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MINUTES
WELD COUNTY COUNCIL
January 5, 1984
Tape 84/131
The Weld County Council met in regular session in full conformity with
the Weld County Home Rule Charter at 915 Tenth Street, Greeley, Colorado,
January 5, 1984, at 1 :45 p.m.
ROLL CALL
The following members were present in person: President Don Elliott,
Vice President DeAnn Emerson, Patricia Anderson, Bill Rupp, and Ralph Waldo.
Also present for all or part of the meeting were John Martin, Betty Rhoden,
Don Warden, Pat Persichino, Susan Elton, two members of the press, and the
council secretary.
MINUTES APPROVED
Patricia Anderson made a motion to approve the minutes of December 1 , 1983,
as written. DeAnn Emerson seconded the motion and it carried unanimously. Ralph
Waldo abstained from voting as he was absent from that meeting.
ADDITIONS AND/OR DELETIONS
Patricia Anderson requested an Executive Session be added to the agenda
regarding a confidential telephone call she received immediately prior to the
meeting.
Don Warden presented a Resolution to the Council from the Board of
Commissioners regarding payment of Hyland Associates.
The President mentioned that each council member had been provided a
file regarding upcoming salaries to be set by the council . The council will
soon be undertaking discussion of this matter.
APPOINTMENTS
The President reminded the council of their upcoming appointments. He
requested members to be present at 1 :00 p.m. on January 19, 1984, so that the
council can meet with their attorney prior to the 1 :45 p.m. worksession.
CORRESPONDENCE
The President made the Correspondence file available for the individual
review of council members.
REPORTS
Don Warden reported that there has been no contract made between the
council and the council 's auditor, Hyland Associates, since March 19, 1981 ,
and that since that time their rates have been raised; therefore, a new
contract is in order. The 1981 contract allowed fees of $250.00 a day plus
25e a mile for vehicle use. Currently Hyland Associates charges $300.00 a
day plus 30t a mile. He presented an amendment to that contract for the
council 's approval . Mr. Warden also commented that an additional problem
with the 1981 contract was that the expiration date was not defined. He said
a contract should expire each fiscal year and a new one be drawn up at that
time. In question is a pending bill from Hyland for $1 ,272.00 dated November
26, 1983. The commissioners would not approve payment of this bill without
an amendment to the contract with Hyland. The council contended that they had
approved Hyland's rate increase as per council minutes of September 2, 1982.
Quoting Section 13-8(7) of the Home Rule Charter, the council feels it has the
prerogative to determine compensation for their auditors. The council decided
841330
MINUTES, WELD COUNTY COUNCIL - PAGE TWO JANUARY 5, 1984
it would not approve the proposed amendment from the commissioners. Mr.
Warden stated that he felt if the council passed a resolution setting
Hyland' s compensation, the commissioners would pay the bill . Bill Rupp made
a motion that the council present to the Board of Commissioners a resolution
to pay Hyland Associates $300.00 a day in fees as agreed upon in September 1982,
by action of the County Council , plus 30 cents per mile for vehicle use. The
amount of the bill for the November 1983 performance auditais $1 ,272.00. The
resolution calls for payment of that amount to Hyland. The set rate of $300.00
a day plus 30t a mile will remain in effect for the calendar year of 1984. Ralph
Waldo seconded the motion. A roll call vote was taken, v`th each member voting
yea. Mr. Waldo asked that the record reflect that his vote was with great
reluctance in that he is upset with the conditions placed on the Council 's
operation. DeAnn Emerson requested that this matter be placed on the February
1984 agenda for continued discussion.
UNFINISHED BUSINESS
In the November meeting, the council expressed an interest in devising a
method whereby they could interview exiting county employees to get their
opinion of the efficiency of their department. At the invitation of the council ,
Pat Persichino, Director of Personnel , gave his opinion of the usefulness of
this survey. He felt that a more accurate survey could be conducted by Mountain
States survey service, in that it would pertain to current employees and be
professionally interpreted. DeAnn Emerson moved that the council proceed with
their plan to interview county employees to see how it goes. Ralph Waldo
seconded the motion. All members voted yea except Bill Rupp, who voted no,
stating he felt a professional survey conducted through the personnel department
would be more meaningful .
NEW BUSINESS
Bill Rupp moved that the December bills be paid. This motion was seconded
by DeAnn Emerson and carried unanimously.
The council elected Ralph Waldo as President during 1984, with DeAnn
Emerson serving as Vice President.
Council members decided to retain the same assignment areas they had during
1983.
The meeting was recessed at 3:20 p.m.
EXECUTIVE SESSION
An executive session was called when the meeting reconvened at 3:30 p.m. •
The purpose of this session was to discuss a confidential telephone call
received by the council . The meeting reconvened at 4:00 p.m.
ADJOURNMENT
There being no further business, the meeting was adjourned. The time of
adjournment was 4:02 p.m. , on January 5, 1984.
The next scheduled meeting is Thursday, February 2, 1984, at 1 :45 p.m.
sJWaldo,RE. Jr. , Presiders
Vic Spr, u e et ry
Date approved
n ,-,,
mEMORAnDU
WIIID Board of Commissioners January 9, 1984
To Date
COLORADO From County Council - Vicky
Subject. 1984 Council President and Vice President
This is to advise you that during the January 9, 1984,
council meeting, new officers were elected.
Ralph E. Waldo will serve as President.
DeAnn Emerson will continue as Vice President.
CC: Accounting Department
Payroll
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