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Home My WebLink About20043355.tiff RESOLUTION RE: APPROVE 2005 WELD COUNTY HOUSING AUTHORITY BUDGET WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with the 2005 Housing Authority Budgetforthe County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Greeley/Weld County Housing Authority, and WHEREAS, after review, the Board deems it advisable to approve said budget, a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County,Colorado,ex-officio Housing Authority Board,that the 2005 Housing Authority Budget for the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Greeley/Weld County Housing Authority be, and hereby is, approved. The above and foregoing Resolution was,on motion duly made and seconded, adopted by the following vote on the 22nd day of November, A.D., 2004. BOARD OF COUNTY COMMISSIONERS / /iaL WELD COUNTY, COLORADO•' � Robert D. asden, Chair ig,i Weld jerk to the Board t '-, - � J,' ' / William H. J rke, Pro-Tem (AiU R + Clerk to the Board i . ei e AP V AS T EXCUSED David E. Long Suntyttelr at_a_cildp_teste� Glenn Vaad Date of signature: �c° -'7-per 2004-3355 HA0024 l}l' ; 1/19 /a-O7--o TO: Weld County Housing Authority FROM: Thomas Teixeira,Director RE: Housing Authority Work Session Centennial Center,Room 350 November 15, 2004 10:00 am COLORADO DATE: November 15, 2004 TYPE OF BOARD ITEM CONSIDERATION 1. Policy/Position Clarification A. Budget for 2005 Action (Attachment A) 2. Monthly Reports A. Section 8 Location Report Information (Attachment B) B. Financial Report Information (Attachment C) Request approval of 2005 Administrative budget of the Weld County Housing Authority Total Budget is $239,180 Greeley Weld Housing Authorities Year 2005 Budget Administrative Greeley Housing Authority Weld County Housing Authority Grand Total Section 8 Public P..ry..y CFP High Plains Total GHA Section 8 CDBG Total WCHA Hsg Management Total Revenue $608,746 $235,755 $85,820 316,146 $15,327 $16,518 $369,566 $225,712 $13,468 $239,180 • Administration Personnel Services Salaries $398,535 $155,316 $51,781 $14,000 $13,546 $14,598 $249,241 $137,122 $12,172 $149,294 FICA $24,709 $9,630 $3,210 $868 $840 $905 $15,453 $8,502 $755 $9,256 Medicare $5,779 $2,252 $751 $203 $196 $212 $3,614 $1,988 $176 $2,165 Retirement $9,659 $3,883 $1,295 $350 $339 $365 $6,231 $3,428 $3,428 Health $68,310 $28,813 $11,360 SO $40,173 $28,137 $28,137 Workers Comp $12,404 $4,659.48 $1,553 $420.00 $406.38 $437.94 $7,477.23 $4,113.66 $365.16 $4,926.70 Total Personnel $518,948 $204,553 569,950 $15,841 $15,327 $16,518 $322,189 $183,291 $13,468 $196,759 Supplies&Purchase Indirect Cost $0 $0 $0 Small Items of Equipment $2,000 $902.00 $198 $1,100 $900 $900 Supplies $12,000 $5,412.00 $1,188 $6,600 $5,400 $5,400 Software $1,000 $451.00 $99 $550 $450 $450 Postage $13,000 $5,863.00 $1,287 $7,150 $5,850 $5,850 Publications $700 $315.70 $69 $385 $315 $315 • Membership&Registration $1,500 $676.50 $149 $825 $675 $675 Advertising $700 $315.70 $69 $385 $315 $315 Telephone $12,000 $3,850.00 $5,000 $8,850 $3,150 $3,150 Repairs and Mainz $500 $225.50 550 $275 $225 $225 • Grand Total Section 8 Public Hsg Management High Plains Total GHA Section 8 CDBG Total WCHA Travel/Meetings $5,000 $2,255.00 •$495 $2,750 $2,250 $2,250 Data Processing $14,000 $6,314.00 $1,386 $7,700 $6,300 $6,300 General Admin $18,250 $7,482.50 $4,198 $11,680 $6,570 $6,570 Audit Cost SO $0.00 $0 $0 $0 $0 Office Rent $16,000 $7,216.00 $1,584 $8,800 $7200 57,200 GURA Contract SO $0.00 $0 SO $0 SO Total supplies&Service $96,650 $41,279 $15,771 $57,050 $39,600 $0 $39,600 $0 $0 Total Administration $615,598 5245,832 $85,721 $15,841 $15,327 $16,518 $379,239 $222,891 $13,468 $236,359 Surplus/(deficit) ($6,852) ($10,077) $99 $305 ($0) SO ($9,673) SO 32,821 ($0) $2,821 Program $2,636,524 $332,097 $2,549,199 i 2004-3355 Run By:LINDA WELD COUNTY HOUSING AUTHORITY Administrative Fee Calculation Report WELD S8 VOUCHERS 11/01/2004 to 11/30/2004 Voucher Admission Termination Admin Hard to House Number Date Date Fee Fee Comments Tenant SSN Contract# 09/14/2000 44.05 0.00 WENIGER,DAVID 52046-8113 01/15/2001 44.05 0.00 WERNER,MARY LOU 501-50-6241 44.05 0.00 WEST,BETTY 515-28-2476 5151 06/09/2004 44.05 0.00 WESTMAN,DARLENE 524-18-5151 08/29/1995 44.05 0.00 WILBANKS,DARYL 522-58-6829 12/15/2000 44.05 0.00 WINDER,SARAH 523-57-2148 5947 06/18/2004 44.05 0.00 WISEMAN,PATTI 568-27-5947 0812031D 08/01/2003 44.05 0.00 WOOD,MARY 521-84-6639 12/01/2000 44.05 0.00 YBARRA,JOANNE 524-02-4121 11/01/2000 44.05 0.00 ZIMMERMAN,PATRICIA 468-58-7718 11/08/2000 44.05 0.00 ZONZO,JOHN 341-44-3144 Section 1: Total Administrative and Hard to House Fees (Tenants in possession on the first of the month) Units Rate DIN Units Up to 600 408 44.05 17,972.40 Units Over 600 0 43.82 0.00 Total Adminstrative Fees Earned 17,972.40 Hard to House Fees 0 75.00 0.00 Total 17,972.40 (Excluding Incoming Portable Tenants) _ Section 2: Incoming Portability Fees Units Bata Totai Incoming Portable Administrative Fees 11 From Initial PHA 435.05 j Incoming Portable Hard to House Fees 0 From Initial PHA 0.00 i Date: 11/08/2004 3:23:11 PM Page 13 I Greeley Weld Housing Authorities Year 2004 Budget October Greeley Housing Authority Weld County Grand Total Section 8 Public Total GHA Section 8 Total WCHA Total Percentage Hsg Total Revenue $575,568 $198,778 $73,207 $271,985 $194,941 $194,941 $466,926 81.12% Admin fee out going ($5,162.00) 0 0.00 ($6,772.00) ($6,772.00) $575,568 $193,616 $73,207 $266,823 $188,169 $188,169 $454,992 79.05% Administration Personnel Services Salaries $391,788 $126,751 $44,031 $170,782 $111,459 $111,459 $282,241 72.04% FICA $24,291 $7,859 $2,730 $10,588 $6,910 $6,910 $17,499 72.04% Medicare $5,681 $1,838 $638 $2,476 $1,616 $1,616 $4,092 72.04% Retirement $9,533 $3,137 $363 $3,500 $2,851 $2,851 $6,351 66.62% Health $62,639 $20,979 $5,694 $26,673 $17,866 $17,866 $44,539 71.10% Workers Comp $13,321 $2,800 $825 $3,625 $2,844 $2,844 $6,469 48.56% Total Personnel $507,253 $163,363 $54,281 $217,645 $143,547 $143,547 $361,191 71.21% Supplies&Purchase Indirect Cost $0 $0 $0 $0 $0 #DIV/0! Small Items of Equipment $6,000 $2,218 $307 $2,525 $528 $528 $3,053 50.88% Supplies $12,000 $5,132 $2,013 $7,145 $6,222 $6,222 $13,367 111.39% Software $1,000 $1,194 $57 $1,251 $1,152 $1,152 $2,403 240.30% Postage $13,000 $4,955 $970 $5,925 $4,882 $4,882 $10,807 83.13% Publications $700 $857 $150 $1,007 $900 $900 $1,907 272.43% Membership&Registration $1,800 $772 $310 $1,082 $404 $404 $1,486 82.56% Advertising $700 $362 $112 $474 $607 $607 $1,081 154.43% Telephone $9,500 $3,008 $3,947 $6,955 $3,874 $3,874 $10,829 113.99% Repairs and Maint $1,000 $0 $0 $0 $0 $0 $0 0.00% Grand Total Section 8 Public Hsg Total GHA Section 8 Total WCHA Travel/Meetings $10,000 $5,888 $2,998 $8,886 $9,417 $9,417 $18,303 183.03% Data Processing $12,000 $4,336 $2,564 $6,900 $7,715 $7,715 $14,615 121.79% General Admin $18,250 $7,949 $4,786 $12,735 $6,961 $6,961 $19,696 107.92% Audit Cost $8,000 $3,738 $712 $4,450 $4,300 $4,300 $8,750 109.38% Office Rent $16,000 $6,000 $1,174 $7,174 $5,870 $5,870 $13,044 81.53% GURA Contract $0 $0 $0 $0 $0 $0 $0 Total supplies&Service $109,950 $46,409 $20,100 $66,509 $52,832 $52,832 $119,341 108.54% $0 Total Administration $617,203 $209,772 $74,381 $284,154 $196,379 $196,379 $480,532 77.86% 0.00 Surplus/(deficit) (41,635.00) (16,156.45) (1,174.37) (17,330.82) (8,209.61) (8,209.61) (25,540.44) Capitol Fund Admin Payment $4,472 $1,174 $5,646 $4,462 $4,462 $10,108 Hud payment for Audit $3,738 $0 $3,738 $4,300 $4,300 $8,038 ($7,946) ($0) ($7,947) $552 $552 ($7,394) Weld S-8 Budget Vs Expenditures • Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Budget $214,452 $214,452 $214,452 $214,452 $214,452 $214,452 $214,452 $214,452 $214,452 $214,452 $214,452 $214,452 Expended $211,443 $208,156 $215,168 $199,623 $219,135 $224,342 $228,752 $233,364 $229,478 $223,683 Weld S-8 Budget Vs Expenditures Cumulative Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Budget $214,452 $428,904 $643,356 $857,808 $1,072,260 $1,286,712 $1,501,164 $1,715,616 $1,930,068 $2,144,520 $2,358,972 $2,573,424 Expended $211,443 $419,599 $634,767 $834,390 $1,053,525 $1,277,867 $1,506,619 $1,739,983 $1,969,461 $2,193,144 Weld s-8 Budget Vs Expenditures Weld$4 Budget Vs Expenditures Cumulative $2,100.000 1233 000 i $229 000 , '_ .• 52,200.000 G 3220000 , r O9uEpat $1.700.000 ��' ��r 2219.000 , —��BWgat 5213000 I, 1 , �. Oe�eraM :1,200.000 —6--Expended .� ` $203,000 -I �'. ( t I _ I ; mo.000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dse ' Jan Feb Mar Apr May Jun Jul Aug Sep Oct N Weld County Section 8 Lease Up Data. Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec reserved 427 427 427 427 427 427 427 427 427 427 427 427 leased 425 423 421 412 411 427 438 433 420 411 Weld County S8 Lease Rate 435 - i i 420 ®reserved F teased 415 I 405 ,i F Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec WC-VOUCHER PROGRAM i20�.1a(� I. �,1_1- PAGEI CASH RECEIPTS&DISBURSEMENT. 9 YEAR-TO-DATE PERIOD ENDING 10/31/04 BUDGET ACTUAL VARIANCE YEAR TO DATE VAR FSS AMOUNT AMOUNT AMOUNT BUDGET % OTHER RECEIPTS: INTEREST ON INVESTMENTS 1,000 118 882 833 11.8% BACK RENT RA 2,000 2,923 (923) 1,667 146.1% DAMAGES M 1,000 0 1,000 833 0.0% MISCELLSNEOUS INCOME 1,762 0 1,762 1,468 0.0% OTHER INCOME 0 1,500 (1,500) 0 0.0% COURT ORDERED JUDGEMENTS 150 1,836 (1,686) 125 1223.7% LATE CHARGES 100 0 100 83 0.0% PROFESSIONAL FINANCE 600 0 600 500 0.0% ADMIN FEE FROM OTHER PHA'S 800 755 45 667 94.4% PRIOR YEAR ADJUSTMENTS 0 225 (225) 0 0.0% -- TOTAL OTHER RECEIPTS --^7,412 ---. 7,357 - ---_- _ 55 6,177 89.3% DISBURSEMENTS: REPLACEMENT/NONDPENDABLE EQUIP 0 0 0 0 0.0% ADMINISTRATWESALARIES 165,826 111,459 54,367 138,188 67.2% 25,215 LEGAL 100 125 (25) 83 124.6% TRAINING 850 2,287 (1,437) 708 269.1% TRAVEL 2,500 3,663 (1,163) 2,083 146.5% ACCOUNTING&AUDITING FEES 4,000 4,300 (300) - 3,333 107.5% OFFICE RENT&UT LMES 7,044 5,870 1,175 5,870 83.3% GENERALADMIN 7,646 6,961 685 6,372 91.0% OFFICE SUPPLIES 4,973 6,222 (1,249) 4,144 125.1% TELEPHONE 4,437 3,874 563 3,698 87.3% POSTAGE 7,000 4,882 2,118 5,833 69.7% MEMBERSHIPS 810 404 406 675 49.8% PUBLICATIONS 315 900 (585) 263 285.8% DATA PROCESSING 10,366 7,715 2,651 8,638 74.4% MILEAGE 3,200 3,467 (267) 2,667 108.3% ADVERTISING 260 607 (347) 217 233.3% SMALL ITEMS OF EQUIP 50 528 (478) 42 1056.6% REPAIRS/MAINTENANCE 576 0 576 480 0.0% SOFTWARE 2,250 1,152 1,098 1,875 51.2% ADMIN FEE OUTGOING 5,472 6,772 (1,300) 4,560 123.8% INSURANCE 6,483 196 6,287 5,403 3.0% WORKMANS COMP 5,600 2,844 2,756 4,667 50.8% 170 EMPLOYEE BENEFITCONTRIBMONS 12,000 6,910 5,090 10,000 57.6% 1,563 EMPLOYEE MED/BENEFRCONTRIBMON: 3,600 1,616 1,984 3,000 44.9% 366 IRA 4,500 2,851 1,649 3,750 63.4% 255 HEALTH INS 25,870 - 17,866 8,004 21,558 69.1% 2,592 COUNPLMNT 268 242 26 223 90.2% 45 TOTAL ADMINISTRATIVE 156,085 285,996 203,712 82,284 238,330 71.2% 30,207 FSS GRANT 31,500 --- ---- HAP PAYMENTS: HAP PAYMENTS-OCCUPIED UNITS 2,385,468 2,000,983 384,485 1,987,890 83.9% UTILITY ALLOWANCES 32,940 35,791 (2,851) 27,450 108.7% HAP PAYMENTS TRANSFERS 15,000 20,386 (5,386) 12,500 135.9% HAP PMT REFUND FROM OTHER PHA'S (15,000) (11,629) (3,371) .(12,500) 77.5% UATRANSFERS 225 271 (46) 188 120.4% UATRANSFER REFUND FROM OTHER PHA' (225) (90) (135) (188) 40.0% HAP PAYMENTS OUTGOING 131,316 147,432 (16,116) 109,430 112.3% TOTAL HIP PAYMENTS 2,145,515 2,549,724 2,193,144 356,580 2,124,770 86.0% TOTAL DISBURSEMENTS 2,835,720 2,396,857 438,863 2,363,100 84.5% --_T----- TOTAL HUD RECEIPTS 2,333,100 2,835,720 2,333,100 502,620 2,363,100 82.3% RECEIPTS OVER(UNDER)DISK 7,412 (56,400) 63,812 6,177 -3.6% Hello