HomeMy WebLinkAbout20040979.tiff RESOLUTION
RE: APPROVE REVISION TO OPERATIONS MANUAL, SECTION 2.000, SOCIAL
SERVICES DIVISION POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Revision to Section 2.000,Social Services
Division Policies and Procedures, for the Department of Social Services Operations Manual, and
WHEREAS,after review,the Board deems it advisable to approve said revision, a copy of
which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the Revision to Section 2.000, Social
Services Division Policies and Procedures for the Department of Social Services Operations
Manual, be, and hereby is, approved.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 29th day of March, A.D., 2004.
BOARD OF COUNTY COMMISSIONERS
WE D COUNTY, COLORADO
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ATTEST: �� ��%///�j�j I�its^.
��Q' �//f/ Hobert D. Masden, Chair
Weld County Clerk to the :i,. . .4.,!‘p
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C� � �""�--i,p �'�41 illiam H. Je Pro-Tem
By:
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Deputy Clerk to the BoareN`' � ��
M. J. 'le
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Glenn Vaad
Date of signature: �//
2004-0979
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Social Services Division Policies and Procedures
tuberculosis testing is at a cost of$60 per person or less in the County
Certified Foster Care Home, excluding the foster child/ren. The maximum
reimbursable amount under the contract for a calendar year is $7,000.
2.321.11 County Certified Foster Care Rate is the Basic Maintenance Rate for All
Foster Care Facilities
Effective 1/1/99 A. The County Certified Foster Care Rate is a flat grant that pays for the
basic maintenance needs for a child placed in any foster care facility. The
basic maintenance needs include food, clothing, shelter, education,
personal supplies and allowance.
Effective 1/1/99 B. A Respite Care Allowance is paid for each child placed in a County
Certified Foster Care Home or a Child Placement Agency, and in certified
kinship care homes. It is not paid to a Specialized Group Home or Center,
or for Independent Living.
Effective 1/1/99 C. The County Certified Foster Care Rate is used as the basic maintenance
rate (flat grant portion) when computing the rate in Receiving Homes,
Group Homes/Centers, Independent Living and Subsidized Adoption
Homes.
Effective 1/1/99 D. Foster Care facilities are reimbursed by the Department as stated in
Colorado State Rules, Volume VII, and according to this Weld County
Manual. Facilities must be licensed or certified in order for the
Department to be reimbursed by the State. The foster care facilities are
reimbursed for the day in which the child is placed in the home, but are not
reimbursed for the day the child leaves it, unless the child was placed and
removed on the same day.
Effective 1/1/99 E. All certified foster care facilities will sign and use the relevant provider
contract when they are certified and recertified.
Effective 1/1/99 F. When a child is placed, the information shall be entered on the CWS-7B
Child Placement Log by the Department caseworker and the provider and
copies of the updated log shall be maintained in the provider file and by
the provider of the facility.
Revised 8/01 G. An annual clothing allowance of$200 may be made at the time of
placement out of the home to ensure that the child has an adequate
beginning wardrobe and annually thereafter for the primary purpose of
preparing the child for the initial start of the school year. A clothing
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Social Services Division Policies and Procedures
allowance is the property of a specific child who is in the custody of the
Department and is to be spend for the benefit of that child only. All
clothing purchased with these funds must follow the child upon discharge
from the foster home. Admission and discharge clothing inventories, with
the exception of expendable items, e.g. diapers, may be requested by the
Department. Original receipts must accompany any claims for
reimbursement. If a child's wardrobe is lost, stolen, or destroyed, the
Department may again approve an additional clothing allowance, the
reason for which shall be thoroughly documented in the child's record.
The clothing allowance may be made for children in County certified
foster care homes, when the Department has legal authority for placement,
and expressly pre-approved in writing by the Director.
Added 5/00 H. Transportation reimbursement is available to foster parents as mileage
Revised 1/1/02 reimbursement. The mileage reimbursement for visitation must be:
Revised 3/04
1. For mileage not covered by other resources.
2. For non-Medicaid mileage when the foster parents are not involved
in family counseling.
3. Limited to out-of-county travel.
4. In-county travel as approved for special circumstances with prior
approval of the casework's supervisor.
5. Reimbursed at two cents per mile below the standard mileage rate
allowed, pursuant to 26, U.S.C. 162 of the IRS regulations as
amended.
6. All requests for mileage reimbursements must be received in the
Department by the 25th calendar day following the month the
expenditure occurred, for the expenditure to be considered for
reimbursement. If the 25th falls on a weekend or holiday, then the
following work day.
7. All mileage reimbursement requests must be done on Form S315
County Expense Account sheet.
2.321.12 Temporary Absence
effe<tve 1/1/99 The Department, as allowed by the State Department, will reimburse a foster care
facility for a period not to exceed seven days of a child's temporary absence from
a foster care facility. Only one such seven-day reimbursement will be made for
absences that occur within 30 calendar days. For children enrolled in the
Children's Habilitation Residential Program Waiver, the Department, as allowed
by the State Department, will reimburse the foster care facility for all absent days.
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Social Services Division Policies and Procedures
2.710.6 Travel for Visitation Between Foster Child and Birth Parents
Revised 3/29/99 When the caseworker has included visitation between the foster child and birth
parents or guardians in the treatment plan, transportation expenses may be
available to birth parents or guardians.
2.710.61 Transportation Reimbursement for Birth Parents
Revised 5/00 Transportation reimbursement is available to birth parents or guardians as mileage
Revised 3/04 reimbursement. The mileage reimbursement for visitation must be:
A. For mileage not covered by other resources.
B. For non-Medicaid mileage when the birth parents are not involved in
family counseling.
C. Limited to out-of-county travel.
D. In-county travel as approved for special circumstances with prior approval
of the caseworker's supervisor.
E. Reimbursed at two cents per mile below the standard mileage rate allowed,
pursuant to 26, U.S.C. 162 of the IRS regulations as amended.
F. All requests for mileage reimbursements must be received by the
Department by the 25th calendar day following the month the expenditure
occurred for the expenditure to be considered for reimbursement. If the
25`h falls on a weekend or holiday, then the following work day.
G. All mileage reimbursement requests must be done on Form S315 county
Expense Account Sheet.
2.710.62 Transportation Assistance for Birth Parents
Revised 3/29/99 Transportation assistance may be available to birth parents or guardians. The
transportation assistance for visitation must be:
A. For gas money or bus fare.
B. Limited to out-of-county travel
C. In-county travel as approved for special circumstances with prior approval
by the caseworker's supervisor.
D. Airfare, lodging or per diem is not provided unless approved by the
Director.
2.710.63 Procedures for Transportation Reimbursement or Assistance
Revised 3/29/99 A. Caseworker determines indigence of the birth parents or guardians by
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DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
GREELEY,CO. 80632
' Website:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
Child Support(970)352-6933
1111 ilp O
•
COLORADO
MEMORANDUM
TO: Robert D. Masden, Chair Date: March 22, 2004
Board of County Commissioners FR: Judy A. Griego, Director, Social Services Y tt I1 a lL,
J
RE: Revisions to Section 2.000, Social Service ivision Policies and
Procedures, Weld County Department of Social Services
Operations Manual
Enclosed for Board approval are revisions to Section 2.000, Social Services Division
Policies and Procedures, Weld County Department of Social Services Operations
Manual. These revisions were reviewed at the Board's Work Session held on February
18, 2004.
The revisions are necessary to clarify deadlines as these deadlines are affected by
holidays, to conform the definition of reimbursement to County policy, and to reference
specific forms to be used by foster parents and biological parents of children in the
Department's custody. Accordingly, Section 2.321.11 and Section 2.710.61, reflect
these revisions.
If you have any questions, please telephone me at extension 6510.
2004-0979
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