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HomeMy WebLinkAbout20041425.tiff RESOLUTION RE: APPROVE TITLE III AND VII ANNUAL GRANT APPLICATION FOR AREA AGENCY ON AGING PROGRAMS AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with a Title III and VII Annual Grant Application for Area Agency on Aging Programs between the County of Weld,State of Colorado,by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency on Aging, and the Colorado Department of Health and Human Services, commencing January 1, 2004, and ending December 31, 2004,with further terms and conditions being as stated in said application, and WHEREAS,after review,the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Title III and VII Annual Grant Application for area Agency on Aging Programs between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Human Services,Area Agency on Aging, and the Colorado Department of Health and Human Services be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was,on motion duly made and seconded, adopted by the following vote on the 17th day of May, A.D., 2004, nunc pro tunc January 1, 2004. BOARD OF COUNTY COMMISSIONERS W LD COUNTY, COLORADO k. I V ��- � ; .aj • iii I '_��•'�. . Robert D. Masden, Chair 1 -•t d �erk to the Board O �, � William . erke, Pro-Tern %(Duty Clerk to the Board M. . eile APPROVE S T • o O David . Long C n ttorn y Glen aad Date of signature: 2004-1425 HR0075 0O NS O L3 c4 c S � �� oy MEMORANDUM DATE: May 13, 2004 V�`p�.' TO: Robert Masden, Chair, Weld County Board of Commissioners COLORADO FROM: Walter Speckman, Executive Director, Division of Human Services SUBJECT: Weld County Area Agency on Aging Federal 2004 Budget Enclosed for Board approval is the 2004 Older Americans Act(federal funding) Final 2004 Budget for the Weld County Area Agency on Aging. The total federal budget for fiscal year 2004 (January 1, 2004 - December 31,2004) is $556,339. These dollars fund programs such as: the long term care ombudsman program, legal services, congregate meals, home delivered meals, in-home services, Hispanic senior outreach, adult day care, peer counseling, and family caregiver services. If you have additional questions, please contact Eva Jewell, Director, Weld County Area Agency on Aging at 353-3800, extension 3331. .,a - • 2004-1425 Title III an VII Annual Grant Application Application and Planning Form REGION 2B Weld County Area Agency On Aging Northern Region Linking People to COES Colorado Department of Human Services people who help people Independent Living Services Calendar Year: 2004 These forms constitute a request for Title III and Title VII Aging Services Grant Funds. I agree that I have reviewed the information in each of the attached worksheets (including attachments'A'through 'E'), and verify that the grant application reflects an accurate projection of services provided through the Older Americans Act SIGNATURE: SIGNATURE: AAA DI DAl Ev/ didAr RA ON CGS DATE: �1n�A AREA AGENCY ON AGING Chairman, Board of County Commiss'•yi ,004 ADVISORY COUNCIL � rae i ATTEST: 14 , E Ate` WELttOUNTY CLE O TH `0 BY: 861 �1♦� DEPt TV .J, RI< TO THE Br 2004 TITLE III AWARD REQUEST Region 2B Grant Award# 02B-88 Revision# 0 Date 3/31/2004 Grant Application Period: from January 1, 2004 to December 31, 2004 Transfer Request NOGA Award Potential Award Request ADMINISTRATION ADMIN CARRYOVER $ - $ - ADDMyI�N NEW ALLOC (FFY03) ( {{1{33+7 E( $ 53,385 $ [ E 53,385 ''..if'." 'it�TAL ADMIJ1 li34lsi'til h II I i��i. i��'I�3IIi,i, 1� ��,,, '�. ,. .„. „'' I ��� °Ar., is ,�1Eii .,���I���I�����=I C 1 . a SERVICES PART B CARRYOVER $ 1,786 $ 1,786 PART B NEW ALLOC (FFY03) $ 171,835 $ 53,098 $ 224,933 ,, r r;' ,' „ tom ' „t ,! ,;,"-1 PART C1 CARRYOVER $ 4,366 $ 4,366 PART C1 NEW ALLOC (FFY03) $ 174,756 $ 12,259 $ 187,015 `:i§,ri } � PART C2 CARRYOVER $ 729 $ 729 PART C2 NEW ALLOC (FFY03) $ 91,260 $ 65,357 $ 25,903 ^l' PART D CARRYOVER $ 5,936 $ 5,936 PART D NEW ALLOC (FFY03) $ 12,570 $ 12,570 NA $ - $ - PART E CARRYOVER $ 26,158 $ 26,158 PART E NEW ALLOC (FFY03) $ 66,940 $ 66,940 r I t,• ,1 Ii: ,..I '.li. }g�A 1' I" h ' .. 1�.. p�; TOTAL SVC CARRYOVER ) , i.,L a1;, 'i x, , TOTAL SVC. NEW ALLOC � 'C _ _k y < ' ;;;,. . ,� n><. �.. r�arALsER.:G,:11:TS I lo, I'lli'.i I'lllr ,56, ,;, r igHil . 0 'i 00 ., , �,,;1 , Title VII Award Request Total Programmatic Programmatic Award Transfer Total EAP CARRYOVER $ - $ - $ - EAP NEW ALLOC (FFY03) $ 1,928 $ - $ 1,928 LTC OMB CARRYOVER $ - $ - $ - LTC OMB NEW ALLO (FFY03) $ 5,258 $ - $ 5,258 �I � ,�Yk,'t 97 v[ tap iy-@ 9 -,-. �s i ® I �of' y' 71 Annual Grant Application (AAS 200) Region 2B Fiscal Year 2004 Revision # 0 Date 3/31/2004 AREA AGENCY ADMINISTRATION BUDGET VIII�a Is �jaii,NF}t« 3,i,[ �Ni �,,IIj! it47t� lllia�i?31(I�IE���y1�((j(�I�I! I ��(� I!1'II!'I y'"'t�iil u,llI till I14} {� I g��(�j��ll ltf�i,(I II�yI u�l �'yllt t _ Iy II iIII�I iI I �l' 11104 r14 1 iii .i�i1liii a+$0 111 61ii'tt+ 1- i..,1311 44410i$NANI - l..i ! '�11i4iiMin1 X164 i�(,7, I� lAl iii;; i�i� Personnel $ 34,640 $ - $ - $ 34,640 Travel $ - $ - $ - $ - Equipment $ - $ - $ - $ - Other Direct $ 18,745 $ 12,351 $ 5,444 $ 36,540 Indirect $ - $ - $ - $ - Total $ 53,385 $ 12,351 $ 5,444 $ 71,180 III' IIII , l!Els[llIF IU{ {Fi I ° " IIII III II(u'II r!Ha'FFI 'I'IIII II F i III [tl'r, 1PII1011011p00I p {0 11 '100q 1{{' 4) i l l lunvJio�{i,:�u lr ii II I , i uu III �{,� Ii1 d `� I4 in I iii +i,��11�1'i1 i�,i.I{II!l�Ell �3 �d II i 4rtm171 I�1i N�� �t I� ��1IuH !�I� .. �§� �'��11�Olhill i!6@v'tI wt�O. Total Admin from AM 200 * Match must be 25% of total budget: (Match = Local Cash Budget+ In-Kind budget) Federal Funds = $ 53,385.00 / 3 = $ 17,795.00 This is the minimum match required. * Actual Match = $ 17,795.00 Over/(Under) Match Annual Grant Application (AAS 220) Annual Title III and VII Grant Application Calendar Year: 2004 Weld County Area Agency On Aging Northern Region Region: ty Area Agency On A Registered Client Demographics Total Undup. Undup. Undup. Low- Undup. Undup. PSA%Low PSA% PSA% , '-1 = %Dill.Low I %Riff. %Difference Clients Low-Income Income Minority Rural Disabled Inc.Minority Rural Disabled ,�,''' , =>r ?_^ lnc.Mino ' t Disabled :. Previous Year(2003) 8623 1061 238 7180 432 0.00% 0.00% 0.00% > ),+�: T+ 2.76% -8317% 5.01% Projected Targets(2004) 8265 1065 300 7200 450 0.00% 0.00% 0.00% • .% f.F ',-:,;:1111 3.63% 87;11% 5.44% Service Delivery and Projected Cost Total Clients/Units Cost Projection By Funding Source Budget Computations Total Aggregate Fed/State Other/ Program Local Total Average Average --__ Total Units Undup.Clients Persons Part B Part C-1 Part C-2 Part D Federal Income Cash In-kind NSIP(USDA) Cost Unit Cost Per Client Personal Care 770 62 10,587 0 500 0 8,000 19,087 24.78831169 307.8548387 Homemaker 770 63 10,588 0 900 0 8,000 19,488 25.30909091 309.3333333 Chore 0 0 0 0 0 0 0 0 0 0 Home Delivered Meals 25,000 180 _: 26,632 0 45,000 0 4,397 14,800 76,029 3.04116 422.3833333 Adult Day Care 9,000 50 25,000 0 48,000 84,000 0 157,000 17.44444444 3140 Case Management 0 0 0 0 0 0 0 0 0 0 Congregate Meals 72,500 1,900 189,076 _._. 0 166,123 _ �J0 0 44,000 355,199 4.899296552 186.9468421 Nutrition Counseling 60 60'.. 1,253 0 0 0 0 0 0 - 1,253 20.88333333 20.88333333 Assisted Transportation 0 0'', 0 0 0 0 0 0 0 0 Transportation 0 0 0 0 0 0 0 0 0 0 0 Legal Assistance 1,100® 330 51,000 0 500 0 0 51,500 46.81818182 156.0606061 Nutrition Education 69 0 4,500: 1,052 0 0 0 0 0 0 1,052 15.24637681 0.233777778 Information 8,Assistance 0 0 0 0 0 0 0 0 0 0 0 0 Outreach 0 0 0 22,500 0 0 0 0 0 16,000 0 38,500 0 0 Counseling 2,700 0 150 33,000 0 0 0 0 0 10,058 0- 43,058 15.94740741 287.0533333 Education 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Health Promotion 2,100 0 500 0 0 0 18,506 0 0 0 0 18,506 8.812380952 37.012 Institutional Respite 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Ombudsman Activities 500 500 60,286 0 0 0 0 0 0 0 60,286 120.572 120.572 Screening 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Material Aid 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Reassurance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total 114,569'; 5,980 212,961 191,3811 26,632 18,506 0 261,023 110,058 20,397 58,800 840,958 1 National Family Caregiver Services(Part E) Total Caregiver Clients/Units Cost Projections by Funding Source Budget Computations Total Aggregate Fed/State Program Local Other Other Total Percent Percent Unit Total Service Category Total Units Undup.Clients Persons Part E Income Cash In-kind Match Federal Funding Grandparent Funding Cost Match Information to Caregivers 50 0 450 6,694 0 0 0 0 0 6,694 liti ot% 5.393% 133.88 0 Assistance to Caregivers 175 0 175 44,618 0 0 0 0 0 44,618 r . .1 q'. 35.944% 254.96 0 Individual Counseling 0 0 0 0 0 0 0 0 0 0 41[s 0.000% 0.00 0 Respite Care 3,600 60 0 41,786 0 24,456 0 6,577 0 72,819 ! P% 58.663% 20.23 31,033 Supplemental Services 0 0 0 0 0 0 0 0 0 0 e r'e ( 0.000% 0.00 0 Total 3,825 60 625 93,098 0 24,456 0 6,577 0 124,131 Annual Grant Application(MS 230) Other Operations Activities Budget National Family Caregiver, Part E(Other Operation Activities) Cost Projection By Funding Source Budget Computations -2....-L. Fed/State Program Local Other Total Percent Total Operation Category ,_ Part E Income Cash In-kind Match Funding Funding Match Program Development(Survey and Needs Anal sis) 0 0 0 0 0 0 0.000% 0 — Capital Expenditures and Equipment 0 0 0 0 0 0 0.000% 0 To Be Determined 0 0 0 0 0 0 0.000% 0 Total Operation Activities 0 0 0 0 0 0.4:$5,;:a.--,:z' 0 Total Part E Expenditures 93,098 0 24,456 0 6,577 124,131 . 31,033 Title Ill B, C-1, 0-2, D Other 0•eration Activities Cost Projection By Funding Source Budget Computations Program Local ""' Total Total Part B Part C-1 Part C-2 Part D NA Part E Income Cash In-kind " Cost Match Program Development 0 0 0 0-......-rars 0 0 Senior Cntr.Operations 0 0 0 0 0 0 E A.Prevention/Provider Training 0 ' -_ 0 0 0 0 0 Coordination/Advocacy 13,758 .:-." 0 0 0 ----="5-': 13,758 0 Task Force Participation 0 ti---- 0 0 0 0 0 Capital Expenditures 0 .--.:a'____ 0 0 0t� 0 0 To Be Determined 0 0 0 0 0 0 0 7."' 0 0 Total Operation Activities _.... 13,758 0 0 0 0 0 0 0 13,758 0 Budget Summary(Title Ill Parts B, C-1, C-2, and 0) Cost Projection For Service Categories Total Service Targeting Areas Other Program Local Grant Total Total Expenses Part B Part C-1 Part C-2 Part O Federal Part E Income Cash In-kind USDA Expenditures Expenditures Access 22,500 0 0 0 �. In-Home Services 21,175 0 0 0 21 175 Legal Services 51,000 1,�p tr'a $u 51 000 __- _ Nutrition Services 191,381 26,632 0 ....._ , - 218,013 _� - Other Services/Operations 132,044 0 0 15,497 - 147.541 '— Medication Management --- =- a ��R'1'rJ --- -- 3.009 TOTAL 226,719 191,381 26,632 18,506 0 261,023 110,058 20,397 58,800 463,238 913,516 SERVICE TARGETING(VOLUME 10&OLDER AMERICANS ACT) Access 25.00% Demonstration Services/Projects In-Home Services 15.00% Federal/State Program Local Total Legal Services 3.00% Description: Part B Part D Income Cash In-Kind Budget Medication Management $ 3,009 0 0 0 0 0 0 Percentage Minimum 0 0 0 0 0 0 Focus of Part S Amount 0 0 0 0 0 0 Access 9.92% 0 0 0 0 0 0 In-Home Services 9.34% 0 0 0 0 0 0 Legal Services 22.49% 0 0 0 0 0 0 Medication Management 3,009 TOTAL 0 0 0 0 0 0 Annual Grant Application(AAS 230) Budget Summary (NOGA 2003) Region: 2B Fiscal Year 2004 Revision# 0 TITLE III TOTAL SERVICES BUDGET: Section 6: TITLE III PROGRAM INCOME LOCAL CASH LOCAL IN-KIND OTHER MATCH TOTAL BUDGET PART B $ 226,719 ` 4. _6 e r�E, - $ 402,677 PART C-1 $ 191,381 4 "E� X1 -- $ 357,504 •$ $ 76.029 PART C-2 $ �.'"a _ 'tee �'.. PART D $ 18.506 - - --" tM 18506 Other Federal $ - - — _..,;..d FY c ',!'(.. r $ - PART E $ 93,098 $ - $ 24,456 $ - $ 6,577 $ 124,131 TOTAL SERVICES: $ 556,336 $ 261,023 $ 134,514 $ 20,397 $ 6,577 $ 978,847 - TOTAL ADMINISTRATIVE BUDGET: TITLE III PROGRAM INCOME LOCAL CASH LOCAL IN-KIND NA TOTAL BUDGET ADMINISTRATION $ 53,385 $ 12,351 $ 5,444 $ 71,180 ds w. .-.......__. _.:: . _ .._ �.._ _.:. _.- _ . _..,.....:: ,e_. .._.w:. TITLE VII LOCAL CASH LOCAL IN-KIND NA TOTAL BUDGET ELDER ABUSE PREY. $ 1,928 �--�• •ter- - $ 2,572 OMBUDSMAN $ 5258 _- - .=a 7,010 TOTAL TITLE VII $ 7,186 __. $ - $ 2,396 $ 9,582 Per Volume 10 the required match for Title VII funds in 25%of total cost.(Federal$'s/3) Title III Match Requirement Title VII Match Requirement Part B,C and D Match Required $ 51,471 Match Required $ 2,395 Actual Match $ 130,455 Actual Match $ 2,396 Over/Under Match $78,984 Over/Under Match $1 Part E Match Required $ 31,033 Actual Match $ 31,033 Over/Under Match $0 Annual Grant Application(AAS 240) Attachment A TRANSFER (B, Cl AND C2) REQUEST Weld County Area Agency On Aging Northern Region Region 2B THIS WAVIER IS NOT REQUIRED! Per amendments to the OAA of 2000, a statement of intent and justification for transfers budgeted between Parts B, C-1, and C-2 (which exceed the allowable percentage of transfers) is required. Note: Please indicate with brackets()those percentages which SERVICE 30.00% Transfer are decreased. PartBtoC I NA TOTAL FUNDS TRANSFERRED: From: NA To: NA JUSTIFICATION FOR WAIVER COMPLETE: Part C to B I NA TOTAL FUNDS TRANSFERRED: From: NA To: NA JUSTIFICATION FOR WAIVER: Part C1 to C2 I NA I TOTAL FUNDS TRANSFERRED: From: NA To: NA JUSTIFICATION FOR WAIVER: Part C2 to C1 I NA I TOTAL FUNDS TRANSFERRED: From: NA To: NA JUSTIFICATION FOR WAIVER: ATTACHMENT B Request for Use of Part B Funds for Advocacy, Coordination, and/or Program Development Weld County Area Agency On Aging Northern Region Region 2B THIS WAIVER IS NOT REQUIRED! Per amendments to the OAA of 2000, a statement of intent and justification for use of Part B funds for Advocacy, Coordination, and/or Program Development is required. Service Usage Note: Please indicate with brackets( ) those percentages Percentage which are decreased. Part B 0.00% Advocacy Coordination Program Development ATTACHMENT C ADVISORY COUNCIL REVIEW Weld County Area Agency On Aging Northern Region Region 2B The Area Agency on Aging Advisory Council has had the opportunity to review and comment on the following items in the annual plan. (Comments are attached). 1. Statement of intent and justification for transfers budgeted between Parts B, C-1, and C-2, which exceed the allowable percentage of transfers. 2. Statement of intent and justification for use of Part B funds for Advocacy, Coordination, and/or Program Development, which exceed the allowable percentage of transfers. 3. Request for waiver for the Area Agency on Aging to provide direct services. 4. Request for waiver to required support services percentages, which vary from the allowable percentages. (Access Services, 25%, In-Home Services, 15% and Legal Services, 3%). 5. Use of Federal and State funds to increase Program Services to the elderly. ATTACHMENT D DIRECT SERVICE WAIVER REQUEST Weld County Area Agency On Aging Northern Region Region 2B Per, Direct Provision of Services, in accordance with Volume 10, Section 10.235 A through 10.240 C. 2. We hereby request approval of a Waiver to provide the direct services listed below. 1. Family Caregiver Coodinator 2. Legal Services (paralegal/inhouse- contract attorney) 3. 4. 5. 6. The Area Agency on Aging is responsible for insuring that all attachments covering the requirements in Volume 10, Section 10.235 A through 10.240 C. 2, are included with this Waiver Request. Additionally, please attach documents describing fully the direct service to be provided to include organizational structure and planned methods of program services delivery. Entitle these sheets as "Direct Service Program Description". PLEASE NOTE: If the Waiver Request is incomplete, this may result in a delay of the approval of the Annual Plan. Direct Service Provision Waivers The Weld County Area Agency on Agency is currently administering two programs that require waiver approval, the family caregiver program and the paralegal program. The Family Caregiver program is currently being administered by the Area Agency on Aging. A part-time Family Caregiver Coordinator is providing information and assistance and training to the general public and is coordinating a respite voucher program. In addition, programs for grandparents raising grandchild are being coordinated out of the Area Agency on Aging. The paralegal program has been administered out of the Area Agency on Aging for over fifteen (15) years. In order to meet the requirements of attorney oversight the Area Agency on Aging contracts with a local attorney. The program is highly successful and cost effective. The Area Agency does not believe that it continues to be necessary to seek a waiver for the congregate meals program as a direct service. We carry a vendor grant with the University of Northern Colorado to prepare meals for the program, we contract with the Weld County Transportation Program to transport the meals to local sites, and we have non financial agreements with each of the local sites who agree to provide a setting for the meals and the necessary resources to administer the program at the site. We have no paid nutrition site staff. Administrative staff include a part time nutrition consultant to write the menus and monitor the sanitation at the sites and a part time FTE technical advisor to monitor the food service contract and the local site programs. We believe this does not constitute direct service provision under traditional definitions for direct service. Note: This information was taken from Weld County's current Four Year Plan. NATIONAL FAMILY CAREGIVER SUPPORT PROGRAM REPORT ON PLANNED SERVICES Weld County Area Agency On Aging Northern Region Region: 2B 1. Provide a detailed description of direct and/or indirect services offered in your region. Include details as to provision of each service listed below(indicate N/A for those not implemented): A. Information to Caregivers The Family Caregiver Coordinator and the Grandparent Raising Grandchildren staff will continue to provide information to caregivers by one on one contacts, services information , trainings, technical assistance, etc. B. Assistance to Caregivers The Family Caregiver Coordinator and Grandparent Raising Grandchildren staff will continue to provide trainings/conferences and assistance opportunities through out the year. C. Individual Counseling or Training for Caregivers D. Respite Care for Caregivers The voucher Respite Program will continue to provide services for caregivers caring for seniors. E. Supplemental Services: (include types of supplemental services) (Limited to 20%) F. As was noted in the above sections the agency will continue to provide information and assistance to grandparents in the form of trainings, conferences, legal clinics, and one on one information sharing. 2. List the agencies with which you are collaborating within your PSA. Include a description as to the nature of this collaboration and a statement as to efforts to prevent duplication of services with these agencies. The staff works closely with all of our major home health care agencies(RVNA, Banner Home Health, Home Instead, TLC, etc) and all of our key senior service agencies (Eldergarden Adult Day Care, Catholic Charities Northern, Meals on Wheels, AAA Legal Program, Options for Long Term Care, North Range Behavioral Health, Weld Public Health, etc.)and other governmental agencies such as the Department of Social Serivces. In order not to duplicate services provided to individuals, the staff reviews each caregiver referral carefully through the intake process to determine the client's need and what servcies appear appropriate and not recieving from other sources. ATTACHMENT F USE OF FUNDS WAIVER REQUEST Weld County Area Agency On Aging Northern Region Region 2B Per, Restrictions On Use Of Funds, Volume 10, Section 10.413 B.3, we request approval of a SERVICE TARGET PLANNED SHORTAGE ACCESS 25.00% 9.92% -15.08% JUSTIFICATION FOR WAIVER:We are not meeting the 25% guideline because we have opted many years ago not to fund the senior transportation program out of OAA$ but rather support the county's efforts in locating other funding sources for senior transportation. Our transportation program is currently being supported by communty service blodk grants and CDOT/FTA dollars, In addition, due to the ongoing legal needs expressed by our senior communty we have supported an in-house paralegal program and have purchased attorney services as need from a local attorney. This allows us to provide information and legal assistance more effectively in Weld County. IN-HOME SERVICES 15.00% 9.34% -5.66% JUSTIFICATION FOR WAIVER:We are currently funding homemaker and personal care services through Rehabilitation and Visting Nurses Association (RVNA). Based on focus group inforemation, advisiory board feedback and the 1998 needs survey we continue to have a clear need for adult day care servcies (Eldergarden Adult Day Care) and senior peer counseling program (North Range Behavioral Health). In order to meet these two significant needs we have opted to limit our funding for in home servcies to 9.34%. LEGAL SERVICES 3.00% 22.49% NA JUSTIFICATION FOR WAIVER: See above comments regarding legal services Hello