HomeMy WebLinkAbout20041365 RESOLUTION
RE: APPROVE CONTRACT FOR UPGRADE OF PHONE SYSTEM AND PHONE MAIL FOR
NEW PLANNING AND ZONING BUILDING AND AUTHORIZE CHAIR TO SIGN -
SIEMENS INFORMATION AND COMMUNICATION NETWORKS, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with two Contracts for Phone System and Phone
Mail Upgrade for new Planning and Zoning Building between the County of Weld,State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Phone Services, and Siemens Information and Communication Networks, Inc.,with terms and
conditions being as stated in said contract, and
WHEREAS,after review,the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Contract for Phone System and Phone Mail Upgrade for new Planning
and Zoning Building between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Phone Services, and
Siemens Information and Communication Networks, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 10th day of May, A.D., 2004.
BOARD OF COUNTY COMMISSIONERS
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WELD COUNTY, COLORADO
tfrn•
EL 4 Robert D. Masden, Chair
u Clerk to the Board
1861 t ;� .' William H. J , Pro-Tern
Jerk to the Board _
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Date of signature: /9—t
2004-1365
CM0016
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Siemens Information and Communication Networks, Inc.
SCHEDULE A
MAC PRODUCTS ORDER
Customer Name and Invoice Address: Date: 05-06-2004
Weld County Government Page No.: 1 of
Attention:Susan Quick Quotation No.: QNLC25502C
915 10th Street 05-06-2004 08:51:55
PO Box 758
Greeley CO 80631
Agreement Type: (x)APS
( )Other
Products Location Address(Premises):
Planning and Zoning Reference Agreement No.:
915 10th Street
Greeley CO 80631 Reference Exhibit No(s).:
CCST SDST
Customer Contact: Susan Quick
Siemens Region Office Address:
12TH FLOOR
13105 NORTHWEST FREEWAY
HOUSTON TX 77040 Intended Installation Date: 07-28-2004
Pricing Validity
Siemens Contact: Thomas Yetzer Expiration Date: 08-26-2004
Scope of Work: Siemens will upgrade your existing configuration in accordance with the changes
and terms set forth in this MAC Products Order Schedule A beginning on the next
page.
Purchase Price $23,065.95 excluding sales tax.
By signing this Ordering Document(Schedule A),Siemens Information and Communication Networks, Inc.
(Siemens)and the Customer(you)agree that the terms of the referenced Agreement for Products and Services
(APS)or other agreement,whichever is applicable(Agreement),and the referenced Exhibit(s)apply to
the Products and Services listed in this Schedule A. Site-specific terms are set forth herein.The
prices in this Schedule A are valid provided Siemens receives the Schedule A and, if applicable,the
referenced Agreement,signed by you,on or before the Pricing Validity Expiration Date specified above,
and these documents are acceptable to Siemens.
Accepted by:
Weld County C� Government Siemens Information and Communication Networks, Inc.
By: \\ A ` , ._ By: 1.917 ,tBM— ,41-Ln h/
i Authorized Signature WW Au ized Si�ure
Robert D. Masden. MAY 1 Q X004 `31441euvo \/6 tut"-,, s/b(pz�
Name(Type or Print) Date Name(Type or Print) Date
Chair, Board of Weld
County Commissioners
PowerGuote Version: VS-140.0Q35 Database Version: 14.00.35 Product Structure: VS-140.0S.19 Dir 2/2/2004
2004-1365
Schedule A
05-06-2004
Page 2
Quotation No. QNLC25502C
05-06-2004 08:51:55
SITE SPECIFIC TERMS
For: Weld County Government
This Schedule A,which contains proprietary Product,Services and pricing information, has been prepared
for the express purpose of allowing you to evaluate the information contained herein relating to the
Product and Services offerings of Siemens. Except as otherwise required by law, it may not be reproduced,
used by or disclosed to persons not employed or retained by you for the evaluation and implementation
of this Schedule A without Siemens'prior written consent.
The term"CS"as used in this document is deemed to mean"Siemens Hicom 300 H Product"or"Siemens Hicom
300 E Communications Server Product".
The payment terms for this Schedule A are as follows: 100%of the Purchase Price, plus all taxes,governmental
fees and transportation charges,are due within 30 days of the invoice date.
Should you elect to lease-finance the Products set forth on this Schedule A,Siemens must receive the
following paperwork no later than 30 days prior to the Cutover or Installation Date of the Products:
(1) a Purchase Order or similar document and a valid, properly executed Resale Exemption Certificate
from your leasing company, and(2)a properly executed Siemens Assignment of On-Order Products document.
Siemens will not invoice you the applicable taxes upon receipt of the aforementioned documents provided
it receives them prior to the time frame specified in the previous sentence. If Siemens does not receive
the aforementioned leasing documentation by the time it is required by contract to invoice you the applicable
taxes,the order will be considered a"sales"transaction,and you will be liable for such taxes to
Siemens as Siemens is liable to pay such taxes to the applicable State.Notwithstanding the foregoing,
you are still required to make the applicable progress payments to Siemens,or arrange to have your
leasing company to make such progress payments to Siemens, in accordance with the time frames in the
Schedule A(excludes leases transacted through the Siemens Equipment Finance Division of Siemens Financial
Services, Inc.,formerly Siemens Credit Corporation).
In the event you fail to make any payments when due under the Schedule A or subsequent orders relating
to the Products, Siemens may immediately suspend performance until payment is received. If any amount
due is not paid in accordance with the specified terms,you agree to pay Siemens on demand,as a late
charge, 1.5%per month, limited by the maximum rate permitted by law,on such overdue amount. The late
charge will accrue from such due date until such amount is paid.
Notwithstanding anything to the contrary in the Agreement,you are responsible for Product transportation
charges to your Premises for which Siemens will invoice you at$.30 per pound based on the weight of
the Product(s)shipped to you.
The basic CS Software license charge set forth on this Schedule A is based on the"Wired For Ports"
capacity referenced therein. Any increase in the"Wired For Ports"capacity will require an additional
licensing charge.
Any performance by Siemens against this order is subject to,and contingent upon,credit approval or
worthiness,at Siemens"sole discretion.Siemens reserves the right to modify or withdraw credit terms
at any time without notice,and to require guarantees,security or payment in advance of delivery of
the Products and/or Services.
Siemens is a registered trademark of Siemens AG.
PowerOuote Version: VS-140.0C1.35 Database Version: 14.00.35 Product Structure: VS-140.0S.19 Dir 2/2/2004
Schedule A
05-06-2004
Page 3
Quotation No. QNLC25502C
05-06-2004 08:51:55
SOFTWARE AND PROGRAM LICENSE SUMMARY
For: Weld County Government
Licensed For:
As Is Desired Change
Software:
Composer Serial Supervisor 1 1 1 0
Flex-Routing Agents 1 to 15 1 1 0
Flex-Routing Agents 16 to 35 1 1 0
Flex-Routing Agents 36 to 50 1 1 0
Flex-Routing Agents 51 to 75 1 1 0
Flex-Routing Agents 76 to 100 1 1 0
ANI Call Processing Routing SW License 1 1 0
ANI Call Process. Rout.SW Lic.Ea. 100 Ports 17 18 1
Sat Ops Software License 1 1 0
Sat Ops Software License-Each 100 Ports 17 18 1
ISDN PRI Software License 1 1 0
ISDN Software License-Each 100 Ports 17 18 1
9006 Per Port System Software License 1,656 1,752 96
SmartTech-As part of SmartSery Contract 1 1 0
V6.4 Basic System SW License(80/80EX) 1 1 0
PhoneMail Software(9006) 1 1 0
Customer Provided PHML 7652/PHML SP 7653 1 1 0
Hicom Domain Mgmt Sys LC-Win Usr Lic Mdl 80EI 1 1 0
PowerQuote Version: VS-140.0O.35 Database Version: 14.00.35 Product Structure: VS-140.0S.19 Dir 2/2/2004
Schedule A
05-06-2004
Page 4
Quotation No. QNLC25502C
05-06-2004 08:51:55
MAC PRODUCTS ORDER
SUMMARY LIST OF PRODUCTS AND SERVICES
For: Weld County Government
COMMUNICATION PLATFORM
As Is Desired Change
Equipped Wired Equipped Wired Equipped Wired
Standard Lines:
Optiset E phones on 24 Channel Cards 528 624 528 696 72
ROLMphones on 24 Channel Cards 336 456 336 456
Analog Lines on 24 Channel Cards 192 192 192 192
PhoneMail/RTS/LCS0 Lines on 8 Ch.Cards 16 16 16 16
Analog Lines on 24 Channel Cards-SIPAC 144 168 144 192 24
1,216 1,456 1,216 1,552 0 96
Trunks:
Digital Trunks on TMDN64 Cards 72 72 72 72
Analog CO Trk.on 16 Channel Cards 16 16 16 16
Digital Trunks on TMDN64 Cards-SIPAC 48 96 48 96
Analog CO Trk.on 16 Channel Cards-SIPAC 16 16
136 200 136 200 0 0
Total Interface Channels 1,352 1,656 1,352 1,752 0 96
gy
Products and Services:
Std.Line Capacity,Wired-for 96
CC 25PR/25'Switch Plenum 180/90 4
RCM,Wired-for 1
Software:
9006 Per Port System Software License 9 6
INFORMATION TRANSPORT
Products and Services:
8 Pin Modular-DB-15P Adapter 2
T1DN Cable RJ48-RJ48 8-Pin 2
Ti DN Cable Model 40/70 50 Feet 2
Software:
ANI Call Process. Rout.SW Lic. Ea. 100 Ports 1
Sat Ops Software License-Each 100 Ports 1
ISDN Software License-Each 100 Ports 1
OWNERSHIP SERVICES
Products and Services:
Software Customizing Fee 1
PowerQuote Version: VS-140.0O.35 Database Version: 14.00.35 Product Structure: VS-140.0S.19 Dir 2/2/2004
Schedule A
05-06-2004
Page 5
Quotation No. QNLC25502C
05-06-2004 08:51:55
MAC PRODUCTS ORDER
SUMMARY LIST OF PRODUCTS AND SERVICES (continued)
For: Weld County Government
Cly
ADDITIONAL PRODUCTS AND SERVICES
Products and Services:
SRS Equipment 1
Install SRS Equipment 1
T-1 Multiplexer,SM 2
PowerQuote Version: VS-140.0Q.35 Database Version: 14.00.35 Product Structure: VS-140.0S.19 Dir 2/2/2004
Schedule A
05-06-2004
Page 6
Quotation No. QNLC25502C
05-06-2004 08:51:55
MAC PRODUCTS ORDER
SUMMARY LIST OF PRODUCTS AND SERVICES (continued)
For: Weld County Government
PRICE SUMMARY:
Products and Services $12,399.00
Software 3,480.00
Programs 0.00
Sub-Total 15,879.00
Installation Material 0.00
Labor 11,220.50
Discount (274.80)
Price Adjustments: (999.25)
Mini SW Customization Credit
9006 Current Software Credit (1,499.75)
Maint.Customer, S1W Customizing Credit (1,259.75)
Purchase Price,excluding sales tax $23,065.95
PowerQuote Version: VS-140.0O.35 Database Version: 14.00.35 Product Structure: VS-140.0S.19 Dir 2/2/2004
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