 CONTINUED
11 :00 AM Hospital
12:00 - 1 :00 PM Lunch Break
1 :00 PM Human Resources
THURSDAY, OCTOBER 21
9:00 AM Data Processing Requests
12:00 - 1 :00 PM Lunch Break
1:00 PM Special Projects Requests
FRIDAY, OCTOBER 22
9:00 AM Wrap Up
hK --e-
-9-
SUMMARY
OF
FUNDS
lFunds
RevenueAl Fu by Source
1983
TOTAI. $42,935,843
Property Taxes*
Federal/State $14,399,734
$18,063,780 33.57
42.1%
interfund Transfers
$2,095,252
4.9'7
Charges for Service & Fines
$567,211
1.3%
Fees� Fund Balance
$3,089,400 $3,465,763
2.5% 8.1%
Licenses & Permits Miscellaneous
9449,970 $1,749,000
1.0% 4.1%
Other Taxes
$1,055,733 *Includes $426,078 in
2.5%
Property tax in 165
Insurance Fund.
1982
TOTAL $41,319,810
Property Taxes*
Federal/State $13,253,3'26
$18,186.338 32.1%
44.0%
Interfund Transfers
$2,389,354 •
Fea_s 5.87.
$978,175
2.4% Fund Balance
$2,573,783
6.2%
Licenses/Permits--�—
$371,240 Other Taxes Charges for Service & Fines
0.9% $1,024,477 $885,383
2.1&
Mlue llaenoun
61 ,15/,/lh "Inc ll, , ".4 MI5,IH'I In
4.07 It'' i ,,y 'I,,x la I‘'.,;
Insurance Blind.
-10-
All Funds Without Interfund Transfers
Revenue By Source
1983
TO'Mn, 440,840,591
Federal/State Property Taxes*
$18,063,780 $14,399,774
44.2% 35.Z%
Fees ------
$1,089,400
2.7%
Fund Balance
$7,465,763
Licenses/Permits fiseetlaenous 8.5%
$449,970 $1,749,000
4.37
Other Taxes Charges for Service
$1 ,055,733 $567,211
2.62 1.4% *Inc Ludes $426,078 in
Property Tax in LGS
insurance Fund.
1982
TOTAL $38,930,456
Federal/State`
$16,186,338
46.7%
Property Taxes*
$13,253,326
34.0%
Fees
$978,175
2.5%
Licenses/Permits—"
$371,240 Fund Iial:mce
1.Oi: $2,5/3,783
Other Taxes Cha rf'.„181
s fur tic rvim• h.62.
$K I.
$1,024,477 $ft l7 *lurlud. $4115,/n'l lu
2.62
Mlnr, ll,io n n,,. PruprrI•/ Tux Ipi II;!;
`] ,4'r/,/ 14 lin.ni nu. .• Pend.
4.}7
All Funds
Expenditure by Functions
(without Inter fund Transfers)
1983
TOTAL $39,461,652
Human Resources
$2,468,757
Read/Hr idge- 6.7'i
$7,942,760 General Government
20.1% $4,255,117
1(1.8:7
Public Sat et9
$4,591,79(1
11.62
Health
Social Service------ $1,597,"172
$12,689,300 4.0%
32.2% Capital
$2,041,732
5.2%
Auxiliary
Library Miscellaneous $665,000
$}61,605 $1,281,646 1.7%
9% l.37
di ial
$764,971
Cent ingency 1.9'7,
$800,000
2.112
1982
TOTAL $37,149,048
Hutch hr
$7,291,790
19.72
Human Resources
$2,771,447
16.5: Gone r'at Government
$4,835,003
11 .27
Public bafeU'
Social Services $3,715,787
$12,308,814 � 8.67
29.1"
haIth
$2,178,005
5.22
Library Capital
$358,978 Auxiliary $1 ,248,751
.9Z $774,623 2.07
2.57
Cant i nvenc Y/--
Ml::rcllmieeu., Ind iriII
1141,101 57,/8,744
-12-
Mill Levy
1983
TOTAI. 17.172
General���_
9.695
56.5%
Road
3.285
19.17
Insurance
Contingency
.508
.424
3.0R
2.57
Social Services
2.261
County Buildings Capital/
13.Ill
.222
1.37
hospital Capital
.775
4.5%
1982
TOTAL 17.172
Road
General
8.883
2.832
16.37.
51.7%
Coot ingest
1 .4Pi
8.47
Social Scrvicts
2.399
14.0'/,
I lepp ral Capi nil
I nsirancr
.126 II
1.JT County Rulldingo C.inital
.2611
1.'5%
—13—
Mill Levy and Revenue Sharing
1983
TOTN. $15,541,177
General
$8,129,956
52.37 Road
$3,895,693
25.17
Contingency--
Social Services
$356,000
2.3% $1,897,450
12.2%
ICS Insurance,/ Hospital Capital
$426,078 $650,000
2.7% 4.27
County Building Capital
$186,000
1.27
1982
TOTAL $14,774,172
General
$6,856,420
46.4%
Road
$3,683,235
24.97
Insurance
5405,789
2.7'7
County Buildings Capital Contingent
$200,256 $1,109,777
1.5% 7.5%
Hospital Capital _ ..,,vial ;, rvi,, '.
$6!/,001, 51 ,8.p1 ,(0 ,
4.57
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-19-
POINTS OF ISSUE
AND
POLICY MA T T E R S
POLICY DIRECTIONS
-- Continued revenue maximization policy to support county services to
users.
-- Continue policy of identifying ways to minimize the reliance upon
property tax funding.
-- Advocate legislative positions.
-- Adopt a pay-for-performance compensation plan based upon annual salary
survey data to keep county compensation competitive with the labor
market.
-- Examine county programs on a continual basis to maximize productivity
and maintain current service levels with current or reduced workforce.
-- Examine county programs and services to prepare Weld County for
continuing financial uncertainties and future limitations.
-- Cost cutting/revenue raising strategies have been used to hold down
costs and support county services. This has been accomplished by:
-- Organization assessment
-- Contraction in services
-- Productivity improvement
-- Reprivatization and contracting
-- Automation
-- Energy conservation
-- Administrative reorganization
-- Innovation/technological transfer
-- Continuation of position sunset review is recommended to assess the
need for any vacated positions in 1983.
-- Utilization of a target budget approach with the following features:
-- Identifies county's resource capacity
-- All can see the targets and related reductions
-- Proposed unfunding gets identified early
-- Allows time to accommodate reductions (employees)
-- Offers support to managers to eliminate marginal
services, less productive employees, etc.
-- Allows Board discretion in allocating funds to
unfunded programs in critical service areas
-- Targets all offices, departments, outside agencies
-- Better reflects county priorities
-- Limits are known and alternative expenditure
levels can be planned six months before fiscal
year begins
-- Constrains growth in existing levels, so high
priority requests can be granted while lower
priority projects are cut
-20-
-- Examine all user and service fees and make recommendations for
increases or other adjustments to match the cost of providing such
services. This is a continued follow-up to work that we have teen
doing the last three years.
-- All newly mandated program costs have been clearly identified for the
Board.
-- Unless a change is legally mandated, the county's share of partnership
programs was not increased, the share has been decreased wherever
possible.
-- Methods to maximize manpower avoidance or substitution have been
encouraged by all departments through automation, productivity
improvements, or cost cutting strategies.
-- Capital outlay expenses for equipment has only been recommended when
the need has been fully justified, the useful life of equipment cannot
be extended, and it has been determined that salvage equipment is
unavailable for use. Vehicle replacement must be recommended by the
Equipment Service Manager for consideration in the budget process.
-21-
POLICY MATTERS/POINTS OF ISSUE
FUNDING
EXCLUDED INCLUDED
PLANNING:
Technical Assistance to Towns $ 2,500 $ 2,500
Copying of land use applications 830
BUILDING INSPECTION:
Training 140
TREASURER:
Secretary position 13, 119
AIRPORT:
Non-FAA Capital 20,000
SHERIFF:
Two additional positions ,
Civil/Warrant Section 39,383
Two additional positions,
Jail-Courts 39,383
Training 9,730 22,000
Deputized Baliff 10,225
Communications Consolidation 70,486
Capital items 19,729 25,000
Vehicle/Radio - New position 10,700
CORONER:
Facility' Rent 3,600
ANIMAL CONTROL:
Humane Society Contract 11 ,209
MENTAL HEALTH:
Mental Health Contract 4,862
SOIL CONSERVATION:
West Greeley Soil 4,744 6,758
-22-
FUNDING
EXCLUDED INCLUDED
DISTRICT ATTORNEY:
Consumer Fraud 29,748
Equipment 3, 110 10,000
Travel 5,518 9,298
CAPITAL:
Equipment 22,838 60,000
Capital Projects 28,904 45,000
AMBULANCE:
Special District 73,663
NON—DEPARTMENTAL:
A Woman's Place 30,000
Planned Parenthood 17,347
Senior Coordinators 10,000
Suggestion Program 5,000
ROAD AND BRIDGE:
Water augmentation 75,000
Miscellaenous projects 50,000
Bulldozer operator 18,312
Motorgrader operator 21 ,666
Snow Removal 36,000
Weed Spraying 50,000
HEALTH:
Health Educator 10,522
Water sampling equipment 2,500
Water lab fee (revenue) 6,533
UNDESIGNATED 64,523
TOTAL: 1393,967 $608,413
-23-
SALARY SURVEY UP TO "E" STEP -- 21% GRANDFATHERED OVER "E" STEP
1983 SALARY AND BENEFITS BUDGET
DEPARTMENT 1982 BASE 1983 FINAL ANNUAL COST
GENERAL FUND:
Office of the Board $ 159,010 $ 180, 112 21,102
County Attorney 171,029 191 ,630 20,601
Planning & Zoning 147,808 146,606 -1,202
Accounting 148,221 156,747 8,526
Finance 98,997 109,910 10,913
Clerk & Recorder 569,304 619,563 50,259
Elections 59,337 63,971 4,634
Treasurer 222,933 229,500 6,567
Assessor 503,924 548,677 44,753
Personnel 137,936 147,212 9,276
Buildings & Grounds 466,073 517,334 51,261
Communications 213,207 222,058 8,851
Communications (PBX) 92, 125 96, 161 4,036
Purchasing 59,602 65,999 6,397
District Attorney 703, 130 732,056 28,926
Jail 1 ,221,516 1,313,00] 91,485
Sheriff 490,685 539,229 48,544
Building Inspection 167,594 187,906 20,312
Police Services 1 , 171 ,838 1,291,926 120,088
Pest & Weed 57,996 58,587 591
Extension Service 104,866 107,395 2,529
Exhibition Bldg. 17,460 16,635 —825
Veterans' Office 38,839 42,211 3,372
Missile Site 5,959 6, 163 204
Youth Shelter 105,003 105,491 488
Engineering 144,927 155,029 10, 102
Contingency 571 ,790 -0- -571,790
TOTAL GENERAL FUND 7,851 , 109 7,851, 109 -0-
HEALTH FUND:
Administration 115,721 121,021 5,300
Health Ed. 19,377 20,395 1,018
Lab 100,928 103,708 2,780
Nursing 436, 104 485,646 49,542
Environmental Health 142,257 149,578 7,321
ARRC 309,853 328,738 18,885
Contingency 84,846 -0- -84,846
TOTAL HEALTH FUND 1,209,086 1,209,086 -0-
-24-
SALARY SURVEY UP TO "E" STEP -- 21 % GRANDFATHERED OVER "E" STEP
(Page 2)
DEPARTMENT 1982 BASE 1983 FINAL ANNUAL COST
LIBRARY FUND:
Administration 199, 196 222,970 23,774
Contingency 23,774 -0- -23,774
TOTAL LIBRARY FUND 222,970 222,970 -0-
ROAD AND BRIDGE::
Administration 81 ,402 78,614 -2,788
Maintenance 825,829 907, 175 81 , 346
Reserve/Temporary 150,000 150,000 -0-
Production 587,769 645,538 57,769
Bridge/Culvert 247,740 272,532 24,792
Contingency 161, 119 -0- -161 , 119
TOTAL ROAD & BRIDGE 2,053,859 2,053,859 -0-
MOTOR POOL FUND 468,425 487,688 19,263
PRINTING & SUPPLIES FUND 32,391 34,595 2,204
COMPUTER SERVICES FUND 918,222 987,734 69,512
AMBULANCE 420,539 444,343 23,804
-25-
PAY FOR PERFORMANCE PLAN
PURPOSE
In 1982, the Board authorized a study to explore various compensation
plans.
The purpose of the study was to improve our current compensation system by
incorporating a pay for performance concept.
OBJECTIVES
The objectives identified by Weld County for any pay for performance system
are as follows:
-- Equity - Equate compensation directly with employee contribution
to the County by compensating employees based on performance.
- Productivit1 - Motivate increased performance and productivity by
integrating compensation with performance evaluation results as a
positive incentive.
-- Competitive Compensation - Attract and maintain good employees
through a competitive performance-based compensation plan.
-- Management Resource - Give value to the performance evaluation
process as a positive management tool for human resource
management and program planning.
INTERVIEW PROCESS
The initial phase of the study included interviews with public and private
employers to obtain information on various pay for performance approaches
used in the Weld County area.
Meetings were then held with all elected officials and department heads as
well as approximately 100 County employees and supervisors to receive their
input on the present compensation plan and recommendations for changes.
RECOMMENDED PLAN
In selecting an approach most appropriate for implementation in Weld
County, the advantages and disadvantages of each compensation plan were
evaluated in relationship to the objectives of the County in developing a
pay for performance plan, the concerns expressed by County employees during
the survey, and the administrative issues outlined in the policy/procedure
issue worksheet.
Based on the information obtained, and established County objectives, a
step/bonus approach was recommended. It was recognized as the most
feasible approach based on ease of transition both from the standpoint of
administration and employee understanding and support.
-26-
This system incorporates two approaches to compensation which operate
relatively independently. Each, however, complements the other within the
overall concept of pay for performance. The performance step approach is
recommended as the base compensation portion of the system and the bonus
portion is added to augment the performance incentive limitations under the
step base.
KEY ELEMENTS
Key elements of the step/bonus approach include:
--- Four performance levels for employees (entry, qualified,
proficient, and highly proficient) and, three performance levels
for supervisory positions (qualified, proficient , and highly
proficient) .
-- Two five percent bonuses to be awarded yearly based on
performance.
-- Appraisals to be completed every six months.
-- The elimination of pay for longevity.
MECHANICS OF THE SYSTEM
The pattern of movement of non—supervisory employees through the step plan
is as follows:
An employee hired at the entry/training step is compensated at a rate which
equals 95% of the job rate for proficient employees in that position/class.
Upon completion of a six: month probationary period, the employee 's
performance is evaluated. If the employee meets the performance standards
of a qualified employee for that position/class, the employee is moved to
the qualified step and is compensated at 97'% of the job rate (2/%
increase)
After performing job responsibilities as a qualified employee for six
months, the employee's performance is evaluated. If the employee meets the
performance standards of a proficient employee for that position/class, the
employee is moved to the proficient step and is compensated at 100% of the
job rate (2' % increase) .
Employees at the job rate are those employees who are fully proficient at
the job skills and responsibilities of their positions. The are
compensated at a job rate which represents the competitive rate of like
positions in the market.
Having performed job responsibilities as a proficient employee for one
year, the employee is eligible for movement to the highly proficient step
if his/her performance meets the performance standards of the highly
proficient step for that position/class. Movement to highly proficient is
restricted to 50% of employees within each department unless additional
—27—
funds are approved by the County Commissioners during the annual budget
process.
Employees approved for movement to the highly proficient step are
compensated at 105% of the job rate (5% increase) .
Proficient employees who do not move to the highly proficient step
continued to be compensated at the job rate. However, the job rate is
adjusted annually by a market survey to reflect the competitive wage for
that position/class.
All employees at the proficient step and highly proficient step must
continue to meet the performance standards appropriate to their specific
steps. If performance drops below the standards expected, employees are
moved downward to the step which more accurately reflects their performance
and compensation is adjusted downward accordingly.
To determine compensation under the step plan, a formal performance
appraisal is conducted for each employee at least annually, if not more
often. Additionally, informal communication between supervisor and
employee regarding performance is an ongoing process inherent in good
management practice.
GRANDFATHERING
A basic assumption throughout this project is that no County employees
would receive a decrease in pay due to conversion to the recommended
system. Therefore, upon conversion, any employee whose base salary was
above the job rate would be allowed to retain that base salary upon
conversion.
In moving to the new pay system, we found that approximately 66% of
employees would fall into the new system with little or no transition
problems. That 34% of the employees, due to the longevity portion of the
old system, would exceed the pay for the proficient step and therefore must
be grandfathered into the new pay system, i.e. , not receive pay increases
until their current pay does in fact fit with the pay for performance
system. It is estimated that it will take a total of approximately ttree
years to bring everyone into the new system. We must be careful that no
employee loses pay during the grandfathering process. We propose to Rive
all employees a 2%% pay increase for 1983 and those not grandfathered also
adjust their pay to the salary survey.
-28-
IMPLEMENTATION SCHEDULE
June 1982 -- December 1982
Review and update all County classifications with various department
staff..
Develop classification and position specific standards for each
position in the County.
Testing of new appraisal form and performance standards.
Training on new compensation plan and appraisal form.
Meetings with employees to be grandfathered.
January 1983 - June 1983
All employees evaluated with new appraisal form against established
performance standards and placed in appropriate step.
January 1984 - First 5% bonus awarded.
July 1984 - Second 5% bonus awarded. Full implementation
-29-
V-2
CHART V
RECOMMENDED STEP PORTION
NON-SUPERVISORY STEP PLAN
SALARY RANGE
Maximum
Base
105% Highly
Satisfactory Proficient
Performance = Step
Job Rate
100% Proficient
Step
97-1/2% /
Qualified
Step Unsatisfactory
Minimum Performance
Base Entry/
95% Training 1rStep
6 Mo. 6 Mo. I 1 Year
CHART VI
RECOMMENDED STEP PORTION
SUPERVISORY STEP PLAN
SALARY RANGE
Satisfactory
Performance =
Maximum Highly
Base
105% Proficient
Step
Job Rate
100% Proficient
St
ep
Minimum Unsatisfactory
Base Qualified Performance
97-1/2% Step
6 Mo. 1 Year I
-30-
ORGANIZATIONAL IMPROVEMENT PROGRAM
The program includes three areas of development : 1) management, 2)
employees, and 3) technology to improve the overall organizational
performance and effectiveness.
Elements included in the plans for each area are discussed in the following
narrative.
I. Management Development
Objective: To increase the skill level of Weld County managers,
thereby enhancing managerial decision making, communications, and
results.
Proposed Elements
A. Development and Training
1. Continued management training programs for
first line supervisors, mid- management and
upper level management.
2. On-going management training funds per
department so updating of skills and
techniques can be obtained in a timely
manner.
3. Development of specific management training
goals and needs per department per manager.
Organizational Improvement
A. Sunset Review Process: On-going review of position
vacancies for organizational, technological or methods
improvement.
B. Program Review: Review by management of effectiveness
of program services. Duplication of effort, technology
improvement, availability of contracting services at
reduced costs or cost avoidance.
C. Organizational Performance Appraisal. Establishment of
department goals by management and communication of
goals to employees.
D. Management Performance Appraisal: An addendum to
yearly evaluation process whereby managers establish
measurable goals for the division/ department and
performance is measured accordingly.
-31 -
Operations Improvement
A. Management Reporting System: Continued use and
updating of management reporting system by department
manager. Continued use of information to highlight and
eliminate operating problems.
B. Cross Training: Continued and increased cross training
of appropriate department staff to supply adequate
coverage for peak workload periods and absences.
C. Work Simplification/Methods Improvement: Information
flow through staff meetings, distribution of
publication, etc. , so improved techniques can be
applied to improve work methods and quality.
D. Utilization of Technology: Increase utilization of
technological tools to decrease operating costs and
improve work environment.
E. Incentive Bonus Program: An incentive program for
management which recognizes improvements/cost
reductions for departments.
II. Employee Development
Objective: To increase the skills of Weld County employees
through an organized training program.
To provide information on career paths or upward mobility within
the organization.
To provide a means of receiving employees' input to improve
operating procedures and work life.
Proposed Elements
A. Personnel Aspects
Orientation program for new employees
outlining personnel policies and procedures;
career development opportunities; overview of
county government and interaction of offices.
2. To provide manager with applicants determined
eligible and interested in positions when
vacancies occur.
3. Job Audit Review: To establish a percentage
of jobs to he reviewed on a yearly basis.
-32-
4. Formalized Exit Review: To establish a
formalized exit interview per employee so
operating or management problems can be
identified and solved.
5. Classification Review: To establish a means
to review job descriptions and verify
accuracy.
6. Performance Appraisal : Install new
performance evaluation system developed in
conjunction with pay-for-performance.
7. Benefit Review Program:
B. Motivational Aspects
1 . Career Path Development: To identify
available career paths for classification
group and identify increased training skills
necessary to implement upward mobility.
2. Job Rotation/Cross Training: To increase the
opportunity for job responsibilities and
upward mobility for employees. Also would
even work flow for all employees in
department during absences.
3. Employee Training Program: To provide
training in specific employee targeted areas
to increase skills or personal development.
4. Employee Suggestion Program: To provide an
opportunity for employees to provide input on
improving operations.
5. Department Safety Analysis & Award Program:
To provide a means of recognizing improved
safety records per department and demonstrate
the reduced cost resulting from same.
6. Utilization of Technology: Increase
utilization of technological tools to
decrease operating costs and improve work
environment.
7. Referral Program: Information of
availability of services to aid employees
with personal and/or family programs.
8. Implementation of pay-for-performance plan.
-33-
III. TECHNOLOGY/METHODS DEVELOPMENT AND IMPROVEMENT
Objective: To increase the awareness and utilization of
technological and methods advancements to improve county
operations.
Proposed Elements:
A. Technology
1. Office Systems: Continue installation of a
word processing center.
2. Energy Management System: Continued
utilization of the system to reduce operating
costs.
3. Inventory Control System: Development of
present systems to include the shop parts,
buildings and grounds, etc.
4. Automation: Increase automation for record
storage, tracking information for solutions
to operating/scheduling problems, management
information to reduce manual systems and
increase accuracy and access.
B. Methods
1. Flextime: Expansion of 4-10 hour day concept
to other county areas. Example: Building
Inspection.
2. Equipment Replacement Plan: Scheduled
replacement of equipment or materials.
Example: Carpet.
3. Information System: Distribution of
publications, training seminars, etc. to
increase awareness and communication of new
technology.
4. Consolidation of service areas, e.g.
communications.
—34—
GENERAL FUND
General Fund
Revenue By Source
1983
TOTAI. $13,111,087
Property Taxes, Charges for Service
$8,129,956 $1,381,018
62.0r 10.52
Micro llaenous
$1,601,200
12.2%
Fund Balance
$1 ,195,397
9.1'1'
Licenses/Permits
Reimbursements $269,970
$203,500 2.17
1.67
Federal/State
$328,046
2.5%
1982
TOTAL $13,533,209
Property Taxes
$6,842,707 Charges for Service
50.6% $1,833,458
13.5%
Miscellaenous
$2,003,615
14.8%
$255,000 eme nts`
$255,000 A\\1.97
Floral/Snttc Fund Iinlancc
5162,796 $2,071,663
2.0% Licenses/Prrmlts 15.1% •
$261 ,970
1 .97
General Fund
Expenditure by Functions
•
(without Contingency)
1983
TOTAL $12,551,087
Public Safety
$4,591,790
General Government 36.57
$4,255,117
33.9%
Health
$69,458
0.6%
_____-Auxiliary
$1,958,210
15.6%
Contingency Judicial
$911,539 $764,973
7.3% - 6.1%
1982
TOTAL $13,239,670
General Government--------
$4,430,363
33.4%
J ud is ia1— Public Safety
$682,889 $5,162,276
5.2% 39.0%
Auxiliary
$2,894,684
21.9%
Health
$69,458
0.57
- 3fl-
GENERAL FUND SUMMARY
It is recommended that the General Fund be funded at the level of
$12,551,087 in 1983. The recommended level reflects a 7. 1% increase
over the 1982 level of $11,713,978. The only program expansion is the
Juvenile Diversion grant of $50,000. Other than that one program, the
budget simply accommodates inflationary pressures experienced by Weld
County. The budget does include the addition of the Community
Correction program of $150,000 which is totally paid for by the State.
The Ambulance Services, which totalled $537,213 in appropriations with
offsetting revenues of $473,550 for a net cost of $73,663, has been
transferred to the Special Taxing District budget from the General Fund.
With these items netted out, the overall increase of approximately 10%
or $1, 174,322 is comprised ul proposed salary increases ($752, 126? ,
added data processing costs ($205,714) with the separation from Boulder
County, retention of Consumer Fraud program ($29,748) , contribution of
capital for land in the ICA Motor Vehicle Fund ($48,853) , and
undesignated contingency amount of $64,523. The remaining $73,358 Tv
changes in the budget are attributed to the inflationary trends in at]
line items.
The recommended 1983 revenue to the General Fund amounts to $11 ,915,690
compared to $10,556,344 in 1982. The property tax amount is up
$1,287,249 with $753,777 of the amount being a shift back from the
Contingency Fund for a net property tax increase of $533,472. Adjusting
for the property tax shift from the Contingency Fund, transfer of the
Ambulance revenue to a Special District ($463,550) , and new grant monies
($200,000) all revenue are up $869, 119 or 8.2%. Revenues other than
property taxes with the same adjustments are up $369,360 or 11.48%. The
significant change in revenue increases are interest ($200,000) , IV-0
incentive ($20,000) , Sheriff fees ($96,500) , DUI fines ($20,000) ,
Treasurer's fees ($15,000) , and Clerk's fees ($70,000) . Other fees
remain stable.
Included in the recommended budget is a contingency amount of $911 ,539
of which $641,302 is recommended to be utilized to provide employees
with a salary adjustment to place all positions near parity with a
recent salary survey conducted by the Personnel Department i❑
conjunction with other private and government agencies. Salary
adjustments are shown in the point of issue section. The remaining
$64,523 in the contingency amount is placed there for the Board 's
consideration and policy decisions regarding various points of issue and
policy matters concerning county priorities and programs for 1983. A
detailed list of the points of issue and policy matters for the budget
are in the preceding pages.
-37-
As proposed, Weld County General Fund would end the 1983 fiscal year
with a fund balance of $560,000. The $560,000 contains a basic $500,000
General Fund contingency and $60,000 for carry-over to even the cash
flow for elections in off years. This fund balance amount is consistent
with the anticipated ending fund balances for the last few years. The
$500,000 should be viewed as a contingency amount , together with the
$500,000 lound in the Contingency Fund to meet unforeseen expenditures
or revenue declines that Weld County may experience in 1983. Because cf
the local and national economic situation and the pending Federal budget
cuts, it is prudent management for Weld County to maintain an
anticipated fund balance to respond to unforeseen needs of the citi2ets
of Weld County in 1983 and future years.
-38-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Board of County Commissioners
BUDGET UNIT TITLE AND NO . : Office of the Board -- 011011
DEPARTMENT DLSCRILPII.OrI: This is the statutory head of county government . Each
o the major departments of county government is overseen by one commissioner, with
each commissioner serving as an assistant in another area, on a rotating basis each
year. Additional statutory duties include sitting as a board of equalization to
hear appeals on tax assessments, sitting as the county board of welfare, & filling,
by appointment 111 vacancies in county offices except in the Board of Commissioners.
The budget unit shown above is broken down into the following activities:
Administration, legislative program, local government forum.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 185,460 $ 195,112 $ 206,285 $ 206,285
Revenue -0- -0- -0- -C'-
Net County Cost $ 185,460 $ 195,112 $ 206,285 $ 206,285
Budget. Positions 6 6 6 6
SUMMARY OF CHANGES :
Increases of $12,123 are reflected in service and supply accounts ($1,475) , CCI
dues ($5,570) and meeting expenses. Typewriter for $950 is budgeted in central
capital budget.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Board should discuss solution to back-up for secretary position for times she is
absent. Solution must come from added position or coordination with Clerk to
the Board or Word Processing Pool.
-39-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT . NAME : County Attorney
BUDGET UNIT TITLE AND NO . : County Attorney -- 011012
D-EQARTMEliT DESCRIPTION : This office renders opinions on constitutional ques-
tions. inc county attorney is charged with defending any law suits against Weld
County which are not covered by insurance policies & bringing civil action:- for
enforcement of county regulations.
The budget unit shown above is broken down into the following activities:
County Attorney, TV-D Program.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 196,040 $ 184,574 $ 184,434 $ 184,434
Revenue 79,952 59,000 73,000 73.000
Net County Cost S 116,088 $ 125,574 $ 111,434 $ 111 ,134
Budget. Positions 5 5 5 5
SUMMARY OF CIHANGEa:
Expenses for the County Attorney remain stable for 1983 with minor shifts of
expenses among supply accounts and a reduction in travel and meeting costs .
R?venue for services to Social Services are up from $59,000 to $73,000 because
of the service requirements. [V-D incentive and welfare fraud revenues are
included in non-departmental revenue amounts.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
The self--insurance program continues to impact the County Attorney workload.
On an as needed basis, the Board has given the County Attorney the authority to
seek outside counsel for insurance cases with the self-insurance fund paying the
lees. IL is recommended that this policy continue with the note that the approach
may be used more frequently as more cases accumulate. Funds are appropriatel9
budgeted in the insurance Fund.
-40-
BUDGET UNIT REQUEST SUMMARY CE i -.9---
FISCAL YEAR 1982i n 2 r i/� C
AGENCY/DEPT . NAME : Public Trustee
/460
BUDGET UNIT TITLE AND NO , : Public Trustee -- 011013tv
DEPARTMENT DESCRIPTION : Performs the duties of public trustee in the County as
prescribed in CRS 38-37-101 et. seg. , 1973.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost _$ 1,020 1,000 $ 1,500 $ 1,500
Revenue 927
_ 1.,000 1,500 1, 100
Net County Cost
k $ 93 -0-
Budget.. Positions I -- - --
--
SUMMARY OF CHAnaa:
The activity of the Public Trustee has substantially increased this year with tie
great number of foreclosures. The result is a requirement for additional legal
documents and foreclosure books. The $1,500 reflects continuation of the trend.
Tn the event the economy improves the funds will not he spent and offsetting revenues
will. be down.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval of increased level of expenses since revenues offset cost.;.
Change in economic conditions could impact costs and revenue.
Since the State Legislature establishes all Public Trustee fees and they have
not been increased for three sessions , to cover true costs it is recommended t.hat
the Board, in conjunction with CCI, support legislation increasing fees appropriately.
r
1 U
lcILL' . .
L
lc UL ,U4,04
InA4 /11 .41115
Wk r
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1982
AGENCY/DEPT. NAME : Planning & Zoning
BUDGET UNIT TITLE AND NO. : planning -- 011014
DtPARTMENT DESCRIPTION: Provides the Weld County Planning Commisslo:a with
research & recommendations regarding land use decisions in relationship to tie
Weld County Comprehensive Plan; gives technical assistance to incorporated mini-
( ipa.lities; assists (:oc on projects; issues permits and regulates zoning.
The budget unit shown above is broken down into the following activities:
Long range pl inning; zoning subdivision administration; administration;
'208" naaaagvrn nt.; hnresirg program management.
Actual Last Requested Recommended
RESOURCES Complete A,lowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost � w
$ 206,16.':. S 167,167 $ 163,981 $ .163,66.1
Revenue 2.1.,191 26,590 28,045 28,045
Net County Cost $ 184,974 $140, .577 $ 135,936 t 35,616
Budget. Positions 12 I 8 8
_SitIMARY
Decreased exp nditures cue to voluntary cutbacks that do not hamper service.
'injor reducci r!as are in Technical Assistance for Cities & Towns ($2,500) , office
uppl y accoun ($400) , and travel and meetings ($237) . The revenue is increasing
I rimari ly bec cruse the 1e.�82 budget was built on rates that were subsequently updated
• n January. 1 t.i2, the•re'hy incre<as:rig revenue over budget estimate for l98: .
F LANCE/A M N ! ST•$.A.TJVE REQDMME RATION :
Policy issue :
Reduction of Technical As- istnrrce for incorporated communities of $2,`:00. This
reirresenc ; 50% of t t:e 1982 bue'.1.eI: :and is not necessarily due to use of its-kind
services with t•:x..ist;np• staff -Aber than a hard dollar outlay expense . ok ,,,,
Transfer a.:r i a i phut.uar.rr:p;ry r'.•eues t to Treasurer's office from Plannir i=. nd
Zoning,, )i f fereree•c i r lirt;e ue,"ld increase revenue 100%. Plannint: Charge
$2.50 vs. Treasurer charge $5.00. 100 per year equates to loss of $20 r o
Planning, I_•fit iu& ceac• of $900 to Treasurer. o f
Additional requirement t � e:• Land E We e applicant to provide all copies necessary
for refer-al a�;F,nc: i t :: t h ; reducing copy cost of estimated $830/year.. J�
Ke( `ice . - i 'e
(OVER)
-42-
BUDGET UNIT REQUEST SUMMARY (Continued)
Planning -- 011014
FINANCE/ADM TNLSTRATIVE RECOMMENDATION:
4. Capital request of $320 for two calculators are included in the central ;NL-
�apital outlay budget..
5. 1C:A Ron was moved from Planning and Zoning into Building Inspectior ( \L
($830) .
6. All feei should be reviewed Prior to 12/31/82 but no increases are
aro jectad. Ke;pc.a bath
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT , SAME : t l c ri: ,& Recorder
�
BUDGET U[, UNIT TITLE AND NO , i:ic•rk & Recorder -- 011021
DiPAgTMENT D " CF1 The clerk & Recorder coordinates the work of the
er:ployees in live departments, The Clerk to the Board Department is responsible
f r recording rli meetings o; the Beard of County Commissioners, hearings, and
I quor applicu-iuls. The Recc rd iul; Department records all legal documents ane
responsible :l r uale roI I Irmo ' and processing all documents, ISrueS marriage
11( enses, cond-i,.:t., lien ;old reel estate searches, and provides certified (OVER)
The budget unit •;hown above is broker, down into the following activities:
Clerk t:., the Board, l:� eordfnt. , Information Retrieval, Motor Vehicle.
Actual Last # Requested Recommended
RESOJRCES Complete Allowed Current } Next texi
Fiscal Year Fiscal Year # Fiscal Year Fiscal Year
Gross Co..nty Gast $ 8U ,23i' $ 8110,534 $ 819,001 $ 31),001
Revenue 6.18,.3/11 f•I)i,,000 670,000 61,000
Net County Cost $ 192,889 $ 240,',34 $ 149,001 $ 14 !,00l
Budget. r`'os.iti ors 1,S, 41, 43 +3
U IA _Y OF_S,..HAaciEa:
Budget reflect ; a $21 ,533 reduction in expenses. Supplies have again shown a
d.•crr-ase since the implementation of the on-line system in Recording ($4,958'• ;
c: 'erall ref inem-nts to procedures allow the decrease of one position ($12,17: ).
M, : st'.ngor se.�v i ,: is in on-departmc nt.al ($4,000), revenues are up $70,005 to
,.0,000. Ci'.r .r:11 c1: 11iment budget 'i.n.'ludes $1,1110 for typewriter.
FINANCELA 1MINI S; :ATIVVRECOMMENDATION :
1"!r:omme•uc'. •tpor vvhi . tic L cos ,if C!or.i< and Recorder's Office from 1982 to 198?
I.. down 91 ,331.
S:,o comments . 1, hack-up to Commis! i.�iu'rs' secretary.
\:
-44-
dulx;i.'f UNIT' IUF,OUHST SUMMARY (Continued)
Cleric & Recorder -- 011021
DEPAR'T'MENT DHSCRIPTION;
copies of fe cumentn on record, The Information Retrieval department pr )ne.ases
documents in microfilm form for use in the Miracode machine for instantaneous
rata i_ev,,1 . The Motor Vehicle Department collects state and local sales races on
mutrr vohitleh , prxe ues title al+pl icatione, tiles chattel mortgages in tnotcr
vellicle.s, ra ,rtain , alphabetical and numerical file:; on all titles and i rense
plates issietl in Weld County, and isist.s law enforcement agencies wi_td
idertificati„r by nrnvidiny motel .Lhitle registration information.
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Elections (Clerk & Recorder)
BUDGET UNIT TITLE AND NO , : Elections -- 011025
DEPARTMENT DESCB-JPTjON.: The Elections Department conducts primary S general
elections every two years, conducts voter registration, maintains records alphabe-•
tically and hi precinct , conducts schools for election judges, provides supplies
for elections and issues certificates of registration for proof of age and
citizenship for International trael .
The budget unit shown above is broken down into the following activities:
Voter registration, election eperat ions, maintenance of official records , customer
and mail serv. cc..
Actual Last I Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
--- — — -1
Gross County Cost i
68,908 233,413 $ 95,538 $ 95,538
Revenue _ —— I 1 89i ,538
---� —_— U I J,,000i
-0- 0-
Net Courty Cost 68,90s 411 9-5,5 3
-------._—f---_.— -----
Budget. Positions 4 4 i
SUMMARY DT CHAN.O1 .:
The election midget for the off-year is substantially reduced.
MIANCE/ADM IN= IRATIVi. REcQMMEN2AL QN :
recommend app oval .
It is recommended that the hoard continue the policy of budgeting fund balance
excess equal to one-haft tie di 'it once of election year and off-year to even the
expenditure pettern for elee: o. This has been accommodated in endiaf
fund balance )roj ft, ti()lc. Lr.r 'ti`s
V 1
' U
46-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Treasurer's Office
BUDGET UNIT TITLE AND NO . : Treasurer -- 011031
DcPAB TMENT DESCRIPTION: The Weld County Treasurer takes custody of county
funds, such as collecting taxes and disbursing funds collected for the state,
county school districts, municipalities and special. districts. The treasurer
deposits county funds in banks in the county. Funds may be invested, but state
statute limits the type of investment .
The budget unit shown above is broken down into the following activities:
Treasurer
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost �! $ 31.8,339 $ 344,044 $ 356,932 356, 932
Revenue 297,251 279,000 294,000 294,000
Net County Cost $$ 21,088 $ 65,044 62,932 $ 62 ,932
Budget. Positions 12 12 13 11
SUMMARY OF CHANGE:
Budget reflects secretary position added mid-year ($13,119) . Budget shows $2,545
reduction in microfilming since it is now part of data processing costs. Iostage
is up $1,000 due to volume, travel. up $709, and professional finance services are
down $1,284 for a net decrease in service and supplies of $2,475. Overall expense
budget up $10,604 over 1982. Revenues are up $15,000 for net county cost decrease
of $4,396. Two calculators requested are included in the Capital. Outlay hudu t
($498) .
PENANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Support continutation of added mid-year position. Need
appears evident.
0 verAIS)I Ili C e UFs--1/4- 000
1
1 nGYt �!��L / ti P�� 7 L/,7 k(2' LiCCrL
A--- ' eciticsu e (9'Ckaia, yl JevcT sS ` e'U ' ( ✓ .,•0=-- -)
f7 OS Gr�J
�t (� C' 1�-- 4)- 7 /7
k -t°r-', ( Lia - 14) ( 7 / L ter ( *CI
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT . NAME : Assessor
BUDGET UNIT TITLE AND NO . : Assessor -- 011041
DEP/ TME$T DES sPTION : This department does the assessment on all properties
in e ounty. responsible for placing proper value on all real and personal
property. Keeps copies of current tay roll in alphabetical sequence and also
by parcel number.
The budget unit shown above is broken down into the following activities:
Assessing of all properties in Weld County.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 643,736 $ 718,351 $ 730,491 $ 730,491
Revenue
39,555 34,000 39,500 39,500
Net County Cost S 604,181 $ 684,351 $ 690,99] $ 690,991
Budget. Positions 31 31 31 31
SUMMARY OF CHANGES:
The re-appraisal to be done in 1983 has caused increases in mail out forms and
Notice of Assessments ($3,640) and the postage to mail out all the Notice o.-
Assessments ($~1,800) . Increases are offset by decreases in mileage ($3,300) .
Net change is increase of $12,140 over 1982.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. The re-appraisal in 1983 will impact this budget but adequate
resources have been provided as well as the three years of data processing ffort
to accommodate the re-appraisal. .
Calculators ($400) and typewriter ($010) included in the Capital Outlay budget
for the Assessor are recommended.
I I 1111
•
-48-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Buildings & Grounds
BUDGET UNIT TITLE AND NO . : Maintenance of Building & Plant -- 011061
DEPARTMENT QEScR&PTIQN : Maintain all county buildings & grounds in the fields
or: air conditioning, heating, plumbing, carpentry, painting, electrical, lawn &
grounds care, furniture moves, snow removal, etc. Performs cleaning tasks in Court
House, Complex, Jail, Health Building, Social Services, & Library.
The budget unit shown above is broken down into the following activities:
Administration; repairs & maintenance of buildings; custodial services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 815,625 $ 771 ,238 $ 770,952 $ 769, L02
Revenue 14,045 4 ,200 4,200 4,200
Net. County Cost $ 801,580 $ 767,038 $ 766,752 $ 764,902
Budget. Positions 34 34 34 34
autimAro, OF CHANGES:
The major change in this department is a detailed breakdown of each of the object
codes to facilitate tracking of cost for buildings. This concept allows better
data collection, therefore higher charge-back amounts.
The contra-expense account (charge-back) is increasing $36,536 over the 1982
approved budget, and gross expenditures are increasing $37,871 over 1982; equating
to a $1,335, or .2 of 1% total increase.
(OVER)
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Special project costs will impact this budget and be considered part of it ,
One janitor position is unfunded for carpet cleaning and salary savings purposes.
Consideration of reduced janitori_.L staff displaced by CWEP employees should be
discussed. £:0
Energy conservation efforts continue to be effective cost avoidance technique.
Maximum use of maintenance staff to offset special project and capital costs has
been effective in 1982 and should he continued in 1983.
-49- ti
BUDGET UNIT REQUEST SUMMARY (Continued)
Maintenance of Building & Plant -- 011061
SUMMARY OF CHANGES:
Comparing the utility cost request for 1983, using the same buildings budgeted for
in 1982, the actual dollar reduction is $2,582; realizing an average utility rate
increase of 171/2%. The statistical dollar savings for the same buildings is
$49,115. The 1983 budget for utilities includes an additional $43,800 for the
Health Building, Ambulance and South County Building that was not included in the
1982 budget . This equates to an actual dollar increase over 1982 of 341,218, but
a statistical decrease of $5,315.
Capital requests of $1,850 for freon leak detector ($200) , mower ($400) , flammable
storage locker ($600) , 2 vacuums ($350) and welding unit ($300) are in the central
capital equipment budget.
Revenue for Menth Health South County ($4,200) is stable.
-50-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT . NAME : County Council
BUDGET UNIT TITLE AND NO . : County Council -- 011110
DEPARTMENT DESCRIPTION : Weld County's Home Rule Charter provides for a five
member unsalaried County Council chosen in non—partisan elections. The major
responsibilities of the Weld County Council are setting salaries of all elected
officials, filling vacancies in the Board of County Commissioners, reviewing county
government and making periodic reports to the citizens, and authorizing an increased
levy in ad valorem taxes if requested by the County Commissioners.
The budget unit shown above is broken down into the following activities:
County Council.
Actual Last Requested Recommended
RESOURCES { Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ c
$ 7,80028,351 $ 28,351 $ 28,'i51
Revenue
Net County Cost
$ 7,800 $ 28,351 $ 28,351 $ 28, 351
Budget. Positions 375 . 375 .375 . 375
SUMMARY OF CHANGES :
Overall budget is constant at $28,351. Secretary's salary has been increased
$210, newspaper subscriptions $190, supplies $140, and mileage $100. The increases
have been offset by a reduction in professional services of $650.
•
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. The proposed budget is at the target level. The $21,000 for
a performance auditor function appears more than adequate based upon historical
expenditure patterns and the salary survey done by Personnel for a performance
auditor, for example, a performance auditor in the State merit system makes $21,300
a year. The budget provides adequate resources for the County Council to carry
out its functions by appointing a performance auditor as specified in Section
13.8(7) of the Weld County Home Rule Charter and a part-time secretary as specified
in Section 13-8(2) .
BUDGET UNIT REQUEST SUMMARY
1983
FISCAL YEAR. ----
AGENCY/DEPT . NAME : __ District Attorney' s Office NO . : --
_ 011123
District Attorne
BUDGET UNIT TITLE AND Prosecutes crimes upon complaints of citizens or upon
iT nFSC� •• agencies & answers all criminal pport
& complaint of law enforcement & a swe actions, as
investigation of
Handles such civil-matters mental juvenile lah clinic.
com-
plaints of the people . Handles Serves AS
attorney and commitments ffto the r state hospital
er
attorney for all county officers except the County Commissioners. Handles
fraud complaints and welfare fraud complaints.
The budget unit shown above is broken down into the following
District attorney; juvenile division; welfare fraud division; consumer division.
�— Recommended
Requested Next
__---�— Actual Last Next Fiscal_ ear—
Allowed Current Fiscal Year -
Complete $ 7f Y
RESOURCES Fiscal Year 49.`-
Fiscal Year $ 770,
$ 705,603 •
680,085 82,200 82,200
Gross County Cost $ 31 600 • --
------ ----
42,503 $ F,32,77'3
Revenue $ 688,291
---- $ 67 4,003 _-- ---
637 ,582 31
Net County Cost $ 29 31 _. ---
29_�_
Budget. Positionsw---
0 000 Juvenile Diversion
Expenses
es program en A Diversion
for
10,($29,748) .option to priori
the Consumer Fraud
Expenses and revenues reflect the addition of the
been recommended at $toms appear h stable.
grant and the equipmentcoha(sfo only All. other
tize in for central
account.
ti.ze the central equipment
ToeTT �F RECOP9PLi-yl-' �'Y``.grant will be extended beyond its
F1nH"r dit should under-
current Juvenile . In the vent it is not,
The budget assumes.. Strict • reduction of revenue and salaries
current contract date or
strict Attorney that a reviewed
stood by the Board and Di
require-•.d ,•��i.d-Year. This matter should be
equal to $25,000
1983. would b. ��� ii WI 10,000 be
in June of 1983. It is suggested that $ a ital.
110 is requested. option to prioritize the P
Equipment totalling $1_3'110,
13ct Attorney given the P
approved and the District (OVER)
'crchases.
-52- ,
BUDGET UNIT REQUEST SUMMARY (Continued)
District Attorney -- 011123
FINANCE/ADMINISTRATIVE RECOMMENDATION:
The capital outlay items requested are:
3 File cabinets $ 2,391 �\
2 Bookshelves 492
1 Binoculars 100
9 Dictation Units 5,011
4 Transcribers 3,486 \ )
5 Micro—bulk Erasers 100
Hook-up for micro dictating
equipment 1,529
$13,109
Consumer Fraud program continues to be low priority program ($29,748) for policy
issue. 8 C-v1-1 Yl 'AC"
Travel and meeting request total of $14,816 is only recommended at 1982 level
of $9,298.
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Finance & Administration
BUDGET UNIT TITLE AND NO . : Finance & Administration -- 011151
DEPARTMENT DESCRIIIIM: This office provides financial and administrative
support to the Board of County Commissioners.
The budget unit shown above is broken down into the following activities:
Finance & Administration
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 114,256 $ 103,957 $ 103,957 $ 705,957
Revenue -0- 0- 0-
Net County Cost $ 114,256 $ 103,957 $ 103,957 $ 101,957
Budget. Positions 4 3 3 3
SUMMARY OF CHANGES:
Budget is same as 1982. Shift of $50 from travel to postage and $200 from office
supplies to in-house supply account. Capital outlay associated with word processing
hook-up to data processing mainframe totals $1 ,900 in capital budget.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Large percentage of time and supply account goes to word
processing pool. Consolidation of word processing has worked well thus far.
Time is being kept to chargeback, through the indirect cost plan, word processing
support to other departments.
See comments on back-up to Commissioners' secretary.
QV
-54-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT . NAME : Accounting Department
BUDGET UNIT TITLE AND NO . : Accounting -- 011152
DFLPARTMENT DESCRIPTION : This office is in charge of all general accounting
unctions. It must maintain and produce accurate records for departments' use
to allow proper budgetary control. Maintains records for grants in the county,
and assists in the annual audit by an independent auditor. Issues weekly county
warrants and provides budgetary control by processing supplemental appropriaticns,
etc.
The budget unit shown above is broken down into the following activities:
Accounting
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 195,163 $ 241,667 $ 247,053 $ 246,8/3
Revenue -D-
Net County Cost $ 195,163 $ 241,667 $ 247,053 $ 246,8?3
Budget. Positions 9 8 7 7
SUMMARY OF CHL E_i:
Service and supply accounts remain constant in total even though they have been
reallocated. Budget reflects the reduction of one accounting position charged
back to HRD. The need for the position never materialized and the chargeback
has been done by the indirect cost plan rather than direct charge. Approximately
one-third of accounting is recovered via HRD indirect costs. Overall elim _natiun
saves County $18,718.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval and Board's concurrence in dropping HRD chargeback position.
Keypunch function has been shifted from Data Processing to Accounting without
added staff, position has been half-time most of 1982.
During 1983 an assessment of Road accounting system and function will be conducted
to integrate into regular accounting system. Social Services is planned to he
incorporated into central accounting system 1/1/83. Impact will be assessed whan
consolidation is accomplished.
-55-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT, NAME : Purchasing
BUDGET UNIT TITLE AND NO . : Purchasing -- 011153
DEPARTMgNJ DESC:RIPTIOI4: Responsible for all purchases over $50, whether by
ormal bid, telephone proposal, or quotation. Maintains vendor bid list for
all types of bidding. Seeks approval from the Board of County Commissioners on
ex 11 bids. Also supervises print shop and central supply.
The budget unit shown above is broken down into the following activities:
Purchasing.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next
Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost 65 o 5
$ 59,006 $ 65,,7272 9 $ 65,938 S 65,888
Revenue
Net County Cost $ 59,006 $ 65,729 $ 65,938 $ 65,888
Budget. Positions 3 3 3 3
SUMMARY OF CHANGEa:
Base request is $805 under 1982 budget. Mid-year transfer of $964 to cover data
processing terminal is included in request as a transfer from non-departmental.
Primary reduction is in advertising ($1,000) due to consolidation of bids. Other
supply and service accounts remain stable with minor increases in postage and
meeting expense.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. The request to automate the purchasing function in 1983 will
be a major impact on the department . Automation of many of the purchasing functions
should allow better control and permit the current staff to cope with the increased
growth of purchasing requests for Weld County in the future. Issue to be discussed
under data processing budget hearing.
Ii
A
l I .
-56-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT . NAME : Personnel Department
BUDGET UNIT TITLE AND NO . : Personnel -- 011154
DE? TMENT DESCRIPTION Created by the Home Rule Charter. The division is respen-
sible for setting up employment policies, rules, job classification and compensation.
All job applicants submit applications to the Personnel Division, which screens them
according to skills, education and experience; then they refer 3-5 chosen applicants
to departments for interviews. Payroll is maintained and benefits such as retirement,
FICA, and health & life insurance are controlled by the payroll section.
The budget unit shown above is broken down into the following activities:
Personnel, Payroll.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next.
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost
$ 220,502 $ 236,046 $ 239,945 $ 239,131
Revenue
-0-
Net County Cost $ 220,502 $ 236,046 $ 239,945 $ 239,131
Budget. Positions 6 6 6 6
SUMMARY OF CHANGES:
Budget reflects $2,000 increase for printing of employee salaries per court order,
$1,560 increase for salary survey and new testing for Deputy Sheriffs, increases
offset by reduction in dues and subscriptions for net increase of $3,085.
FINANCE/ADMINISTR'ATIVE RECOMMENDATION :
Recommend approval.
-57- \PI
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : _Communications - PBX
BUDGET UNIT TITLE AND NO . : Communications - PBX -- 011192
DEPARTMENT DFSCRIPTI ON : To insure a communications system to all county
offices. To answer all incoming and route outgoing calls to county offices.
The budget unit shown above is broken down into the following activities:
PBX
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 216,935 $ 230,551 $ 243,973 $ 243,973
' Revenue 20,382 30,382 36,818 36,81.8
Net County Cost $ 196,553 $ 200,169 $ 207 ,155 $ 207 ,155
Budget. Positions 8 8 8 8
SUMMARY OF CEIANGE.a:
Major changes in expenses reflect new SMDR telephone management system ($4,473)
and anticipated 10% PUC tariff increase approval for phone service. Revenues
from courts of $36,818 show an increase of $6,436 to reflect court's share of
phone costs.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
in the event PUC rate increase does not materialize, this budget can be decreased
by $13,237.
Courts should continue to be charged on a full cost recovery basis of $36,818.
With the full implementation of the SMDR system, consideration should be given to
development o1 a data base in 1983 so in 1984 departments can be charged back for
actual phone useage to encourage management and cost control of phone use.
-58-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT . NAME : Capital Outlay
BUDGET UNIT TITLE AND NO . : Capital Outlay -- 011945
DEPARTMENT DE RIP�QN: Central account for capital outlay items.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 34,642 $ 54,785 $ 82,838 $ 60,000
Revenue -0- -0- -0-
Net County Cost $ 34,642 $ 54,785 $ 82,838 $ 60,000
Budget. Positions
SUMMARY OF CHANGES.:
See listing of requests and recommended items.
FINANCE/ADMINISTRATIVE RECOMMENDATION:
Recommend $60,000 funding level.
CAPITAL OUTLAY
Request Recommend Approved
Office of the Board:
1 Typewriter $ 950 $ 950
Building/Grounds:
1 Freon Leak Detector 200 200
1 Mower 400 400
1 Locker 600 600
2 Vacuum 350 350
1 Welding Unit 300 300
Clerk & Recorder:
1 Typewriter 1,100 1,100
Communications:
1 Time Clock 650 650
Planning:
1 Calculator 160 160
Finance/District Attorney:
Hook up Word Processors to
mainframe 1,900 1,900
Assessor:
2 Calculators 400 400
1 Typewriter 950 950
Treasurer:
2 Calculators 498 498
Exhibition Building:
3 Table Caddies 300 300
(CONTINUED)
-60-
CAPTTAL OUTLAY (Continued)
Request Recommend Approved
Road and Bridge:
Miscellaneous $ 5,000 $ 5,000
Field Operations:
1 Protective Body Suit 220
12 Tachography Vehicle
Monitors 7,800
4 Mobile Repeater Units 11 ,200
Jail:
2 Steamers 5,500
1 Pager 175
2 BP Cuffs and Stethoscope 250
1 Exam Table 500
1 Microwave Oven 1 ,350
1 Typewriter 995
1 Calculator 179
Administration:
2 Taperecorders 351
1 Microfilm cabinet 1, 567
1 Typewriter 900
1 Word Processing Unit 13,742
* 25,000
District Attorney:
3 File Cabinets 2,391
2 Bookshelves 492
1 Binoculars 100
9 Dictating Equipment 5,011
1 Transcriber 3,486
5 Micro-bulk erasers 100
Micro Dictating-Misc. 1 ,529
**10,000
Undesignated:
Safety /Replacement/
Emergencies 11 ,242 11,242
GRAND TOTAL $ 82,838 $ 60,000
* To be designated by Sheriff in 1983.
** To be designated by District Attorney in 1983.
-61-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Sheriff's Office
BUDGET UNIT TITLE AND NO . : Summary
DEPARTMENT DESCRIPTION: See individual units.
The budget unit shown above is broken down into the following activities:
Sheriff - Administration; Jail; Police Services
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 3,271,377 $ 3,539,313 $ 3,727,790 $ 3,593,402
Revenue 124,610 131,275 227,775 227,775
Net County Cost $ 3,146,767 $ 3,408,038 $ 3,500,015 $ 3, 365,627
Budget. Positions 157 157 163 151
SUMMARY OF CHANGEi:
See individual budgets
FINANCE/ADMIN.IT'ATIVE RECOMMENDATION :
An analysis of the Sheriff's budget trend since the enactment of the Home Rule Charter
indicates a trend from 9.727 in 1977 of the General Fund to 30.22% in 1982 with
a request total of $3,727,790 for 1983 being 31.827.
1977 1978 1979 1980 1981 1982
Sheriff-Special $ -0- $ -0- $ 411 $ 3,264 $ 3,801 $ 5,090
Jail -0- 787,726 1,064,811 1,125,867 1,274,405 1,528,954
Sheriff 956,808 1,190,202 376,419 465,528 648,908 582,572
Police Services -0- _ _377,059 1,023,233 1,208,986 1,322,817 _1 ,423,862
TOTAL SHERIFF $ 956,808 $2,354,987 $2,464,874 $2,803,645 $3,249,931 $3540,478
TOTAL GENERAL
FUND $9,844,781 $9,593,006 $9,177 ,890 $10,330,659 $11,120,949 $11,713,978
PERCENTAGE: 9.727 24 . 57 26.86% 77.147 29.227 30.227
--62- OVER
BUDGET UNIT REQUEST SUMMARY (Continued)
Sheriff's Office Summary
FINANCE/ADMINISTRATIVE RECOMMENDATION:
The Sheriff has requested the following four additional positions at the annual cost
of $78,766.
A. Two additional Deputy II. positions in the Civil/Warrants Section.
B. Two additional Deputy II positions in Jail.
Although there is no argument that workloads have increased, as workloads have
throughout the county, central staff does not recommend the additional positions.
It is recommended that alternatives such as consolidation of communications, court
arraignments via closed circuit television, and automation of civil and warrant
processing be fully explored and workloads and programs be prioritized in the
Sheriff's Office. The additional positions, together with the other items in the
Sheriff's request, would amount to 31.82% of the General. Fund which continues the
upward trend from 9.72% in 1977. The additional civil/warrant position would involve
an additional car and radio at the added cost of acquisition of $9,200 ?lus maintenance.
The Sheriff has requested $13,730 additional in training and related travel for a
total of $31,730. Only an increase of $4,000 is recommended to bring t:7e training
budget up to $22,000 which was up $8,000 from the previous year.
A discussion should be held with the Sheriff regarding replacement of civilian
baliffs with court employees who are sworn personnel. Prior to any change in this,
it should be discussed with the Board, Judges, and Sheriff. The potential of added
county costs appear to he present since the civilian court employees are paid less
than sworn county personnel. Costs would be $10,225.
The consolidation of communications continues to be an unresolved issue that should
he discussed and hopefully resolved in 1983.
Police service contracts for Gilcrest and Pierce are included. If additional contracts
such as Platteville are obtained, supplemental appropriations would be required.
The Sheriff' s Office in total has requested $44,729 in capital outlay items as
follows:
Field Operations:
:bone.. 1 Protective Body Suit $ 220 ✓
12 Tachograph Vehicle Monitors 7,800
4 Mobile Repeater Units 11,200
SUB-TOTAL 19,220
(Continued)
-63-
2
BUDGET UNIT REQUEST SUMMARY (Continued) ,� /375/ Z V
Sheriff's Office Summary -�%J3
FINANCE/ADMINISTRATIVE RECOMMENDATION: I S„25��+' PC'
yJ7.,
Jail:
2 Steamers $ 5,500
1 Pager 175
2 BP Cuffs and Stethoscope 250
1 Exam Table 500
1 Microwave Oven 1,350
1 Typewriter 995 dsGD
1 Calculator 179
SUB-TOTAL $ 8,949
Administration:
2 Taperecorders $ 351
1 Microfilm Cabinet 1,567
1 Typewriter 900
1 Word Processing Unit 13,742
SUB-TOTAL $1Ti 560
GRAND TOTAL $44729
It is recommended that $25,000 be included in the budget with the Sheriff, in 1983,
prioritizing the items to be purchased out of the funds available. Word Processing
Unit should be studied and commitment made to the program in 1983 prior to any
purchase.
Recommend replacement of the following vehicles via the TGA fund:
Request Recommend
Police Services:
12 Police Vehicles (Replace) $120,000 $120,000
Jail: None -0 -0-
Administration:
1 Full size car - Sheriff (Replace) 9,000 9,000
1 Two-way radio (Additional)
1,700
1 Midsize car (Additional) 7,500 -0-
(New position)
$138,200 $129,000
-64-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT . NAME : Sheriff's Department
BUDGET UNIT TITLE AND NO. : Sheriff -- 012110
DEPARTMENT DESCRIPTION: As chief policing agent of the county, the sheriff
.is responsible for law enforcement in all areas outside the jurisdiction of muni-
cipal police departments. The sheriff is in charge of the jail. His office must
serve and execute all processes, writs, precepts and orders issued from the sheriff's
office for serving subpoenas and summons.
The budget unit shown above is broken down into the following activities:
Sheriff Administration.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 627,286 $ 582,572 $ 655,319 $ 591, 338
Revenue 85 ,218 6.3,275 84,400 84,400
Net County Cost $ 542,068 $ 519,297 $ 570,919 $ 506,938
Budget. Positions 27 27 29 27
SUMMARY OF CHANGES)
Recommended budget shows positions the same. Supplies are up $3,431 for vehicles
and operating supplies. Services are up in postage $452, Xerox and printing
$3,500, training and travel $4,135, with offsetting reductions for a net increase
of $5,335. Budget reflects $70,486 for dispatch unit transfer back to Sheriff
in mid-1982. Total increase is $8,766. Revenues are for fees of $84,403 or an
increase of $21,125. Capital items in the central capital budget total $16,560.
E NANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See comments on Sheriff' s Office Summary.
The following items were in the requested budget but not included in the recommended
amounts: funding of two additional positions $39,383, cost of additional vehicle
$7,500, and two-way radio $1,700 For additional positions, capital request for
Word Processing equipment $13,742, typewriter $900, and microfilm file cabinet
$1,567 moved to central capital budget, and of the training increase request of
$11,000 only $4,000 is recommended for total travel and training budget of $22,000.
CRT $756 should be in data processing requests. Postage is overstated $600. No
new IGA vehicles are recommended and only one replacement.
—65—
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Sheriff's Department
BUDGET UNIT TITLE AND NO . : Field Operation 012111
DPARTMENT DESCRIPTI9 The police services division provides law enforcement
in an area of over 4,000 square miles, including 70,000 people outside the
jurisdiction of municipal police departments. This department works in coordination
with the municipal police departments and the State Highway Patrol in providing
law enforcement within Weld County.
The budget unit shown above is broken down into the following activities:
Police Services.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $
1,325,320 $ 1,423,862 $ 1 ,471,101 $ 1,451 ,881
Revenue
0- 0- 56,375 56,375
Net County Cost $ 1,325,320 $ 1 ,423,862 $ 1,414,726 $ 1,395,506
Budget. Positions 58 58 60 60
SUMMARY OF CHANGtS:
Budget reflects the additional two Deputy II positions for contract services at
$39,383. Service and supply accounts show an increase of $9,722 primarily in
vehicle cost of $7,373. Capital requests of $19,220 are discussed under capital
equipment budget. Only change from request to recommend is capital equipment.
Revenue reflects contracts for policie services to Pierce ($19,588) , Cilcrest
($35,287) , and Forrest Service ($1,500) . Twelve ICA vehicles are requested for
replacement in 1983.
FINANCE/ADMINISTPATIYE RECOMMENDATION :
Recommend approval. See comments on Sheriff's Office Summary.
In the event additional contract services are approved with other municipalities
(e.g. , Platteville $80,000) , a supplemental appropriation for expenses and revenues
would be required.
-b6-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Sheriff's Office
BUDGET UNIT TITLE AND NO , : Possee and Specials -- 012112
DEPARTMENT DESCRIPTION : Special possee is reserve resource to supplement
regular deputies in times of emergencies and special. events.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost S 2,864 $ 3,925 $ 3, 168 $ 3,168
Revenue -0-
Net County Cost 5 2,864 $ 3,925 $ 3,168 $ 3,]68
Budget. Positions
SUMMARY OF CHANGIE,S.:
Budget has been reduced $757 based upon lower useage pattern. Budget estimate is
based upon $1 per month for 20 possee members ($256) and use of special deputies
for 675 hours at $3.35 per hour ($2,328) . Service and supplies equal $500,
primarily for ammunition.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. County gains a great deal from all the volunteer hours and
hack-up capabilities fro special circumstances.
-67-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Communications — County Wide
BUDGET UNIT TITLE AND NO . : Communications — County Wide -- 012150
DEPARTMEN ..P CRIPTION : To provide dispatch services for 21 law enforcement
agencies, ire departments, 8 rescue/ambulance departments, plus local government
including road & bridge.
The budget unit shown above is broken down into the following activities:
Dispatch/radio.
Actual Last Requested Reconwiended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 247,288 $ 278,579 $ 282,627 $ 281 ,853
Revenue 5,196 5,196 5,196 5,196
Net County Cost $ 242,092 $ 273,383 $ 277,431 $ '.76,657
Budget. Positions 2 PT 2 P.
13 13 13 FTE 13 FTE
SUMMARY OF CHANGES.:
Budget reflects the one-time expense of $1,536 for tapes, increase of $2,512 in
repair line item, printing of forms up $866, and site rental is up $489. Increases
are offset by reductions in communications line item, office supplies, and data
processing. In the central capital account a replacement of a time clock (S650)
is recommended. Microwave development of $5,000 is recommended as a supp. emen :
in 1982.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issues:
Two part-time positions were added in 1982 to accommodate the communications schedul-
ing until the consolidation of communications units can be resolved. It is recom-
mended that the Board, Communications Advisory Board, Sheriff, and staff continue
to pursue the concept of consolidation of the Communications Center and Sheriff
Dispatch units for more efficient and cost effective service.
Municipalities reimburse the county for their respective equipment maintenance
costs at $66.00 per year/per mobile unit and $90.00 per year/per portable. Since A<_
repair costs have gone up over 7% the charge should he adjusted accordingly.
Increase would equal $364.
With the passage of HB 1579 there is the option to create a special taxing district
to fund the communications services. The Board may wish to explore this approach
at future date. ,'j / cie,;,e pde4n 0,4
1
-68-
�" I
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT . NAME : Ambulance Service
BUDGET UNIT TITLE AND NO . : Ambulance -- 012160
DEPARTMENT DESCRIPTION : Ambulances maintained by the County are housed at
Weld County General Hospital. Ambulance crews of emergency medical technicians
report daily to WCCH for assignments within the emergency room. The ambulance
service handles all emergency and routine ambulance calls for the County.
The budget unit shown above is broken down into the following activities:
Ambulance
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next .Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost
$ 547,825 $ 532,414 -- --
_ __.
Revenue 375,653 461,300 -- __
Net County Cost $ 172,172 $ 71 ,114 _ -- __
Budget. Positions 20 20 -- --
SUMMARY OF CHAN U:
See special taxing district discussion
FINANCE/ADMINLEEATIVE RECOMMENDATION :
n/a
-69-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT . NAME : Ambulance Service
BUDGET UNIT TITLE AND NO . : Ambulance — Pierce -- 01 2161
DEPARTMENT DE.SC RIPTION : The ambulance substation in Pierce is manned by
emergency medical technicians who work on a volunteer basis.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 3,233 $ 4,799 -- --
Revenue 4,367 2,250 -- --
Net County Cost $(1,134) $ 2,549 --
Budget. Positions --
SUMMARY OF CHANGE:
See special taxing district discussion.
FINANCE/ADMIN' STRATIVE RECOMMENDATION :
n/a
-70-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Coroner's Office
BUDGET UNIT TITLE AND NO. : Coroner -- 012180
DEPARTMENT DESCRIPTION': The coroner responds to all deaths unattended in Weld
County. Autopsies are performed in all cases of suspicious death or at the discre-
tion of the coroner's or district attorney's office. State laboratories are avail-
able in Denver; however, Weld County 's coroner usually employs the registered patho-
logists and laboratory facilities of Weld County General Hospital .
The budget unit shown above is broken down into the following activities:
Coroner
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 38,427 $ 37,594 $ 45,100 $ 41 ,500
Revenue -0- -0- -0- -0-
Net County Cost $ 38,427 $ 37,594 $ 45,100 $ 41,500
Budget. Positions -- -- --
SUMMARY OF CHANGE: �1so '400
Communication expense is requested to be increased by $G00 from $&e to $750.
This is because of equipment cost and long distance calls made in connection with
coroner's business. Department is requesting rent payments for office and prep.
room at $300/month totalling $3,600. Professional Services is increasing by
$2,806 primarilly in the autopsy area.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Allowing change for facility useage at $3,600/year. This has not been a practice
in recent times in the coroner's budget. Policy issue.
-1-1 el) /ha*CC- C 10.4
j)
11\-1 66
-71- 13
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT, NAME : Sheriff's Office
BUDGET UNIT TITLE AND NO , : Jail Division -- 012310
DEPARTMENT D SCRIPTION : The county jail was completed in 1978. Health services
are provided or inmates along with exercise and work programs. The juvenile
section is separated from the other parts of the jail. The juvenile inmates are
involved in extensive counseling sessions.
The budget unit shown above is broken down into the following activities:
Jail
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost
$1,315,907 $ 1 ,528,954 $ 1,598,202 $ ] ,547,015
Revenue 37,392 68,000 87,000 887,000 7Uo1 ..
Net County Cost $1,278,515 $ 1,460,954 $ 1,511,202 $ 1 ,460,015
Budget. Positions 72 72 74 72
SUMMARY OF CHANGES :
Request includes two additional positions for court section at a cost of $39,383.
Supply accounts increased $6,689 which includes a $5,000 increase in focd, lab
and medical supplies of $925, electrical of $750 and minor adjustments in other
accounts. Medical services are up $3,905, uniform replacement $3,120, medical
contracts $1,500 and other miscellaneous items $2,847. Equipment totalling $8,949
in the request has been moved to central equipment budget. Revenues equa] $9,000
for work release and $78,000 for housing prisoners of other jurisdictions.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Requested amounts for travel of $2,730, two additional positions of $39,383,
and equipment of $9,074 not in recommended budget.
See comments on Sheriff's Office Summary.
,
A \ / y5 //� ; Lf (I J� r .2 r_?>; - _
-72-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT, NAME : Community Corrections
BUDGET UNIT TITLE AND NO . : Community Corrections -- 012320
DEPARTMENT DESCRIPTION: Operating under the Board of County Commissioners with
some delegated authority to the Community Corrections Board, the program provides
community corrections diversion services to non-violent offenders from State penal
facilities.
The budget unit shown above is broken down into the following activities:
Residential Community Corrections; Non-Residential Community Corrections
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost
$ 19,375 $ 130,000 $ 1507000 $ 150,000
Revenue 19,375 130,000 150,000 150,000
Net County Cost
Budget. Positions
1 1 1
SUMMARY OF CHANGEa:
Budget reflects state funding of this program. One staff person plus part-time
secretary are locally operating through Probation for the non-residential component .
Residential component is on contract basis with Larimer County. Budget line items
may need mid-year adjustments to reflect experienced utilization.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval with the Board's directive of July 19, 1982:
A. Program must be self-sufficient.
B. Non-residential component with local staff can be done on 6 month trial bais
with review in December, 1982.
C. Residential component shall remain in Larimer County on contract.
D. County staff (Community Corrections Worker I and part-time secretary) will
work under contract via Probation for administrative direction.
-73-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT, NAME : Youth Shelter Home
BUDGET UNIT TITLE AND NO , : Youth Shelter Home -- 01-2330
DEeAPTMENT LiSCRLEI2DR: Provides a program and treatment plan for
adolescents that has brought about favorable behavior changes and has won
support from the court and school system. Also provides local, lower cost
alternative to moving youth out-of-county.
The budget unit shown above is broken down into the following activities:
Treatment; administration & general.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost
$ 101,425 $ 120,792 $ 122,153 $ 122,153
Revenue
54.739 58,000 63,500 63,500
Net County Cost $ 46,686 $ 62,792 $ 58,653 $ 58,653
Budget. Positions 6.25 6.25 6.25 6.25
SUMMARY OF CHANGEa:
Net budget increase of $1,361 reflects a $1 ,600 increase in food, $150 in travel,
$50 in office supplies, and $181 for allowances with offsetting reductions in
repair and maintenance of $600. Revenue is estimated at 615 placements at
$726/month for six months and $779/month for last six months, or $60,000.
FINANCE/ADMIN.LSTRATIVE RECOMMENDATION :
It is recommended that capital items for washer and dryer ($700) , bed frames
($300), mattresses ($1,300) and springs ($1,300) be purchased from 1982 savings
and excess revenue to avoid a 1983 expense. Need is very apparent.
Program expects an average of 6.5 youths in placement in an average month.
The county provides approximately half of the Youth Shelter Home's cost of
operation. The other half is derived from Department of Social Services
payments that are reimbursed 80% by the State and a small amount of funds from
the Federal government for milk reimbursement.
if
j �
74-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Fraternity House
BUDGET UNIT TITLE AND NO . : Fraternity House -- 012331
DEPARTMENT DESCRIPTION : Provides juveniles between the ages of 12-18 with
an alternative placement to jail or a detention center. It is an unlocked
facility serving as a temporary home (maximum stay of 30 days) pending release
to parents, foster homes or group homes. Crisis treatment, including counseling,
is provided.
The budget unit shown above is broken down into the following activities:
Treatment; child care; administration.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 81,396 -0- -0- -0-
Revenue 65,674 -0- -0- -0-
Net County Cost
$ 15,722
Budget. Positions 5. 75 -- -- --
SUMMARY OF CHANGE: .:
Board closed facility in September, 1981 upon recommendation of Social Services
and Placement Alternative Commission.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The Board of County Commissioners, upon the recommendation of Social Services and
Placement Alternative Commission, closed the Fraternity House in September, 1981.
State child placement policies have changed drastically the last two years to
emphasize the avoidance of placement. This policy change, plus the local Social
Service department's strong initiative in this area, has reduced the total number
of children in care. Thus, reducing the need and revenue prospects for this type
of facility.
Social Services and the Placement Alternatives Commission have developed lower cost
in-county group care homes for boys that will meet the needs of certain youths
in the area in lieu of the Fraternity House.
No recommended budget for 1983.
-75-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Planning & Zoning
BUDGET UNIT TITLE AND NO . : Building Inspection -- 012420
DEPARTMENT DESCRIETION : Enforces building codes; makes on-site inspections
uring each phase ot construction to insure requirements are met; and adminis-
ters building code.
The budget unit shown above is broken down into the following activities:
Administration; inspection; supplies; charges for services; expenses; trainings,
examination, & conventions.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 158,055 $ 223,454 $ 228,533 $ 228,393
Revenue 228,035 238,797 267,563 264, 3 :0
Net County Cost $ (69,980) $ (15,343) $ (39,030) $ (35, 9`7)
Budget. Positions . 6 7 7 7
£IJMMARY OF CHANGES :
Motor Pool moved from Planning/Zoning into Building Inspection for a $830 increase
in this budget. Total ICA Rent is $30,800. Increase of $140 for courses at
Aims. Fees reflect projected increased activity materialized in 1982 for 1983.
Data Processing costs reflect added CRT. The remaining increases are in supplies.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
$140 is in the travel and meetings expense account for courses at Aims for 4
inspectors to enhance their knowledge /recommend movement of this amount to the
inter-departmental training account. L % o ,(1cn , 1 )-
Fees should be discussed in the budget hearing process, but all appear to be
at appropriate level, considering local and national housing economy.
f0a,A IeCorr- n1er d 0 (y ,u,kyI1 u L 1A i.uL--, .
d
F �,,1,�,cs b Ccz� 1-6/2611-1— di Ei, ?4i
-76-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT , NAME : Civil Defense
BUDGET UNIT TITLE AND NO. : Civil Defense -- 012910
DEPARTMENT DESCRIPTION: Plans for emergency procedures in case of either
natural or man-made disasters.
The budget unit shown above is broken down into the following activities:
Civil Defense
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 922 $ 1,659 $ 1,659 $ 1,659
Revenue0-
Net County Cost $ 922 $ 1,659 $ 1,659 $ 1,659
Budget. Positions -- -- -- --
SUMMARY OF CHANGES :
Budget reflects no funding change over 1982.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval since request is within budget target and appears adequate
to operate the office.
It should be noted that a portion of the time of the Director of CommunicationE
and his secretary is spent on civil defense but no chargeback of time is made.
02!7
-77-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT . NAME : Predatory Animal Control
BUDGET UNIT TITLE AND NO . : Predatory Animal Control -- 012960
DEPARTMENT DESCRIPTION : Provides predator and rodent control in Weld County
via a contract with the Colorado Department of Agriculture in accordance with
Section 35-7-105 et seg. , CRS, 1973.
The budget unit shown above is broken down into the following activities:
Predatory animal control.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 20,410 $ 22,455 $ 14,000 $ 14,000
Revenue0-
Net County Cost $ 20,410 $ 22,455 $ 14,000 $ 14,000
Budget. Positions --
SUMMARY OF CHANGES: See explanation of change below.
1981 1982 1983
Gross Cost $22,770 $24,955 $16,500
Sheep Predator Tax - 2,000 - 2,000 - 2,000
Fur Money - 360 - 500 - 500
Carry-over funds -0- -0- -0-
NET COST $20,410 $22,455 $14000
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The program is fully funded in the recommended budget, but it is recommended that
the Board re-affirm its past policy to fund this program at its current service level .
The nature of the program has changed in 1982 with the encumbent of the full-time
position involved in Weld County being promoted, but yet still providing services
in Weld County at no charge. The State contract since mid-1982 has been performed
by hourly staff at a much reduced cost. The reduced costs of 1982 allow a carry-
over of contract funds, which further reduces the 1983 level. With the changes in
the program the utility of charging fees is questionable.
it should be noted that Section 35-7-202, CRS, 1973 restricts county expenditures
to $20,000 in any one year. Therefore, the 1982 contract was reduced from $22,455
to $20,000.
-78-
(I\
be less / ,/ /9t .
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Countywide Animal Control
BUDGET UNIT TITLE AND NO . : Countywide Animal Control -- 012980
DEPARTMENT DESCRIPTION : Contract with the Humane Society to provide
Countywide animal control services.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 46,363 $ 48,682 $ 60,818 $ 49,609 ' !
Revenue0-
Net County Cost $ 46,363 $ 48,682 $ 60,818 $ 49,609
Budget. Positions -- --- -- --
SUMMARY OF CHANGES :
The Humane Society requested a 25% increase over 1982. The $48,682 funded in
1982 included a one-time increase of $2,318 for a base of $46,364. Recommendation
includes only a 7% increase of the base, or $49,609. See issues below.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend 7% increase totalling $49,609 based upon the following:
-- It appears that Weld County's share has been arrived at as a balancing figure
for the Humane Society budget. The 1983 City of Greeley contribution remains
the same as 1982, or $36,000 down $300 from 1981. Comparability should be
maintained.
-- In reviewing the detailed budget of the Humane Society totalling $199,093, the
amounts budgeted are overstated by $1,300 in utilities, health insurance $200,
gasoline $800, vehicle repair $275, operating supplies $1,200, advertising
$3,000, and meetings and travel $300. These together with a 7% increase in
Greeley's amount ($2,520) would total $9,595.
-- In addition the budget includes $7,704 for the note payable for the building
which, per the agreement with the Humane Society, City of Greeley, and Weld
County in 1980, was not to be paid by Weld County in any way in future years
since Weld County paid cash for the County's one-third interest Ln the building.
(OVER)
-79- % 1
BUDGET UNIT REQUEST SUMMARY (Continued)
Countywide Animal Control -- 012980
FINANCE/ADMINISTRATIVE RECOMMENDATION:
Budget reduction cited above of $9,595 plus the elimination of the note payable
amount of $7,704 totals $17,299; which means the $11,209 reduction from the
request to recommendation is reasonable and feasible without harming the pro-
gram.
-80-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Pest & Weeds
BUDGET UNIT TITLE AND NO. : Pest and Weeds -- 012990
DEPARTMENT DESCRLEIIDA: Inspect elm trees for DED, removal of infected
trees; spray county roads for weeds.
The budget unit shown above is broken down into the following activities:
Pest inspector, weed spraying.
Actual Last Requested Reconw,ended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost
$ 97,839 $ 109,221 $ 109,221 $ 109,221
Revenue 7,077 4,000 4,000 4,000
Net County Cost $ 90,762 $ 105,221 $ 105,221 $ 105,221
1 FTE 1 FTE 1 FTE l r". L
Budget. Positions
14 Part 14 Part 14 Part 14 Part
SUMMARY OF CHANGE&:
Budget remains the same as 1982 level. Line items are the same with the exception
of shifting the $1,000 for gas, oil, etc. to Motor Pool costs. Projected under
expenditures in 1982 indicate current level adequate for 1983. A request for two
replacements of the trucks used in this operation are in the IGA Capital budget .
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Vehicle replacement is policy decision for the Board to address.
Exploration of weed districts with tax levies or contract services are not practical
at this time. As long as it is the Board's policy to provide this service , the
mode of delivery and financing seems appropriate.
Utilization of welfare diversion personnel and contracting out for services in
1982 did not appear practical for the operation when studied closely because
of the nature of the services.
1 ') /
-RI-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : General Engineering
BUDGET UNIT TITLE AND NO , : General Engineering -- 013182
DEPARTMENT DESCRIPTION : Provides consulting services for selected bridge designs,
air pollution permits & land mine reclamation permits; field survey operations to
establish line & grade control; administrative & inspectional work in utility and
subdivision construction; performs laboratory tests to determine soil properties,
construction & material quality; all phases of highway engineering, bridge engineering,
design & construction inspection.
The budget unit shown above is broken down into the following activities:
Engineering; surveying; material testing; utility & subdivision.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 532,802 $ 209,466 $ 202,162 $ 2.27,336
Revenue
Net County Cost $ 532,802 $ 209,466 $ 202,162 $ 227,336
Budget. Positions 13 7 7 7
SUMMARY OF CHANGEg:
Budget remains stable in all areas with the exception of transferring all
associated IGA Motor Pool costs to this budget unit from Road ($22,174) and
general operating supplies ($3,650) . Capital requests of $5,000 have been ear-
marked in central capital account.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
Movement of IGA Rent of $30,174 into Engineering out of Road and Bridge Adminis-
tration is a recommendation to the Board.
(n
-82-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Extension Service
BUDGET UNIT TITLE AND NO . : Extension Service -- 013400
DEPARTMENT DESCRIEII0: Educational programs for adults and youth in
rural and urban environments, including programs for 4-H, home and garden
show.
The budget unit show], is broken down into the following activities:
4-11 and youth; home economics; agriculture and N.K. ; C.R.D. ; and administration.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 152,496 $ 149,556 $ 145,182 $ 145,182
Revenue0-
Net County Cost $ 152,496 $ 149,556 $ 145,182 $ 145, 182
Budget. Positions 13 13 12 12
SUMMARY OF CHANGES.:
Budget reflects reduction of additional agent for youth advisor/public relations
that was only funded through 6/30/82 since State did not fund ninth extension agent
($8,874) . State authorized agent increase at the local level of $800 included in
budget. Other increases in travel ($800) , printing ($2,050) , communications ($300) ,
and office supplies ($200) make a total net decrease of $4,374 over 1982.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Recommend that Board continue position to fund only the number
of extension agents funded by the State. Expansion should only he considered if
the State expands.
-83-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Veteran's Office
BUDGET UNIT TITLE AND NO . : Veteran's Office -- 013700
DEPARTMNT E DESCRI[PS ION : To provide all types of services to Veterans
o We a County.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 36,604 $ 39,954 $ 39,954 $ 39,954
Revenue 600 600 600 600
Net County Cost $ 36,304 $ 39,354 $ 39,354 $ 39,354
Budget. Positions 2 2 2 "'
SUMMARY OF CHANGE;::
Budget reflects no funding change over the last two years.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval since request is within budget target and appears adequate to
operate the office. Veteran's office should be commended for holding budget
constant over the last two years.
/1)
-84-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Airport Transfer
BUDGET UNIT TITLE AND NO . : Airport Transfer -- 013900
DEPARTMENT DESCRIPTION : County support for capital improvements to the
Weld County Municipal Airport.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 75,000 $ 40,000
$ 75,000 $.; 50,000
Revenue -0- -0- -0- -o-
Net County Cost $ 75,000 $ 40,000 $ 75,000 $ 50,000
Budget. Positions -- -- --
SUMMARY OF CHANGE$:
Airport has requested $75,000 for the period of 10/1/82 - 12/31/83. $35,000 would
be for the County's share of Federal Project ADAP05 and $40,000 for other capital
improvements not eligible for Federal funding. A list of the capital improvements
are on the following page.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend supplemental appropriation of $25,000 in 1982 to hold expenditure to
even level. $22,500 was placed in the 1982 Contingency Fund for this purpose.
Local 100% Capital Improvements listed on the following page are individual policy
issues for the Board. Funding for Federal Project ADAP05 was committed to with
the adoption of the Master Plan and should he funded.
/1 Drt
cr � 'L�
/ ax C . 4 L Viz- -1? 2
-85- l
Airport Transfer -- 013900
ATTACHMENT A
FEDERAL PROJECT ADAP 05
Summary of Project Costs
October 1, 1982 - September 30, 1983
1. Acquire land (110 Acres ±) for clear zone protection, future runways,
and land use protection.
A. Parcel #16 75 Acres f $ 497 ,500
B. Parcel 1117 27 Acres - 185,500
C. Legal expenses and appraisals 15,000
D. Surveying expenses 10,500
E. Advertising expenses 750
F. Contingencies 60,750
TOTAL PROJECT COST $ 770,000
FAA PARTICIPATION (90%) 700,000
AIRPORT SHARE (10%) $ 70,000*
*Airport share to be funded by the City of Greeley and Weld County.
efrti ld rt.rigs_ aelaI/ lion. 5 006 , , /913
h. ,a_e.__ A 4 d e o s is , anoz
w .ate A) - ��-�-
-86-
Airport Transfer -- 013900
ATTACHMENT B
CAPITAL IMPROVEMENTS
<1 October 1, 1982 - September 30, 1983
as
a‘
1 . Begin construction of new airport maintenance building $ 25,000
1 2. Paving and drainage improvements of aircraft parking area 20,500
3. Paving and drainage improvements of airport access roads L0, 500 ON T
23 4. Purchase jet aircraft refueler o . L5, 700
5. Purchase taxiway-apron reflectors 4, 500
6. Security fencing 3 800
TOTAL $ 80,000
Funding to be provided by the City of Greeley and Weld County.
4 /G
-87-
•
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Weld Mental Health
BUDGET UNIT TITLE AND NO . : Weld Mental Health -- 014190
DEPARTMENT DESCRIPT&O,N : Weld County's financial support of Weld Mental
Health Center, Inc. , which provides extensive menta] health services to citizens
in Weld County.
The budget unit shown above is broken down into the following activities:
Children's treatment & prevention; Elderly program; Horizon's (drug program) ; Adult
outpatient; Ft. Lupton (In Touch) counseling.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 69,458 $ 69,458 $ 74,320 $ 69,458
Revenue0-
Net County Cost $ 69,458 $ 69,458 $ 74,320 $ 69,458
Budget. Positions -- -- -- --
SUMMARY OF CHANGES : •
The 1983 request reflects a 7% increase ($4,862) . The 1981 and 1982 funding
levels were the same.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The 1983 funding level for Mental Health is a policy issue for the Board.
Mental Health has indicated that if the county funding is not increased, the Weld
Mental Health Center may not be able to maintain its 1981-82 level of services to
South County residents. The following projections reflect our current choices:
(a) No funding. The South County office would he closed and one staff member
retained after relocation into the Mental Health Center facility in Greeley.
(b) 25% of 1982 level. The South County office would be closed and one and one-
half staff retained for transfer to the Greeley office.
(c) 50% of 1982 level. The South County office would be closed and two staff
would be retained for transfer to the Greeley office.
(OVER)
-88-
BUDGET UNIT REQUEST SUMMARY (Continued)
Weld Mental Health -- 014190
FINANCE/ADMINISTRATIVE RECOMMENDATION:
(d) 75% of 1982 level. The South County office would remain open on a part-
time basis with professional coverage by a half-time psychologist and a
full-time social worker.
(e) 85% of 1982 level. The South County office would remain open four days
per week and one psychologist and one social worker available to serve
clients.
(f) 100% of 1982 level. The South County office would be open full-time and the
current staffing pattern maintained.
At the recommended level of 100% of 1982, no reduction of service appears apparent.
If the Board does not fund at the recommended level and a reduction of service is
necessary, they may want to consider as a condition of funding a more balanced
reduction in services to Weld County residents instead of the total impact being
made in the South County office. Policy issue.
FY 1980-81 and '81-82 sources of funding from Weld County area:
1980-81 1981-82
Weld County $ 67,805 $ 69,458
City of Greeley 13,250 10,250
All other towns in Weld County -0- 1 ,833
United Way of Weld County 11,195 10,411
Plan de Salud del Valle, Inc. 22,867 -0-
Ault School District 4,650 5,000
Weld School District 6 14,000 3,000
U.N.C. 1,875 2,183
Human Resources - AAA 15,800 17,690
Juvenile Probation 1,201 1 ,325
Miscellaneous Agencies 4,425 5,999
The above figures represent approximately 8% of the unaudited receipts for the
Center FY '81-82.
-89-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT . NAME ;
Exhibition Building
BUDGET UNIT TITLE AND NO . .
Exhibition Building -- 015140
DEPARTMcNT DE$CR Keep all county owned facilities at Island Grove
Park maintained an in good condition. Handle rentals of the Exhibition
Building to outside organizations who need large building.
The budget unit shown above is broken down into the following activities:
Exhibition Building; 4-H Building; CB 13; Livestock Building; 2 steel storage
sheds.
Requested Recommended
Actual Last Next
RESOURCES Complete Allowed Current Next Fi N N Fiscal Year.
Fiscal Year Fiscal Year Fiscal Year
i
Gross County Cost $ 46,815 $ 63,421 $ 68,521 $ 67,021
Revenue 11,736
11,000 15,500 15,500
Net County Cost $ 35,079 $ 52,421 $ 53,021 $ 5L,521
Budget. Positions 1 1
1 1
SUMMARY OF CHANGES;
Utilities have been increased by 10% ($3,600) to accommodate inflationary trend even
with energy conservation measures. The remaining accounts are stable from 1982.
Revenue reflects the 12-15% rate increases approved by the Board in 1982 for 1983.
Revenues reflect new fee waiver policy.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
by 92nand reflect ic,0issuevinue the Nonr tDeparrtmental was
budgettunit. DecisionBenrd in
that
1982 and is a policy
issue could impact this budget. 6K
Board should re-affirm fee waiver policy. o .
re With the passage of the Lottery Bill (5B119)
m40% of the 0%tof the funds
of new arenearmarked tot be
s
used for "the acquisition, development, and
or for capital improvements or maintenance for recreational purposes on any public
site (Section 29-21-101, CRS, 1973) . Once the funds begin to be received in 1983,
consideration of the use of such funds to maintain the Exhibition
Building
(less
office areas) should be considered by the Board, as well as, a park authority
or
the entire Island Grove facility. Ol'
-90-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT, NAME : Missile Site
BUDGET UNIT TITLE AND NO, : Missile Park -- 015220
DEPARTMENT DESCRIPTION: Maintain missile site park which includes camp
grounds & related equipment as well as the missile silo and archives storage
areas. Provide security for the park.
The budget unit shown above is broken down into the following activities:
Missile site.
t— Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 10,093 $ 10,184 $ 10,184 $ 10,184
Revenue 480 2,000 1,000 1,000
-
Net County Cost $ 9,613 $ 8,184 $ 9,184 $ 9,184
--i
Budget. Positions 1 PT 1 PT 1 PT 1 PT
SUMMARY OF CHANGES :
Budget remains constant with shifts in line items. Utilities have been increased by
$500 with transfers from Motor Pool ($250) , repair and maintenance ($205) , operating
supplies ($20) , and professional services ($25) . Revenue has been reduced to
reflect actual experience.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Parking fee and dumping fees should be addressed during the
'nearing process as far as the pro/con of any increase.
Reference should be made to the Conservation Trust Fund concerning use of Lottery
Funds to maintain and improve the Missile Site Park. Maintenance could be trans-
ferred to the Conservation Trust Fund mid-1983 if funding evolves as planned and
the desire to use lottery proceeds in that manner.
-91-
BUDGET UNIT REQUEST SUMMARY L'
FISCAL YEAR 1983
AGENCY/DEPT , NAME :
County Fair
BUDGET UNIT TITLE AND NO . :
Fair -- 015700
DEPARTMENT D CRIP7I21:
To organize, plan, and administer the annual
county Tair.
The budget unit shown above is broken down into the following activities:
Fair
Requested Recommended
Last Next
RESOURCES Complete Allowed Current Next Fiscal Year
Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 45,096 $ 22,859 $ 22,859 $ 22,859
Revenue 23,818 ----
Net County Cost $ 21,278
S 22,859 $ 22,859 $ 2859__
-- I
Budget. Positions -- -- -_ --"—"
S MMARY OF CHANGE::
Net budget remains status quo. Expenditure amount reflects only net amount to
Fair Revolving Fund.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Based upon auditor recommendation, only the net cost of the County Fair is
appropriated and transferred to the Fair
irnR Revolving
Al$re0 n revenue
t tanand
expendi-
tures then flow through the Revolving vy amount over
the year is returned to the General Fund.
Recommend approval of net appropriation of $22,859, which is the target level .
The Fair Board has done a commendable job of holding down costs and attempting to
raise revenues to support Fair activities, but historical General Fund subsidy
continues to be necessary.
rit
CSC . 1
-92- ,;t1>:
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Northeen Colorado Research Center
BUDGET UNIT TITLE AND NO . : No. Colorado Research Center -- 016120
IPTION County share of agricultural demonstration project.
rogram un e y tS ate, Federal, snd five counties p rticipating together.
Ma , \ , Lrt,cirun, m ��.� UAtI J e�srs�.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 3,000 $ 3,000 $ 3,000 $ 3,000 _
Revenue
Net County Cost $ 3,000 $ 3,000 $ 3,000 $ 3,000
Budget. Positions
SUMMARY OF CHANGES:
Request is at the historical level of $3,000.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issue for Board as to whether or not to continue historical funding level
of $3,000.
f I j'�
1
-93- �'
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : West Greeley Soil Conservation
BUDGET UNIT TITLE AND NO . : West Greeley Soil Conservation -- 016160
DEPARTMEbT, UC$IPTION : County funding of clerical support to the West
reeleyBoilConservation district.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 13,993 $ 6,758 $ 11,502 $ 6,758 Oft
Revenue
Net County Cost $ 13,993 $ 6,758 $ 11,502 $ 6,758 �b
Budget. Positions 1 ---
SUMMARY OF CHANGE:$
Budget continues to provide the equivalent of an Admin. Clerk I for 30 hours per
week on a contractual basis.
p h: l
gin& o?Y b own s / wee ►e,RJ �
j k �T ! , ••. : ,�
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend above funding based upon the compromise reached in the 1982 budget
process. It appears to provide limited, but essential clerical support for the
function.
Board needs to re-affirm policy on this issue since it is an outside agency.
In the event higher funding levels are required, new legislation passed in 1982
amending the State Soil Conservation District Enabling Act makes the mechanics
of the passage of a mill levy for the district more likely and could he considered
as a funding source outside the County mill levy.
I (0
-94-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : NonDepartmental
BUDGET UNIT TITLE AND NO . : NonDepartmental -- 019020
DEPARTMENT DE$$c RIPTION : Central budget unit containing countywide costs
that are not allocated to program budgets, e.g. machine rental/repair, insurance,
audit fees, grants-in-aid, etc.
The budget unit shown above is broken down into the following activities:
Insurance; copier costs; audit fees; unallocated DP costs; machine maintenance/repair;
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal. Year
Gross County Cost $ 428,392 $ 319,523 $ 400,254 $ 323,254
Revenue
Net County Cost $ 428,392 $ 319,523 $ 400,254 8 323,254
Budget. Positions -- -- -- _
lUI9MARY OF CHANGES:
Budget reflects an increase of $3, 731 . Office supplies are down $426, audit expense
down $350, cost plan down $5,400, and professional services down $12,000.
Communication and transportation is up $4,000 to reflect transfer of armored car
service from Clerk's budget, Community Center Foundation up $2,091, Retirement
Actuary cost is up $5,250, and Retirement Trustee is up $250. All other accounts
remain stable. Without DUI Public Service costs of $10,000, the budget would
decline $6,269.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
The following issues are for Board consideration in this budget unit:
1. Outside funding requests have been received from the following agencies and
•
are policy issues for the Board. v �
1982 1983 Request 1983 Recommended
Community Cntr. Foundation $ 29,865 $ 31,956 $31 ,956 L {-
Chamber-EDA.B 10,000 40,000 ih)c -' x, 10,000 .*--
Senior Coordinators -0- 10,000
p-
A Woman's Place 30,000 _0__
Planned Parenthood -0- 17,347 .F—
(OVER)
-95-
A C \ I \ i' i,
BUDGET UNIT REQUEST SUMMARY (Continued)
NonDepartmental -- 019020
FINANCE/ADMINISTRATIVE RECOMMENDATION:
2. Training funds have been included to continue the coordinated management
training program and tuition reimbursement for job related classes.
3. Funds for a Suggestion Program ($5,000) have been included in this budget . C •
4. Audit fees reflect 1983 fixed fee awarded in bid.
5. $5,000 is included in other purchased services to handle miscellaneous ,L.( ---
unanticipated minor expenses throughout the county.
6. Xerox costs reflect basic rental of small machines throughout the county
with major copying billable to the user departments with the new system
implemented in 1982.
7. Maintenance of equipment remains centralized, but accounted for by department
for control and cost allocation purposes.
8. DUI Public Service contract with Probation is included at the level of
$10,000 with offsetting revenue.
-96-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : General Fund Contingency
BUDGET UNIT TITLE AND NO . : Contingency -- 01 9200
DEPARTMENT DESCRIPTION : Funds to cover reasonably unforeseen expenditures.
In this proposed budget, this includes unallocated salary increases and
appropriations for points of issue.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -_ -- $ 911,539 $ 911 ,539
Revenue -- -- -0- -C-
Net County Cost -- -- $ 911,539 $ 911 ,539
Budget. Positions -- -- -- --
SUMMARY OF CdANGI :
Budget includes unallocated funds for the following purposes:
Salary increases $641,302
Point of issues/policy matters 64,523
Data Processing Separation 205714
Total $911,539
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval and use of funds as specified above in detail.
-97-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT, NAME : Health Department Transfer
BUDGET UNIT TITLE AND NO, : Transfers -- 01-9510
DEPARTMENT DESCRIPTION : General Fund subsidy to the Health Department
operations.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 568,885 $ 571,816 $ 613,124 $ 613,124
Revenue _0- -0- -0- -0-
Net County Cost $ 568,885 $ 571,816 $ 613,124 $ 613,124
Budget. Positions -- --
SUMMARY OF CHANGEI:
Budget reflects a base contribution of $547,163 and salary increase of $65,961 for
total contribution of $613,124.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See Health Fund budget for detail.
-98-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Library Fund Transfer
BUDGET UNIT TITLE AND NO. : Transfers -- 019510
DEPARTMENT DESCRIPTION : General Fund contribution to Library Fund.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 279,020 $ 297,192 $ 333,305 $ 333,105
Revenue -0- -0- -0- -0-
Net County Cost $ 279,020 $ 297,192 $ 333,305 $ 333,305
Budget. Positions -- -- --
SUMMARY OF CHANGE$:
Change reflects salary increases of $23,774 and base contribution of $309,531.
No fund balance is anticipated.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. See Library Fund budget for detail.
-99-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Agency on Aging
BUDGET UNIT TITLE AND NO. : Transfers -- 019510
DEPARTMENT DESCRIPTION : General Fund contribution to Area Agency on Aging
Program (HRD) .
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 7,471 $ 9,534 $ 7,380 $ 7 ,380
Revenue0-
Net County Cost $ 7,471 $ 9,534 $ 7,380 $ 7, 380
Budget. Positions -- -- --
SUMMARY OF CHANGES:
The budget of $7,380 reflects the local match for administration of ($29 ,520)
for the Area Agency on Aging. Program dollars amounting to $115,484 are in
the HRD program budgets.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
The Area Agency on Aging has recommended funding of the following items:
Program Amount
WELDCOS Proposal for Rural Transportation $ 8,000
Grover Proposal.. for a Senior Center 7,500
Johnstown Proposal for a Senior Center 7 ,50:)
Weld Mental Health Proposal for Peer Counseling 19,302
Catholic Community Services Proposal for
Spanish Elderly Outreach 15,192
Patient Advocacy Proposal for Nursing Home
Advocacy & Bridge 20,000
RVNA Proposal for Home Health/Homemaker Aide 29,490
UNC Communications Proposal for Rural Rehabilitation 5,000
Eldergarden Proposal. for Public Info. on Adult Day Care_ 31500
TOTAL $115 484
-100-
ROAD AND BRIDGE
Road and Bridge Fund
Expenditures by Function
1983
TOTAL $7,942,760
CONTINGENCY $161,119
Road Maintenance
$2,299,979
29.6%
Bridge/Culvert Group
$988,278
12.7%
Producticm section
$3,780,452
48.6"/. Administration
$94,302
1.2%
Municipalities
$468,630
6.0%
Reserve/Temporary
$150,000
1.9%
1982
TOTAL $7,830,241
Road Maintenance
$1,942,653
24.8%
Production section
$4,158,082
53.2%
Bridge/Culvert Group
$1,136,738
14.5%
Municipal it les
$391 ,690
5.0%
Reserve/Temporary Administration
$73,695 $127,383
0.9% 1 .6%
Road Fund
Revenue By Source
1983
TOTAL $7,942,760
Highway Users Tax
$2,500,000
31.5%.
Interfund Transfers
$1,141,443
Property Taxes 14.4%
$2,754,250
34.6%
--Fund Balance
$400,000
5.0%
Other Taxes
$736,000
Federal/State 9.37
$227,767
2.8%
Miscellaneous Licenses/Permits
$3,300 $180,000
(1.1.% 2.3%
1982
TOTAL $7,372,770
Highway Users Tax
$2,465,375
33.4%
Property Taxes.
$2,162,389
29.3%
Interfund Transfers
$1,520,846
Miscellaneous 20.67
$1,338
0.1%
Licenses/Permits
$258,174
Other Taxes Federal/State
3.5% $228,671
$735,977 3. 17
10.07
-102-
ROAD AND BRIDGE FUND SUMMARY
The Road and Bridge Fund is budgeted at $7,942,760 in the recommended
1983 budget, which results in an 8.93% increase over 1982 or $650,970.
The recommended funding level includes the $483,742 property tax amount
in excess of the 5% Charter limitation that the County Council has the
option to approve.
The increase of $650,970 in the Road and Bridge budget is funded from
the $591,861 increase in property tax primarily. Revenue Sharing is up
$20,597, and moving permits are up $40,000 to account for the other
major changes in revenue. All other revenues are unchanged. The
Highway Users Tax amount is not estimated to change at all and thus
remains at the $2,500,000 level. No funds have been anticipated for any
bridge funds potentially provided for in HB 1091 from the State of
Colorado. In 1982, Weld County received $204,800 and could possibly be
awarded funds mid-year in 1983 which would require a supplemental
appropriation.
The recommended budget does not meet all of the needs of the county for
road and bridge services, but does provide basic service as in 1982.
Additionally, funds are available for water augmentation ($75,000) ,
construction contracts ($1,602,215) , paving and patching materials
($350,000) , ditch cleaning ($15,000) , bridge materials ($370,000) , weed
spraying ($50,000) and $75,000 for the bridge replacement/repair program
which would result potentially in a $375,000 bridge per HB 1091.
In the event the County Council does not approve the increase of
$483,742 above the 5% property tax revenue limit, the Road and Bridge
budget must be reduced accordingly. The amount earmarked in the
recommended budget is temporary summer labor ($50,000) , construction
contracts ($351,429) , and the municipalities' share of ($82,313) . The
mill levy would have to drop from 3. 285 to 2.708 without County Council
approval.
Once final funding levels are determined, the Board and the Road
Advisory group need to prioritize specific projects to be accomplished
in 1983. The Road and Bridge Advisory group has done a great deal of
work in the current year to identify major and minor arterials, as well
as develop priority listings in each of the road districts.
A salary contingency amount of $161, 119 is provided for in the
recommended benchmark salary adjustments for Road and Bridge employees.
$150,000 has been provided for temporary seasonal employees (25-30 FTE)
during the construction period.
-103-
The 1983 Road and Bridge Fund includes a mill levy of 3.285 which, if
approved, will result in the payment of $468,630 to the municipalities
in Weld County. In the event the County Council denies the excess above
the 5% limit, the mill levy would drop to 2. 708 and the municipalities
would receive only $386,317.
The Revenue Sharing program expires on September 30, 1983. Over $1 .5
million in Revenue Sharing is going into Road and Bridge. In the event
Revenue Sharing is not approved, it could be devastating to the Road and
Bridge budget. For this reason, renewal of Revenue Sharing should be a
total priority in the 1983 legislative program for Weld County and CC1.
No anticipated revenue from a sales tax issue is included in the
proposed budget. If a decision to pursue such an election, and if it
was successful, supplemental appropriations in 1983 would be required.
-104-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT, NAME : Road & Bridge
BUDGET UNIT TITLE AND NO. : NonDepartmental Revenues -- 11-0001
DEPARTMENT DESCRIPTION: Revenue generated by Road and Bridge.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost0-
Fund Balance -0- -0- 400,000 400,000
Revenue 6,811,742 7,291,790 7,542,760 7,542,760
Net County Cost $ 6,811,742 $ 7,291,790 $ 7,942,760 $ 7 ,942,760
Budget. Positions
SUMMARY OF CHANGES:
A fund balance of $400,000 equal to the last quarter of Revenue Sharing is
anticipated. Property tax and SOT is set at $3,490,250 reflecting a mill levy of
3.285. PILT and Grazing Fees are at the 1982 level. Revenue Sharing reflects
only three quarters at $1,141,443 since Revenue Sharing expires 9/30/83.
Highway user tax shows no change. Moving permits are up $40,000. Other revenues
are stable.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issues:
1. Recommend full use of Revenue Sharing Funds final three quarters in Road and
Bridge Fund ($1,141,443) .
2. Fourth quarter of Revenue Sharing not assumed to be received since Revenue
Sharing expires 9/30/83 is anticipated as 1982 fund balance from the Contingency
Fund.
3. Property tax amount includes additional $483,742 from County Council approval
to exceed. 5%. Recommend request be made to County Council.
4. No revenue from bridge fund established with HB 1091 is anticipated, and no
appropriations made in recommend budget for state share, but $75,000 local
share is included for potential grant of $300,000.
5. Moving fees are based upon current fee structure. No change recommended .
(OVER)
-105-
BUDGET UNIT REQUEST SUMMARY
Road & Bridge - NonDepartmental Revenues -- 11-0001
FINANCE/ADMINISTRATIVE RECOMMENDATION:
6. PILT is anticipated at lowest Federal level of $20,000 to Weld County, of
which Weld would receive $10,000. Policy issue whether to share 50% with
schools.
7. Any additional property tax allocated to the Road and Bridge Fund would mean
83% to the County and 17% to the municipalities.
-106-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT , NAME : Road & Bridge
BUDGET UNIT TITLE AND NO . : Administration -- 113120
DEPARTMENT DESCRIPTION : Directs the activities of Engineering & Road & Bridge as
necessary; provides consulting services for selected bridge designs, air pollution per-
mits & land mine reclamation permits; field survey operations to establish line & grade
control; administrative & inspectional work in utility and subdivision construction;
performs laboratory tests to determine soil properties, construction & material quality;
all phases of highway engineering, bridge engineering, design & construction inspection.
The budget unit shown above is broken down into the following activities:
Engineering; administration; surveying; material testing; utility & subdivision.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost -0- $ 219,734 $ 144,476 $ 94,302
2evenue
let County Cost
$ 219,734 $ 144,476 $ 94,302
?udget. Positions -- 2 2 2
SUMMARY OF CHANGES :
This department is part of a split of Engineering & Administration into General
Engineering in General Fund and Administration in Road & Bridge Fund. Included
in the recommended budget is $12,000 IGA Rent which is a $30,174 movement into
General Engineering. All other items remain stable.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
u
-107-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO. : Roadway Construction -- 113131
DEPA$TMENT DESCRLEIIM: This budget unit performs all road construct :on,
paving, gravel, and lquarry operations in Weld County.
The budget unit shown above is broken down into the following activities:
Construction; paving; gravel; quarry.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 3,598 849 $ 3,802 690
$ 3,7,80 ,452 $ 3,780 .45_2 Revenue0-
Net County Cost $ 3,598,859 3,802,690 3,780,452 $ 3,780 ,452
Budget. Positions 18 PT 18 PT 18 PT 18 PT
30 FTE 29 FTE 30 FTE 30 FTE
SUMMARY OF CHANGES_:
Budget reflects added bulldozer operator Board allowed to retain mid-year ($18,312) .
Water supply request of $75,000 for purchase of water to offset augument evapora-
tion losses from gravel pits. Motor pool reallocation reduced amount in the budget
by $307,727. Other items of change and level of activity are listed below for
Board policy issues.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. Policy issues:
✓1. Water purchase of $75,000.
2. An amount of $1,602,215 is included for contract services for projects under
the 1983 Road Plan which includes reconstruction, overlaying, and seal
coating. Should be reduced if Council denies request to exceed 5%.
3. An amount of $50,000 is included for additional contract services for reque ted
participation in other services that the Board is approached by individuals
or other cities, ditch companies, etc.
4. Gravel purchases from various pits at 45C/c.y. X 166,667 c.y. ($75,000) .
(OVER)
-108-
BUDGET UNIT REQUEST SUMMARY (Continued)
Roadway Construction -- 113131
FINANCE/ADMINISTRATIVE RECOMMENDATION:
5. Paving materials include $250,000 for blade patching and $100,000 for
maintenance crews for a total of $350,000.
6. $15,000 is included for rip--rap to replace permanent bank protection where
bank is eroded at County bridges.
7. Mid-year addition of of one bulldozer operator should be re-affirmed by
Board during budget hearing process ($1(3,312) .
-109-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO. : - Bridge Construction -- 113132
DEPARTMENT DESCRIPTION : Maintains approximately 1,400 bridges in the County.
Any new construction of bridges or culverts is handled through this department,
being done more and more by private contractors.
The budget unit shown above is broken down into the following activities:
Bridge
Actual Last Requested I Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 944,248 $ 992,110 $ 988,278 $ 988,278
Revenue
Net County Cost $ 944,248 $ 992,110 $ 988,278 $ 988,278
Budget. Positions 14 13 13 13
SUMMARY OF CHANGES :
Changes in the budget reflect IGA increase due to new allocation of $85,002; $7.5,000
for matching funds for BRR program; bridge materials are up $30,000. Miscellaneous
supplies are up only slightly. Culvert materials ($120,000) have been transferred
to maintenance.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
1. $370,000 is included for bridge materials. Board should discuss funding
level and priorities.
2. $75,000 is budgeted for Bridge Replacement (BRR) Program, anticipating 20%
of $375,000 project. If no project is approved by the State funds can be
redirected in. 1.983. Gross cost would be supplemented upon approval of award.
3. Culvert materials ($120,000) are budgeted in maintenance budget where work
is performed .
-110-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO. : Maintenance Group -- 113140
DEPARTMENT DE This department performs administrative & supervisory work
to assure the i nsta at on & maintenance of traffic control devices in the County; does
the fabrication, installation & maintenance of traffic control devises; uses pavement
markings as an effective method of conveying regulatory or warning information; barri-
cades hazards created by construction, maintenance activities, & emergency situations.
Is responsible for the upkeep of all gravel roads in Weld County (OVER)
The budget unit shown above is broken down into the following activities:
Culvert maintenance; now removal; administration; patching; grading roads; cleaning
borrow pits; striping; barricading.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
toss County Cost $ 1,712,268 $ 1,960,629 $ 2,299,979 $ 2,299,979
!evenue 0_ _0-
ret County Cost $ 1,712,268 $ 1 ,960,629 $ 2,299,979 $ 2,299,979
6 PT PT 6 PT
tudget. Positions 47 FTE 46 FTE 47 FTE 47 FTE
SUMMARY OF CHANGES:
Additional motorgrader added back to serve as rover during mid-year ($21,666) .
Changes reflect $36,000 for snow removal dropped from 1983 request. IGA Rent due
to reallocation is up $283,546 to $1,005,684. Traffic purchases are $140,000 and
culvert purchases are $120,000, the same as last year. Culvert purchases have
been transferred from Construction. $15,000 is included for backhoe services
and $30,000 is included for repair & maintenance services. Utilities reflect 101
increase to $52,800.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issues:
t 1. Director of Engineering eliminated $36,000 for snow removal with anticii-7ation
6'' of supplemental should an emergency exist.
2. $50,000 has been included for weed spraying of all roads versus $12,000 for
intersections only in 1982.
1 3. Culvert purchases of $120,000 are recommended in this budget unit since
O personnel doing work are located in this budget.
-111-
BUDGET UNIT REQUEST SUMMARY (Continued)
Road & Bridge Maintenance Group -- 113140
DEPARTMENT DESCRIPTION:
(approximately 2,100 miles) , clearing of debris from borrow pits to eliminate
obstruction of drainage of water from County right of ways; fills chuckholes
& blade patches roads; snow removal; and cleans & maintains culverts„
--112-
BUDGET UNIT REQUEST SUMMARY
xxxxx
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO. : Other Public Works -- 113190
DEPARTMENT DESCRIPTION : Reserve/Temporary employees for seasonal work.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost _0_ -0- $ 150,000 $ 150,000
Revenue _0_ -0- -0- -0-
Net County Cost _0_ -0- $ 150,000 $ 15C,('00
Budget. Positions
SUMMARY OF CHANGES:
1983 level of $150,000 is an increase of $50,000 over the 1982 level because of
the production. benefits of the temporary/reserve pool of manpower.
FINANCE/ADMINISTRATIVE RECOMMENDAT :
Funding level is policy issue of the Board. Increase is strongly recommended
by staff for increased production and flexibility. In the event the County
Council does not approve exceeding the 5% limit, it is recommended to reduce this
budget to $100,000 again.
i\#
I
-113- I\\
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT, NAME : Road & Bridge
BUDGET UNIT' TITLE AND NO . : Municipalities -- 118010
DEPAIMENIT DESCRIPTION: In accordance with Section 43-2-202, CRS, 1973, 50% of
the milllevy collected by the County on assessed values within incorporated
municipalities to maintain county roads is paid to municipalities.
The budget unit shown above is broken down into the following activities:
See details of each municipality attached.
Actual Last I Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ -0- $ 391 ,690 $ 468,630 > 468,630
Revenue0-
Net County Cost $ -0- $ 391,690 $ 468,630 $ 468,630
Budget. Positions
SUMMARY OF CHANGES :
A mill levy of 3.285 is recommended if County Council approves exceeding the 5%
limit. Assessed value in the municipalities totals $285,315,440 or 34.02% down
from 36.2% in 1932. If County Council does not approve excess over 5% then mill
levy would drop to 2.708 and municipalities would receive only $386,317.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
\
-114-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Road & Bridge
BUDGET UNIT TITLE AND NO. : Salary Contingency -- 119200
DEPARTMENT DESCRIPTION : Contingency for salary increases.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year _ Fiscal Year Fiscal Year Fiscal Year
Gross County Cost -0- -0- $ 161 ,119 $ :-61 ,119
Revenue -0- -0- -0- -0-
Net County Cost -0- -0- $ 161,119 $ L61,1 L9
Budget. Positions --
_i
SUMMARY OF CHANGE:
Salary contingency amount of $161,119 for salary increase in 1983 is provided
in this budget. ---
FI NANCEJADMINISTRATIVE UCOM1ENDATION :
Salary adjustments are policy issue for Board based upon recommendations of
salary survey and pay for performance system.
-115-
YJ
SOCIAL SERVICES
AND
OLD AGE PENSION
Social Services Fund
Expenditure by Program
1983
TOTAL 910,719,300
Aid to Dependent Administration
Children— $2,480,000
$4,720,000 23.1%
44.0%
Indo-chinese Relief
$32,000
0.3%
I Foster Care
$1 ,041,000
9.7%
Low Income Energy
Day Care
Assistance- --- $295,000
$1,371,800 2.87
12.8%
Aid to Needy Disabled
Medicaid Transportation $394,000
$11,000 3.7%
0.1%
IV-D Administration
Aid to the Blind General $262,000
$7,500 Assistance 2.4%
0.1% $105,000
1.0%
•
1982
T'OTAI. $9,770,003
Aid to Dependent---------
Children
$4,423,000
45.3%
Low Income Energy. Administration
Assistance $2,239,911
$1,274,200 22.9%
13.0%
Y
Aid to Blind //
$11,300
0.1% —Indo-chinese Relief
$51,000
Medicaid 0.3%
Transportation___
$7,400 Foster Care
0.1% / $855,000
8.8%
Service Payments/
$1,000 \Day Care
Aid To Needy $210,000
General Assistance IV-D Administration Stle XX Disabled 2.2%
$96,000 $256,935 $9,257 $355,000
1.0% 2.67. 0.17 3.6%
-116-
Social Services Fund
Revenue By Source
1983
TOTAL $10,853,173
Federal/State
$8,666,650
79.9%,
roperty Taxes
$1,897,450
17.57
Fund Balance
$144,073 Other 'Faxes
1.3% $145,000
1.37.
1982
TOTAL 59,949,086
Federal/State
$7,899,231
79.4%
Property Taxes
$1,851.,685
18.6%,
Other Taxrn.—.-------
$145,000 Fund 14ikince
1.5% $53,168
0.5%
-117-
SOCIAL SERVICES FUND SUMMARY
Social Service's request and the recommended budget is $10,709,300 for
the 1983 calendar year. The county share is estimated to be $2,042,450
- very close to the amount budgeted for 1982 which was $1 ,996,685 or
only a 2.3% increase. Reduction in the Low Income Energy Assistance
program tends to distort year to year comparisons. Adjusting for this,
the 1983 request is approximately 6% higher ($219,000 more) than the
amount approved for 1982. Assuming no significant unforeseen changes,
Social Services should finish the current year under budget.
The actual effective reimbursement rate from the State on the total.
request from Social Services Administration is 76.6%, as opposed to the
statutory 80% which equates to an added local cost of $84,450.
Projections have been made conservatively in an effort to be as accurate
as possible and with an eye to cost containment where containment is
possible. However, most of the programs administered are "entitlement
programs" and as such, are beyond the county's ability to control.
Budget projections have been made with the following assumptions:
1. That present economic conditions will prevail through the
budget year -- no drastic change or worsening of the
economy.
2. That the Job Diversion program and the Community Work
Experience program will be available to contain Aid to
Families with Dependent Children costs.
3. That the impact of new programs, such as Senate Bill 138
(Adult Services) can be handled with available staff.
4. That there will not be a significant increase in Day Care
costs to support the Job Diversion and/or CWEP. Should
substantial Day Care support be necessary, a budget
supplement will be necessary.
Federal 1983 budget proposals contain program changes that will reduce
AFDC and Food Stamp costs. If program reductions are made, the impact
will probably not be known in time for Board decision in October.
However, there are trends that appear to forebode increased costs which
may be in focus by October. Child Protection case referrals and Foster
Care referrals are increasing. These referrals translate into increased
Foster Care costs and additional staffing. Also in the public
assistance area the Department, during the past two months, has had more
applications for assistance from out-of-state households that have moved
here to seek employment. These situations may be clarified in a few
months as to budget impact.
-118-
In summary, this budget as forecast provides for slight growth and
continued support from county job programs. Some trends that may argue
for higher budget allocations have been noted. Also one -- more Federal
cuts -- that may have favorable cost impact.
-119-
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-120-
WELD COUNTY DEPARTMENT OF SOCIAL SERVICES
ESTIMATED REVENUE - 1983 REQUEST*
Federal/State County Total
Aid to Families with
Dependent Children $ 3,776,000 $ 944,000 $ 4,720,000
Aid to the Needy Disabled 315,200 78,800 394,000
Aid to the Blind 6,000 1 ,500 7,500
Medicaid Transportation 11,000 -0- 11,000
Indochinese Refugees 32,000 -0- 32,000
General Assistance -0- 105,000 105,000
Low Income Energy
Assistance 1,300,000 -0- 1,300,000
Foster Care 832,800 208,200 1,041,000
Day Care 236,000 59,000 295,000
Administration:
Regular 1,889,550 580,450 2,470,000
Child Support 196,500 65,500 262,000
Energy Assistance _ 71,800 -0- 71,800
$ 8,666,850 $ 1,041,450 $ 10,709,300
Revenue Source:
Federal/State Reimbursements $ 8,666,850
County Specific Ownership Tax 145,000
County Property Tax 1,897,450
TOTAL REVENUE $ 10,709,300
* On "cash" basis, Department of Social Services may have
approximately $800,000 ending balance December 31, 1982. This, or
a portion, may be used to help offset County Property Tax
Requirements.
-121-
APPENDIX A
MANDATED FEDERAL AND STATE PROGRAMS
Assistance Payments Programs: Practically all Assistance Payments
programs are mandated by Federal and/or State law and regulations.
Consequently, local government is limited as to what can be done to
limit or reduce costs for these programs.
Federal Mandated State Mandated
Aid to Dependent Children X X
Aid to the Needy Disabled-SSI X X
Aid to the Needy Disabled-State X
Aid to the Blind X X
General Assistance* Optional Optional
Social Service Programs: Social Service programs administered by the
Weld County Department of Social Services are mandated by State law.
However, local government does have a higher degree of management
flexibility with these programs.
Service
Federal Mandated State Mandated
Child Protection-Casework Services X
Youth Services-Casework Services X
Foster Care X
Day Care X
Service Payments X
Administration: Major costs cover direct service staff and Assistance
Payments administrative staff as well as related overhead costs.
The Colorado State Department of Social Services provides administrative
allocations for personnel, operating, equipment, travel, and office
space. Expenditures are reimbursed, approximately 80%, within these
annual allocations. However, allocations are grossly insufficient in
cost areas such as Office Space and Data Processing.
The county has discretion in the level of staffing it decides to have,
the compensation plan option within the Colorado Merit System, and at
least to some extent, administrative operating costs.
Weld historically has spent less on administrative expenses -- staff and
overhead-- than other large county Social Service departments.
* State law allows counties the option of having a General Assistance
program, and if established, to determine benefit levels. As no
Federal money is involved, there are no Federal requirements.
—122—
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Administration -- 124410
DEPARTMENT DESCR ▪ Administration of Social Service and assistance
payment programs. o Sta▪te and Federal funded and 20% County funded.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 2,002,293 $ 2,321,314 $ 2,410,000 $ 2,4 '0,000
Revenue 1,498,408 1,774,079 1,899,550 1,899,550
Net County Cost $ 503,885 $ 547,235 $ 580,450 $ 580,450
Budget. Positions 94.0 94.0 94.0 94.0
SUMMARY OF CHANGES.:
Budget is at the State allocations, or limits. 1983 salary increases are included
in the recommended amount. State authorizes 105.0 FTE, Weld only has 94.0. Office
supplies are up 10% ($4,400) , janitorial supplies 7%, and utilities 15% ($1,700) .
Auditing estimate remains the same, $8,000. Armored car increase to $6,000 from
$5,500 due to inflation. County Attorney increased from $66,000 to $73,000 due to
increasing use and inflation. Child Abuse consultants and public assistance medical.
exams increased from $3,000 to $3,200 and $7,500 to $8,000 respectively, due to some
increased usage.
FINANCE/ADMINIISTRATIVE RECOMMENDATION :
Recommend approval. Reimbursement is at 76.5% rather than 80%.
Purchase of the Walton Building as proposed in the Capital budget could reduce net
County costs in the area of space $43,000 annually.
The 1983 recommendation includes compensation plan increases for staff averaging
7.2%. The Department's County-authorized FTE is 94. The State Department:, using
statewide workload standards, will reimburse on 105 FTE's.
Additional staff is not being requested at this time. However, the Department is
experiencing some increase in Child Protection and Youth Service cases. In order
to maintain adequate response to these referrals, caseload size must be kept to
manageable levels. The impact of Senate Bill 138 affecting Adult Services is
unknown. Should the Board expand the Department of Social Services' role, more
(OVER)
-123-
BUDGET UNIT REQUEST SUMMARY (Continued)
Social Services Administration -- 124410
FINANCE/ADMINISTRATIVE RECOMMENDATION:
staff could be needed. Federal rule changes have added more eligibility-
checking procedures to the eligibility technician's job; for example, monthly
contacts, rather than every six months for households where there is employment
income. This, and the emphasis on quality control to avoid fiscal sanction,
makes adequate staff more of a concern.
-124-
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Veri soycc/
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO, : Child Support (IV-D) -- 124411
DEPARTMENT DESCRIPTION: County participation in nationwide child support
and parent location program. 75% funded by State/Federal governments. The
objective is to obtain Child Support revenue for dependent children, so as to
offset part of the AFDC costs.
The budget unit shown above is broken down into the following activities:
Absent parent location, negotiation, and court prosecution.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost
$ 233,114 $ 243,000 $ 262,000 $ 262,000
Revenue (75%) 161,209 182,250 196,500 195,500
Net County Cost $ 71,905 $ 60,750 $ 65,500 $ 65,500
Budget. Positions 10.0 10.0 10.0 10.0 fi
SUMMARY OF CHANGES:
Reflects compensation plan increase for Merit System staff of 7.2%. Reimburse-
ment rate 75%.
10 FTE's assigned to this function. Staff occasionally transferred to and from
"Regular" staff to handle varying workloads and to comply with changing Federal/State
program rules.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval.
The Department expects to collect in excess of $350,000 for 1982 as an offset tc
Aid to Families with Dependent Children program costs. Federal/State incentive
payments to the County's General Fund, from these collections, should approach
$75,000 - $80,000 in 1983.
d FTC lent/� CaP lib o8s .
(91 y-410-Yri as/o 1 p 137o aefl cup '? 3,/ 0 C
_125-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO. : General Assistance -- 124431
DEPARTMENT DESCRIPTIOK: Temporary and emergency assistance for applicants
tor federal-state categorical assistance programs and provides help for some
medical indigents. Totally funded by County.
The budget unit shown above is broken down into the following activities:
Medically indigent; kind services; burials.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year. _ Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 89,263 $ 96,000 $ 105,000 $ :105,000
Revenue -0- -0- -0- -0-
Net County Cost $ 89,263 $ 96,000 $ 105,000 $ 105,000
Budget. Positions
SUMMARY OF CHANGES:
Same program as in previous year. Additional funds requested for eyeglasses
for adult disabled recipients and for emergency shelter and utility costs.
See following page for comments and detail costs by category.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Policy issue: $21,000 is provided for the shelter and care of battered women at
A Woman's Place. Should the county continue to provide support, and if so, at
what level? Current amount of $21,000 for 1982 was expended by October. A
Woman's Place has also requested a direct allocation of $30,000 for extension cf
hours of service.
-126-
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—127—
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT, NAME : Social Services
BUDGET UNIT TITLE AND NO. : Aid to the Blind -- 124432
DEPARTMENT DEsCRIPTI04: Provides public assistance grant to eligible
recipients o the Federal/State Aid to Blind program.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 6,186 $ 7,500 $ 7,500 $ 7,500
Revenue 4,949 6,000 6,000 6,000
Net County Cost 1,237 $ 1,500 $ 1,500 $ 1,500
Budget. Positions
SUMMARY OF CHANGES:
Expect 1982 actual costs to be $11,300. Unbudgeted medical treatment cost for a
few individuals accounted for higher costs. Program serving 5 to 6 recipients.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Mandated Federal/State program. No local discretion.
c\
-128-
W2� TMUL ))( tit is /v". 7Ooo
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO. : Aid to Families with Dependent Children -.- 124433
DEeARTMENT DESCRIPTION: Assistance payment grants for eligible recipients
ot the AFDC program.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 4,296,065 $ 4,720,000 $ 4,720,000 $ 4,720,000
Revenue 3,399,230 3,776,000 3,776,000 3,7/6,000
Net County Cost 896,835 994,000 994,000 994,000
Budget. Positions
SUMMARY OF CHANGES:
The 1983 request forecasts slight increase in the AFDC caseload on average from
1,305 households to 1,350 in 1983. This estimate is based on the continued favorable
impact of the county's Job Diversion program, implementation of the Community Work
Experience Program (CWEP) , and increased Child Support revenue. Should these programs,
particularly Job Diversion, not be functional, then AFDC load and costs would be pro-
jected much higher. The AFDC request also is based on the same economic conditions
that now exist. A modest cost-of-living increase of 5% is built into the 1983
ppro ec ion.
FINAN10E/ADMINISTRATIVE RECOMMENDATION :
Recommend approval with these comments:
-- Estimated actual AFDC caseload average for 1982: 1,305 (includes money payment
cases - AFDC, AFDC-U)
-- Assumes continued favorable impact of county Job Diversion and CWEP program to
limit caseload growth
-- Cost-of-living increase of 2.2% for 1982 and 5% for 1983 prorated
-- Critical factors that could increase costs:
-- Cutbacks in county job programs
-- Worsening economy; higher unemployment
-- Influx of unemployed into the county
-- Estimated Average Payment per case, AFDC: 1982 - $282; 1983 - $299
-- Estimated Average Payment per case, AFDC-Unemployed Father: 1982-$486; 1983-$505
-129-
k
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Aid to Needy Disabled -- 124434
DEPARTMENT DESCRIPTION : Assistance grants for eligible disabled.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year _ Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 296,665 $ 370,000 $ 394,000 $ 394,000
Revenue 237,332 296,000 315,200 31.5,200
Net County Cost $ 59,333 $ 74,000 $ 78,800 $ 78,800
Budget. Positions
SUMMARY OF CHANGES :
Program benefits have strong relationship to Social Security eligibility criteria
and benefit levels which change frequently. Therefore, caseload and costs are
more difficult to forecast. Estimate slight caseload growth with cost-of-living
increase of 7% added July, 1982 included in budgeted amount.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
This program is State mandated. State ORS 26-2-119.
-130-
BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT . NAME : Social Services
BUDGET UNIT TITLE AND NO. : Foster Care of Children -- 124435
DEPARTMENT DESCRIPTION: Placement of children in substitute 24 hour care
am yfoster homes, group homes, and residential child care facilities.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 760,974 $ 893,500 $ 1,041,000 $ 1 ,041,000
Revenue 608,780 714,800 832,800 832,800
Net County Cost $ 152,195 $ 178,700 $ 208,200 $ 208,200
Budget. Positions -- _- -- --
SUMMARY OF CHANGES :
The Department is experiencing some growth in number of foster home placements as well
as increasing costs for the service. It is estimated that the average number of
children in placement will increase from 153 to 164 in 1983. The Placement Alterna-
tives (SB-26) program, despite this increase, is serving to retard placements and costs.
$155,000 is requested to continue and expand these "alternatives." A 7% cost-of-
living increase for placement homes and facilities is expected to impact July, 3983.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval with following comments:
-- Department experiencing more requests for help from parents and the courts for
foster home placements. Although "Placement Alternatives" work is helpful by
reducing the need that would be there otherwise, PAC can't control all growth.
An average of 20 additional children expected in placement over the number in-
cluded in the 1982 budget (6 more children over number in Foster Care as of
July, 1982) .
-- Average placement costs expected to increase by 7% effective July 1, 1983.
-- Placement Alternatives Projects included in 1983 calendar year request:
Therapeutic Foster Care $ 40,000
Partner's Plus 50,000
Respite Care 15,000
Special Residential Care 45,000
Out-Patient Psychologicals 5,000 t\ ��
$155,000
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : _ Social Services
BUDGET UNIT TITLE AND NO. : - Title XX -- 124436
DEPARTMENT DESCRIPTION : Purchase of service for adult and child protection
services.
The budget unit shown above is broken down into the following activities:
Homemaker services; nutrition education; child abuse.
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 112,162 $ 27,000 -0- -0-
Revenue 89,730 21,600 -0- -0-
Net County Cost $ 22,432 $ 5,400 -0- -0-
Budget. Positions -- -- --
SUMMARY OF CHANGES:
Eliminated at the Federal level during 1982. No funding. Child Abuse, Inc .
contract transferred to Administration budget under contract services. Homemaker
component eliminated with reductions at Federal level.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
n/a
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO. : Day Care -- 124437
DF;PARTMENT DEESCRIPTION : Provision of day care service to licensed vendors
or childrenfrom A d to Dependent Children and "income eligible" households.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
;ross County Cost $ 469,647 $ 395,000 $ 295,000 $ 295,000
revenue 375,718 316,000 236,000 236,000
let County Cost $ 93,929 $ 79,000 $ 59,000 $ 59,000
3udget. Positions
SUMMARY OF CHANGES:
This program experienced heavy federal cuts early in 1982. Some cuts, such as sub-
sidized Day Care for one-parent families where the parent is attending college or
vocational schools have been restored. The trend for 1983 is upward, but it is not
expected to serve as many as in the previous two years.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval with following comments:
-- Effective January, 1982, Day Care programs were cut by the Federal government for
AFDC households and single parent, low-income employed households. Some cuts were
rescinded for low-income employed households effective July, 1982. These house-
holds that are in two-year vocational training were restored to eligibility. In
addition, Colorado elected to supplement the cost of Day Care for AFDC households
where the maximum Federal Day Care work expense allowance was exceeded by actual
costs. As information about the Federal budget cuts was unavailable when the
1982 budget was approved, reductions were not forecast for 1982. They are
considered for 1983.
-- 1983 projections do not consider any added Day Care costs that may be incurred to
support the county's Job Diversion or Work Experience programs. Should this sup-
port be necessary, then a supplemental amount will need to be added. Day Care needs
for these programs are ambiguous at this time with some possible alternatives
available outside of the Department of Social Services budget.
n1
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT: NAME : Social Services
BUDGET UNIT TITLE AND NO. : Medicaid Transportation -- 124438
DEPARTMENT DESC.RIPTIOM: Purchase of transportation for categorical
recipients to reach medical resources. 100% State funded.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 5,104 $ 7,500 $ 11,000 $ 11 ,000
Revenue 5,104 7,500 11,000 11 ,000
Net County Cost -0- -0- -0- -0-
Budget. Positions -- -- -- --
_ I
SUMMARY OF CHANGES:
Expect some increased usage. Also, mileage rate paid for use of private auto
increased from 12C to 20p per mile effective July, 1982. Program assists public
assistance recipients to get to medical providers.
•
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Costs 100% reimbursed by the State.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Service Payment -- 124439
DEPARTMENT DESCRIPTION : Provides for purchase of case support services, i .e.
psychological evaluations, transportation of children, etc.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 4,941 $ 4,500 -0- -0-
Revenue 3,953 3,600 -0- -0-
--1
Net County Cost $ 988 $ 900 -0- -0-
Budget.
Positions -- -- -- --
SUMMARY OF CHANGES :
Program closed. Costs and services included in other budget units where necessary.
FINANCE/ADMINJISTRATIVE RECOMMENDATION :
n/a
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME '. Social Services
BUDGET UNIT TITLE AND NO . : Low Income Energy Assistance Program (LEAP0
)
DEPARTMENT DESCRIPTION:
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 1,300,594 $ 1 ,575,500 $ 1,371,800 S 1 ,371,800
Revenue 1,300,594 1,575,500 1,371,800 1,371,800
Net County Cost
1 FTE I FTE 1 FTE 1 FTE
Budget. Positions 5 PT 5 PT 5 PT 5 PT
SUMMARY OF CHANGES :
Program costs are $1,300,000 and administrative costs $71,800.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Preliminary information indicates that the 1983 program will be limited to 1982 levels
or cut. Department of Social Services projection is based primarily on the same
program as administered in 1982, but experience indicates less than budgeted in 1982.
100% reimbursed by Federal and State. Mandatory program.
LEAP has become a "permanent" assistance program. One coordinator handles this
program year-round assisted by 5 temporary staff during the fall and winter.
Payments to recipients and administrative costs are reimbursed 100%.
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO. : Indochinese Relief -- 124480
DEPARTMENT DESCRIPTION :
The budget unit shown above is broken down into the following activities:
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 31,685 $ 33,000 $ 32,000 $ 32,000
Revenue 31,685 33,000 32,000 32,000
Net County Cost -0- -0- -0- -0-
Budget. Positions
SUMMARY OF CHANGES:
Small stable caselcad of 6 households; a decrease from prior year. Expect
eventual phaseout cf program as refugees find alternatives to public assistance.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval. 100% Federally funded.
I V
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BUDGET UNIT REQUEST SUMMARY
FISCAL YEAR 1983
AGENCY/DEPT. NAME : Social Services
BUDGET UNIT TITLE AND NO . : Old Age Pension -- 134440
DEPARTMENT DESCRIP�QN : This program provides money payments to eligible
seniors who meet income, resource and age tests. Program costs are reimbursed
100% by the State. Administrative costs are reimbursed 80% and are included as
part of the Social Services Administrative budget.
The budget unit shown above is broken down into the following activities:
n/a
Actual Last Requested Recommended
RESOURCES Complete Allowed Current Next Next
Fiscal Year _ Fiscal Year Fiscal Year Fiscal Year
Gross County Cost $ 1,617,385 $ 1,615,000 $ 1,970,000 $ 1 ,970,.000
Revenue 1,617,385 1,615,000 1,970,000 1 ,970,000
Net County Cost
Budget. Positions -- -- -- -
SUMMARY OF CHANGE.$.:
The requested, amount for 1983 is $1,970,000 to provide for an average of 1,370
pensioners. This compares with an estimated 1,356 pensioners in the currett year.
The average month:.y payment is expected to rise from $116 to $120.
FINANCE/ADMINISTRATIVE RECOMMENDATION :
Recommend approval-
The Old Age Pension serves mainly as an income supplement to Social Security benefits.
As cost-of-living increases are provided by both Social Security and the State,
creating fluctuating payments, the cost of this category is difficult to forecast.
The caseload has been gradually increasing over the past three years.
In addition to a money payment, pensioners qualify for Medicare and/or Medicaid.
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