HomeMy WebLinkAbout20040522.tiff RESOLUTION
RE: CHANGING BANKS FOR THE IMPREST FUND FOR THE WELD COUNTY FAIR -
JUNIOR LIVESTOCK SALES COMMITTEE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board of County Commissioners of Weld County, Colorado, on March 4,
1970, passed a Resolution creating the Weld County Fair Board which specified certain
organizational and administrative procedures, and
WHEREAS,the Board of County Commissioners of Weld County,Colorado,on January 22,
2001, passed a Resolution creating the imprest fund for the Weld County Fair—Junior Livestock
Sales Committee at American Ag Bank, and
WHEREAS,the Treasurer of the Junior Livestock Sale Committee has requested that the
accounts at American Ag Bank be moved to the Bank of Colorado for consistency of bank
personnel.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Imprest Fund for the operation of the Junior Livestock Auction be, and
hereby is, moved to the Bank of Colorado,but that the rest of the policy items shall remain intact as
follows:
1. The Imprest Fund will operate out of the Bank of Colorado.
2. Three authorized signatures for the Imprest Fund must be on the account,
which must be the Weld County Extension Agent,the Committee Chair,and
the Committee Treasurer of the Junior Livestock Auction Committee.
3. Two authorized signatures must be on all checks to make them valid
withdrawals.
4. All Junior Livestock Auction Committee transactions will flow through the
Imprest Fund, meaning both expenses and revenues.
5. The Imprest Fund shall maintain any year-end cash balance for the
enhancement of future Junior Livestock Auction operations,capital items,or
activities.
6. Full accounting of the Imprest Fund will be maintained by the Treasurer of
the Junior Livestock Auction Committee and all records shall be open to the
public at all times for examination or audit.
7. The Imprest Fund shall be audited annually by the independent auditor
engaged by the Board of County Commissioners for the County audit, and
an audit report shall be filed with the Board of County Commissioners and
Fair Board annually.
2004-0522
AC0005
Oct. Ac- 03--c3- c7
CHANGING BANKS FOR THE IMPREST FUND FOR THE WELD COUNTY FAIR - JUNIOR
LIVESTOCK SALES COMMITTEE
PAGE 2
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 18th day of February, A.D., 2004.
BOARD OF COUNTY COMMISSIONERS
ELD COUNTY, COLORADO
ATTEST: guiliff T/j Eta p\
obert D. Masden, Chair
Weld County Clerk to thy. �
,9k William H,/Jerke, Pro-Tem
BY: Deputy Clerk to the BoarC
. J. Geile
AP E T •
AEXCUSED
• David E. Long /
C my ttorn antes"`"'
, y �
GlennVaad )))
Date of signature: /c
2004-0522
AC0005
.et
DEPARTMENT OF WELD COUNTY FAIR
PHONE (970) 356-4000, EXT.4465
yule, FAX: (970) 351-0415
425 N. 15th AVENUE
GREELEY425N. 1 COLORADO 80631
COLORADO
February 9, 2004
Don Warden
Weld County Director of Finance and Administration
915 10th Street
P.O. Box 758
Greeley, CO 80632
Dear Mr. Warden,
On behalf, of the Weld County Junior Livestock Sale Committee, I would like to request your •
approval to allow the committee to switch the Weld County Junior Livestock Auction Imprest
Fund from the American Ag Bank checking account#61000653 and money market account
#62000209 to a checking account and money market account with the Bank of Colorado located
in Greeley, Colorado. The committee is requesting this switch due to the account manager
moving from American Ag Bank to Bank of Colorado. The account manager has provided
significant assistance with the committee in the past and has offered to continue assisting with
these accounts at the new bank. The account numbers will be forwarded if this change of banks is
approved and the accounts are opened.
The committee is also requesting to remove Jim Smith from signing on these accounts,as he is
retiring March 31,2004, and adding Brad Gillmore as the extension representative on the
accounts.
Please feel free to give Jim Smith(@336-7240) or myself(@506-3431) a call, if you have any
questions or concerns regarding these requests. I look forward to hearing from you soon.
Sincerely
-7/a/rL.2
Nan Steel
Treasurer, Weld County Junior Livestock Sale Committee
2004-0522
Hello