HomeMy WebLinkAbout840619.tiff RESOLUTION
RE : CANCELLATION OF COMMUNICATIONS MAINTENANCE AGREEMENT -
COOPER COMMUNICATIONS , INC.
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, on the 24th day of June, 1981 , Weld County
entered into a Communications Maintenance Agreement with Cooper
Communications, Inc. , Greeley, Colorado, copy attached hereto
and incorporated herein by reference, and
WHEREAS, the agreement commenced on July 1, 1981, to end
on June 30, 1982, and a renewal option was specified in the
notice to bidders, and
WHEREAS , on the 30th day of June, 1982, pursuant to
paragraph 13 of Bid #242-81 , the Board of County Commissioners
exercised the renewal option for an additional period to commence
January 1, 1982, and end June 30, 1984 , a copy of said letter
verifying the renewal being attached hereto and incorporated
herein by reference, and
WHEREAS, following a review of the performance by Cooper
Communications, Inc . by the Department of Regional Communications
and the users thereof, the Board deems it necessary to cancel said
Communications Maintenance Agreement with Cooper Communications,
Inc . , pursuant to paragraph 13 of Bid #242-81 , by letter executed
by the Chairman, copy attached hereto and incorporated herein
by reference, and
WHEREAS, the Board hereby directs the Purchasing Director
to solicit bids for this type of service.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Weld County, Colorado that the Chairman be, and hereby
is, authorized to execute a thirty day written notice of cancel-
lation to be sent to Cooper Communications, Inc .
C; YY 040619
IC��-I
Page 2
RE: COOPER COMMUNICATIONS, INC.
BE IT FURTHER RESOLVED that the Purchasing Director be,
and hereby is , directed to solicit bids for maintenance of
Communications type equipment.
The above and foregoing Resolution was, on motion duly
made and seconded, adopted by the following vote on the 4th day
of January, A.D. , 1984 .
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
00044"0---
Norman Carlson, Chairman
Ja qu ine Joh s. n, Pro-Tem
EXCUSED DATE OF SIGNING - AYE
7,2"; Bra n
---
C uck Carlson
1 J n T. Martin
ATTEST:
U
Weld County Clerk and Recorder
and Clerk to the Board
BY:
uty County erk
AjZ VED AS T •
County Attorney
DAY FILE: JANUARY 9 , 1984
JAN 61984 / 11'
COMMUNICATIONS MAINTENANCE AGREEMENT oR�«`r, coLo
THIS AGREEMENT made this 24th day of June .
1981, by and between THE BOARD OF COUNTY COMMISSIONERS OF WELD
COUNTY, COLORADO, hereinafter referred to as "Weld County, " and
COOPER COMMUNICATIONS, INC . , Greeley, Colorado, hereinafter
referred to as "Cooper. "
I . TERM
This agreement shall commence on July 1 , 1981 , and end on
June 30 , 1982 , without further notice from either party .
II . SERVICES
Cooper shall provide the services as outlined on the attached
Bid Request entitled "Exhibit A" which is incorporated herein by
reference.
III . COST
Weld County shall pay Cooper for services provided in this
agreement in accordance with the attached Exhibit "B" which is
herein incorporated by reference .
IV. MODIFICATION TO CONTRACT
No modification or waiver of this agreement or any other
covenant, condition or provision herein contained shall be valid
unless in writing and duly executed by the party to be charged
therewith.
V. COMPLETE AGREEMENT
This agreement embodies the full agreement between the
parties. There are no inducements, promises , terms , conditions
or obligations made or entered into either by Cooper or Weld
County other than contained herein, and this contract shall
supercede all previous communications , representations or
agreements , either verbal or written, between the parties hereto .
IN WITNESS WHEREOF, the parties have executed this agreement
at Greeley, Colorado, the day and year first above written.
BOARD OF COUNTY COMMISSIONERS
ATTEST: ‘111,7 0A„ WELD COUNTY, COLORADO
Weld County Clerk and Recorder
and Clerk to the Board
By:
C uck CarlsonrChairman
BY: f� �u �l \ /i4-F ,-��/
/ -Deputy CouClerk
Li
COOPER COMMUNICATIONS, INC.
By. rrE-4X
-2-
F�.Li G LC AkT Erd
EST -
(9 . 2'2_81 Date :- Mav 14 , 1981
I . NOTICE TO BIDDERS
Sealed bids will be received at the office of the Purchasing Director, 915 10th
Street , Greeley, Colorado, until Tuesday. June 2. 1981 at 9 : 30 a.m. for
fJrnishing The Cormunications Department of Weld County for the
folio ..ing merchandise or equipment:
MAINTENANCE OF COMUNICP.TIONS TYPE EQUIPMENT
•
II . INVITATION TO BID
Sealed bids , subject to the conditions as shown herein , are requested on the
fol1ovring list of articles or services with delivery to
the destination, and to include any charges for freight, delivery, containers, packaging,
etc. Bids must be enclosed in envelopes furnished by the Purchasing Department.
III . INSTRUCTIONS TO BIDDERS
1 . Proposals shall be typewritten or written in ink on the form prepared by the County.
Officials of corporations shall designate their official title ; partners or sole
owners shall so state , giving the names of all interested parties. All corrections
or erasures shall be initialed by the person signing the bid.
•
2. A bidder shall not stipulate in his proposal any conditions not contained in the
specifications unless specifically requested in the special instructions . Any proposal
which fails to comply with the literal letter of these instructions and the specificatio
may be rejected forthwith .
3. When approximate quantities are stated, the County reserves the right to increase or
decrease the quantity as best fits its needs.
4 . Whenever requested, samples or descriptive matter shall be filed prior to the opening
of bids .
5. In submitting the proposal , the vendor agrees that acceptance of any or all bids by the
County within a reasonable time or period constitutes a contract. No delivery shall
become due or be accepted unless a purchase order shall first have been issued by the
Purchasing Director of Weld County. It is understood that it is necessary for all
invoices to be made out to Weld County, Colorado, not to the Department securing the
merchandise. -
5. It is understood that the Board of County Commissioners of Weld County reserves the
right to reject any or all bids , to waive any informalities in bids , and to accept the
bid that, in the opinion of the Board, is to the best interests of the Board and of the
County of Weld, State of Colorado.
7 . It is also understood that the Board of County Conrnissioners of Weld County will give
• preference to resident Weld County bidders in all cases where the bids are competitive
in price and quality.
E . s __ .s will :e figured ;r m. the date of delivery and aeptance of the articles; or
' in the case of incorrect invoice, from the date of receipt of corrected invoice, if
this be subsequent to delivery and acceptance.
9. In determining the lowest responsible bid, the County will consider all acceptable bids
on a basis of the net price to be paid after deduction of the discount specified by
the bids.
10. The successful bidder shall indemnity and save harmless Weld County against all claims
for royalties , for patents or suit for infringement thereon which may be involved in
the manufacture or use of the material to be furnished.
•
11 . All goods shall remain the property of the seller until delivered to and accepted by th
County.
12. These instructions , the Proposal Form and Specifications have been developed with the
hope of raising the standard of purchase negotiations to a satisfactory plane so that
all transactions will be mutually satisfactory to all concerned. Your cooperation is
invited.
GENERAL SPECIFICATIONS, CONDITIONS AND INFORMATION
Design : The equipment shall be manufacturer's latest model of production. The equipment
shall be of superior quality and suitable to the use for which it is intended.
The technical design shall be, in line with the best practice in the industry and
the materials and workmanship entering into the construction shall be of the
kinds and qualities which will insure long life , dependability and low costs of
maintaining and repairing.
Standard: When the word "standard" is used in this specification to describe an item of
equipment or an assembly, it shall be construed to mean that the item or assembly
so described shall be the latest regular current product of the manufacturer
thereof, identified by a model or other designation, without the modification or
omission of any of its usual parts or the substitution of others therefore, excepi
as hereafter specified, details , capacities and ratings , conforming in every
respect to the said manufacturer's catalog or other printed matter describing the
item or assembly. Standard sub-assemblies , accessories , fittings , and finishes
shall be construed to be those which are regularly furnished as a part of the
principal unit or assembly and included in the selling price thereof.
REPUTABLE MANUFACTURER DEFINED:
A manufacturer who has been engaged in the business of fabricating the equipment
specified for a reasonable period of time prior to the date set for opening of bids,
and who can demonstrate to the satisfaction of the County that said manufacturer has
successfully installed equipment of the type proposed to be furnished in at least
three instances and the performance of such equipment has been satisfactory. Manufac-
turers who have been engaged in the business of manufacturing said equipment for a
period of one year prior to the date fixed for opening bids shall , prima facie, be
deemed to have been engaged in such business a reasonable length of time.
"OR EQUAL" DEFINED
The specific equipment mentioned shall be understood as indicating the type, function,
minimum standard of design, efficiency, and quality desired and shall not be construed
in such a manner as to exclude manufacturer's equipment of comparable quality, design
and efficiency.
1 . Rates cover scheduled maintenance , emergency service , travel , repiacemer.t
parts , F.C. C. certification as required by this office.
2 . Contract maintenance covers service and replacement parts required solely
as a result of normal and proper use of the part or equipment. This OTTice
will make the determination as to the normal and proper use of the part or
equipment.
3. Service for towers , other antenna-supporting structures , antennas ,
transmission lines , tower lighting systems , power generating equipment
and other such equipment will be on a quotation basis as required.
4. The Federal Communications Commission's maintenance certification,
measurements and inspection will be covered at no additional charge.
5. The equipment will be maintained at its original specifications and
mechanical condition.
6. The service shop will be selected from those located in Weld County
having been established in Weld County for a period of at least five
(5) years.
7. Service will be provided between the hours of 8:30 a.m. and 5:00 p.m. ,
Monday through Friday, excluding recognized holidays .
8. Emergency service will be provided 24 hours , 7 days a week , including
holidays.
9. Response time will be as follows :
Base and emergency mobile repairs 2 hours
Mobile repairs 4 hours
Non-emergency 24 hours
10. A loaner will be provided in the event any equipment requires extended
repairs.
11 . Performance bond will be required for 50% of the contract price.
Contract price will be agreed upon by the Board of Weld County Com-
missioners , Communications Director and the successful bidder.
12. A service resume must be available if requested by the Board of Weld
County Commissioners.
13. The maintenance contract will be a one year contract with a renewal
option for two more years. Contract may be cancelled by either party
after a written notice of 30 days . The contract will be effective
July 1 , 1981 through June 30, 1982. -
•
14. Additional equipment may be added at the quoted prices .
15. Weld County solicits bid prices on the maintenance of communications-
type equipment which may be installed over a period of time. For this
reason, we cannot predict the exact amount of equipment we would have;
please insert a line price for each item listed.
-3-
,V_R;' SERVICE:
Office equipment is to be delivered, as directed, unpacked, assembled, cleaned and
adjusted for immediate use at a location designated by the Purchasing Director. Motor
vehicles and other items of equipment shall be ready for immediate use at the time of
delivery to a designated location. The equipment shall be clean and all instruments
properly adjusted, check inflation of tires, complete lubrication, check crankcase for
proper oil level and any other servicing normally provided by dealers. Proper state
inspection seal shall be provided.
•
Operating and maintenance manuals shall be provided at the time of delivery. Parts and
price lists shall be included in special equipment or when requested by the County.
ACKNOWLEDGEMENT AND DELIVERY SCHEDULE OF INITIAL ORDER:
Time is of the essence. A delivery schedule of not more than calendar
days after receipt of the order shall be deemed reasonable and serve the best interests
of the County. Proposals exceeding this schedule will be rejected. Delivery will be
made on or before , 19 . The successful bidder shall
acknowledge the receipt of the order and certify delivery schedule.
GENERAL INFORMATION:
Bidders shall submit with their bids the following information pertaining to the equip-
ment upon which bids are submitted:
(a) Detailed equipment specifications to include the warranty.
(b) Descriptive literature.
- , c= PD1'ID=D
Base Stations
1 . Schedules maintenance and emergency services will be furnished
in accordance with standard practices and individual system
requirements which will include inspection , repair, replacement
of parts , travel , adjustments , as well as frequency, deviation
and power input measurements as required by this office and the
Federal Communications Commission.
B. Mobiles and Portable Products
1 . Scheduled maintenance and emergency service will be furnished
in accordance with standard practices and individual system
requirements which will include travel , inspection, repair,
replacement of parts including batteries , adjustments , as well
as frequency, deviation and power measurements as required by
this office and the Federal Communications Commission.
C. Accessories
1 . Scheduled maintenance and emergency service will be furnished
in accordance with standard practices and individual system
requirements which will include travel , inspection , repair,
replacement of parts , adjustments as may be required by this
office.
D. Services and Response Time
1 . Service will be provided between the hours of 8:30 a.m. and
5:00 p.m. , Monday through Friday, excluding recognized holidays. .
2. Emergency service will be provided 24 hours, 7 days a week, .
including holidays.
3. Response time:
Base and emergency mobile repairs 2 hours
Mobile repairs 4 hours
Non-emergency 24 hours
RE0"2SI NO. 242-8l
Unit Cost
Per Month
A. Ease Stations
1 . Solid State up to 110 watts
a. 30-170 MHz - _ - - $17 . 50
b. 420-512 MHz $17 . 50
2. Hybrid up to 110 wats
a. 30-170 MHz $70.00
b. 420-512 MHz $20 .00
3. High Power up to 350 watts
a. 30-170 MHz - $25.00
b. 420-512 MHz $25 .00
4. Repeater up to 110 watts (mountain top)
a. 30-170 MHz $40 .00
b. 420-512 MHz $40 , 00
5. Repeater up to 110 watts (non-mountaint top)
a. 30-170 MHz $25.00
b. 420-512 MHz $25.00
6. Microwave up to 5 watts
a. 890-960 MHz (each terminal ) $30.00 _
b. 1800-2200 MHz (each terminal ) $30 .00
_ c= MUX -(each channel one end) _ _ $ 2 . 50
B(1 ) Mobile Units -
1 . Solid State up to 50 watts -
a. 30-170 MHz - $ 5.50
b. 420-512 MHz $ 5.50
Unit Cost
Per Month
B(1 ) Mobile Units (Continued)
2. Solid State up to 110 watts
a. 30-170 MHz $ 5 . 50
b. 420-512 MHz $ 5.50
3. Hybrid up to 50 watts
a. 30-170 MHz $ 5 . 50
b. 42D-512 MHz $ 5.50
4. Hybrid up to 110 watts
a. 30-170 MHz $ 5.50
b. 420-512 MHz $ 5.50
5. Tube Type
a. 30-170 MHz $ 7 .00
b. 420-512 MHz $ 7 .00
B(2) Portable Products
1 . Portable T-R Unit up to 2 watts with battery 7 .50
a. 30-170 MHz without battery 6.00
with battery 7 .50
b. 420-512 MHz without battery$ 6 .00
2. Portable T-R Unit above 2 watts
with battery 7 .50
a. 30-170 MHz without battery$ 6 .00
with battery 7 .50
b. 420-512 MHz without battery$ 6 .00
3. Pocket Pager
with battery 3.50
a. 30-170 MHz without battery$ 3.00
with battery 3.50
b. 420-512 MHz without batteiy$ 3.00
C. Accessories
1 . Remote Control Console (Tone or DC) $ 2 . 50
2. Remote Desk Set (Tone or DC) $ 2 .50
3. Extended Local Desk Set $ 1 .00
Unit Cost
Per Month
C. Accessories (Continued)
4. Communications Center Console
a. Basic unit (Tone or DC) $24.00
b. Each additional channel 5 2 .50
5. Paging Encoder
a. Low capacity (20 call ) $ 2 .50
b. High capacity (800 call ) $ 3.00
6. Charging Units
a. Multiple (Desk type up to 12) $ 3.00
b. Vehicular Charger (Portable) $ 1 .50
c. Vehicular Charger (Pager) $ 1.50
d. Single (Desk type) Included with $ NC
portable
7. Monitor Receiver
a. 30-170 MHz $ 1. 50
b. 420-512 MHz $ 1.50
8. Electronic Siren or Mobile Amplifier $ 3.00
D. Installation
1 . Mobile Unit (Truck mount)
a. As part of system install $.65 00
b. At other times $65.00
• 2. Mobile Unit (Front mount)
a. As part of system install $50 .00
b. At other times $ 50 .00
3. Removal of Mobile Unit
a. At time of reinstallation $20.00
b. At other times $20 .00
Unit Cost
Per Month
D. Installation (Continued)
4. Electronic Siren
a. At time of mobile installation S 30 . 00
b. At other times $ 30 .00
5. Monitor Scanner
a. At time of mobile installation $ NC
b. At other times $ 20.00
FIRM Cooper Communications , Inc .
BUSINESS ADDRESS 2430 - 6th Avenue
CITY AND STATE Greeley, Colorado
TELEPHONE NO. 352-8558
BY
TITLE President
DATE June 1, 1981
sa ( i,— ,
.r 0 f, -,z .2. `` OFFICE OF BOARD OF CDUNTw CC'.'.,,,IcS l•,-RS
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PHON_i3n?.3gc._E�J00 E)_T. 200
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GREELEY.COLORADO FIE32
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COLORADO
June 30, 1982
Cooper Communications, Inc.
2430 Sixth Avenue
Greeley, Colorado 80631
Attention: Harvey Steward
Dear Mr. Steward:
This is to formally advise you that the Board of County Commissioners of Weld
County, Colorado, per paragraph 13 of Bid 242-81 (contract attached) , have
exercised the renewal option for the additional two years from January 1,
1982, to June 30, 1984. As indicated in the same paragraph, the thirty day
written cancellation clause still remains for both parties.
If you have questions regarding this, please do not hesitate to contact Don
Warden, Director of Finance and Administration, at 356-4000, extension 4218.
Very truly yours,
2e i. )//a2.�r—
hn T. artin
hairman, Board of County Commissioners
/lsb
OFFICE OF BOARD OF COUNTY COMMISSIONERS
PHONE(303)356-4000, EXT 4200
111 pP.O. BOX 758
C. GREELEY,COLORADO 60632
COLORADO
January 4, 1984
Mr. Harvey D. Steward
Cooper Communications, Inc.
2430 6th Avenue
Greeley, Colorado 80631
Dear Mr. Steward:
Following a review of your performance of radio maintenance contract
services and at the request of the Department of Regional Communications
and the users thereof, this letter is to formally notify you that the
Board of County Commissioners of Weld County, Colorado, pursuant to
Bid 242-81, Paragraph 13 of General Specifications, Conditions and
Information are exercising the conditions of 30 day written notice of
contract cancellation.
Should you have questions regarding this matter, contact Robert H. Rhinesmith,
Director of Weld County Information Services Agency at 356-4000, extension
4850.
Sincerely,
Norman Carlson
Chairman, Weld County Commissioners
cc: Don Warden, Weld County Director, Finance and Administration
Rich Estreich, Director, Weld County Communications
NC/db
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