HomeMy WebLinkAbout20043155.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR HEAD START MEALS AND
AUTHORIZE CHAIR TO SIGN -WELD COUNTY SCHOOL DISTRICT 6
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Purchase of Services Agreement for Head
Start Meals between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and Weld County School District 6, commencing
September 27, 2004, and ending June 3, 2005,with further terms and conditions being as stated
in said agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Services Agreement for Head Start Meals between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Family Educational Network of Weld
County, and Weld County School District 6 be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded, adopted by
the following vote on the 1st day of November, A.D., 2004, nunc pro tunc September 27, 2004.
BOARD OF COUNTY COMMISSIONERS
WEL C UNTY, COLORADO
JLailiSaAarRobert D. Masden, Chair
lerk to the Board
t 1861 t
William H. ke, Pro-Tem'6 " .�=• - ' lerk to the Board
. J. ile
VEDAS M: C,,,
David Long
��""�"
County Att ney
Glenn Vaad c
Date of signature: 44.97L9fri
2004-3155
tt � HR0075
//-doZ ��
MEMORANDUM
"St;
DATE: October 27, 2004
willTO: Board of County Commissioners U
O FROM: Walt Speckman, Executive Director
•
COLORADO SUBJECT: Purchase of Services Agreement
Presented for approval before the Weld County Board of County Commissioners a Purchase of
Services Agreement between the Family Educational Network of Weld County, hereinafter
referred to as "FENWC" and Weld County School District 6, hereinafter referred to as "School
District."
The School District will provide breakfast, lunches (including milk) and snacks for approximately
400 children and approximately 45 adults and thirty(30) full-day-full-year children and six (6)
adults including Mondays for the full-day-full-year at a cost of:
. $1.25 per person for breakfast
. $2.60 per person for lunch
. $ .85 per person for snack
FENWC will apply directly for USDA reimbursement for each child's meal.
The term of this Agreement is from September 27, 2004, through June 3, 1005.
If you have any questions please contact Janet Flaugher, Director, @ 353-3800, ext. 3340.
PURCHASE OF SERVICES
THIS AGREEMENT, made and entered into this day of September 2004, by and
between the County of Weld, State of Colorado,by and through the Board of County Commissioners
of Weld County, on behalf of the Weld County Division of Human Resources'Family Educational
Network of Weld, County hereinafter referred to as "FENWC" and Weld County School District 6,
hereinafter referred to as "School District."
WITNESSETH
THAT FOR AND IN CONSIDERATION OF the covenants herein agreed to be kept and
performed, the School District hereby agrees to provide FENWC the following described services
based upon the following terms and conditions:
1. The School District will provide breakfast, lunches (including milk) and snacks for
approximately 400 children and approximately 45 adults at a cost of$1.25 per person for
breakfast, lunch at a rate of$2.60,and snack at a rate of$.85 to FENWC classrooms located
at Billie Martinez, Centennial,Dos Rios,East Memorial,Island Grove,Jefferson,Madison,
and Milliken(breakfast and snack),Tuesday through Friday. Lunch will include V2 cup fruit
and V2 cup vegetable to equal one (1) cup. Should a "plate waste study" conducted by
FENWC determine that an adjustment in portion is in order, fruit and vegetable will be
reduced to 1/3 cup each to equal 2/3 cup. Such reduction will carry a$.15 reduction in cost
for lunch.
The School District will provide breakfast, lunches (including milk) and snacks on
Mondays for approximately thirty(30) Full Day-Full Year children and approximately six
(6) adults at the costs listed above for the FENWC classroom located at St. Peters.
2. FENWC agrees to notify the School District kitchen by 9:30 a.m. daily of the number of
children lunches and the number of adult lunches needed. These lunches will be picked up
by FENWC between 10:30 a.m. - 11:15 a.m.FENWC shall notify the School District the day
before any holiday or vacation that meals will not be needed for those specified days.
Breakfasts are picked up at 8:00 a.m.
1
2004-3155
3. The School District will submit a bill for services to the Weld County Division of Human
Services, P.O. Box 1805, Greeley, Colorado, 80632, by the 10th of the month for services
provided during the preceding month.
4. FENWC will apply directly to USDA for reimbursement for each child's meal by type (full
paid, free or reduced) each month. The School District will not receive USDA
reimbursement for these meals.
FENWC agrees to pay the School District for all meals served to Head Start children and
staff. Such reimbursement will be made within three(3)weeks of the receipt of a statement
of such charges from the School District. The rate will be as described in item#1 above.
5. FENWC agrees to provide the containers necessary for food transportation,and proper food
storage equipment and further agrees to provide for transportation of the food from the
School District to designated FENWC Centers(Island Grove Village and Milliken Center).
6. The School District agrees to provide meals and snacks according to the USDA Food
Program Regulations 7 CFR 226.20(as administered by the Colorado Department of Public
Health and Environment, Child and Adult Care Food Program [CDPHE-CACFP]) and the
CDPHE-CACFP Center Manual and the Creditable Food Guide.
a. The School District agrees to maintain and provide records as stated in the Food Service
Management Contract as required by CDPHE-CACFP.
7. FENWC will maintain a daily record of the number of meals served by type.
8. The District will assist FENWC to encourage parent involvement in the review of
menus through participation at parent committee meetings and provision of parent activities
which might include a public meeting and a food vendor sampling day.
9. The term of this Agreement shall be from September 27, 2004 through June 3, 2005.
2
10. This Agreement maybe amended at any time with the written mutual consent of both parties.
11. The School District and FENWC mutually agree to accept that this Agreement may be
terminated by either party upon a thirty(30) day written notice being provided to the other
party, however, this Agreement will be terminated if Head Start or Colorado Preschool
Program funding is stopped.
12. ASSURANCES:
a. The School District agrees that it is an independent contractor and that its officers,
employees, and clients do not become employees of Weld County,and therefore are
not entitled to any employee benefits as Weld County employees, as a result of the
execution of this Agreement.
b. Weld County,the Board of County Commissioners of Weld County,its officers and
employees, shall not be held liable for injuries of damages caused by any negligent
acts or omissions of the School District or its employees,volunteers,or agents while
performing functions as described in this Agreement. The School District shall
indemnify, defend and hold harmless Weld County, the Board of County
Commissioners of Weld County, its officers and employees for any loss occasioned
as a result of the performance of this Agreement by its employees,volunteers,clients
and agents. The School District shall not be held liable for injuries or damages
caused by any negligent acts or omissions of Weld County, the Board of County
Commissioners of Weld County, its employees, volunteers, or agents while
performing this Agreement. The School District shall provide Worker's
Compensation for all employees of the School District engaged in the performance of
this Agreement,as required by the Colorado Worker's Compensation Act. Likewise,
FENWC, by and through the Board of County Commissioners, shall provide
adequate liability and Worker's Compensation Insurance for all its employees,
volunteers and agents engaged in the performance of this Agreement.
c. No officer,member,or employee of Weld County and no member of their governing
bodies shall have any pecuniary interest,direct or indirect in the approved Agreement
of the proceeds thereof.
3
d. The School District understands that monitoring and evaluation of the performance
of the Agreement shall be conducted by the Weld County Division of Human
Resources and the results provided to the Board of County Commissioners of Weld
County.
e. The School District and FENWC assure compliance with Title VI of the Civil Rights
Acts of 1986, and that no person shall on the grounds of race, creed, color, sex or
national origin, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under the approved Agreement.
f No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties of their officers or employees may possess, nor shall any
portion of this Agreement be deemed to have created a duty of care with respect to
any persons not a party to this Agreement.
g. No portion of this Agreement shall deemed to created an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in
each succeeding year.
13. SEVERABILITY:
If any section, subsection,paragraph, sentence,clause,or phrase of this Agreement is for any
reason held or decided to be unconstitutional,such decision shall not affect the validity of the
remaining portions. The parties hereto declare that they would have entered into this
Agreement and each and every section, subsection,paragraph, sentence, clause, and phrase
thereof irrespective of the fact that any one or more sections, subsections, paragraph,
sentences, clauses, or phrases might be declared to be unconstitutional or invalid.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day, month, and year first hereinabove set forth.
4
WELD COUNTY BOARD OF WELD COUNTY SCHOOL DISTRICT 6
COMMISSIONERS
—0-41 trkjnik— ----t—ki-),--151zy44,
Robert D. Masden, Chairperson Mona Martinez-Brosh,Nutritiffn and
NOV 01 2004 Pur asing Supervisor
Anthony M. Pariso, uperintendent
ATTEST: kJ. AW-144
WELD COUNTY CLERK COUNTY
TO THE BOARD E
1861 ft
By: Deputy Clerk to the Board ? ,c
WELD COUNTY DIVISION OF
HU ICE
Waite . Speckman, Executive Director
s
a06>1-5/5"S
Hello