HomeMy WebLinkAbout20041147.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
APRIL 14, 2004
TAPE#2004-17
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, April 14, 2004, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner Robert D. Masden, Chair
Commissioner William H. Jerke, Pro-Tem
Commissioner M. J. Geile
Commissioner David E. Long
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Carol A. Harding
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Vaad moved to approve the minutes of the Board of County Commissioners
meeting of April 12, 2004, as printed. Commissioner Geile seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Vaad moved to approve the consent agenda as printed.
Commissioner Jerke seconded the motion, and it carried unanimously.
PROCLAMATIONS:
CRIME VICTIMS'RIGHTS WEEK-APRIL 18-24,2004: Chair Masden read the proclamation for Crime
Victims' Rights Week,which will be April 18-24,2004. Gary Rathke, District Attorney's Office,accepted
the proclamation,thanking the Board for it's participation and inviting them to attend the victim awareness
day kickoff on Friday, April 16, 2004.
PRESENTATIONS:
RECOGNITION OF SERVICES, FREDERICK TOWN BOARD - DAN WILLIAMS AND CARMINE
DESANTIS: Chair Masden read the certificates recognizing Dan Williams for 17 years of service, and
Carmine DeSantis, for 40 years of service, on the Frederick Town Board.
2004-1147
BC0016
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $558,469.55
Commissioner Vaad moved to approve the warrants as presented by Mr.Warden. Commissioner Jerke
seconded the motion, which carried unanimously.
BIDS:
PRESENT BID: Pat Persichino, Director of General Services, stated there are no bids to present.
APPROVE MOW/HERBICIDAL BID - DEPARTMENT OF PUBLIC WORKS (CON'T FROM 04/07/04):
Mr. Persichino stated this bid was continued from last week. He said there are four regions for mowing,
and Custom Services of Colorado, Inc.,is the low bid for all four regions;however,staff would like approval
for the second low bid in case there is a delay in getting the job done. Therefore,he requested approval for
the second low bid from Mountain Meadows Mowing, Inc.for Regions 1,2, and 3 and Acreage Services,
for Region 4, to be used only if necessary. He also requested approval for spraying Regions 1 and 3 for
the low bid submitted by Prime Vegetation Management and Acreage Services for Region 4. Responding
to Commissioner Long, Ron Broda, Department of Public Works, stated that, when paying by the hour,
there is no surefire determination of how long the job will take;however,the jobs previously were done by
the acre and have now shifted to the per hour basis because it is more efficient. He says staff does walk
through the property to see what the job encompasses; and staff typically has a good sense of the time
required, based on the property and type of terrain, etc. Responding to Mr. Warden, Mr. Broda stated if
spraying is necessary in Region 2,he will use County staff. Commissioner Vaad cautioned that staff needs
to have a good handle on when to call for the second low bidder, because of the significant cost increase
when doing so. Mr. Broda stated he would make sure the job could not be done in a timely manner before
engaging the second low bidder, and he stated that, to date, he has not called in the second low bidder;
however, he prefers it be approved as a backup. Commissioner Jerke stated he has a problem with
approving the second low bidder if we have never used it,and suggested that if the contractor cannot keep
up with the workload in July,the Board can revisit the bid. He stated besides the problem of hiking up to a
higher price,it also questions whether the low bidder has the ability to cover the area. Mr.Persichino stated
approving the second low bidder fora contract is a standard procedure of the Department of Public works,
and it has been used in other cases. Commissioner Vaad stated that, because of the lateness of the
season,he will support the recommendation;however,he suggested that next year's bid needs to include
performance parameters stating the successful bidder will not get behind, and will provide whatever is
necessary to complete all jobs in a timely manner. Commissioner Vaad moved to accept the bids, as
recommended by staff. The motion,was seconded by Commissioner Long. Mr. Persichino clarified for
Commissioner Jerke that only the low bid is being approved at this time, and no other contracts. The
motion carried unanimously.
APPROVE BUSES FOR TRANSPORTATION BY CDOT BID -DEPARTMENT OF HUMAN SERVICES
(CON'T FROM 04/07/04): Mr. Persichino asked for another continuance because the State still has not
made a decision. Commissioner Vaad moved to continue this bid to April 21, 2004, at 9:00 a.m. The
motion, which was seconded by Commissioner Jerke, carried unanimously.
APPROVE UPS ELECTRICAL INSTALLATION FOR NORTH JAIL BID-DEPARTMENT OF FINANCE: Mr.
Persichino stated staff has recommended approval of the low bid submitted by Warkentin Electric, in the
amount of$12,390.00. Commissioner Long moved to accept the bids, as recommended by staff. The
motion, which was seconded by Commissioner Geile, carried unanimously.
Minutes, April 14, 2004 2004-1147
Page 2 BC0016
APPROVE VARIOUS FUELS BID-DEPARTMENT OF PUBLIC WORKS: Mr.Persichino stated staff has
recommended approval of the low bid submitted by Agland, Inc., for diesel, unleaded,and propane fuel.
Responding to Commissioner Vaad, Mr. Persichino stated the bid is approved by the amount of mark-up
instead of cost per gallon; therefore, when fuel prices spike up, there is still a fraction of control.
Commissioner Vaad moved to accept the bids, as recommended by staff. The motion, which was
seconded by Commissioner Long, carried unanimously.
NEW BUSINESS:
CONSIDER AMENDMENT#1 TO WORK INCENTIVE GRANT AND AUTHORIZE CHAIR TO SIGN: Walt
Speckman, Director of Human Services, stated this is an increase of $5,000, and is Federal funding.
Commissioner Vaad stated the project will be the remodeling of the lobby in the Human Services building,
which acts as the point of service for all Job Service clients. Commissioner Vaad moved to approve said
amendment and authorize the Chair to sign. Seconded by Commissioner Long, the motion carried
unanimously.
CONSIDER MODIFICATION#1 TO EXPENDITURE AUTHORIZATION FOR WORKFORCE INVESTMENT
ACT(WIA) 10%GOVERNOR'S SUMMER JOB HUNT FUNDS AND AUTHORIZE CHAIR TO SIGN: Mr.
Speckman stated this is an on-going program, which is being increased by$6,500. He stated for that
amount,staff will attempt to find jobs for as many young people as possible. Responding to Commissioner
Geile, Mr. Speckman stated the total amount is approximately$18,500,and the program clients are older
teenagers aged 16 to 18. Commissioner Vaad moved to approve said modification and authorize the Chair
to sign. Seconded by Commissioner Geile, the motion carried unanimously.
CONSIDER WORKFORCE INVESTMENT ACT(WIA)GRANT CONTRACT FOR EMPLOYMENT AND
TRAINING PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Mr. Speckman stated this is the overall
employment services and training grant contract,for the period of July 1,2004,through June 30,2007,and
it needs to be in place when and if the funds are approved. Commissioner Vaad moved to approve said
contract and authorize the Chair to sign. Seconded by Commissioner Long, the motion carried
unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES(ACCOUNT R3831786)FOR 2001,
2002,AND 2003-STENER AND FRANCES CARLSON: Mike Sampson,Assessor's Office, stated all of
the properties in the next four items are represented by the same agent. He said this is a small
neighborhood-type shopping center in the Evans area. He recommended denial,because the agent has
not provided any information to prove his requested values. Mr.Sampson stated the property sold in 1997
for$675,000;therefore the amounts are within the current value. Responding to Commissioner Vaad,Mr.
Sampson stated that,although market value is the mainstay,staff always backs up commercial properties
with the income approach with the information available. He stated this particular shopping center has been
fairly well leased,with a low vacancy rate. Responding further to Commissioner Vaad,Mr.Sampson stated
the Board of Assessment Appeals (BOAR)usually bases its decision on the market approach; however,
he always prepares a full appraisal when appearing before the BOAR. Commissioner Jerke stated the
petition is probably not particular to the value of a certain property; however,it is more likely an owner who
is irritated with the Gallagher rate of 29 percent for commercial properties. No one was present to speak
for the petitioner. Commissioner Vaad moved to deny the petition as recommended by staff. The motion,
which was seconded by Commissioner Long, carried unanimously.
Minutes, April 14, 2004 2004-1147
Page 3 BC0016
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES(ACCOUNT R5577786)FOR 2003-
STENER AND FRANCES CARLSON: Mr. Sampson stated this parcel is vacant land, and market sales
in the area support the Assessor's value of$121,000, or$.60 per square foot. He stated the property is
located at Highway 119 and 1-25. Responding to Commissioner Geile, Mr. Sampson stated the property
is undeveloped; however,utilities are nearby. He stated this property is located behind another property;
however,an easement is available. Mr.Sampson recommended denial of the petition. The petitioner was
neither present nor represented. Commissioner Long moved to deny the petition as recommended by staff.
The motion, which was seconded by Commissioner Jerke , carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES(ACCOUNT R5577886J FOR 2003-
STENER AND FRANCES CARLSON: Mr.Sampson stated this is another piece of vacant land,adjacent
to the prior one. He said it is a bit larger, and $127,000 is the Assessor's value,which is the same value
per square foot. He recommended denial of the petition. Commissioner Jerke moved to deny the petition
as recommended by staff. The motion,which was seconded by Commissioner Long,carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR 2001, 2002, AND 2003 -
WHOWOOD PARTNERSHIP, LLC: Mr. Sampson stated the requested value is $700,000 for all three
years. Assessor's value is$744,000 for 2001,but it has been increased incrementally each year to include
the partially finished basement in 2002 and a fully finished basement in 2003. Mr. Sampson stated the
market easily supports the value,and no justification was submitted. He said this is an office in the Windsor
area,and$10-14 per square foot is easily supported. Responding to Commissioner Geile, Mr. Sampson
stated the building is 6,500 square feet, with a full finished basement. He recommended denial of the
petition. No one was present for the petitioner. Commissioner Geile moved to deny the petition as
recommended by staff. The motion,which was seconded by Commissioner Jerke, carried unanimously.
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR 2001 AND 2002-CIMARRON
HOLDINGS, C/O DAVID GODFREY: Mr. Sampson stated this is for the Taco Bell at Del Camino,and all
sales in the area support the Assessor's value. He stated no justification was offered to support the
$400,000 value being requested. Responding to Commissioner Geile,Mr.Sampson stated land values in
the area are approximately$4.50 or$5.00 per square foot. He stated the market has softened, so it has
decreased somewhat. He recommended denial of the petition. The petitioner was not present.
Commissioner Jerke moved to deny the petition as recommended by staff. The motion, which was
seconded by Commissioner Long, carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
Minutes, April 14, 2004 2004-1147
Page 4 BC0016
There being no further business, this meeting was adjourned at 9:45 a.m.
�..,� BOARD OF COUNTY COMMISSIONERS
W D COUNTY, COL ADO
(t6 t Robert D. Masden, Chair
y to the Board
��®� •.�°��� / / William H erke, Pro-Tern
Depu y Clerk to the Board
M. J. ile bL
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David . Long
Glenn Va d 7/49-4A
Minutes, April 14, 2004 2004-1147
Page 5 BC0016
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