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2004-3436
Annual Report 2003
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Message From The Executive Director
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If one word could describe the focus of attention in the Weld Library District in 2003, that
word would be GROWTH.
Weld County has experienced a tremendous population increase in the past few years, as is
evident in the number of new homes built throughout the county As the population has
grown, the usage of the libraries in Weld Library District has also significantly increased.
The Weld Library District is well aware of this impact and is growing in many ways to
continue providing quality service to all residents, both old and new.
With the opening of the newly remodeled Centennial Park Branch Library in May of 2003
following the construction of the Farr Branch Library in 2002, the Weld Library District has
grown from two to three branch libraries serving Greeley and its surrounding communities.
Since the voter approved mill levy increase in 2000, several member libraries have also
expanded their facilities. In 2003 the city of Greeley and the Weld Library District reached
an agreement that will extend the lease for the Lincoln Park Branch Library for another ten
years. Plans for remodeling that facility were underway by the end of 2003 and complete
renovation should be accomplished by summer of 2004.
a Population growth is especially evident in the southwest area of Weld County. During 2003
a master facility study began to assess library service outlets in that part of the District. The
final report should be ready in the summer of 2004. This study will guide the District in
planning for future facilities.
The Weld Library District Foundation is a relatively new 501(c)3 organization that is also
a focusing on the growth of the District. In 2003 the Foundation began holding formal Board
meetings to advocate for the Weld Library District and to begin planning for funding to
supplement the property taxes that currently fund the District's operating budget.
As the Weld Library District continues to grow, customer service in the form of excellent
library services will continue to be its top priority The District is pleased to celebrate these
changes and the changes that are yet to come.
Elizabeth A. Hager
Interim Executive Director
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Annual Report 2003
Our Vision
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rJ Our Community:
• Benefits from the cooperative ventures
developed by the Weld Library District
and other local agencies which support
reading, education, and literacy.
• Enjoys the talents and abilities of Weld
Our Patrons: Library staff who represent the Library
• Are treated with dignity respect, and consideration. District at a variety of community-related
• Receive an exceptional level of customer service from the activities.
moment they walk in the door until they leave. • Is aware and appreciates the programs
• Select from a diverse variety of library materials that reflect and services offered by the Weld Library
the communities' interests and values. District.
• Have access to up-to-date technology and receive assistance • Supports the Weld Library District by
in using that technology membership in Friends of the Library.
• Can take advantage of learning opportunities to increase
their skill and knowledge of technology.
• Enjoy a variety of quality programming for all ages.
• Have a positive library experience every time they visit one -r
of our facilities.
Our Facilities and Equipment: 41.
• Are modern, clean, and well-maintained. _
• Are open and available to all people regardless of age,
gender, sexual orientation, or physical limitations.
Our Staff:
• Is enthusiastic about libraries, reading, and literacy.
• Is knowledgeable in their areas of expertise.
• Insists on going the extra mile to meet the needs of the , ,
customer. r J��.'-
• Continually looks for ways to provide better service to
customersVt-
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• Seeks solutions to problems in a positive, productive
manner.
• Works as a team to provide an exceptional level of service
to the customer.
• Is comfortable with technology and able to confidently
assist customers with computer technology.
• Continues to learn and grow professionally as they take
advantage of classes, workshops, and seminars offered by
the Weld Library District, State/National Library
Associations, and other agencies.
.' • Is proud to be employed by the Weld Library District.
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0 Annual Report 2003
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n Values & Principles
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• The Weld Library District is responsible for providing equal iI
access to all library services and facilities without regard to t ; �'
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age, gender, religion, national origin, or physical ability I;, r�
• The Weld Library District is committed to the principle of _
free speech and opposes the restriction or suppression of
ideas, information, or artistic expression.
• The Weld Library District respects customer service, both
to outside customers and to others within the organization.
Customer satisfaction is the major criterion for measuring
a the quality and success of library service. Weld Library
District seeks input from external and internal customers
all on the quality and appropriateness of library services and The District provides
til procedures to ensure a continuous effort to improve
customer satisfaction. as many services as its
%S • Staff are the District's most valuable asset. Library staff resources will allow,
are fairly compensated for their work, properly trained
a■ to perform their job, regularly evaluated on their with the provision that
performance, given the opportunity to advance within the
ill organizational structure, kept informed about the affairs of quality of service will
the library, and given an opportunity to express their views.
not be compromised.
• The Weld Library District recognizes the challenges of
al balancing work and family demands. The District supports The Weld Library
job sharing and other creative methods of balancing work
S and family responsibilities. District seeks input
al • The District encourages and allows staff decisions to be from the community
made at the level closest to the customer. The District
alprovides a framework for decision-making through policies to determine service
and guidelines, but recognizes the individual employee's
Zaability to alter or adjust that framework based on the priorities.
information at hand.
••..�� • Team management is employed by the District as the
I.+ dominant mode of operation. There is an administrative
S leadership team and other teams that manage divisions,
functions, and projects.
."l • The District's management is information-driven. Access
I�...�� to information is widely shared across geographic areas,
al functions, and organizational levels through open
communication.
ilitAnnual Report 2003
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Board of Trustees
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Back Row:
Ray Peterson, South Central Weld County
Ron Baker, Eastern Weld County
Brian Larson,At-large
Front Row:
Maria"Nomie"Ketterling, Eaton/Galeton area
3 Rosalie Martinez, Ft. Lupton/Platteville area
Margery Curtiss, Greeley
Janine Freeman, Ault/Pierce/Nunn area
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Annual Report 2003
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Branch Library Highlights
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aBookmobile was awarded a Library Services and
Technology Act (LSTA) grant of$14,710 to install 2-way
Motosat satellite dishes on both of the District's Bookmobiles.
Over 60% of Bookmobile stops are without online access.
a With the new satellite dishes customers will be able to:
• Access the online circulation system, including the
ability to check their records and renew items.
a • Check the WI.E) catalog and place holds on items.
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• scald) online .uh.cnption databases Cr information
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,rnd sealch. "'.
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Carbon Valley Library
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• (-arhan vatiey l.ilmiry had a rollicking sunuuer as they
inL rcased their Mummy r Reading reg'su:uion number.
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• Carbon Valley had 124 Young Adult's in their Summer
Reading Program, up from 44 the previous year.
• A reference/check in desk was added to better serve customers. Farr Library completed its first full
• Library usage increased by 37.9% from the previous year. year of operations, celebrating their one
• Their media collection continues to grow in size and year anniversary on September 21, 2003.
popularity The Carbon Valley Library now offers videos The Farr Library rounded out its first
and DV Ds in Spanish and English- year with:
• More than 314,000 checkouts
• 246,549 customer visits
a • 3,522 new library cards
In addition to its traditional library
services, the Farr Branch created a Small
Business Reference Collection. This
collection was compiled from selections
already in the library and the purchase of
other current, quality materials.
• Contacts were made with local economic.
government and business organizations
to ensure the collection continually meets
the needs of the small business communize
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Annual Report 2003
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Branch Library Highlights
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Lincoln Park Library celebrated the signing of a long
anticipated contract between the Weld Library District and
the city of Greeley. The two parties renegotiated a 10 year
lease for the Lincoln Park Library to remain at its current
location at 919 7th St., Greeley. Plans for renovation of the
branch began in the summer with a goal of completing the
renovation by summer 2004.
New Patrons Registered
Centennial Park Library 11000
The Centennial Park Library celebrated its Grand 10500 ■
2002
Re-Opening on May 17, 2003. The branch underwent a 10000
$2.3 million renovation project which included removing 9500 2003
the courtyard and creating a new entranceway. The Library 9000
boasts a new collection of 65,000 titles ordered through
Ingram Library Services. A special addition to the Centennial 8500
Park Library was the District's first Homework Help Center. 8000
The mission of the Center is to offer free access to tutoring
services and library materials to Weld Library District 4th-8th
grade students to enhance their educational experience and
promote lifelong learning. The Center opened in October Total Items Checked Out
2003. During the first semester of service 83 students 1000000
were assisted by 14 volunteer tutors. a0000a
600000 . 2002
400000• IM
200000; ,Y
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People Count
700000
600000
500000 . 2002
400000- . 2003
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300000
200000 :
100000
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Tlies,' arc a ucJlrn ion
()J the Branch I iln miry.
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Annual Report 2003
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• Member Library Highlights
Eaton Public
The year 2003 brought a great deal of growth for the Eaton
•� Library. In December of 2002, construction to join the new
addition and the original library was finished. The original
�+ library was built in 1911 and furnished with lots of beautiful
oak. The community has been elated to be able to use the
original library again. The added available room came at a
great time as library usage increased and more programs
•� were made available.
Fort Lupton Public & School Hudson Public
. • In 2003 a consultant conducted a space needs analysis and • The Hudson Public Library received a
developed a new floor plan fir the library. The library nice face lift, inside and out. Among
closed for one week to install the new configuration of other things they received new carpet
shelves. The new floor plan opened up the library and and paint that opened and brightened
made it possible for staff to better utilize the library's space. up the interior. The Children's area was
• The library also added programs for children and adults. rearranged to make the space user
Many of the programs were a joint cooperation between the friendly and more efficient for staff.
library and other community organizations and groups. • The exterior took on new landscaping
• The library continued the annual luncheons for teachers, including flower pots and a bench that
staff,and Chamber of Commerce members to introduce make the library's exterior warm
s new resources.staff, and services. and inviting.
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OilfrAnnual Report 2003
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Member Library Highlights
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.� Glenn A.Jones, M.D. Memorial Library,Johnstown
Andrew Carnegie said, "The public library outranks any other thing
that a community can do to help its people." The library board and
the town of Johnstown have taken this to heart and have spent
most of 2003 working to make a new and improved Glenn A.
Jones, M.D. Memorial Library a reality. With the award of a
$300,000 Energy Impact Assistance grant in November 2002, and
approved financing in place, the Johnstown Library is set to break
ground in April. Completion of the 13,000 square foot building is t -
expected to he in December 2004. 111
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Northern Plains Public, Ault v.
• I he HO,2,1,1111 111 200 i u 1e. acn sutresslul. with t p 4
t .O111111CIEL,11tucbyliltchildren "" _•���1n�t Yu, t
• AAlrsl t rts:, t. the Intnntt veas added to cyrand icrhnnlo,c _--
.0 die [Wiwi - I ' .
• I he Nouns rn Hun, noel: c. ,ub. a ntanthls hook <lub lie adults. `°"r_ `
sea; establishedtcI
• 1 compute r eL1, Innoducn rn to the Internet, was olfared.
• rA local history event svw pcserted sclih AIr. Ivan \I.Ilion tile
(Ink,tie of tilt Dn-hinders \9uscum.
• I ltc annual Chnstntas lihrarc activity scith Friends of the
Northern Plains Public Lihrary had record attendance.
Platteville Public
2003 brought a year of growth for the
r� Platteville Public Library. Not only did
they experience their first full year with
r' a beautiful new addition that almost
doubled the size of the building, but they
also grew in circulation and customers.
Panther Express, the youth newspaper
.� that is produced at the library, has also
experienced unprecedented growth and
popularity. In June at the annual ALA
conference, they received national
ry recognition with the Highsmith Library
Innovation Award for 2003 for "the
r' library's innovative achievement in
planning and implementing a creative
service program for the community"
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allfr Annual Report 2003
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Weld Library District Foundation
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The Weld Library District Foundation was incorporated
on October 25, 2000 as a nonprofit corporation. The
mission of the Weld Library District Foundation is to
generate funding to enhance the programs and resources of
the Weld Library District. The Foundation is a separate legal
entity, 501(c)(3) with a Board of Directors, but it is
considered a supporting organization for the District. In
other words, all funds raised by the Foundation will be
used to support the mission of the District.
The Weld Library District Foundation will accept gifts of
cash. Cash gifts may be tax deductible if the donor itemizes
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deductions. Monetary gifts will be distributed through the
Weld Library District Foundation. Gifts will be used to fund •
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projects, enhancements, and improvements to the Weld lz
Library Distract. �N 1 -4„
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Board of Directors
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Margery Curtiss, President
Nomie Ketterling, Vice President
How do I donate to the Weld
a Brian Larson,Vice President Library District Foundation?
Pat Thomas, Vice President
Kim Barbour, Secretary Send your donations to the:
^� Janine Freeman, Treasurer Weld Library District Foundation
1939 6lst Avenue
Patrick Groom, Treasurer Greeley, CO 80634
Karen Wood, Ex-Officio Member
Nancy D'tllbergaria, Ex-Officio Member You may also take your donation to one of
the branch libraries, and they will forward
it to the Foundation. Please make checks
payable to the Weld Library District
Foundation.
Send any questions about the Weld
Library District Foundation to:
wldfdtn CPweld.lib,eo.us
Or call 970-506-8565.
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N NESS,..S0 Annual Report 2003
n 2003 Donors
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Ace Hardware (Douglas,WY) Goodwin,Anne
Akers, Herman Greeley Auto Tech, Inc.
3 Alpha Delta Kappa Hanna, Bill & Colleen
3 Anderson, Guy&Shirley Hansberry, Phyllis
Baumann, Matt &Kari Hazel E.Johnson Trust
Bengston, Diane Heckman, Sandy&Wilma ,.
3 Bensler, Kris Henderson, Donald &Jane 4 } 4
3 Berry, Darrel &Julia Herman, Nenita
Bjorklund, Guy& Kathryn Herman,Joyce /
Bjorklund, Gary& Dorothy Hoyland, Melanie
aBrown, Steven & Nancy Hunt, Burl &Elsie 41P
P.
3 Brungard, Naomi Hurt,William &Sue y ' k‘i
Centennial Bank (Ft. Collins) J-2 Contracting
3 1t'+
Centennial Foundation Rotary Club Jacobsen, Sharon A i
3 Childers, Charles & Chloe Johnson, Mark &Jill •
3 Community First National Bank(Niwot, CO) Johnson, Leo & Pearl "ll
aCottrell, Steve & Carolyn Kaczor, Lyla
Di Rito, Arthur Kendall, Bernie &Andrea
aDiagiallonardo, Dolores Ketterling, Mike &Nomie
3 DiSalle, Helen Kinnison, Ray &Luella
aDonnelly,Joan Kiwanis Club of the Rockies
D'Orazio,Joseph Koehler, Rachel
2 Evans, Claud Lindenmayer, William& Skipper
9 Farmer, Kenneth& Laura Lolly's Hallmark
3 Flohr, Ed &Sharon Malnati, Bernice
Fox, Brooke Mark,Wilson&Eliza
2 Friends of the Weld Library District Martin,Joan
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J Annual Report 2003
2003 Donors
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McKeon, Thomas
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Meilahn, Marcus &Nancy
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Novotny, Elsie Marie
_ • Novotny,Julie
O'Neal, Dennis
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Osborne, Cindy
oven, Ralph &Joann Thank you for your generosity
Payne,Judy and support. It is people like
au • Picard, Michael &Judy you who make a difference in
Pringle, David &Patricia
Questar Antique Study Group the lives of others.
Quispe,Joan
Rimshot HardwareEa= 7 Lt� • t
Rolandelh, Leo & Pat
ROYAL Teen Advisory Group L. •
Ruff,Jacob I I :r•
aia
Sampson, Donna e! •
Selden, Charles & Marlene =I
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Siebert, Larena Smith, Cary&Julie •\
Stauffer, Charles & Mari
Stevens,John &Amy
Stokes, Roland &Virginia
.• Vasenius, Linda
Wagner, Timothy&Ann
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Witwer, Maggie
Yamaguchi, Shigeko
.. • Numerous Anonymous Givers
Every effort was made to ensure the accuracy of
this list. We apologize for any errors.
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Annual Report 2003
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Financial Statement
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Where the Money Comes From
Local Property Tax $7,004,605
Paid by property owners within the Weld Library District. Where the Money Goes
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Materials and Services $3,430,200
Other Local Sources $913,992
Books, tapes, videos, CDs, magazines,
31 Specific ownership tax (a portion of fees paid for newspapers, computer and technical services,
vehicles, boats, etc. and license tags), interest on library programs, and special acquisitions,
investments, contracts, and grants_ facility maintenance and operations, and
contracted services.
Fines, Fees, Misc. $79,174
31 Money received from library fines, fees to replace Salaries and Benefits $3,274,977
materials, and library photocopy charges. Health, dental, life and disability insurance,
9 retirement fund, and staff development
Total $7,997,771
programs.
.� $7,997,771
211 Capital Outlay $1,037,102
Equipment, furniture, shelving, computers, etc.
Local Property Tax
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Debt Service $1,003,149
NI Other Local Sources
Payment for Certificates of Participation which
Fines, Fees, Misc. financed capital construction in the District.
Total $8,745,428
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Materials&Services
~x Salaries&Benefits
Capitol Outlay
Debt Service
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Annual Report 2003
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Locations
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Branch Libraries
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a BOOKMOBILE SERVICES
2227 23rd Avenue, Greeley 80634 _ a
Phone: 970) 506-8640
Hours:
Monday - Thursday 8 am - 4:30 pm '
Friday 8 am- noon Member Libraries
a NORTHERN PLAINS PUBLIC LIBRARY, AULT
CARBON VALLEY BRANCH LIBRARY 216 2nd Street, Ault 80610
320 Maple Street, #B, Frederick 80530 Phone: (970) 834-1259
Phone: (303) 833-3510
Hours:
a Monday, Wednesday, Friday 10 am - 5 pm EATON PUBLIC LIBRARY
Tuesday&Thursday 10 am - 8 pm 132 Maple Avenue, Eaton 80651
Saturday 10 am -2 pm Phone: (970) 454-2189
CENTENNIAL PARK BRANCH LIBRARY FORT LUPTON PUBLIC AND SCHOOL LIBRARY
425 5. Denver Avenue, Fort Lupton 80621
2227 23rd Avenue, Greeley 80634
Phone: (970) 506-8600 Phone: (303) 857-7180
Hours:
Monday- Thursday 9 am - 9 pm
Friday& Saturday 10 am - 5 pm HUDSON PUBLIC LIBRARY
Sunday 1 pm- 5 pm 555 Main Street, Hudson 80642
Phone: (303) 536-4550
.22 FARR BRANCH LIBRARY
1939 61st Avenue, Greeley 80634 GLENN A.JONES MEMORIAL LIBRARY,JOHNSTOWN
Phone: (970) 506-8500 1011 Jay Street,Johnstown 80534
Hours: Phone: (970) 587-2459
Monday -Thursday 9 am - 9 pm
Friday 10 am - 8 pm
Saturday 10 am - 6 pm PLATTEVILLE PUBLIC LIBRARY
Sunday 1 pm- 5 pm 504 Marion Avenue, Platteville 80651
Phone: (970) 785-2231
y� LINCOLN PARK BRANCH LIBRARY
rs� 919 7th Street, Greeley 80631 Affiliated Library
Phone: (970) 506-8460
Hours: WELLSPRING LIBRARY AT NORTH COLORADO
Monday -Thursday 9 am - 8 pm MEDICAL CENTER
Friday&Saturday 10 am-5 pm 1801 16th Street, Greeley 80631
3 Sunday 1 pm - 5 pm (September- May) Phone: (970) 350-6074
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Weld Library District
1939 61st Avenue/Greeley, CO 80634
Phone: 970-506-8500/Fax:970-506-8551
Website: www.weld.lib.co.us
AGENDA
WELD LIBRARY DISTRICT
BOARD OF TRUSTEES
MONDAY,NOVEMBER 15, 2004
FARR BRANCH LIBRARY, NORTH MEETING ROOM
1939 615T AVENUE, GREELEY, COLORADO
4:45 P.M.
REGULAR MEETING
AGENDA
1.0 OPENING OF MEETING
1.1 Roll Call
1.2 Adoption of Agenda
1.3 Adoption of Minutes
1.4 Citizens Communications
a to qtr Cam.,
3 ,On FINANCIAL REPORT
y ,C) .3s0" FOUNDATION REPORT
1) ,4.0' SOUTHWEST WELD LIBRARY DISTRICT FACILITIES TASK FORCE
REPORT
Provisions of Colorado Library Law: Regional Library Authority, and Capital
Facilities District
err (tire' PRESIDENT'S REPORT
� Sal' Colorado
„ Association of Libraries Conference report
to
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-61) EXECUTIVE DIRECTOR'S REPORT
fie Activities Report
, 6≥ Staff Development Day
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a ADJOURNMENT
WELD LIBRARY DISTRICT BOARD
MINUTES OF THE REGULAR MEETING, OCTOBER 11,2004
President Brian Larson called the meeting to order at 4:48 pm in the meeting room of the Fan
Branch Library, Greeley, Colorado.
PRESENT: Brian Larson, President; Margery Curtiss, Vice-president; Nomie Ketterling,
Secretary; Ron Baker, Trustee; Ray Peterson, Trustee; Rosalie Martinez, Trustee;
Janine Freeman, Trustee; Janine Reid, Executive Director; Beth Hager, Interim
Executive Director; Cindy Osborne, Centennial Park Branch Manager; Shirley
Quinn, Finance Manager; Kelli Johnson, Public Information Coordinator; Jennifer
Hottinger, HR Manager; Nancy D'Albergaria, Development Coordinator; Kristie
Wilson, Children's Librarian; John Bookman, Lincoln Park Friends; Pat Kelley,
Frederick resident.
ABSENT: None
AGENDA: Item 7.3, Resolution to make Janine Reid Manulife trustee, was added to the
agenda. Ray made the motion to accept the agenda as amended and Marge
seconded. The motion passed unanimously.
MINUTES: Marge made a motion to accept the minutes of the August 16, 2004, regular
meeting and Ron seconded. The motion passed unanimously. Janine Freeman
made a motion to accept the minutes of the September 27, 2004, special meeting
and Marge seconded. Both motions passed unanimously.
CITIZEN COMMUNICATIONS: None
FINANCIAL REPORT
Ron reported on behalf of the Finance Committee. He explained that the August
financials did not reveal any surprises. The expense accounts that have been
consistently over budget for the year are still in that situation. Janitorial supplies
and Insurance are over budget as discussed in previous meetings. Water/sewer
and Treasurer Fees are over budget for the year to date because they were under
budgeted. Tech Supplies and Online Data Base are holding at budget. The
ending fund balance for 2004, which becomes the beginning fund balance for
2005, is expected to be$6.4 million.
FOUNDATION REPORT
Marge reported on the September 28, Foundation Board of Directors meeting. Pat
Thomas resigned her position but is willing to serve as a consultant for the
Foundation Board. At the annual meeting in November, the Board will begin
meeting every other month while the committee will meet on alternating months.
The meeting time will be moved to 5:00 p.m. Directors are asked to suggest
names for a new board member and help identify donors who might make a
substantial gift to the Foundation.
WELD LIBRARY DISTRICT BOARD
MINUTES OF THE REGULAR MEETING, OCTOBER 11,2004
Karen Wood, a member of the Foundation Board, has invited the other members
and Board of Trustees to a Christmas Party at the Union Colony Bank on
December 10, 2004. More information will be forthcoming.
The Foundation received an unsolicited check from Hastings for $633.28 and
$360 in memorial gifts for Clarence Dressler, a long-time outreach volunteer for
the library.
PRESIDENT'S REPORT
Colorado Association of Libraries Conference
Brian announced that the Julie Boucher Award would be presented to the WLD
Trustees at the CAL Conference on Saturday morning October 30 at 9:30a.m.
The District is also sponsoring a program called "Ethical Libraries" at the
conference.
Board composition discussion
Brian asked the Trustees to consider the make up of future Boards. Currently,
when the District advertises for a potential board member, candidates from a
particular area of the District are urged to apply, but that preference is not
statutorily mandated. Trustees should consider how to best represent the taxpayer
from here forward, and what process to implement in moving toward a change in
representation if there is a need to change. This discussion is prompted by the
growth and changing demographics of the District.
EXECUTIVE DIRECTOR'S REPORT
Activities Report
Janine attended the Erie Library Association. She noted that the migration led by
Maggie and her staff was successful. The staff was cheerful and competent
during the process. Janine will continue to observe for a couple more months.
Quarterly Statistics
Janine told the Board that the statistics would be hard to interpret because of how
the opening and closing of the libraries over the past two years affect
comparisons. Programs have been put on hold until service goals are in place.
PROPOSED 2005 BUDGET-DISCUSSION
Key points of the proposed 2005 budget as presented by Shirley Quinn, Finance
Manager:
• Oil and gas revenue is expected to increase by 21%. The District plans to commit
most of this to capital revenue which is targeted for growth.
• The increase in earnings on investments is due to the use of MBIA
• Contributions-in-kind is the Lincoln Park Lease
• Salaries and benefits have stabilized
• Overall merit increase is expected to be 4.5%
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WELD LIBRARY DISTRICT BOARD
MINUTES OF THE REGULAR MEETING, OCTOBER 11, 2004
• Health benefit premiums are expected to increase 15%
• Contract expense has increased due to the addition of MBIA and ADP contracts
• $20,000 is earmarked for the SW Facilities Task Force
• 10% of the budget is currently dedicated for library materials. The goal is 15%
• Insurance expense was under budgeted for 2004 but has been increased for the
2005 budget.
• The High Plains Agreement is a pass through account for courier service
reimbursements
• Repair and Maintenance of Equipment includes monies for the replacement of the
bookmobile tires and generator.
• A 30%increase in monies for the Member Libraries has been budgeted.
• Capital Reserve's expected level is $4 mil.
• The Library Materials reserve is money used to purchase items to fill in gaps in the
collections. This is in addition to the general revenue and is projected over the
next four years then disappears. The District will need to find other ways to fund
the purchase of materials to reach the 15%-of-budget goal in the future.
• A new bookmobile will be purchased in 2007 and Rita is beginning to review
specs in anticipation of that purchase.
FACILITIES PLAN TASK FORCE (Action required)
Amendment to Task Force Structure
Marge suggested that the Task Force be made up of six individuals with one non-
voting member, Ray Peterson. The other voting members would be
representatives from the Foundation Board and the communities of Erie, Mead,
Firestone, and Frederick. The Task Force will advise the Executive Director on
proposed facility expansion in the southwest area of the Weld Library District.
Marge made the motion to amend the Task Force structure to a total membership
of six with five voting members. Ray seconded. The motion passed unanimously
in a roll call vote.
Ratify Task Force members
The following individuals have been selected for Task Force membership: Ray
Peterson, chairperson; Andrew Moore, Erie; Chris Heath, WLD Foundation; Eric
Doering, Frederick; Mike Freis, Mead; Bridgette Dalrymple, Firestone.
Nomie wondered about the presence of so many governmental representatives on
the Task Force. Beth said she had considered that when seeking individuals for
the committee, but wanted members who had a feel for their communities and
knowledge of their government without having to seek approval from their
governing bodies. A letter was sent to each town asking them to select their
representative for the Task Force.
WELD LIBRARY DISTRICT BOARD
MINUTES OF THE REGULAR MEETING, OCTOBER 11,2004
Brian will attend kick off the Task Force at their first meeting on October 13. The
members are being asked to review the Facilities Study prior to the meeting.
Roslie suggested that a list of services provided by the District be given to the
members.
Janine Freeman made the motion to appoint the task force as named and Rosalie
seconded. The motion passed unanimously in a roll call vote.
Resolution to make Janine Reid trustee of the Manulife 401a and 457 retirement
plans
Marge made the motion to name Janine Reid, Executive Director of the Weld
Library District, as a trustee of the Manulife 401a retirement plan and Ray
Peterson seconded. The motion passed unanimously.
Rosalie made the motion to name Janine Reid, Executive Director of the Weld
Library District as a trustee of the Manulife 457 retirement plan and Ron Baker
seconded. The motion passed unanimously.
ADJOURNMENT
Janine made the motion to adjourn the meeting and Marge seconded. The motion passed
unanimously. The meeting adjourned at 6:26 p.m.
C
2
)
24-90-110.7.Regional library authorities.
The wording of the law ?leaning(loose interpretation)
(1)(a)In order to support and provide for public library service on a regional Two governmental units(i.e.city,county,
basis,particularly in any region of the state lacking sufficient public library school district,library district etc)may
resources to adequately serve the needs of the public,any combination of two or contract with each other to create a
more governmental units acting through their governing bodies,regardless of Regional Library Authority(RLA).
whether such unit currently maintains a public library,may,by contracting with or
among each other,establish a separate governmental entity to be known as a RLA can be used for acquisition,
regional library authority,referred to in this section as an"authority".Such construction,financing,operating or
authority may be used by such contracting member governmental units to effect maintaining a library.
the acquisition,construction,financing,operation,or maintenance of publicly-
supported library services on a regional basis within the jurisdiction of the
authority.For purposes of this section,a governmental unit may include a library
district within the meaning of section 24-90-103(6).
(b)No such authority shall be formed pursuant to this section unless each of the An RLA can't be formed unless each unit
contracting member governmental units forming such authority has passed a passes a resolution OR ordinance AND
resolution or ordinance in accordance with the requirements of paragraph(d)of has a contract that conforms with 29-1-
this subsection(1)and has entered into a contract pursuant to section 29-1-203, 203 to operate.
C.1LS.,for the creation,operation,and administration of such authority.
(c)(1)In connection with the establishment of an authority,at least one public Each unit must provide notice and hold at
hearing shall be conducted by each of the contracting member governmental units least one public hearing about the RLA.
that intend to enter into a contract for the purpose of forming the authority.Any Must be held 30-60 days from notice.
such hearing shall be preceded by adequate and timely notice of the time and
place of the hearing.The notice shall specify the matters to be included in the
l( ) resolution or ordinance and shall fix a date for the hearing that shall be held not
less than thirty nor more than sixty days after the date of first publication of such
notice.
(II)Any public hearing conducted in accordance with the requirement of The hearing must address
subparagraph(I)of this paragraph(c)shall address,without limitation,the 1. he purpose of the RLA,plus
purposes of the authority,and,where more than one governmental unit is involved 2. the rights,
in the formation of the authority,the powers,rights,obligations,and 3. obligations,responsibilities and
responsibilities,financial and otherwise,of each governmental unit that is forming 4. financial obligations for each unit in
the authority. the RLA.
(d)The resolution or ordinance to be adopted by each of the contracting member Resolution or ordinance must
governmental units forming the authority in accordance with the requirements of 1. describe the legal service area(LSA),
paragraph(b)of this subsection(I)shall: 2. RLA governance,
(I)Describe the legal service area of the authority; 3. say that electors must approve sales
(II)Describe the proposed governance of the authority;and or use taxes,or ad valorem taxes
(III)State that the registered electors residing within the territorial boundaries of according to later sections(3f)and
such contracting member governmental units shall approve any amount of sales or (3h)before taxes can be levied.
use tax,or both,in accordance with the requirements of paragraph(f)of
subsection(3)of this section or an ad valorem tax'in accordance with the
requirements of paragraph(h)of subsection(3)of this section not previously
approved by the electors before the authority shall levy such taxes.
'ad valorem tax:A tax that is specified as a percentage of value.Sales,income,and property taxes are three of the more popular ad
valorem taxes devised by government.The total ad valorem tax paid increases with the value of what's being taxed.
•
3
(2)Upon establishment of an authority satisfying the requirements of this section, The units have 90 days to create a
a contract between the legislative bodies of the contracting member governmental contract between all units involved
units,shall be effected within ninety days.Any contact establishing such The contract must:
authority shall,without limitation,specify: 1. name the RLA,
(a)The name and purpose of such authority and the functions or services to be 2. state the purpose and function of
provided by such authority; services provided AND
(b)The boundaries of the authority,which boundaries may include less than the 3. establish boundaries.
entire area of any separate county,but shall not be less than the entire area of any
municipality and any other governmental unit forming the authority,and may be Boundary size must be equal to or greater
modified after the establishment of the authority as provided in the contract; than the municipal boundaries.They can
be changed according to the contract
(c)The establishment and organization of a governing body of the authority, The contract must specify the governing
which shall be a board of directors,referred to in this section as the"bowl of the body(board of directors)and include:
authority",in which all legislative power of the authority is vested,including: 1. Number of directors;
(1)The number of directors,their manner of appointment,their terms of office, 2. How appointed;
their compensation,if any,and the procedure for filling vacancies on the board of 3. Terms of office;
the authority; 4. Compensation(if any)';
(ID The officers of the authority,the manner of their selection,and their duties; 5. How to fill vacancies;
(III)The voting requirements for action by the board of the authority;except that, 6. Officers—bow selected and duties;
unless specifically provided otherwise,a majority of directors shall constitute a 7. voting requirements for bowl action;
quorum,and a majority of the quorum shall be necessary for any action taken by 8. a majority is a quorum,and is
the board of the authority;and required for actions.
*board'members cannot be paid to serve
(IV)The duties of the board of the authority,which shall include the obligation to The contract must state
comply with the provisions of parts 1,5,and 6 of article 1 of title 29,C.R.S.; 1. that board duties conform with Title
(d)Provisions for the disposition,division,or distribution of any property or 29,art I,parts 1,5,and 6.
( ) assets of die authority; 2. how property or assets will be
(e)The term of the contract,which may be continued for a definite term or until disbursed
rescinded or terminated,and the method,if any,by which it may be rescinded or 3. the terms for contract continuation or
terminated;except that such contact may not be rescinded or terminated so long termination agreements;
as the authority has bonds,notes,or other obligations outstanding,unless 4. contacts can't be terminated if there
provision for full payment of such obligations,by escrow or otherwise,has been are financial obligations unless
made pursuant to the terms of such obligations;and escrow payment arrangements are
made.
(f)The expected sources of revenue of the authority and any requirements that The contract must state:
contracting member governmental units consent to the levying of any taxes within 1. expected revenue sources;
the jurisdiction of such member.If the authority levies any taxes,the contract 2. any requirements the units consent to
shall further include requirements that in levying taxes within the given
(I)Price to and as a condition of levying any such taxes or fees,the board of the jurisdictions.
authority shall adopt a resolution determining that the levying of the taxes or fees
will fairly distribute the costs of the authority's activities among the persons or If the RLA levies taxes the contract must
communities benefited thereby and will not impose an undue burden on any state:
particular group of persons or communities; 1. That the RLA adopt a resolution
(II)Each such tax shall conform with any requirements specified in subsection(3) about levying taxes or fees;
of this section;and 2. be fair with,and not impose undue
(III)The authority shall designate a financial officer who shall coordinate with the burden on anyone;
department of revenue regarding the collection of a sales and use tax authorized 3. The taxes will conform with section
pursuant to paragraph(f)of subsection(3)of this section.This coordination shall (3);
include but not be limited to the financial officer identifying those businesses 4. a designated financial officer to
eligible to collect the sales and use tax and any other administrative details coordinate collection according to
identified by the department
(3f).This person shall identify
businesses eligible to collect sales
and use taxes.
M
4
(3)The general powers of such authority shall include the following powers: The RLA powers include:
(a)To acquire,construct,finance,operate,or maintain public library services 1. acquisition,construction,financing,
located within the territorial boundaries of the authority; operation,or maintenance of library
(b)To make and enter into contracts with any person,including,without services in the boundaries;
limitation,contracts with state or federal agencies,private enterprises,and 2. entering into contracts for service;
nonprofit organizations also involved in providing such public library services or 3. employing people and agents;
the financing for the services,irrespective of whether the agencies are parties to 4. cooperating with state/federal
the contract establishing the authority; government when financing;
(c)To employ agents and employees; 5.
(d)To cooperate with state and federal respects concerning the governments in allacquire, oservice
lease,hold,sell or dispose of
financing of such library services; property or
(e)To acquire,hold,lease,as lessor or lessee,sell,or otherwise dispose of any
real or personal property,commodity,or service;
(f)(I)Subject to the provisions of subsection(9)of this section,to levy,in all of Related to section(9)provisions,the
the area described in subparagraph(H)of this paragraph(t)within the boundaries RLA power includes levying a sales or
of the authority,a sales or use tax,or both,at a rate not to exceed one percent, use tax or both.
upon every transaction or other incident with respect to which a sales or use tax is
levied by the state pursuant to the provisions of article 26 of title 39,C.R.S.The Can't exceed 1%on transactions to which
tax imposed pursuant to this paragraph(0 is in addition to any other sales or use sales/use taxes are levied according to
tax imposed pursuant to law and is exempt from the limitation imposed by section title 39,article 26.
29-2-108,C.R.S.The executive director of the department of revenue shall
collect,administer,and enforce the sales or use tax,to the extent feasible,in the The tax imposed is in addition to any
manner provided in section 29-2-106,C.R.S.However,the executive director others.It is exempt from limitations in
shall not begin the collection,administration,and enforcement of a sales and use 29-2-108.
tax until such time as the financial officer of the authority and the executive
( ) director have agreed on all necessary matters pursuant to subparagraph(III)of The Dept of Revenue Exec Dir.collects
paragraph(f)of subsection(2)of this section.The executive director shall begin and administers tax collection according
the collection,administration,and enforcement of a sales and use tax on a date to 29-2-106.
mutually agreeable to the department of revenue and the authority.
The RLA financial officer must reach
agreement with the Exec Dir.about
collection according to M(f)(2)of this
section before collection begins.
(II)The area in which the sales or use tax authorized by this paragraph(0 is levied Sales/use tax collection area shall be the
shall not include less than the entire area of any municipality located within the entire boundary area of any municipality.
area in which the tax will be levied.The area may also include portions of It may include unincorporated areas.
unincorporated areas located within a county.
(III)The executive director of the department of revenue shall make monthly The Dept of Revenue Exec Dir,makes
distributions of the tax collections to the authority,which shall apply the proceeds monthly distributions of tax collections to
solely to the acquisition,construction,financing,operation,or maintenance of the RLA for library services.
public library services within the jurisdiction of the authority.
(IV)The department of revenue shall retain an amount not to exceed the cost of The Dept of revenue retains a specified
the collection,administration,and enforcement and shall transmit the amount amount of the taxes collected and
retained to the state treasurer,who shall credit the same amount to the regional transmits it to the state treasurer.
library authority sales tax fund,which find is hereby created in the state treasury.
The amounts so retained are hereby appropriated annually from the fund to the Anything remaining from prior fiscal
department to the extent necessary for the department's collection,administration, years is transmitted to the RLA,but any
and enforcement of the provisions of this section.Any moneys remaining in the moneys appropriated from the general
fund attributable to taxes collected in the prior fiscal year shall be transmitted to find to the dept for collection costs must
the authority;except that prior to the transmission to the authority of such moneys, be repaid.
any moneys appropriated from the general fund to the department for the
collection,administration,and enforcement of the tax for the prior fiscal year shall
be repaid.
5
(g)Notwithstanding any other provision of law,any sales tax authorized pursuant Sales tax authorized in section(3)(00)
to subparagraph(I)of paragraph(f)of this subsection(3)shall not be levied on: won't be levied on:
(I)The sale of tangible personal property delivered by a retailer or a retailer's 1. personal property delivered outside
agent or delivered to a common carrier for delivery to a destination outside the the RLA boundaries;
boundaries of the authority;and 2. property on which ownership tax has
(II)The sale of tangible personal property on which a specific ownership tax has been paid—or is payable if the buyer
been paid or is payable when such sale meets the following conditions: lives outside the boundaries and the
(A)The purchaser does not reside within the boundaries of the authority or the property is registered.
purchaser's principal place of business is outside the boundaries of the authority;
and
(B)The personal property is registered or required to be registered outside the
boundaries of the authority under the laws of this state.
(h)Subject to the provisions of subsection(9)of this section,to levy,in all of the Powers of the RLA also include levying
area within the boundaries of the authority,an ad valorem tax in accordance with an ad valorem tax according to the section
the requirements of this section.The tax imposed pursuant to this paragraph(h) requirements.
shall be in addition to any other ad valorem tax imposed pursuant to law.In
accordance with the schedule prescribed by section 39-5-128,C.R.S.,the board of Such tax will be in addition to any others
the authority shall certify to the board of county commissioners of each county imposed.
within the authority,or having a portion of its territory within the district,the levy
of ad valorem property taxes in order that,at the time and in the manner required Following the schedule of 39-5-128,the
by law for the levying of taxes,such board of county commissioners shall levy RLA board shall certify to the county
such tax upon the valuation for assessment of all taxable property within the commissioners of each county involved
designated portion of the area within the boundaries of the authority.It is the duty so the commissioners can levy tax on the
of the body having authority to levy taxes within each county to levy the taxes taxable valuation.
provided by this subsection(3).It is the duty of all officials charged with the duty
) of collecting taxes to collect the taxes at the time and in the form and manner and The RLA has the authority to levy taxes;
with like interest and penalties as other taxes are collected and when collected to the officials have the duty of collecting
pay the same to the authority ordering the levy and collection.The payment of and paying the RLA.
such collections shall be made monthly to the authority or paid into the depository
thereof to the credit of the authority.MI taxes levied under this paragraph(h), Monthly tax payments are made to the
together with interest thereon and penalties for default in payment thereof,and all RLA,or paid to a depository.Taxes and
costs of collecting the same shall constitute,until paid,a perpetual lien on and interest become a lien against the taxed
against the property taxed,and the lien shall be on a parity with the tax lien of property,on parity with other general
other general taxes. taxes.
(i)To incur debts,liabilities,or obligations; Other powers of the RLA:
G)To sue and be sued in its own name; 1. incur debts,liabilities,or obligations;
(k)To have and use a corporate seal; 2. sue and be sued;
(I)To fix,maintain,and revise fees,rents,security deposits,and charges for 3. charge by various means for RLA
functions,services,or facilities provided by the authority; services or facilities;
(m)To adopt,by resolution,rules respecting the exercise of its powers and the 4. by resolution,adopt rules to carry out
carrying out of its purposes; duties;
(n)To exercise any other powers that are essential to the provision of functions, 5. exercise other powers specified in the
services,or facilities by the authority and that are specified in the contract;and contract;
(o)To do and perform any acts and things authorized by this section under, 6. do anything else necessary through
through,or by means of an agent or by contracts with any person,firm,or agents or contracts with anyone or
corporation. anything.
6
(4)The authority established by such contracting member governmental units The RLA:
shall be a political subdivision and a public corporation of the state,separate from 1. shall be a political subdivision and
the parties to the contract,and shall be a validly created and existing political public corporation of the state;
subdivision and public corporation of the state,irrespective of whether a 2. is separate from the contracting
contracting member governmental unit withdraws,whether voluntarily,by parties,even if one of the contracting
operation of law,or otherwise,from the authority subsequent to its creation under units withdraws subsequent to its
circumstances not resulting in the rescission or termination of the contract creation;
establishing such authority pursuant to its terms.It shall have the duties, 3. has duties,privileges,immunities,
privileges,immunities,rights,liabilities,and disabilities of a public body politic rights,liabilities,and disabilities of a
and corporate.The authority may deposit and invest its moneys in the manner public body politic and corporate;
provided in section 43-4-616,C.R.S. 4. may deposit and invest according to
43.4-616
(5)The bonds,notes,and other obligations of such authority shall not be the The RLA's bonds,notes,and obligations
debts,liabilities,or obligations of the contracting member governmental units. are not those of the contracting units.
(6)The contracting member governmental units may provide in the contract for The contracting units may specify in the
payment to the authority of funds from proprietary revenues for services rendered contract that RLA payments from
or facilities provided by the authority,from proprietary revenues or other public proprietary revenues or other public funds
funds as contributions to defray the cost of any purpose set forth in the contract, are contributions to defray the cost of
and from proprietary revenues or other public funds as advances for any purpose contractually stated purposes,subject to
subject to repayment by the authority. repayment by the RLA.
(7)The authority may issue revenue or general obligation bonds,as the term The RLA may issue revenue or general
"bond"is defined in section 43-4-602(3),C.R.S.,and may pledge its revenues and obligation bonds as defined by 43-4-
revenue-raising powers for the payment of the bonds.The bonds shall be issued 602(3),and issued according to 43-4-609.
\ on the terms and subject to the conditions set forth in section 43-4-609,C.R.S.
(8)The income or other revenues of the authority,all properties at any time The RLA's income,revenues,property
owned by an authority,any bonds issued by an authority,and the transfer of and owned,bonds issued or income
the income from any bonds issued by the authority are exempt from all taxation transferred from bonds are exempt from
and assessments in the state. state taxation and assessment.
(9)(a)No action by an authority to establish or increase any tax authorized by this Tax increases have to be approved by
section shall take effect unless first submitted to a vote of the registered electors voters in the RLA's boundaries.
residing within the boundaries of the authority in which the tax is proposed to be
collected. RLA area voters have to approve any
(b)No action by an authority creating a multiple-fiscal year debt or other financial multiple-year fiscal debts subject to
obligation that is subject to section 20(4)(b)of article X of the state constitution 20(4)(b)of article X.[TABOR]
shall take effect unless first submitted to a vote of the registered electors residing
within the boundaries of the authority. An election for items in(a)and(b)go to
(c)The questions proposed to the registered electors under paragraphs(a)and(b) voters in the general election held on the
of this subsection(9)shall be submitted at a general election or any election to be first Tuesday in November in odd-
held on the first Tuesday in November of an odd-numbered year.The action shall numbered years.A majority is needed to
not take effect unless a majority of the registered electors voting thereon at the pass.
election vote in favor thereof The election shall be conducted in substantially the
same manner as county elections end the county clerk and recorder of each county The election is conducted like any other
in which the election is conducted shall assist the authority in conducting the county election,and the county clerk and
election.The cost of the election shall be incurred by the contracting member recorder of each county involved shall
governmental units that have formed the authority in proportion to the percentage assist the RLA.
of the population of the governmental units within the territorial boundaries of the
authority.No moneys of the authority may be used to urge or oppose passage of Election costs shall be incurred
an election required under this section. proportionally,by population,by the
contracting units involved.
1 RLA funds can't be used to sway the
election either way.
r
7
(10)(a)For the purpose of determining any authority's fiscal year spending limit To determine the RLA's spending limit
under section 20(7)(b)of article X of the state constitution,the initial spending under[TABOR],the initial spending base
base of the authority shall be the amount of revenues collected by the authority is the revenue amount collected from
from sources not excluded from fiscal year spending pursuant to section 20(2)(e) sources not excluded under(20X2Xe)of
of article X of the state constitution during the first full fiscal year for which the article X during the first full year the
authority collected revenues. RLA collects revenues.
(b)For purposes of this subsection(10),"fiscal year"means any year-long period
used by an authority for fiscal accounting purposes. Here,a fiscal year means any year-long
period used by the RLA.
(11)An authority established by contracting member governmental units shall,if If the contract provides,the RLA shall be
the contract so provides,be the successor to any nonprofit corporation,agency,or the successor to any non-profit
other entity theretofore organized by the contracting member governmental units corporation,agency,etc.that previously
to provide the same function,service,or facility,and the authority shall be entitled provided the same services for the
to all the rights and privileges and shall assume all the obligations and liabilities of contracting units.The RLA assumes all
such other entity under existing contracts to which such other entity is a party. previous liabilities and obligations that
existed.
(12)(a)The authority granted pursuant to this section shall in no manner limit the The creation of the RLA doesn't limit
powers of any governmental unit to cooperate on an intergovernmental basis,to 1. any other unit's ability to enter into
enter into any contract with another governmental entity,or to establish a separate intergovernmental agreements,or
legal entity pursuant to the provisions of section 29-1-203,C.R.S.,or any other establish a separate legal entity
applicable law,or otherwise to carry out their individual powers under applicable according to 29-1-203 or other laws.
statutory or charter provisions,nor shall such authority limit the powers reserved 2. the ability of the other units to carry
to cities and towns pursuant to the state constitution. out duties according to applicable
(b)Notwithstanding any other provision of law,any governmental unit that has statutory provisions described in the
entered into a contract for the purpose of forming an authority may form such state constitution.
authority in accordance with the requirements of this section without any effect on 3. any governmental unit from
the ability of the unit to own its own property,maintain a separate governing body maintaining its own identity and
or board of trustees,levy its own taxes for library purposes,or retain its own powers.
identity.
(c)Notwithstanding any other provision of law,nothing in this section shall be This section shouldn't be construed to
construed to authorize any one or more library districts to: authorize one or more library districts to:
(I)Form an authority without entering into a contract with one or more 1. form an RLA without entering into
governmental units to form such authority in accordance with the requirements of contract with one or more
this section;or governmental units to do so;
(II)Exercise any of die powers of said authority,including,without limitation,the 2. exercise RLA powers,including
power to levy a sales or use tax,in the absence of entering into a contract with one levying sales/use tax,without
or more governmental units for the purpose of forming such authority in entering into contract with one or
accordance with the requirements of this section. more governmental units
8
The following sections,not part of the RLA but mentioned in it,are among those referenced in the ELA
law.Interpretations are left to the reader.
29-1-203.Government may cooperate or contract-contents.
(I)Governments may cooperate or contract with one another to provide any function,service,or facility
lawfully authorized to each of the cooperating or contracting units,including the sharing of costs,the
imposition of taxes,or the incurring of debt,only if such cooperation or contracts are authorized by each
party thereto with the approval of its legislative body or other authority having the power to so approve.
(2)Any such contract shall set forth fully the purposes,powers,rights,obligations,and the responsibilities,
financial and otherwise,of the contracting parties.
(3)Where other provisions of law provide requirements for special types of intergovernmental contracting
or cooperation,those special provisions shall control.
(4)Any such contract may provide for the joint exercise of the function,service,or facility,including the
establishment of a separate legal entity to do so.
(5)Any separate legal entity formed pursuant to the provisions of this part 2 may make loans to any
government which enters into any contract pursuant to the provisions of this section,which loans may be
secured by loan and security agreements,leases,or any other instruments upon such terms and conditions,
including,without limitation,the terms and conditions authorized by section 31-35-402(1)(h),C.R.S.,as
the board of directors of such intergovernmental entity shall determine.
(6)The provisions of articles 10.5 and 47 of title 11,C.R.S.,shall apply to moneys of such separate legal
entities.
29-2-108.Limitation on amount
(1)In no case shall the total sales tax or total use tax imposed by the state of Colorado,any county,and
any city or town in any locality in the state of Colorado exceed six and ninety one hundredths percent;
except that this limitation shall not preclude a county sales tax or use tax at a rate not to exceed one percent.
} (2)Repealed
) (3)Any tax imposed pursuant to section 24-90-110.7(3)(f),29-1-204.5(3)(f.1),29-2-103.7,30-11-107.5,
or 30-11-107.7,C.R.S.,and the additional tax authorized by section 30-20-604.5,C.R.S.,if imposed,shall
be exempt from the six and ninety one-hundredths percent limitation imposed by subsection(1)of this
section.
(4)Any additional increment of sales tax or total use tax which may be imposed by any county pursuant to
the provisions of section 29-2-103.5 shall be exempt from the six and ninety one-hundredths percent
limitation imposed by subsection(1)of this section.
(5)Any additional increment of sales tax or use tax imposed by any category IV or category V county,as
defined in section 30-2-102,C.R.S.,for the specific purpose of funding the operations of any health service
district created within such county pursuant to the"Special District Act",article 1 of title 32,C.R.S.,shall
be exempt from the six and ninety one-hundredths percent limitation imposed by subsection(1)of this
section.In no case shall such additional increment of sales tax or use tax exceed a rate of one percent Any
tax imposed pursuant to this subsection(5)may be terminated by the board of county commissioners of any
each county after notice to the health service district and a public hearing thereon.If any such tax is
terminated,the effective date of such termination shall be not less than six months after the decision
thereon by the board of county commissioners.
(6)When calculating the total sales tax or total use tax for purposes of this section,any extension of an
expiring tax shall be deemed to be in effect from the date of the first imposition of such tax,if the eligible
electors of the state,county,city,town,or locality,as applicable,have approved the extension of such tax
prior to the expiration of such tax.Nothing in this subsection(6)shall be construed to allow the extension
of an expiring tax without the approval of eligible electors in the state,county,city,town,or locality as
applicable.
(7)Any petition measure,to the extent authorized by law,including a measure to extend an expiring tax,
that changes the distribution of tax revenue among local governments as provided in a preexisting revenue-
sharing ballot measure shall be deemed to be a new tax in effect from the date of the change in the
distribution of the tax revenues and shall be subject to any other validly adopted sales or use tax proposal.
( 43.4-609.Bonds.
( (1)The authority may,from time to time,issue bonds for any of its corporate purposes.The authority shall
issue the bonds pursuant to resolution of the board,and the bonds shall be payable solely out of all or a
specified portion of the revenues as designated by the board.
a
9
(2)As provided in the resolution of the board under which the bonds are authorized to be issued or as
provided in a trust indenture between the authority and any commercial bank or trust company having full
trust powers,the bonds may:
(a)Be executed and delivered by the authority at such times;
(b)Be in such form and denominations and include such terms and maturities;
(c)Be subject to optional or mandatory redemption prior to maturity with or without a premium;
(d)Be in fully registered form or bearer form registrable as to principal or interest or both;
(e)Bear such conversion privileges;
(f)Be payable in such installments and at such times not exceeding forty years from the date thereof;
(g)Be payable at such place or places whether within or without the state;
(h)Bear interest at such rate or rates per annum,which may be fixed or vary according to index,procedure,
or formula or as determined by the authority or its agents,without regard to any interest rate limitation
appearing in any other law of the state;
(i)Be subject to purchase at the option of the holder or the authority and be evidenced in such manner;
G)Be executed by the officers of the authority,including the use of one or more facsimile signatures so
long as at least one manual signature appears on the bonds,which signatures may be either of an officer of
the authority or of an agent authenticating the same;
(k)Be in the form of coupon bonds that have attached interest coupons bearing a manual or facsimile
signature of an officer of the authority;and
(t)Contain such provisions not inconsistent with this part 6.
(3)The bonds may be sold at public or private sale at such price or prices,in such manner,and at such
times as determined by the board,and the board may pay all fees,expenses,and commissions that it deems
necessary or advantageous in connection with the sale of the bonds.The power to fix the date of sale of the
bonds,to receive bids or proposals,to award and sell bonds,to fix interest rates,and to take all other action
nerrc^vey to sell and deliver the bonds may be delegated to an officer or agent of the authority.Any
outstanding bonds may be refunded by the authority pursuant to article 56 of title 11,C.R.S.All bonds and
any interest coupons applicable thereto are declared to be negotiable instruments.
( (4)The resolution or tout indenture authorizing the issuance of the bonds may pledge all or a portion of the
revenues of the authority,may contain such provisions for protecting and enforcing the rights and remedies
of holders of any of the bonds as the authority deems appropriate,may set forth the rights and remedies of
the holders of any of the bonds,and may contain provisions that the authority deems appropriate for the
security of the holders of the bonds,including,but not limited to,provisions for letters of credit,insurance,
standby credit agreements,or other forms of credit ensuring timely payment of the bonds,including the
redemption price or the purchase price.
(5)Any pledge of revenues or property made by the authority or by any person or governmental unit with
which the authority contracts shall be valid and binding from the time the pledge is made.The revenues or
property so pledged shall immediately be subject to the lien of the pledge without any physical delivery or
further act,and the lien of the pledge shall be valid and binding against all parties having claims of any
kind in tort,contract,or otherwise against the pledging party,irrespective of whether such claiming party
has notice of such lien.The instrument by which the pledge is created need not be recorded or filed.
(6)Neither the directors of the board,employees of the authority,or any person executing the bonds shall
be liable personally on the bonds or subject to any personal liability or accountability by reason of the
issuance thereof.
(7)The authority may purchase its bonds out of any available funds and may hold,pledge,cancel,or resell
the bonds subject to and in accordance with agreements with the holders thereof.
43-4-616.Investments.
An authority may invest or deposit any funds in the manner provided by part 6 of article 75 of title 24,
C.R.S.In addition,an authority may direct a corporate trustee that holds funds of the authority to invest or
deposit the funds in investments or deposits other than those specified by said part 6 if the board
determines,by resolution,that the investment or deposit meets the standard established in section 15-1-304,
CRS.,the income is at least comparable to income available on investments or deposits specified by said
part 6,and the investment will assist the authority in the financing,construction,operation,or maintenance
of rural transportation systems.
Part 5 - Library Capital Facilities Districts (LCFD)
24-90.502.Legislative declaration.The general assembly finds and declares that the organization of
�.� library capital facilities districts within library districts of the state,having the purposes and powers provided
in this part 5,will serve a public purpose,will promote the health,safety,prosperity,security,and general
welfare of the residents of said library districts and facilities districts,property owners within said library
districts and facilities districts,and the people of the state generally,will promote the continued vitality of
library services within library districts,and will be of special benefit to property located within the boundaries
of any such facilities district created pursuant to this part 5.
24-90-503.Definitions
(1) Board The board of trustees of a facilities district created pursuant to this part 5.
(2) Facilities district A library capital facilities district organized by a library district pursuant to this part
5 to provide library capital facilities within a library capital facilities area.
(3) Governing body The board of trustees of a library district forming an area pursuant to this part 5.
(4) Library capital My real or personal property, improvement, or facility, including,without limitation,
facilities land, buildings, site improvements, equipment,furnishings, or collections, that are
directly related to any service that a library district is authorized to provide,
together with any necessary costs related to the acquisition, construction,
installation, operation, or maintenance of such property, improvement, or facility.
(5) Library capital The geographical division within a library district that is described in the resolution
facilities area establishing a facilities district pursuant to this part 5. The library capital facility
area may include a location designated by the library district, after public notice and hearing, as a location for the siting of new library capital facilities.
(6) Library district Means the same as section 24-90-103 (6).
(7) Net effective The net interest cost of securities divided by the sum of the products derived by
interest rate multiplying the principal amount of the securities maturing on each maturity date by
the number of years from their date to their respective maturities. In all cases,the
net effective interest rate shall be computed without regard to any option of
redemption prior to the designated maturity dates of the securities.
(8) Net interest cost The total amount of interest to accrue on securities from their date to their
respective maturities, less the amount of any premium above par, or plus the
amount of any discount below par, at which said bonds are being or have been
sold. In all cases,the net interest cost shall be computed without regard to any
option of redemption prior to the designated maturity dates of the securities.
� ��tz a $re1[yi !To �kl� i p 4� , 4 �x i ! � � ] lit �° iL-1,..'!;7141 P,�7`! Lr�' `�'°1 .
„ 445 4, Aft24-90-504.Authority of governing body.The board of trustees A library district board may establish one or
of the library district as the governing body of said district is more LCFD's within the existing district
hereby vested with jurisdiction,power, and authority to establish boundaries where needed.
one or more facilities districts within the boundaries of the library
district in which the library capital facilities are to be acquired,
constructed, installed, operated,or maintained in accordance
with the requirements of this part 5.
( 1
Colorado State Library October, 2004 1 of 7
as is specified in the preliminary resolution pursuant to The board:
section 24-90-505(2)(a)and by which, in all subsequent • May submit the question of the
Oproceedings,the facilities district shall thereafter be known; issuance of bonds or other matters
l l and(IV)Specify that the facilities district shall have the power needing voter approval to registered
to levy ad valorem taxes in accordance with the requirements electors in the proposed boundaries.
of section 24-90=511.
(b)May order that the question of the organization of the • If an election is held, it and the question
facilities district and other matters as the governing body need to comply with section 20 of article
deems appropriate, including, without limitation, the issuance X of the constitution, and be in
of bonds or other matters for which voter approval Is required accordance with provisions of articles 1
under of the state constitution, be submitted to the registered to 13 of title 1,C.R.S.
electors residing within the boundaries of the proposed
facilities district at an election to be held for that purpose in - An election can be held on the first
accordance with the Unless otherwise provided in section 20 of Tuesday In odd-numbered years unless
article X of the state constitution, such election may be held in otherwise provided in the constitution.
conjunction with a general election or on the election held on
the first Tuesday in November of odd-numbered years. (3)
(3)At an election held under paragraph(b)of subsection (2)of • The voters can vote on forming the
this section,the registered electors residing within the LCFD,the issuance of bonds, and other
boundaries of the proposed facilities district shall vote for or matters described in the constitution.
against the organization of such district and such other matters
as the governing body may deem appropriate, including,without • If a majority vote in favor, the resolution
limitation,the issuance of bonds of the library district or facilities is adopted and the LCFD is formed by
district or other matters for which voter approval is required the board.
under section 20 of article X of the state constitution. If, upon
canvassing the vote, it appears that a majority of the registered (4)
electors voting at such election vote in favor of the organization • If approved by voters, the LCFD is
of the facilities district,the governing body shall adopt a formally established unless a review
resolution declaring the facilities district organized.
O (4)If a resolution is adopted establishing the facilities district in action in court questions validity.
accordance with the requirements of subsection (3)of this nmusoccur within
section,the resolution shall finally and conclusively establish the or further review is barred, and the days,
regular organization of the facilities district against all persons facilities district shall not be directly
unless an action, including an action for certiorari review, questioned in any suit or other
attacking the validity of the facilities district is commenced In a proceeding.
court of competent jurisdiction within thirty days after the
adoption of the resolution.Thereafter, any such action shall be
perpetually barred.The organization of the facilities district shall
not be directly or collaterally questioned in any suit,action, or
proceeding.
24-90-508. Recording of resolution establishing area.Within • Within 30 days after being organized,
thirty days after the facilities district has been declared duly the board secretary shall get a copy of
organized,the secretary of the governing body shall transmit for the resolution to the county clerk and
recording to the county clerk and recorder in each county in
which the facilities district or a part of the facilities district recorder of each county involved.
extends a copy of the resolution of the governing body
establishing the facilities district pursuant to section 24-90-507
(4). .
24-90.509.Governing body-meetings. (1)The board of (1)
trustees of the library district that creates the facilities district,as • The library district board of trustees is
the governing body of said district,shall constitute ex officio the the ex officio board of the LCFD,with
board of the facilities district.The presiding officer of the board official titles corresponding for each.
of trustees of the library district shall be ex officio the presiding
officer of the board of the facilities district,the secretary of the • The LCFD shall adopt a seal.
Colorado State Library October, 2004 3 of 7
county or municipality affected for carrying on the business,
objects, and affairs of the governing body and of the facilities
district;
} (j)To exercise all rights and powers necessary or incidental to • Exercise all rights and powers
or implied from the specific powers granted in this part 5. Such necessary, incidental, or implied in this
specific powers shall not be considered as a limitation upon part 5.
any power necessary or appropriate to carry out the purposes • Conduct an election in accordance with
and intent of this part 5. articles 1 to 13 of title 1, C.R.S.,for any
(k)To conduct an election in accordance with articles 1 to 13 of purpose the board deems necessary or
title 1, C.R.S.,for any purpose the board deems necessary or required.
required.
24-90-511. Power to levy taxes.Subject to the requirements of • The board has power to levy and collect
section 20(4)of article X of the state constitution, in addition to ad valorem taxes, or generate revenue
any other means of providing revenue for a facilities district,the through any other means.
board has the power to levy and collect ad valorem taxes on and . • Such taxes are subject to section 20(4)
against all taxable property located within the boundaries of the of article X of the state constitution.
facilities district.The rate of levy to be submitted to the • The rate of levy needs to be voted on.
registered electors for their approval in accordance with the • An unlimited rate shall be specified in
requirements of this section,or, if such rate is unlimited,shall be the resolution (section 507).
specified in the resolution creating the facilities district pursuant
to section 24-90-507.
24-90-512. Determining and fixing rate of levy.The goveming • The board determines the amount
body shall determine the amount of moneys necessary to be needed, and fixes a levy rate to raise
raised by a levy on the taxable property located within the that amount to pay bills and interest in
facilities district, taking into consideration other sources of the ensuing fiscal year.
revenue of the library district and the facilities district, and shall
fix a rate of levy that,when levied upon every dollar of the • Other revenue sources shall also be
,� valuation for assessment of taxable property within the facilities considered in fixing the rate.
district together with other revenues, shall raise the amount
required by the library district and the facilities district during the • Additional levies may be made in case
ensuing fiscal year to supply funds for paying expenses of defaults or deficiencies occur.
organization and the costs of acquiring,financing, constructing,
Installing, operating, or maintaining the library capital facilities • According to the time schedule in 39-5-
and promptly to pay in full when due all interest on and principal 128, the board shall certify to the
of general obligation bonds, indebtedness, and other obligations appropriate county commissioners that
issued by the library district or the facilities district for the library the commissioners shall levy the LCFD
capital facilities located within the facilities district. In the event tax of all taxable property in the
of accruing defaults or deficiencies,additional levies may be boundaries.
made as provided in section 24-90-513. In accordance with the
time schedule provided in section 39-5-128, C.R.S.,the
governing body shall certify to the board of county
commissioners of each county in which the facilities district or a
portion of the facilities district lies the rate so fixed in order that,
at the time and in the manner required by law for the levying of
taxes,such board of county commissioners shall levy such tax
upon the valuation for assessment of all taxable property within
the facilities district.
24-90-513.Levies to cover deficiencies.The goveming body, • The board needs to take maturing
in certifying annual levies,shall take into account the maturing indebtedness into account as provided
indebtedness for the current and ensuing year as provided in Its in contracts, maturing bonds, and bond
contracts, maturing bonds, and interest on bonds and the interest,and make payments as
deficiencies and defaults of prior years and shall make ample needed,
provisions for the payment thereof. In case the moneys
Colorado State Library October, 2004 5 of 7
presiding officer of the governing body with the seal of the library • The board determines denominations.
district or facilities district affixed thereto and attested by the • There must be a statement that under
(1 secretary of the governing body.The bonds shall be in such no circumstances shall any of the bonds
J denominations as the governing body shall determine. in which be held to be an indebtedness,
the area is located, and bonds issued pursuant to the provisions obligation,or liability of the
of this part 5 shall contain a statement to that effect. municipalities or counties in affected
areas.
24-90-517. Dissolution procedures.My facilities district • The LCFD maybe dissolved after
organized pursuant to this part 5 may be dissolved after notice is notice, publication, and hearing (see
given, publication is made,and a hearing is held in the manner 506 and 507).
prescribed by sections 24-90-506 and 24-90-507.The
dissolution shall be commenced with a filing by the governing • Dissolution starts with a board
body with the clerk or secretary of the governing body of a resolution approving dissolution being
resolution of the governing body approving the dissolution.After filed with the governing body.
hearing any protest against or objection to the dissolution, and if
the governing body determines that it is for the best interests of If no one objects, and it's in everyone's
all concerned to dissolve the facilities district,the governing best interests to dissolve, a certified
body shall so provide by an effective resolution, a certified copy copy of the resolution shall be filed with
of which shall be filed in the office of the county clerk and the county clerks in affected areas.
recorder in each county in which the facilities district or any part
of the facilities district is located. Upon the filing, the dissolution • It's officially dissolved as long as all
shall be complete. However,no facilities district shall be debts are paid, or money Is on deposit
dissolved until it has satisfied or paid in full all outstanding to pay them.
indebtedness, obligations, and liabilities issued to provide library
capital facilities or until funds are on deposit and available
therefor.
24-90-518.Exemption from taxation—securities laws.The My library district or LCFD income,
income or other revenues of the library district or facilities revenue, property owned, bonds issues,
district, any property owned by the library district or facilities and income transferred from bonds are
district,any bonds issued by the library district or facilities exempt from state taxation and
district,and the transfer of and any income from any bonds assessments.
issued by the library district or facilities district shall be exempt
from all taxation and assessments by the state.
24-90-519.Limitation of actions.My legal or equitable action My legal action dealing with the library
brought with respect to any acts or proceedings of the library district or LCFD, its creation, or
district or facilities district,the creation of a facilities district,the issuance of binds, must happen within
authorization or issuance of any bonds,or any other action 30 days of performance, or be barred.
taken under this part 5 shall be commenced within thirty days
after the performance of such action or else shall be thereafter
perpetually barred.
Additional statutes cited
section 20 of article X of the constitution The Taxpayers Bill of Rights
39-5-128,C.R.S Certification of valuation for assessment.
articles 1 to 13 of title 1,C.R.S Statutes dealing with elections, procedures,notices,ballots,
challenges,etc.
l
Colorado State library October, 2004 7 of 7
DRAFT
Questions regarding establishment of
Regional Library Authority and Library Capital Facilities District
The application of two new sections of the Library Law has been called into question by
some local municipalities considering funding options for buildings and other
improvements. The sections are Regional Library Authority CRS 24-90-110.7, and the
Library Capital Facilities District, CRS 24-90-504.
One of these, Weld Library District(WLD)includes several townships in its southwest
section. The Carbon Valley Library in Frederick, a branch of the WLD, serves an area
which includes Frederick,Firestone,Mead and Erie. The Town of Erie is in both Weld
and Boulder counties. Residents of the Weld County side of Erie have been assessed
taxes to support the WLD. Those in the Boulder county portion of town are not paying
for library service for either Weld or Boulder County.
Erie and WLD (along with Mead,Frederick, and Firestone) are exploring options for
improving library service to the area through either the Regional Library Authority, or the
Library Capital Facilities District. Several questions have arisen as planning goes
forward,but resolution is hindered in part by Erie's dual-county status, leaving part of its
borders outside of the WLD taxation authority. Three questions regarding future facility
planning and funding:
1) Because the WLD boundaries end at the county line, can a Regional Library
Authority be created that encompasses the Boulder portion of Erie along with future
annexations?
The RLA section would seem to allow this. 24-90-110.7 (1)(a) says:
"any combination of two or more governmental units acting through their governing
bodies, regardless of whether such unit currently maintains a public library, may, by
contracting with or among each other, establish a separate governmental entity to be
known as a regional library authority."
With one portion of Erie within the boundaries of the WLD, each of these two
governmental units would seem to have the jurisdiction to establish the boundaries to
include the Boulder county side as part of the Regional Library Authority.
24-90-110.7(1)(b)indicates that Erie need only approve an ordinance or resolution to
create a contract with WLD and establish an RLA according to agreed-upon boundaries,
while taking future annexations into account as well.
2) Can a Library Capital Facilities District(LCFD)be created by the Weld Library
District for capital improvements and building that includes both the Weld and
Boulder residents in Erie,plus any other municipalities in the southern Weld region?
Library Law,part 5,would seem to allow this,provided any municipalities involved
that aren't within the jurisdictional boundaries of the WLD had a preexisting
agreement or RLA already in place. 24-90-504 says:
"The board of trustees of the library district as the governing body of said district is
hereby vested with jurisdiction,power, and authority to establish one or more facilities
districts within the boundaries of the library district in which the library capital facilities
are to be acquired..."
3) If such an entity is formed,can it be structured to allow revenue to be raised through a
tax levy or bonds to equalize the difference between what residents are paying for
services in WLD,vs. those not currently being assessed taxes for library service in
Boulder County now, and in the future?
24-90-511 indicates this is possible when it says "in addition to any other means of
providing revenue for a facilities district, the board has the power to levy and collect ad
valorem taxes on and against all taxable property located within the boundaries of the
facilities district." It appears that once appropriate inter-governmental agreements,
ordinance, or resolutions were created,ballot wording could be structured to set levies
and time restrictions needed to accomplish the necessary equity for all residents.
There does not seem to be anything within the statutes to indicate that a regional library
authority could not be established along with a capital facilities district with the same—or
similar—geographic boundaries, so long as voters in affected areas approved of such
creation, and any associated tax levy set by the board.
It seems permissible for Weld Library District and Erie to explore and utilize, as
necessary,the Regional Library Authority or Library Capital Facilities District statutes
for the purpose of capital facility improvements and/or buildings. It also appears that all
entities involved would need to establish appropriate ordinances, intergovernmental
agreements, and/or resolutions to determine jurisdictional areas, followed by appropriate
ballot initiatives for required voter approval of any LCYL) or funding that might be
requested.
If the sections cited above are not appropriate for allowing the affected areas to create a
special taxation district across city and county boundaries to address the needed capital
improvements,how should they approach this from a legal standpoint?
Thank you for your attention to this request.
South West Facilities Task Force
Project Timeline
13-Oct 29-Oct 10-Nov 24-Nov 8-Dec 22-Dec 12-Jan 26-Jan 9-Feb 23-Feb 9-Mar 15-Mar 21-Mar
t
Convene x _ _
Gather data x x x x x x x x x
investigage funding o tions x x x x x x x x x .
Mapping x x x x _
Determine legalities x _
Review focus group data x x x
Review outcomes of facilities study x x x
Data analysis I I x x x x x x
Define existing and potential library services x x x x x
Town presentations/public hearings _ x x
Identify library service expectations x x x x x
Site selection x x x x x x x
Draft recommendations x
2nd draft x i
Final report x
Presentation to WLD Board x
Prepare ballot issues for Nov 05
Weld Library District
Activities Report
October 2004
Executive Director:
• Coordinated SW WLD Facilities Task Force activities. (Report is on the Board
meeting agenda.)
• Worked with IT to choose"Bess," filtering software. It will be installed on all pcs
in WLD connected to the Internet by the end of November. The cost is $3,300
per year. It can be disabled upon request at the pc level. We will set the blocks to
be in compliance with CIPA and HB04-1004.
• We are working on a recommended revision to the Internet policy. It should be
ready for Board review in December.
• Lincoln Park space. We are exploring whether or not the space soon to be
vacated by the Museum may be appropriate for library staff offices and a
conference room.
• Introductions. One of my goals for the first several months is to get acquainted in
the community. This will be an ongoing process,but I am off to a good start. I
have had the opportunities to meet the majority of District staff, a number of town
officials, Directors of Front Range libraries including Longmont, Ft. Collins,
Lafayette, vendor representatives for the District retirement plan, health and other
benefits, several active and supportive patrons, some business people, and
representatives from literacy-related organizations in the County.
• Attended Colorado Association of Libraries conference and training on capital
campaigns at the Gill Foundation.
Lincoln Park Branch
• Benito Cardenas, reference librarian at the Lincoln Park Branch, and Cathy
Salazar who works with Even Start program at Cameron Elementary are working
together to provide introductory computer classes in Spanish twice a month on
Saturday mornings to adults enrolled in the Even Start program. Benito is also
teaching a series of computer classes in Spanish on Tuesday evenings.
• The Literacy Area Network (LAN) which is composed of agencies that work with
adults and children to encourage literacy, met at the Centennial Park Branch
Library on October 27. LAN is the brainchild of Cindy Welsh, outreach
coordinator for the Weld Library District. Janine Reed, executive director of the
District, was the guest speaker.
• The children's room at the Lincoln Park Branch hosted a Halloween Haunting
party on October 27. Approximately 50 children enjoyed games, Halloween
stories, a craft, and refreshments.
Carbon Valley Branch
• Teen Read Week had 15 youth out for the Urban Legend Night
• Two meetings of the Task Force have been held at Carbon Valley
1 of 5
Weld Library District
Activities Report
October 2004
Centennial Park
• Young Adult Activities
o Teen Read Week with the national "It's Alive"theme was celebrated from
October 17-23. The Battle of the Bands kick off event presented an
interactive murder mystery dinner. 82 teens tried to determine who
murdered the music librarian. Eleven teens performed the roles as
suspects. A random drawing for a$25.00 gift certificate from Hastings
provided incentive to read. For every book the teens read, they completed
a raffle ticket. One teen from each of the Greeley branches received a gift
card. Teen Read Week wrapped up with Tannis Bator and the teens
sharing and scaring each other with their Urban Legends.
o Homework Help Center opened on October 4. The first month was a
rousing success with 55 students receiving research assistance. The
volunteer pool of 25 tutors is comprised of members of the community,
UNC students from the education department and volunteer library staff.
Diane Tanner, Young Adult Associate Librarian,presented an orientation
session for the tutors. Mike Grace instructed the tutors on how to use the
WLD online databases, AskColorado Tutor.com service and demonstrated
primary homework help websites.
• Children's Activities
o Kristie Wilson, Children's Librarian and staff from the other WLD
branches, presented a"Librarians List of Loved Literature" session at the
Rocky Mountain Children's Literature Conference head at UNC, October
9.
o Halloween Hauntings were held by each Library Branch Children's
Department on October 27. The Centennial Park Branch program was
enjoyed by children and parents alike. The event included a ghost hunt
through the whole library, two story times, a great take home craft and
refreshments. The library patrons and staff enjoyed the parade of
costumes. The lunar eclipse seen through the windows added to the
enchanted evening.
• Colorado Association of Libraries (CAL) Workshop
o The Centennial Park staff took advantage of CAL being held in Denver
this year. Three librarians attended an informative Genealogy pre-
conference workshop along with three genealogy volunteers. Two
Reference librarians and the Young Adult Associate librarian attended
relevant sessions. Nancy Almand, Donna Hausmann and Luba Sawczyn
from the Collection Development Department presented a Reader's
Advisory session. The session was well-received with excellent feedback
from the participants.
2 of 5
Weld Library District
Activities Report
October 2004
Bookmobile
• Manager attended YA program meeting in Carbon Valley and helped with the YA
murder Mystery that was held at the Fan Library on Saturday,November l6`n
• Manager attended District Librarian meeting on Friday, November 8`n
• The Bookmobile had a visit from our District Director, Janine Reid, at Legacy
and Galeton Elementary.
• Dawn Schrader and Rita Kadavy attended the CAL conference in Denver.
Farr Branch Library
• All over Greeley, our Halloween Haunting event was a huge smash! Well over
350 children and parents enjoyed a Ghost Hunt throughout the library, storytimes,
a puppet show, costume parades, crafts and snacks on the evening of October 27.
• We have started posting patron comments, with responses, on the"What's
Happening"bulletin board by the Circulation Desk. We are hoping to provide our
patrons better feedback and response to their questions and observations while
giving them a place to look for updates about their library.
• Several staff members attended the Colorado Association of Libraries Annual
Conference in Denver. Representatives included: Kari Baumann, Branch
Manager; Tracy Cranwell, Children's Librarian; Marlene Elder, Circulation
Services Supervisor; Jean MacDonald, Reference Lead; and Rachel Fewell and
Gem Stone-Logan, Reference Librarians. New ideas were gathered and generated
to share with the rest of the staff.
District Maintenance
• At Fan we received another bid for the sidewalk along with bids for trash and
recycle services. We also trained on the new ADP Payroll system, provided
Janine with alarm codes and keys to all of the buildings and interviewed for a
part-time custodian and started the employee appraisal process. We also replaced
the CD shelved due to manufacture defect and found a buyer for excess shelving
in storage room.
• At Centennial Park we started work on installing the new HVAC rooftop units,
installed new end panels on bookshelves in bookmobile area and installed mini-
blinds on the remainder of office doors at Centennial and Fan and received bids
for a work station counter for tech services. We also found a replacement for
Denny, the morning custodian after he decided to retire.
• At Lincoln Park we worked with the city to provide us courier parking, worked
with electrician to find correct bulbs for the new entry lighting and made some
miscellaneous repairs at all locations.
• At Carbon Valley we had the county trim trees and shrubs, repaired automatic
door, hired cleaning service to use as a substitute, cleaned exterior of building and
reattached the shed wall.
3 of 5
Weld Library District
Activities Report
October 2004
Tech Services
• Routine cataloging and processing.
• Various database projects
Development Coordinator
• Foundation
o Planned Foundation Board and Executive Board meeting
o Met with Resource Development Committee
o Met with Foundation Board
• Nonprofit Resource Center—Twenty-six people from both Weld and Larimer
Counties attended the Nonprofit Resource Center Open House on Friday,
November 5 at Farr Library. During the open house, the staff issued 7 library
cards and check out about 1/3 of the collection.
• Foundation Presentations to Employees
o Presented to District Support Services and Bookmobile Staff
o Have presentations scheduled to Tech Services, Lincoln Park and
Centennial Park Staff
Public Information
• Throughout October the WLD appeared in the Greeley Tribune 19 times.
• I attended two literacy events; Dos Rios Elementary School Literacy Night and
the Caring for Kids Conference. I highlighted WLD services and events at both
locations.
• I attended a special Business Writing seminar in Denver. This was an excellent
seminar for writing clear and professional business messages.
• I participated in a focus group for the city of Greeley. The city is negotiating a
new contract with Comcast and is looking for feedback about local cable channels
and access. The District is exploring the possibility of using one or part of a cable
channel to promote services and programs.
Human Resources
• Continued to research health insurance options for 2005.
• Continued to facilitate selection of volunteers for the 2004-2005 Homework Help
Center season.
Collection Development
• 1,772 titles and 2,917 items were ordered this month
• Worked on Horizon Acquisitions issues, renewals and standing orders for 2005
and completed reference ordering for 2004
• Staff met with sales reps, set up trials, taught classes and attended the CAL
Conference
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Weld Library District
Activities Report
October 2004
Finance
• Conducted four training sessions for employees on use of ADP Payroll
• Processed first payroll with ADP. Working out the bugs before going live on
November 16, 2004.
IT Department
• Dynix Horizon:
o Terminal Services were installed. With this technology, live Horizon
circulation works successfully on the Bookmobiles with the satellites.
o Web Reporter, a program that produces statistical reporting for Horizon,
was installed and configured on its server. Training for staff is being
planned.
o Email notification was set up in Horizon. We are now using email notices
for staff only to ensure the system is reliable. Following testing, we will
offer this service to the public and they will be able to receive holds and
overdue notices via email.
o Bestseller lists were set up in cataloging and made available as a tab on the
Information Portal.
o Community Resources, including the newspaper index, was set up and
made available as a tab on the Information Portal.
o Configuration, customization, and troubleshooting of the Horizon system
continued.
• Other IT Events
o Network: Full T-1 frame relay lines were ordered for Eaton, Johnstown
and Platteville from Qwest. These upgrades will improve Horizon
performance at those locations.
o Filters: We continued testing the WebSense filter. Bess was chosen as our
filter application because the price was appropriate for our budget and it
can be disabled at the workstation level.
o 12 classes were offered to both public and staff in the computer labs at
Farr and Lincoln Park. 45 people attended. 2 classes were taught in
Spanish language.
o LSTA grant: The final report for the LSTA grant for satellite connectivity
on the Bookmobiles was submitted to Colorado State Library.
o Erate forms were submitted for reimbursement of telecommunications
bills for July 2004 through June 2004.
o There were 71,046 hits on the library web page.
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