HomeMy WebLinkAbout20042860.tiff RESOLUTION
RE: APPROVE CONTRACT FOR POTHOLING SERVICES FOR WCR 126 BETWEEN 1-25
FRONTAGE AND WCR 17 AND AUTHORIZE CHAIR TO SIGN -COLORADO BORING
COMPANY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Contract for Potholing Services for Weld
County Road 126 between 1-25 Frontage and Weld County Road17, between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Public Works and Colorado Boring Company, 3813 Canal Drive, Fort Collins,
Colorado 80524, with terms and conditions being as stated in said contract, and
WHEREAS,after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, ex-officio Board of Social Services, that the Contract for Potholing Services for
Weld County Road 126 between 1-25 Frontage and Weld County Road17, between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Public Works and Colorado Boring Company, be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, onmotion duly made and seconded, adopted by
the following vote on the 27th day of September, A.D., 2004.
BOARD OF COUNTY COMMISSIONERS
•kg E,/t'` WE COUNTY, COLORADO
1861 ..k Robert D. Masden, Chair
Jerk to the Board
f,
William H. rke, Pro-Tem
j�
`Deputy Clerk to e Board -- ^'L� e.
M. J. Geile
APPROVED AS TO FO
EXCUSED
David E. Long 99 �
County Atto Bey 4,04 U _5s\
GI nn Vaad
Date of signature: AO i'
2004-2860
EG0050
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MEMORANDUM
CTO: Clerk to the Board DATE: September 22, 2004
•
COLORADO FROM: Frank B. Hempen, Jr., P.E.
Director of Public Works/County Engineer
SUBJECT: Agenda Item
Contract for Potholing Services on WCR 126 between I-25 Frontage Road and WCR 17 with
Colorado Boring Company.
Enclosures
pc: Dean Dreher
M:\Francie\P.gend-I.doc
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CONTRACT FOR POTHOLING SERVICES
FOR
WELD COUNTY ROAD (WCR) 126
BETWEEN 1-25 FRONTAGE & WCR 17
THIS AGREEMENT, made and entered into this day
of , 2004, by and between the COUNTY OF WELD, of the State of
Colorado, with offices at 1111 H Street, P.O. Bpx 758, Greeley, Colorado, 80632, hereinafter
referred to as "County", and the professional fine of Colorado Boring Co. with an office at
3813 Canal Drive in Fort Collins, CO. 80524, herein after referred to as "Contractor".
WITNESSETH:
THAT WHEREAS, the County has established a project to reconstruct and pave WCR
126 between the I-25 Frontage Road and WCR 17; and
WHEREAS, the County desires to obtain potholing services for the project related to the
heretofore-mentioned project; and
WHEREAS, Contractor represents that they possess the necessary qualifications to
perform these services.
NOW, THEREFORE, for the consideration herein expressed, it is hereby agreed as
follows by and between the County and Contractor:
I. EMPLOYMENT OF CONTRACTOR
The County hereby agrees to engage Contractor and the Contractor hereby agrees to
perform the services hereinafter set forth.
II. PROJECT DESCRIPTION
Weld County is requiring potholing services to locate utilities in predetermined areas
where conflicts with future construction could occur. These services will be required
prior to construction of the road base and drainage facilities.
A. Project Coordination
The Contractor will be required to coordinate his potholing services with Weld
County and the following:
Others Agencies: CDOT Region 4
Local Landowners, Communities, and Developers
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2004-2860
B. Project Ownership
The Board of Weld County Commissioners shall be the "Owner". The Owner's
Project Director is Frank B. Hempen, Jr., P.E., Director of Public Works/County
Engineer. The Owner's Project Manager is Dean Dreher.
C. Construction Services Criteria
All work shall be in compliance with the following:
Construction Manual,CDOT, latest edition;
Field Materials Manual CDOT, latest edition;
Standard Specifications for Road and Bridge Construction, CDOT, latest edition;
M & S Standards, CDOT, latest edition;
Uniform Manual of Traffic Control Devices, FHWA, latest edition;
Local Agency Manual, CDOT, latest edition;
III. SCOPE OF SERVICES TO BE PROVIDED BY THE CONTRACTOR
Weld County will be required the services of a Contractor to perform tasks consisting of,
but not limited to,the following:
See attached "Exhibit A including fees"
IV. COUNTY'S RESPONSIBILITIES
The County shall:
A. Provide the Contractor full information as to the County's requirements and
existing project related information previously mentioned or described herein.
B. The County shall receive and examine documents submitted by the Contractor,
interpret and define the County's policies, and render decisions and authorizations
in writing promptly to prevent unreasonable delay in the progress of the work.
C. Make available any and all information, requested by the Contractor, in existing
County files pertinent to the project.
D. Furnish above services at the County's expense, in such a manner that the
Contractor may rely upon them in the performance of his services under this
Agreement.
E. For the required work and services described herein, the County agrees to pay the
Contractor, and the Contractor agrees to accept payment based on a per pothole
unit rate. All invoices shall be submitted by the Contractor to the County for
payment pursuant to the terms of the contract. Upon approval thereof, the County
will pay the appropriate amount of each invoice to the Contractor within 30 days
2
of receipt of each invoice. Progress payments may be claimed on a monthly basis
based upon work performed and costs incurred by the Contractor.
F. For the required Contracting services described herein and attached as "Exhibit
A", the County agrees to pay the Contractor, and the Contractor agrees to accept
compensation according to the attached scope of services, for the maximum fee
of:
Total $ 2500
All invoices shall be submitted by the Contractor to the County for payment
pursuant to the terms of the contract. Upon approval thereof, the County will pay
the appropriate amount of each invoice to the Contractor within 30 days of receipt
of each invoice.
V. TIME OF PERFORMANCE
Contractor agrees to begin Work on the date agreed upon during the initial Pre-
Construction Meeting or the date of contract execution and said date shall be the
date upon which all contract time counts for completion of the Work shall be
based.
The Contractor shall complete the scope of work as outlined in "Exhibit A"
within 30 calendar days from the date as indicated above, exclusive of all days
lost for review and approval by the County. All days lost for review shall be
documented by the Contractor and submitted to the County for consideration.
VI. TERMINATION OF AGREEMENT
The Agreement may be terminated for cause by the County or Contractor upon
fifteen (15) days written notice. In the event of termination, Contractor shall be
paid for services performed to termination date as mutually determined by County
and Contractor.
VII. CHANGE OR EXTRA WORK
In the event the County shall require changes in the Scope of Work to be
performed, which said changes cause an increase or decrease in the Contractor's
total fee, the Contractor shall be compensated as mutually agreed upon by and
among the County and Contractor. Any claim by the Contractor for
compensation must be made in writing prior to performance of any changed work
or services.
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VIII. INSURANCE
The Contractor shall carry the following minimum amounts of insurance:
A. Workmen's Compensation in statutory limits
B. Comprehensive General and Automobile Liability Policy for amounts not
less than:
Bodily Injury
Each person $150,000
Each Accident $600,000
Property Damage
Each Accident $150,000
Aggregate $600,000
Said insurance shall be maintained in full force and effect during the term of this
contract and for two (2) calendar years thereafter. Certificates showing the
Contracting firm is carrying the above described insurance shall be furnished to
the County prior to commencement of the work.
Said insurance in Section VIII, Subsection A and B, shall include as an additional
named insured, Weld County, Colorado, by and through the Board of Weld
County Commissioners, including its agents and employees.
IX. VENUE
This transaction shall be governed by the laws of the State of Colorado.
X. NON-DISCRIMINATION
The Contractor shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
A. To discharge from employment or refuse to hire any individual because of their
race, color,religion, sex,national origin, disability, age, or marital status.
B. To discriminate against any individual in terms, conditions, privileges or employment
because of their race, color, religion, sex, national origin, disability, age, or marital
status.
XI. BENEFITS
The Contractor, as an independent contractor, its agents, or employees, will
receive no benefits directly or indirectly that accrue to County employees, in the
performance of this contract.
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XII. OWNERSHIP OF CONTRACTORING DOCUMENTS
A. All construction plans, inspection and testing records, and miscellaneous items
purported to contribute to the completeness of the work shall be delivered to and
become the property of the County. The Contractor will retain reproducible
copies.
B. Basic notes, drawings, charges, computations and other data prepared hereunder
shall be made available to the County upon request.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement, each of which shall be deemed an original on the date
first written above.
COUNTY OF WELD, STATE OF CONTRACTOR
COLORADO, by and through the Board
of County Commissioners of Weld County
By: — _ 1\6 By:
Robert D. Masden, Chair
EP 2 7 2004 Name: e; ,arms
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EXHIBIT "A"
REQUEST FOR BID
The Weld County Public Works Department is soliciting bids for pothole utility locating services for
the following projects:
The Construction of Weld County Road(WCR)47,between WCR 50 and WCR 54
(approximately 3 miles west of Kersey, CO.) and the Construction of WCR 126,
between WCR 17 and the I-25 Frontage Road(approximately 2 miles west of Carr,
CO.). These services shall be bid as follows:
Cost per pothole
(34 potholes estimated on WCR 47)
(20 potholes estimated on WCR 126)
- The potholing needs to be performed in a non-destructive manner.
(Example—hydrovaccume excavation)
- Contractor will be responsible for setting up utility locates based upon
predetermined potholing locations.
- Depth to utility information needs to be left at the site of each pothole for
county survey crews to pick up when the potholing is completed.
- The contractor will be required to provide traffic control (i.e. signs and flag
persons) when potholing takes place in the traffic lanes or equipment is
impeding traffic flow. Traffic control plans shall be submitted to the Weld
County Public Works Department for review prior to potholing.
It is the County's intention to award this project to the lowest responsible bidder.
Written proposals will be received by the Public Works Department located at 1111 H Street,P.O.
Box 758, Greeley, CO 80632 until June 25th, 2004 at 3:30 P.M. Proposals may be faxed to the
Public Works Department at (970) 304-6497, attention- Cameron Parrott.
Further information may be obtained from Cameron Parrott, at (970) 356-4000 Ext. 3762.
The Board of Weld County Commissioners reserves the right to reject any or all bids,to waive any
informalities regarding the bids,and to accept the bid that,in the opinion of the Board,is to the best
interest of the Board and of the County of Weld, State of Colorado.
Dated: June 22, 2004
EXHIBIT "A"
Quote
Quote# 2972
COLORADO BORING Ca
3813 Canal Dr. Ft. Collins, CO. 80524
970-494-1996 FAX 970-494-4449
Company Weld County Public Works Date 8/25/2004
Address 1111 H Street PO#
City, State Greeley, CO. 80632 Rep
Phone 970-356-4000 Contact Cameron Parrott
Qty Description Unit Price Total
1 Pothole existing utilities (restoration and $ 125.00 $ 125.00!.
traffic control is included in this price)'""' $
$
"'"'This price is per pothole. $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$ 4
$
$
$
$
$
$
Subtotal $ '125.00;
Job Location Taxes
WCR 47 & 126 Total $ 125.00'
Thank You
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