HomeMy WebLinkAbout20040987.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF SOCIAL SERVICES
WELD COUNTY, COLORADO
MARCH 29, 2004
TAPE #2004-13
The Board of County Commissioners of Weld County, Colorado, met in regular session as the Board of
Social Services in full conformity with the laws of the State of Colorado at the regular place of meeting in
the Weld County Centennial Center, Greeley, Colorado, March 29, 2004, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner Robert D. Masden, Chair
Commissioner William H. Jerke, Pro-Tem
Commissioner M. J. Geile
Commissioner David E. Long
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Esther Gesick
Director of Finance and Administration, Don Warden
MINUTES: Commissioner Long moved to approve the minutes of the Board of Social Services meeting
of March 24, 2004, as printed. Commissioner Jerke seconded the motion, and it carried unanimously.
WARRANTS: Don Warden, Director of Finance and Administration, presented the warrants for approval
by the Board in the amount of $20,857.20. Commissioner Vaad moved to approve the warrants as
presented by Mr. Warden. Commissioner Jerke seconded the motion, which carried unanimously.
NEW BUSINESS:
CONSIDER REVISION TO OPERATIONS MANUAL, SECTION 2.000, SOCIAL SERVICES DIVISION
POLICIES AND PROCEDURES: Judy Griego,Director of Social Services,stated this revision is necessary
to clarify deadlines, conform the definition of reimbursement to County policy,and reference specific forms
to be used by foster parents and biological parents of children under the custody of the Department of
Social Services. Commissioner Geile moved to approve said revision.The motion,which was seconded
by Commissioner Vaad, carried unanimously.
CONSIDER REVISION TO OPERATIONS MANUAL, SECTION 6.000, COLORADO WORKS IN WELD
COUNTY AND CHILD CARE POLICIES AND PROCEDURES: Ms. Griego reviewed the revisions to
Section 6.000,as detailed in her memorandum dated March 23,2004. In response to CommissionerJerke,
Ms. Griego stated staff does work with an employment plan in an attempt to try and encourage clients to
move closer to work. Commissioner Vaad moved to approve said revision. The motion, which was
seconded by Commissioner Jerke, carried unanimously.
2004-0987
BC0016
CONSIDER REVISION TO OPERATIONS MANUAL,SECTION 8.000,BUSINESS OFFICE POLICIES AND
PROCEDURES: Ms. Griego stated the revisions to Section 8.000 include: clarification of deadline dates
when holidays occur on the 5th calendar day of the month;clarification regarding meal expenses on behalf
of children in the Department's custody;and Chafee credit cards. In response to CommissionerJerke, Ms.
Griego stated the credit cards have a limited scope for purchasing small items for children who are leaving
the foster care program and starting independent living. Responding to Commissioner Vaad and Chair
Masden, Mr.Warden stated the liability is the same as a personal credit card,there is no liability if theft is
reported in a reasonable amount of time,and there is a$1,000 limit. Ms. Griego added there are only two
or three employees who have cards assigned to them,and they must keep all of the receipts. In response
to Commissioner Long, Ms. Griego stated the receipts are used to ensure the purchases are for the
childrens' needs, and there is a lot of oversight through this program. Mr. Warden stated there is only a
limited number of staff in the County who have access to credit cards which helps reduce any potential
problems. Commissioner Vaad moved to approve said revision. The motion, which was seconded by
Commissioner Long, carried unanimously.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:25 a.m.
BOARD OF COUNTY COMMISSIONERS
W D COUNTY, COLORADO
ATTEST: i7►tdhd1 ?: E La & &Lo
,p`:• � Robert D. Masden, Chair
Weld County Clerk to the •8 • Mal,
�- ��1r !,� William H. rke, Pro-Tem
BY: � !� •�4_.% v"�
Deputy Clerk to the Boar:
�.....�
M. J. ile
David . Long
Glenn Vaad
Social Services Minutes, March 29, 2004 2004-0987
Page 2 BC0016
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